Total 1,173 Junior Executive admin job vacancies in Singapore

Job Summary

You will handle front office duties, administrative tasks, and operational support to ensure smooth daily office functions and assist students, parents, and stakeholders effectively.

Responsibilities

• Manage the General Office counter by attending to walk-in visitors and answering phone calls promptly
• Handle enquiries from students, parents, and stakeholders clearly and professionally
• Provide basic first aid for pupils with minor injuries such as small cuts and bruises
• Manage incoming and outgoing mail to ensure timely distribution
• Maintain cleanliness and tidiness of the General Office, Reception area, Storerooms, workspaces, and Sickbay
• Manage office supplies and distribute stationery efficiently to meet operational needs
• Perform administrative duties including filing, sorting, photocopying, and shredding documents accurately
• Support logistics and operations by packing and distributing materials and coordinating deliveries and collections
• Track and replenish first-aid supplies in the General Office and Special Rooms to maintain readiness
• Perform other ad-hoc duties as assigned to support office operations
• Collaborate with team members by supporting and covering duties when required
• Adapt to rotation across front desk and backend administrative roles as needed

Preferred competencies and qualifications

• Completed secondary school education or relevant working experience if secondary education is incomplete
• Good interpersonal and communication skills to engage effectively with diverse stakeholders
• Ability to work efficiently in a fast-paced environment while prioritizing tasks to meet deadlines
• Initiative-taking and ability to work independently under minimal supervision
• Strong teamwork skills to collaborate with colleagues
• Good organizational skills to manage multiple tasks and maintain order
• Basic knowledge of Microsoft Word and Excel for document handling and record-keeping
• Preferably at least 3 years of experience in front office operations, administrative support, and school operational or logistical tasks
• Previous experience working in a primary school or educational environment is an advantage

About the Role

We are looking for a responsible and detail-oriented Admin & Accounts Assistant to support daily administrative and Accounting functions.

This role is ideal for someone who is organized, willing to learn, and comfortable handling invoicing and payment follow-ups in a fast-paced environment.

Key Responsibilities

• Support end-to-end order processing, including invoicing, payment processing, and fulfilment on e-commerce platforms
• Coordinate with warehouse and logistics teams to ensure timely and accurate shipments
• Monitor inventory levels and update product availability across platforms
• Assist in implementing order tracking and providing customers with delivery updates
• Handle and resolve order-related issues and customer inquiries professionally
• Assist in monitoring and resolving billing discrepancies
• Follow up on outstanding payments with customers to ensure timely collection
• Coordinate with the Finance team to ensure accurate billing and smooth operations
• Perform general administrative duties including data entry, filing, and record keeping

Requirements

• Minimum ITE graduate or equivalent qualification
• Prior experience in administrative or office support roles preferred
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Familiarity with e-commerce platforms or order management systems is an advantage
• Strong organizational skills with attention to detail
• Good communication and interpersonal skills
• Ability to multitask, prioritize, and work in a fast-paced environment
• Able to work independently and as part of a team

What We Offer

• Supportive and collaborative team environment
• Opportunities for professional growth and development
• Competitive salary and benefits package

HR Duties

• Responsible for supporting the HR & Operations Department in full spectrum of human resource & administrative duties
• Coordinates the induction/ orientation for new employees and handles exit clearance procedures
• Handle MOM matters including work pass application/renewal/cancellation
• Workers Dormitory arrangement, Coordinate with Training & Development dept on CSOC, Coretrade & Multi-skilling matters
• Purchasing of Security bonds
• Submission of government claims & training grants
• Monitoring & keeping up to date training records
• Assist in Company Audit ISO
• License renewal & preparation of document for submission
• Administering payroll & maintaining employee records
• Monitoring & updating daily attendance of employees, administer leave/MC records and maintain a proper filing system
• Documents signature circulation that is related to Top Management
• Staff activities coordinator
• Assisting with Employee Relations
• Ad hoc HR duties assigned

Admin Duties

• Responsible in admin duties to run business operation smoothly (Emails, phone calls, billings etc.)
• Organize files and documents
• Document drafting and preparation, Data entry and filing
• To perform procurements of general supplies
• Handle reception duties and attend to guests when needed
• Assist in daily office/warehouse needs
• Liaise with warehouse, suppliers, carriers, and freight forwarders to ensure smooth flow of shipments & ensure timely delivery
• Follows company and departmental policies and procedures and internal control to promote and ensure efficient operations
• Supporting ad hoc projects as necessary

Requirements

• Minimum GCE 'N/O' Level/Diploma qualification
• At least two years of related working experience in an administrative function (operations/logistics, human resources, or administration)
• Good computer skills (Microsoft Office)
• Experienced in Info-Tech payroll software, payroll and dormitory administration will be an added advantage
• Excellent English skills, both verbal and written
• Positive attitude and Team player but able to work independently
• Able to multi-task while maintaining attention to detail and deadlines
• Possess good organization communication and people's skills
• Able to work under pressure

• Assist in marketing, outreach and social media activities for the ID/IM programme.

• Analyse and process submitted claims from ID/IM partner companies, verify information for completeness, accuracy and compliance with policies;

• Liaise with grant recipients and relevant officers to address queries or obtain missing documents

• Prepare billing documents and work with Faculty, Finance to raise the billing request to ID/IM partner companies;

• Arrange for Thesis Committee meetings, Mid-Point progress meetings and Thesis Defence etc.

• Assist with programme-level events such as seminars, new student orientation, meetings;

• Assist in any other functional duties or divisional work as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Company Overview

Buildo Engineering PTE LTD leads in supplying Autoclaved Aerated Lightweight Concrete (ALC) panels, promoting green architecture with sustainable, low-carbon products. They also offer cork-based thermal and acoustic plaster, supporting eco-friendly building solutions.

Job Summary

You will support daily operations by managing procurement tasks and assisting HR functions, ensuring accurate documentation, timely vendor coordination, and effective administrative support.

Responsibilities

• Assist in sourcing suppliers, issuing purchase orders, and coordinating procurement activities to support operational needs
• Track and monitor orders and deliveries to ensure timely receipt and vendor communication
• Maintain accurate procurement documentation and records for audit and reference purposes
• Support HR by managing employee records and assisting with HR-related administrative tasks
• Prepare summaries and documents to facilitate smooth office operations
• Perform ad-hoc administrative duties as assigned to support team efficiency

Preferred competencies and qualifications

• Familiarity with procurement and basic HR processes in Singapore to enhance task effectiveness
• Proficiency in Microsoft Office applications (Excel, Word) to prepare and manage documents
• Strong communication skills to liaise with suppliers and internal teams
• Organizational skills to manage multiple tasks and maintain accurate records
• Willingness to learn and ability to multitask in a dynamic work environment

Job Responsibilities:

• Responsible for maintaining accounts (AR,AP, & GL)
• Ensure accurate, timely monthly/ yearly financial closing
• Reconcile cash and bank balance on timely basis
• Preparation of journals, schedules, reconciliations
• Includes administrative scope.
• Any other ad-hoc duties as assigned

Job Requirements:

• Able to work independently with minimal supervision
• Able to work well with people at all levels
• Multi-tasking and self-initiative.
• Candidate must possess at least a Diploma in a relevant discipline
• Minimum 1 - 2 year(s) relevant working experience

Job Summary

You will assist with insurance motor claims by liaising with insurance companies, managing claims processing, maintaining records, and supporting internal and external customers on claim issues.

Responsibilities

• Liaise with insurance companies to coordinate and resolve motor claims efficiently
• Assist in processing insurance claims by managing administrative tasks to ensure timely completion
• Proactively monitor and manage claims to meet deadlines and maintain accurate claim administration
• Communicate with internal and external customers to address and resolve insurance claim issues
• Maintain organized records, reports, and files related to insurance claims for easy retrieval and audit
• Perform other ad hoc administrative duties as assigned to support team operations

Other Information

Well Established Company
IT Industry
Salary: $2300 - $2400
Working location: East Area
Working hours: Monday - Friday, 9am - 6.30pm
Training Provided

Job Responsibilities:

• Handle general administrative tasks and office operations

• Prepare and maintain reports, documents, and records

• Support day-to-day office activities and coordination

• Maintain organized and up-to-date administrative systems
  
  
  

Requirements:

• Prior experience in administrative roles in a similar IT industry is a plus

• Proficient in Microsoft Office (Word, Excel, Outlook)
  

Candidates are encouraged to apply to this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background
  

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Personal Assistant (Admin, Marketing & Scribe)

We are seeking a highly organized, versatile, and proactive Personal Assistant to provide high-level support across administrative, marketing, and technical writing functions. This role is ideal for a "Swiss Army Knife" professional who thrives in a fast-paced environment and can seamlessly shift between managing schedules, executing digital marketing tasks, and capturing complex information during meetings.

Key Responsibilities

1. Administrative & Financial Management

• Invoicing & Billing: Generate professional invoices, track payment statuses, and follow up on outstanding accounts to ensure consistent cash flow.
• Calendar & Email: Full ownership of scheduling, prioritizing high-value appointments, and managing a busy inbox.
• Records Management: Maintain meticulous digital filing systems and ensure all client data is organized and easily retrievable.
• Expense Tracking: Categorize business expenses and assist with basic bookkeeping tasks to streamline end-of-month reporting.

2. Marketing & Brand Support

• Content Coordination: Assist in drafting and scheduling social media posts, newsletters, or professional updates.
• Digital Outreach: Manage email marketing lists and support lead generation efforts through various digital channels.
• Market Research: Monitor industry trends and competitor activity to help identify new growth opportunities.

3. Scribe & Documentation

• Live Transcription: Capture detailed, accurate notes during meetings, consultations, or dictations.
• Document Drafting: Convert raw notes into polished reports, professional correspondence, and structured legal or business documents.
• Quality Control: Review all outgoing materials for grammatical precision and professional formatting.

Required Skills & Qualifications

• Academic Background: Minimally a Diploma in Business, Marketing, or a related professional field.
• Work Authorization: Must be a Singapore Citizen with the immediate legal right to work in Singapore without the need for company visa sponsorship.
• Financial Literacy: Comfort with invoicing software and a high level of accuracy when handling numbers and billing details.
• Exceptional Writing: Ability to produce clean, professional prose under tight deadlines.
• Tech Savviness: Proficiency in Google Workspace/Microsoft 365, invoicing tools (like Xero, QuickBooks, or FreshBooks), and CRM platforms.
• Discretion: Absolute commitment to maintaining confidentiality regarding sensitive client and financial information.

Ideal Candidate Profile

The ideal candidate is a "finisher"—someone who takes a task from a rough idea to a completed, polished result. You are as comfortable chasing a late invoice as you are drafting a complex report or setting up a marketing campaign. You pride yourself on being the backbone of the operation, ensuring nothing falls through the cracks.

Working Hour

• Mondays, Tuesday, Thursdays & Friday: 8:00am to 5:30pm,inclusive of 1hr lunch break
• Wednesday: 8:30am to 5:30pm, inclusive of 1hr lunch break
• Service not required on Saturdays, Sundays and gazette public holidays

Key Roles       

1. Managing General Office counter

• Attending to walk-in visitors and phone calls
• Handling enquiries from students, parents, and stakeholders

2. Providing basic first aid for pupils with minor injuries (i.e., small cuts, bruises etc.)

3. Managing incoming and outgoing mail

4. Maintaining cleanliness and tidiness of:

• General Office
• Reception area
• Storerooms and workspaces
• Sickbay

5. Managing office supplies and stationery distribution

6.  Performing administrative duties such as:

• Filing, sorting, photocopying, and shredding documents

7. Supporting logistics and operations, including:

• Packing and distributing materials
• Coordinating deliveries and collections

8.  Tracking and replenishing first-aid supplies (General Office and Special Rooms)

9.  Performing any other ad-hoc duties assigned

Qualifications

• Completed secondary school education

Skills

• Good interpersonal and communication skills
• Comfortable with working in a fast-paced environment
• Resourceful and able to prioritise work to meet deadlines
• Takes initiative and is able to work under minimal supervision
• Good team player
• Good organisation skills
• Basic knowledge of Microsoft Word and Excel

Experience

• Personnel should preferably have at least 3 years of experience performing duties

• East / Ubi | 5 Days | Office Hours

• Monday to Friday, 8:30 AM – 5:30 PM

Job Responsibilities

• Process and submit expense claims, travel forms, and related documents for engineers

• Coordinate travel arrangements and update shared calendars

• Prepare quotations and service reports

• Maintain and update quotation control records

• Follow up with engineers on service reports

• Liaise with vendors and monitor service job schedules

• Maintain proper document filing (electronic and physical)

• Provide general administrative support and perform ad hoc duties

Requirements

• GCE ‘N’, ‘O’, ‘A’ Levels or NITEC qualification

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Able to work independently and manage multiple tasks

• Able to start work immediately or within short notice preferred

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or email to submit your resume.

We regret to inform that only shortlisted candidates will be notified.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Chew Hong Huang

EA Personnel Reg. No.: R24124128

Job Responsibilities:

• Assist B&P supervisor in various office admin work, including reports, filing, tracking and invoicing matters.

• Make and submit accident reports and liaise between customers and insurance companies to follow up.

• Opening and closing of repair orders with accuracy and invoicing with payment collection.

• Liaise and follow up closely with the Parts dept and Workshop team to track on progress of B&P jobs.

• Monitoring and review of insurance claims, filing, tracking, and settlement in a timely manner.

• Reports to Aftersales Manager of daily jobs and weekly progress.
  

Requirements:

• At least 3 year(s) of working experience in the related office admin field. (Automotive workshop experience will have advantage)

• Good Organisational Skills, Team Player, Aptitude for Problem Solving.

• Clear communication skills with both external and internal customers.

• Experience in insurance motor claims processes will have advantage.

• Basic computer skills with knowledge in MS Excel and workshop DMS system.

Working Hour

• Mondays, Tuesday, Thursday & Friday: 7:00am to 4:30pm,inclusive of 1hr lunch break
• Wednesday: 7:00am to 4.00pm, inclusive of 1hr lunch break
• Service not required on Saturdays, Sundays and gazette publicholidays

Key Roles       

1. Managing General Office counter

• Attending to walk-in visitors and phone calls
• Handling enquiries from students, parents, and stakeholders

2. Providing basic first aid for pupils with minor injuries (i.e., small cuts, bruises etc.)

3. Managing incoming and outgoing mail

4. Maintaining cleanliness and tidiness of:

• General Office
• Reception area
• Storerooms and workspaces
• Sickbay

5. Managing office supplies and stationery distribution

6.  Performing administrative duties such as:

• Filing, sorting, photocopying, and shredding documents

7. Supporting logistics and operations, including:

• Packing and distributing materials
• Coordinating deliveries and collections

8.  Tracking and replenishing first-aid supplies (General Office and Special Rooms)

9.  Performing any other ad-hoc duties assigned

Qualifications

• Completed secondary school education

Skills

• Good interpersonal and communication skills
• Comfortable with working in a fast-paced environment
• Resourceful and able to prioritise work to meet deadlines
• Takes initiative and is able to work under minimal supervision
• Good team player
• Good organisation skills
• Basic knowledge of Microsoft Word and Excel

Experience

• Personnel should preferably have at least 3 years of experience performing duties

Store Admin Assistant

• 5.5 days work week
• Monday – Friday: 8.30am – 5.30pm; Saturday: 8.30am – 12pm
• Company Office: Lavender
• Working Location: Pandan Avenue (Warehouse)
• $ 1,800 – $ 3,000 (Depending on experience)

Industry: Mechanical Engineering / Semiconductor

Responsibilities:

• Providing daily administrative support to the project team at the site.
• Maintaining and updating warehouse inventory records.
• Handling office supply procurement and inventory control.
• Assisting in stock receiving, checking and recording.
• Monitoring stock levels and reporting shortages when necessary.
• Liaising with vendors, clients and internal departments.
• Supporting daily operations to ensure smooth workflow at the site.
• Coordinating and arranging logistics such as air and sea shipments.
• Performing general administrative duties related to warehouse operations.
• Any other duties as assigned by the management from time to time.

Requirements:

• Minimum GCE ‘O’ Level or equivalent; Diploma preferred.
• At least 1 year of administrative experience (Preferably in construction or engineering industry).
• Proficient in Microsoft Office (Word, Excel, Outlook).

Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474

Site Project Admin Assistant

• 5.5 days work week
• Monday – Friday: 8.30am – 5.30pm; Saturday: 8.30am – 12pm
• Company Office: Lavender
• Working Location: Project site (Currently Woodlands; future sites subject to project assignment)
• $ 1,800 – $ 3,000 (Depending on experience)

Industry: Mechanical Engineering / Semiconductor
 

Responsibilities:

• Provide daily administrative support to the project team at the site.
• Prepare and maintain documentation, filing and reports.
• Handle office supply procurement and inventory control.
• Assist in scheduling appointments and meetings.
• Liaise with vendors, clients and internal departments.
• Support daily operations to ensure smooth workflow at site.
• Coordinate and arrange logistics such as air and sea shipments.
• Attend weekly site meetings and take minutes of meeting.

Requirements:

• Minimum GCE ‘O’ Level or equivalent; Diploma preferred.
• At least 1 year of administrative experience (Preferably in construction or engineering industry).
• Proficient in Microsoft Office (Word, Excel, Outlook).

Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474