Finance related
● Handle financial reporting matters (cash-up tracker, events tracker, tips tracker) & AP mailbox. Manage payment expectations and pressure given by other departments and suppliers.
● Completion of the daily sales dashboard and submission of the report to relevant channels - before 9.30am daily. And manage the sale tracker file (budget change/new outlets).
● Follow up on any variances reported by the Ops team at the end of night report (EON).
● Collection of cash-up bundles for each floor and reconciliation of the daily cash-up file for the club; rectify any variances reported by the Ops team at the earliest opportunity.
● Reconciliation of payments and tender media (Stripe, Airwallex, credit card terminals) and event bills to prevent overlooked or pending payments. To trace to tripleseat if there are any unrecorded sales (avoid revenue loss). Work with Operational team to clear all the unbilled/uncollected receipts. Match to Peoplevine events/Cash up
discrepancies.
● Collate signed-off invoices from the kitchen, scan, upload, and approve them after meticulously checking invoice details (e.g. entity name (MOH), date, GST, and amount), and record in proper accounts, then submit for
payment processing.
● Creation of invoices to S&E customers and corporate membership purposes (quite frequent), and official receipts upon receiving deposit from guests.
● Checking and matching of SOA for each supplier into our system. Frequent missing invoices and never submitted from all the departments.
● Raise bank payment - ad-hoc.
Operations/S&E/Membership related
● Assistance to follow up with the Ops Team in ENT bill if it was closed incorrectly or without any valid reason, and rectify the error.
● Work closely with the membership team to provide F&B receipts to members when necessary
● On-boarding of new suppliers, credit application forms and clients (F&B and S&E)
● Maintain All Level Events summary in Monthly Basis - to track each receipts, split F&B for each event and mode of payments for each event.
● Work closely with the events team to provide accurate figures to both the finance and events teams for reporting and commissions purposes.
● Work closely with the membership team to process refunds to members and assist with backend credit
allocation for members who weren't able to link their account during their visit to the club.
● Serve as the key liaison between Finance, Operations, Membership and Events to ensure all finance-related matters and figures are accurately aligned.
Administrative related
● Act as the key contact person for office maintenance matters, arranging printing doc, signing and courier for PG (all his other entities, Sultan will find anytime), liaising with vendors (SP, FLO, WiFi, printer, cleaning and housekeeping, general equipment)
● Handling the account for SP, FLO, Singtel.
● Manage correspondence (emails, letters, packages, etc.)
● Scan, filing and archive paperwork (all the receipts/settlement slip/AP) and agreements (if any)
● To support ad-hoc duties and projects as assigned. Eg, sales mix/data requested from kitchen, BOD claims verification.
