Job Description
Myer Gold will provide you with the relevant training to assist you in your role as Personal Assistant cum Office Admin.
Personal Assistant
· Provide full secretarial and administrative support to Directors
· Manage Directors calendars, scheduling & organizing meetings
· Arrange travel bookings for Directors personal and business trips
E.g. Flight tickets, hotel accommodation, car transfers, restaurant reservations and country entry applications if needed.
· Prepare and submit monthly reports on Director’s reimbursement and other expenses claims.
· Coordinates Directors personal/home matters and assists family members on any ad-hoc as assigned
· Handling office season parking and insurance payments
· Help and assist our clients with travel arrangement bookings (eg. hotel, car transfers, private jet etc.) and oversee clients Singapore home installation/maintenance etc.
· Maintain and upkeep all confidential documents in proper filling system
· Doing internet research and personal purchases for Directors
· Able to maintain confidentiality
Office Administration
· Assist and support Financial Analysts on various ad-hoc reporting requests.
· Assisting on Compliance Internal Audit checking
· Collate staff expense claims and monitor keep track of annual & medical leaves
· Monitor all Petty Cash expenses, prepare monthly report
· Maintain proper filing system, perform data entry including data management and file sharing
· Purchasing & replenish of office stationery and pantry supplies, maintain the general upkeep of office cleanliness
· Ordering name cards and office printing requisitions
· Answering incoming /redirecting calls and courier arrangements when necessary
· Liaise with vendors for office maintenance etc.
· Other ad hoc as assigned
Requirements:
· Applicants must possess at least Diploma, Advanced/Higher/Graduate Diploma, Certificate in Office Skills or equivalent OR 2- 3 years PA/Senior admin experiences are welcome to apply
· English and Chinese as working languages, proficiency in listening, speaking, reading, and writing
· Ability to liaise internally and externally on administrative and other matters.
· Initiative to learn and get things done efficiently and accurate.
· Good attitude & able to take stress
· Good time management and strong sense of urgency and priorities
Years of Experience: 2-3 years and above