Roles & Responsibilities
We’re on the lookout for a detail-oriented and dependable Admin Assistant to support both the administrative and basic financial needs of our design business. While the finance side is not complex, we’re looking for someone who is familiar with issuing quotations, processing invoices, and tracking client POs — especially in a service-based business like ours. If you’re someone who enjoys keeping things in order and supporting a creative team behind the scenes, we’d love to hear from you.
Job specifications:
• Permanent Part Time (2-6pm daily)
• Hybrid culture (Office + WFH)
Administrative Duties:
• Manage general office operations – filing, procurement, correspondence
• Maintain and organize company documents, contracts, and records
• Support HR functions like staff onboarding, leave tracking, and benefits
• Liaise with external vendors, government agencies, and service providers
• Assist in planning meetings, events, and company logistics
• Simple in-office duties like scheduling & supervising cleaner, answering calls, etc.
Finance Duties:
• Prepare and issue quotations, invoices, and delivery orders for client projects (mainly graphic design services)
• Track client-issued POs and ensure accurate billing based on agreed terms
• Liaise with external vendors (e.g., printers, freelancers) — track their POs and DOs when needed
• Maintain simple financial records and ledgers
• Handle staff reimbursements
• Assist with vendor communications and payment processing
• Ensure timely documentation and work with external accountants and support documentation for audits or reporting
• Ensure internal approval flows and maintain proper records for expenses
• Other ad-hoc duties as assigned
Requirements:
• Singaporean citizens or Permanent Residents (PRs) only
• Diploma or Certificate in Finance, Business Admin, or a related field
• At least 2 years' experience in a similar admin + finance role
• Familiar with handling quotations, POs, and invoicing for service-based work
• Familiar with Google Workspace (Sheets, Docs) and Microsoft Office
• Experience with Xero (or similar accounting software)
• Strong sense of responsibility and confidentiality
• Good communication skills and a team-oriented attitude
• Strong attention to detail and have neat organizational skills
• Good written and verbal communication skills (English)
Bonus Points
Experience in a design-related industry (graphic, interior, architecture, etc.)
Requested Info
Work experiences and job responsibilities
Education background
Reason for leaving current workplace
Date of availability
