Personal Assistant (Admin, Marketing & Scribe)
We are seeking a highly organized, versatile, and proactive Personal Assistant to provide high-level support across administrative, marketing, and technical writing functions. This role is ideal for a "Swiss Army Knife" professional who thrives in a fast-paced environment and can seamlessly shift between managing schedules, executing digital marketing tasks, and capturing complex information during meetings.
Key Responsibilities
1. Administrative & Financial Management
- Invoicing & Billing: Generate professional invoices, track payment statuses, and follow up on outstanding accounts to ensure consistent cash flow.
- Calendar & Email: Full ownership of scheduling, prioritizing high-value appointments, and managing a busy inbox.
- Records Management: Maintain meticulous digital filing systems and ensure all client data is organized and easily retrievable.
- Expense Tracking: Categorize business expenses and assist with basic bookkeeping tasks to streamline end-of-month reporting.
2. Marketing & Brand Support
- Content Coordination: Assist in drafting and scheduling social media posts, newsletters, or professional updates.
- Digital Outreach: Manage email marketing lists and support lead generation efforts through various digital channels.
- Market Research: Monitor industry trends and competitor activity to help identify new growth opportunities.
3. Scribe & Documentation
- Live Transcription: Capture detailed, accurate notes during meetings, consultations, or dictations.
- Document Drafting: Convert raw notes into polished reports, professional correspondence, and structured legal or business documents.
- Quality Control: Review all outgoing materials for grammatical precision and professional formatting.
Required Skills & Qualifications
- Academic Background: Minimally a Diploma in Business, Marketing, or a related professional field.
- Work Authorization: Must be a Singapore Citizen with the immediate legal right to work in Singapore without the need for company visa sponsorship.
- Financial Literacy: Comfort with invoicing software and a high level of accuracy when handling numbers and billing details.
- Exceptional Writing: Ability to produce clean, professional prose under tight deadlines.
- Tech Savviness: Proficiency in Google Workspace/Microsoft 365, invoicing tools (like Xero, QuickBooks, or FreshBooks), and CRM platforms.
- Discretion: Absolute commitment to maintaining confidentiality regarding sensitive client and financial information.
Ideal Candidate Profile
The ideal candidate is a "finisher"—someone who takes a task from a rough idea to a completed, polished result. You are as comfortable chasing a late invoice as you are drafting a complex report or setting up a marketing campaign. You pride yourself on being the backbone of the operation, ensuring nothing falls through the cracks.
