Total 1,173 Junior Executive admin job vacancies in Singapore

Job Description

• In charge of verifying shipment content against shipping documents provided.
• Responsible in assisting in material picking against pick list and packing of outbound shipments.
• In charge of rejecting damage items and record discrepancies.
• In charge of data entry into ERP system.
• Responsible in assisting Logistics Officer in coordinating with logistics provider on shipment collection.
• In Charge of the visual inspect material for defects and report these and any unusual situation immediately.
• Operate lift trucks, hand trucks, forklifts, stackers, or any other lifting or material handling equipment/devices to move, convey, or hoist materials or products, following the training provided.
• Maintain good housekeeping practices in work area.

Requirements

• Min GCE ‘O’ level and above
• Min 3 year of experience in ERP systems, lifting devices and Material Handling Equipment (MHE).
• Possess a Class 3 Driving License and Forklift License.

To submit your application, please apply online apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

HR Admin Assistant

• Location: Penjuru
• Salary: $2600 - $3000
• Working days: Monday – Friday
• Working hours: 8:30am – 5:00pm

Responsibilities

• Provide support to daily administrative duties such as preparing document for interviews, scanning, filing and etc.
• Maintain employee’s leave and attendance records
• Maintain employee’s medical claims records
• Prepare, maintain accurate employees’ personal records with regular updating in Info Tech system.
• Prepare employees’ letters where required.
• Responsible for ordering stationeries
• Preparing of access cards for new employees
• Work with external vendors for system issues
• Participate in company welfare organization and other events
• Any other ad-hoc task assigned

Job Requirements:

• ITE Nitec / Higher Nitec / Diploma in HR/Admin/Business related field
• 1 - 2 years of relevant HR experience 
• Proficient in Infotech System & Microsoft Office Applications

Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474

Job Scope:

· Handle patient billing and payment matters, ensuring accuracy and timely processing.

· Reconcile daily transactions, review handover reports, and resolve discrepancies with relevant departments.

· Process and post payments, including Medisave, Medishield, and insurance claims.

· Manage refunds and ensure financial records are accurate.

· Liaise with patients, third-party payers, and external organizations regarding billing and payment inquiries.

· Ensure timely submission of claims to CPFB, insurance companies, and government agencies.

· Monitor unbilled accounts and update patient records and databases.

· Support training of new team members and help maintain internal controls

Requirements:

· Minimum Diploma in any discipline.

· Tech-savvy, with good computer skills and attention to detail

If you are interested in the position, do kindly drop your most updated resume to kaileylee@recruitexpress.com.sg

Kailey Lee Jia Yueh

EA Personnel No: R24126040

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

We are seeking a proactive and detail-oriented Administrative & Operations Executive to support daily business operations, regulatory compliance, and internal coordination. This role requires strong organizational skills, the ability to multitask, and effective communication with internal and external stakeholders.

Key Responsibilities

• Coordinate with internal teams, service providers, and external partners to support daily operations and ensure smooth office coordination
• Assist with travel arrangements, office administration, documentation, and reporting
• Maintain accurate records of business licenses, certifications, and qualifications, ensuring timely renewals and regulatory compliance
• Support research, preparation, and submission of government grant applications, and assist in reporting and audits
• Plan and organize corporate events, meetings, workshops, and staff activities, including venue booking, catering, invitations, and vendor coordination
• Ensure all events are executed efficiently and professionally
• Support employer branding initiatives in collaboration with HR and marketing teams
• Manage corporate materials, merchandise, and assist in employee engagement activities
• Assist in preparing departmental budgets and managing petty cash with proper record-keeping
• Process vendor payments, ensuring accurate documentation and approvals
• Coordinate with the finance team to support smooth financial operations

Qualification & Experience

• Diploma or Degree in Business Administration, Facility Management, Event Management, or a related field
• Minimum 1–3 years of relevant experience in administrative or office support roles preferred
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
• Basic knowledge of office operations, facility management, or event coordination is an advantage
• Strong organizational and multitasking skills with attention to detail
• Excellent verbal and written communication skills
• Ability to liaise effectively with stakeholders, including Chinese-speaking counterparts
• High level of professionalism and ability to handle confidential information with discretion
• Able to work independently and collaboratively in a fast-paced environment
• Proactive, responsible, and positive working attitude

• Provide general administrative support to the team and management.
• Maintain company policies, procedures, and records.
• Preparing GST report and filling every quarter.
• Preparing job completion certificates, claim summaries and invoices to respective clients.
• Enter and manage data in systems and databases.
• Maintain documents, reports, and records.
• Have relevant work experience in payslip creation and time sheet.
• Proficiency in Microsoft Excel, Word, and PowerPoint
• Ability to multitask and good communication skills
• other admin adhoc duties
• Administrative and general support to the Managers.

Responsibilities:

1. Provide administrative assistance and support to manager.

2. Data entry, organizing, archiving, filings and/or retrieving sensitive and confidential documents and files for both physical and digital records.

3. Correspond, coordinate and follow up for meetings, discussions and any ongoing matters with internal and external stakeholders and vendors.

4. Organize for courier-related tasks both locally and overseas.

5. Ensure timely follow up on outstanding matters and with relevant parties for efficiency.

6. Ad-hoc assignments – as and when assigned.

Requirements:

1. Able to communicate via phone calls comfortably.

2. Able to work independently and meticulously.

3. Proficient in English.

4. Good understanding of Teams / Zooms functions.

5. Proficient in Microsoft Office applications.

Company Overview / Employee Value Proposition

PINNACLE CREDIT SERVICES PTE. LTD.

Our business originated from a consumer collection operation previously owned and managed as a major credit bureau agency in Singapore - which was acquired by us and reconstituted as Pinnacle Credit Services Pte Ltd (PCS) in September 2008.

We are wholly committed to perform at the highest standard of professionalism, security and integrity for our clients.

Pinnacle Credit Services Pte Ltd possesses strong and rich institutional knowledge and experience in the industry. Among the list of our blue-chip clients are the top businesses in Singapore in the healthcare, banking sectors, telecommunication sectors, B2B and B2C companies.

With just under 17 years of operation, we have grown from a 10-man team to a company of over 70 staff and are in full compliance with the tough and rigorous regimentation of the regulators.

Job Summary

Support the business by managing account receivables, preparing invoicing, generating reports, and ensuring compliance with client requirements.

Responsibilities

• Liaise with clients to resolve account receivable issues and maintain positive client relationships
• Respond to and update daily client queries to ensure timely communication
• Update daily payment files and manage account placements to maintain accurate records
• Prepare monthly invoicing to ensure billing accuracy and completeness
• Generate detailed reports to support clients' reporting needs
• Assist in reviewing cases for reporting to identify discrepancies and support decision-making
• Manage and monitor accounts to ensure compliance with client requirements and regulatory standards
• Perform other ad-hoc duties as assigned to support operational efficiency and team objectives

Required competencies and certifications

• Proficient in MS Office, especially Excel, to perform data management and reporting tasks
• Working knowledge of V lookup and Pivot tables in Excel (not compulsory as training will be provided)
• Strong numerical accuracy and attention to detail to ensure error-free documentation
• Ability to work independently under tight deadlines to deliver timely results

Preferred competencies and qualifications

• Diploma, GCE ‘A’ Level, GCE ‘O’ Level, Higher Nitec Certificate, or Nitec Certificate
• 1-3 years of relevant experience in finance, administration, or related fields

Other Information

Working hours:

• Monday to Thursday: 8.30am to 6.15pm
• Friday: 8.15am to 6pm
• 5-day work week

Salary and Benefits:

• Annual Leave
• Birthday Leave
• Birthday Leave
• Medical Claim
• Family-related leaves including Marriage Leave, Childcare Leave, Maternity Leave, and Paternity Leave

Job Summary

We are an Education Centre at East Coast seeking a contract admin staff who can work independently and collaboratively, handling administrative tasks in an education setting while learning on the job. 3 hours a day

Responsibilities

• Perform administrative tasks to support daily operations within the education centre
• Manage documentation and records accurately to maintain organized office systems
• Communicate effectively with team members to coordinate tasks and support centre activities
• Work independently to complete assigned duties while contributing positively as a team member
• Adapt and learn new administrative processes relevant to the education environment

As a Project Coordinator, you will play a crucial role in coordinating all operations and projects related matter with various team. You will work closely with internal and external stakeholders to ensure reports and requests are delivered on time. This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.

Job Responsibilities:

Assist in the planning and coordination of project activities, including scheduling meetings, preparing agendas, PowerPoint presentation and documenting minutes.

Provide administrative support as needed, such as managing project-related correspondence and other ad-hoc duties.

Required

✅Diploma or equivalent

✅Proficient in Microsoft Office (Excel, Word, Powerpoint)

✅Must have good communication skills and presentable

✅Good to have experience in minutes of meeting

✅Detailed Oriented

Our client US based MNC, an industry leader in driving innovation in high-performance computing, graphics, and visualization technologies. Join the team as an Order Management Assistant and gain hands-on exposure to AI and robotic process automation in a dynamic work environment.

Admin Support Assistant

Job Responsibilities:

• Process new orders and order changes within set service level agreements via SAP Order Management System.
• Create and manage Customer business partner records setups required in SAP system.
• Perform proper execution of Order Management processes.
• Participate in projects for process standardization, Continuous Process Improvement and  process automation using available tools (e.g. AI, RPA).
• Perform order pricing analysis and be able to assist in collaborating with the Account Manager, Pricing Team and/or Sales to resolve order pricing issue.
• Assist in facilitating order shipment per customer’s requested delivery date and to meet corporate quarter-end revenue targets.
• Identify customer order data issues between systems and be able to perform some preliminary investigation before escalating to higher management and IT for further troubleshooting and resolution.

Job Requirements:

• Diploma or Degree in relevant discipline with 1 – 2 years working experience in SAP order management
• Fresh graduates with Diploma / Degree holder are welcome (Training provided)
• Experience in Order Management module in SAP S/4HANA Enterprise System Flori Apps platform is an advantage
• Competent in Microsoft Outlook, SharePoint, Teams, Excel, and Word
• Excellent communication skills for both oral and written
• Ability to write clear, polite communications via email
• Technologically oriented and receptive to adopting AI.
• Able to multi-task on daily operational responsibilities as well as project related work in a deadline driven environment

We are seeking a highly organized and professional Admin Assistant cum Receptionist to join our team at Guan Chuan Engineering Construction Pte Ltd. You will be the first point of contact for our clients, contractors, and visitors, while providing essential administrative support to ensure smooth daily operations.

Reception Duties:

• Greet and attend to visitors, clients, and contractors in a friendly and professional manner.
• Answer phone calls, emails, and direct inquiries appropriately.
• Handle incoming and outgoing mail and deliveries.
• Maintain a clean and organized reception area.

Administrative Support:

• Perform general administrative duties including data entry, filing, and document preparation.
• Support project teams with document management (e.g., printing, scanning, and distributing project-related documents).
• Assist with scheduling meetings and appointments for the team.
• Manage office supplies (stationery/toiletries) and maintain inventory levels.
• Photocopier machine maintenance and service.
• Liaise with suppliers and vendors for office-related needs.
• Assist with HR and Procurements clerical tasks when needed.

Responsibilities

Administrative support in day-to-day operations, including:

• Updating and maintaining internal records in electronic databases with accuracy.
• Preparing email correspondence based on templates.
• Preparing draft invoices using the e-invoicing system.

Qualifications

• Higher Nitec / Technical Diploma / Polytechnic Diploma in any discipline.
• Proficiency in Microsoft Word and Excel.
• No prior experience required. Training will be provided.
• Ability to adapt and willingness to learn.

Dynamic roles handling and coordinating customer requests, supporting operations and administrative activities. Ideally you have a friendly, service-oriented and team player. 

Basic proficiency in Office applications (e.g., Excel, Word, Outlook). Good attendance and punctuality.

A conducive working environment where you will be guided and trained on the job where required. Progression options may be available subject to performance.

5 Day Work Week. Off on Public Holidays. Addon for Overtime. 

Preferably with at least N, O and Nitec or above Candidates OR with one year of experience in similar role.

 Specific Responsibilities

(Candidate will normally be assigned to only some of the following activities)

• Oversee the day-to-day management of customer requirements.

• Coordinate order process, inventory, and delivery scheduling.

• Manage service complaints and provide solutions in a professional manner

• Perform billing tasks, including invoicing and data entry.

• Liaise with suppliers and transport partners for a smooth flow of goods

• Handle escalations related to stock discrepancies, delays, or damages

• Coordinate with the delivery team and partners to ensure that all scheduled deliveries are fulfilled on time.

• Manage Incoming and Outgoing items. Reflect movement on in-house systems

• Update and Manage Documentation

Job Description

As HR & Admin Assistant, you will support Plain Vanilla’s people operations and administrative functions by assisting with recruitment coordination, onboarding processes, HR documentation, and office administration. Reporting to the HR Business Partner, with secondary reporting lines to the Operations Support Manager and Finance Business Partner on relevant workstreams, you will support the smooth execution of HR processes and ensure that employee records, systems, and internal documentation are accurately maintained.

You will also provide administrative support across multiple teams — including HR, Finance, and Operations — by coordinating day-to-day administrative tasks, maintaining records, and supporting internal processes that keep the organisation running efficiently.

Key Job Duties and Responsibilities

Recruitment & Hiring Support

• Support recruitment activities including candidate sourcing and job postings across recruitment platforms such as JobsBank and Workstream.

• Coordinate interview scheduling between candidates and hiring managers.

• Assist the HR Business Partner in tracking, collecting, and filing completed interview forms and recruitment records to ensure proper documentation of hiring decisions.

• Support the administration of headcount requisition processes (when implemented), including coordination, tracking, and upkeep of related records.

• Lead end-to-end internship engagement administration, including sourcing coordination, liaison with schools and agencies, onboarding logistics, and maintenance of internship records and documentation.

• Support the HR Business Partner in coordinating with recruitment agencies.

• Assist with preparation of employment documentation, including:

• Part-time Key Employment Terms (KET)

• Full-time employment contracts and supporting documentation

• Assist with job description preparation and recruitment-related documentation.

Onboarding & Employee Administration

• Support onboarding processes for new hires, including:

• Sending welcome emails and announcements

• Updating Team PV WhatsApp group

• Updating EBER membership records

• Preparing new employee onboarding checklists (EDF forms, uniforms, name tags)

• Create and maintain employee profiles within StaffAny and other HR systems.

• Assign uniforms and coordinate onboarding materials with relevant teams.

• Maintain FOH onboarding checklists and coordinate with hiring managers to ensure timely completion and proper filing of all onboarding records.

HR Systems & Records Management

• Maintain personnel files (P-files) and ensure employee information is accurately recorded.

• Maintain and update employee organisational structure records where required.

• Serve as Docusign administrator for employment documentation.

• Manage and update the join@plainvanilla.com.sg recruitment email alias.

• Support administration of employee benefits (such as IJOOZ AI access, birthday entitlements) and internal HR systems.

Employee Administration & HR Support

• Maintain employee updates and announcements, including birthday updates and internal notices.

• Maintain and update organisational charts to reflect team structures and reporting lines.

• Assist with probation review reminders and employee confirmation processes.

• Coordinate employee training registrations and maintain the WSQ training certificate tracker.

• Assist with preparation of HR letters, including:

• Certification of Employment

• Internship completion letters

• Letters of recommendation

• Other employment-related letters where required.

Office Administration

• Serve as a first point of contact for general enquiries, including monitoring shared email inboxes.

• Answer incoming phone calls and provide administrative support where required.

• Provide backup administrative support to the sales team where necessary.

• Assist with general office coordination and administrative tasks.

Finance & Documentation Support

• Assist with organising and filing financial documentation, including:

• Supplier invoices

• Service reports

• NETS FlashPay receipts

• Support Zeemart data export for supplier invoices (COGS) where required.

• Maintain organised filing systems for company HR, financial and operational documents.

Operations Support

• Assist with printing and preparation of operational forms and documents for stores (e.g. 3P forms and checklists).

• Provide occasional administrative support to the Store Operations team where requested.

General

• Complete other tasks as assigned by management.

Qualifications & Experience

• Diploma or equivalent qualification in Business Administration, Human Resources, or a related field.

• 1–3 years of experience in HR administration, office administration, or recruitment support.

• Strong organisational skills with attention to detail.

• Comfortable managing multiple administrative tasks in a fast-paced environment.

• Proficiency in Google Workspace and basic HR or administrative systems.

Success Traits

• Highly organised and detail-oriented

• Strong coordination and communication skills

• Flexible and adaptable, with a willingness to support administrative needs across teams as required

• Strong team player mindset, with a collaborative and supportive approach to work

• Comfortable managing documentation and administrative processes

• Able to work collaboratively in a fast-paced environment