Total 1,079 Senior Executive admin job vacancies in Singapore

We are looking for a motivated and organised individual to support programme coordination, data tracking, and administrative work across social service initiatives, helping ensure smooth delivery of services and projects.

Assist in handling full spectrum of HR and general administrative matters for the department

Maintain accurate records of staff particulars in the payroll systems, check and report any discrepancies to management

Monitor staff attendance/ leave records / lateness / Overtime record and compute the necessary deductions.

Process work pass applications, renewal and cancellations and liaise with Ministry of Manpower for work pass related issues

Submit employees’ yearly income tax to IRAS (including IR21)

Handle payroll and CPF submission

Prepare employment agreements, letters and other necessary documents

Manage staffs’ insurance

Register food and hygiene course for staff.

Arrange and verify outlets’ Supplier Invoices

Perform any other ad-hoc duties as assigned

Requirements:

At least 2 years of experience, preferably in the F&B industry

Preferably with experience handling payroll by using HR software, preferably Info-tech

Proficient in MS Word/ MS Excel

Must work Independently

Meal provided

Whatsapp Message only: +65 98326806

Responsibilities

• Coordinate research grant calls with University Colleges and Schools to facilitate smooth grant application processes
• Assist researchers and faculty in preparing and submitting grant proposals according to agency guidelines
• Manage post-award grant activities including timely reporting submissions and compliance monitoring
• Support researchers in interpreting and applying grant agencies’ guidelines to ensure adherence
• Organize and coordinate review panel meetings to evaluate grant applications effectively
• Execute ad-hoc initiatives and projects as assigned by the Research Support Office
• Manage multiple assignments and diverse information sources simultaneously to meet deadlines
• Apply strong analytical skills to review grant documents and identify key details for accuracy
• Communicate clearly and professionally in writing and interpersonal interactions to support stakeholders
• Plan and organize work efficiently to optimize time management and meet operational goals
• Adapt quickly to new tasks and learn independently to enhance work performance

Preferred competencies and qualifications

• Degree in any discipline
• Demonstrated ability to learn quickly and work independently
• Highly motivated with strong adaptability and learning skills

For interested candidates, please send your updated resume:

Email: angelateh@recruitexpress.com.sg

Telegram: @Angie_TL

Whatsapp: +65 96272860

Angela Teh Ling Wei

(CEI No.R1104464)

Recruit Express Pte Ltd

EA License No. 99C4599

HR, Admin, Account, Payroll & Operation Executive responsibilities include:

1. Processing employee data, updating company policies and handling of hiring process and work pass application.

2. Processing daily, weekly & monthly payroll or advance, CPF Submission and IR8A e-submission.

3. Handling full set of account, which include weekly staff claims, monthly supplier payment, monthly invoicing, updating of AR & AP Aging list, Bank Reconciliation, Journal Voucher, GST submission & etc.

4. Assisting in operational related paper work and annual evaluation security agency license.

5. Able to work in shift and 6 working days per week.

To be successful in this role, you should have solid organizational skills and be familiar with HR, Admin, Account, Payroll and Operational functions in Security Agency. Ultimately, you will make sure all HR, Admin, Accounting, Payroll & Operations run smoothly.

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,300 + AWS

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Company Overview / Employee Value Proposition

We are a Chartered Accounting Firm established since 1973 and have a very good client base. Our clients are from a wide range of industries, from manufacturers, diamond and jewelry wholesalers, shipping, merchants, investment holding companies, biotech companies, oil and bio fuel, coffee bean suppliers, chains of restaurants and cafes, finance companies and fund managers, IT hardware and software, construction and engineering, paper processing companies etc. both local and international. We also provide financial due diligence services in addition to audits.

Job Summary

Provide administrative and secretarial support to the audit team while coordinating client communications and managing document control to ensure smooth audit operations.

Responsibilities

• Prepare and organize audit documents to support the audit team’s workflow and ensure timely completion of audit tasks
• Communicate clearly with clients to collect and clarify information needed for accurate management accounts
• Organize, file, and maintain audit-related records to ensure document accuracy and easy retrieval
• Coordinate courier services to deliver and receive audit documents promptly, supporting audit deadlines
• Perform additional administrative tasks assigned by management to enhance team productivity and audit efficiency

Required competencies and certifications

• Communicate effectively in spoken and written English to interact with clients and audit team members
• Use Microsoft Word, Excel, and PDF software proficiently to prepare, edit, and manage audit documents

Preferred competencies and qualifications

• Apply at least 1 year of experience in an accounting office environment to handle audit-related administrative tasks efficiently
• Demonstrate a pleasant and cheerful disposition with strong interpersonal skills to build positive relationships with clients and team members

If you are a team player and meet the requirements of the above position, please email a detailed resume, stating your current and expected salary to:

hr@jcpartners.com.sg

All application will be in strict confidence. We regret that only short-listed candidates will be notified.

Key responsibilities:

To play an instrumental role in ensuring the efficient operations of the school’s General Office by providing administrative support in the following areas:

Customer Service:

• Attend to enquiries from walk-in customers and phone calls, ensuring timely dissemination of school information to stakeholders.
• Manage the loan of school items and lost & found records.
• Monitor students’ wellbeing and maintain cleanliness and hygiene of the sick bay.
• Monitor students leaving school early and ensure confirmation of their safe arrival home.
• Issue Secondary 1 Smart Cards and Student Passes.
• Provide general office support including printing, laminating, and guest refreshments.

Project/ Vendor Management:

• Coordinate school events and exercises such as Student Photo-Taking, Prize-Giving Ceremony, Sec 4 Graduation Ceremony, and Student Admissions.

Other Duties:

• Perform other ad-hoc duties as assigned by the School Senior Management Team and Head of Department.

Requirements:

• GCE ‘A’ Level or Diploma.
• Strong communication skills, meticulous, able to multitask, and a good team player.
• Basic knowledge of AI tools.
• Prior experience working in a school is an added advantage.

Company Overview / Employee Value Proposition

Ballet Classique seeks dedicated individuals to support customer service and administrative operations in a dynamic dance education environment.

Job Summary

You will support daily front counter operations, assist teachers with scheduling and attendance, manage customer communications, handle invoicing and CRM data, and contribute to social media marketing efforts.

Responsibilities

• Respond promptly to telephone calls, emails, and walk-in customer inquiries to provide excellent service
• Issue invoices accurately and collect fees while maintaining organized data in the CRM system
• Attend to students’ needs to ensure a positive experience during their classes
• Assist teachers by managing scheduling and tracking attendance records efficiently
• Support social media marketing by helping create and manage content as needed
• Perform front counter duties including customer reception and administrative support
• Carry out other operational and administrative tasks to maintain smooth daily functions

Required competencies and certifications

• Proficient in Microsoft Word and Excel to prepare documents and manage data
• Strong proficiency in English and Chinese to communicate effectively with customers and staff
• Effective communication and interpersonal skills to handle customer enquiries professionally
• Meticulous and responsible approach to work ensuring accuracy and reliability
• Ability to work independently with initiative and a creative mindset
• Organized and conscientious team player who collaborates well with others

Other Information

• Work schedule: 24 hours per week
• Able to work on weekend on Saturday and Sunday from 8:30am to 4:30pm
• Monday and Friday from 3:00pm to 7:00pm
• Immediate availability is an advantage

Company Overview

Healthworkz Pte Ltd is a leading FMCG company in Singapore specializing in brand management, distribution, and wholesale of consumer goods across Asia. We offer global brands with strengths in product innovation, supply chain management, and marketing expertise.

Job Summary

As an Administrative Executive, you will prepare price quotation, manage sales order processing, shipment coordination, inventory control, and accounting support to ensure smooth operations and regulatory compliance within a dynamic FMCG environment.

Responsibilities

• Prepare price quotations and update the product catalogue to support sales activities
• Consolidate customer orders and issue accurate sales orders to facilitate timely processing
• Generate sales forecasts and reports
• Prepare purchase orders and track shipment status to ensure on-time delivery
• Coordinate incoming shipments with freight forwarders and arrange trucking for container deliveries
• Verify regulatory requirements and prepare ingredient sticker labels to maintain compliance
• Support the sales team by completing product listing forms and maintaining customer master stock cards
• Retrieve and check PO received, prepare invoice, DO and coordinate delivery schedule
• Monitor customer orders and fulfillment status to ensure customer satisfaction
• Manage stock inventory by creating product codes, updating stock movements in the inventory system, and reconciling discrepancies
• Provide accounting support including accounts receivable and payable tasks such as billing, posting vendor invoices accurately, updating payments, and maintaining official documents
• Perform ad hoc duties as assigned by management to support operational needs

Preferred competencies and qualifications

• Diploma or equivalent with 2–3 years of relevant work experience
• Working knowledge of inventory and accounting software (e.g., AutoCount) is an advantage
• Proficiency in MS Office, especially MS Excel, to enhance data management and reporting
• Strong command of the English language for effective communication
• Demonstrates maturity, independence, meticulousness, and resourcefulness in work approach

Account cum Admin Executive
Location: Changi
Working hrs: Mon-Fri 8AM -5PM
Salary: $3,000 – $3,500

Job Responsibilities
• Handle full set of accounts and maintain accurate financial records
• Review and process invoices, payments, and supporting documents
• Monitor expenses and handle staff claims
• Perform month-end closing, including journal entries and bank reconciliation
• Reconcile accounts payable and resolve discrepancies
• Liaise with vendors and respond to enquiries
• Prepare monthly financial reports
• Support GST filing and compliance
• Perform ad-hoc accounting and administrative duties

Job Description:
Looking for an Admin Executive to support stewardship operations, data integrity, and donor reporting.

This role includes record validation in CRM, reconciliation between multiple reports and systems, award administration support, and preparation of donor impact reporting. You will coordinate with internal stakeholders and school administrators to ensure processes align with ROA guidelines.

Responsibilities:

• Validate and update ROA-related information and records in CRM

• Reconcile data between reporting sources (fund utilisation, scholarships, bursaries, Gift Impact)

• Track award administration progress and support school administrators with requirements

• Ensure donor database updates based on provided information

• Support generation of Gift Impact reports for donors

Requirements:

• Advanced MS Office skills, especially Excel and Word

• Strong data analysis and self-driven working style

• Good command of English and writing skills for reporting

• Comfortable working with multiple stakeholders and tight timelines

Details:

• 12-month contract (renewable, performance-based)
• Salary: Up to $3,800 per month
• Mon–Thurs 8.30am–5.45pm; Fri 8.30am–5.15pm
• 1 day/week work from home

Salary: up to $2,700

Working location - Alexandra Road (Central)

Working hours - Mon to Thu: 8.30am – 6.00pm/ Fri: 8.30am – 5.30pm 

Job Summary

You will administer IT account requests and service tickets, coordinate governance activities, maintain user access records, and support IT operations to ensure efficient service delivery and compliance.

Responsibilities

• Administer and process IT account requests and service tickets following established procedures to ensure accurate and timely handling
• Track and follow up on IT requests to guarantee timely completion and proper closure
• Coordinate periodic governance activities, including access review exercises and reporting, to maintain compliance
• Maintain accurate records of user accounts, access rights, and request logs for audit readiness
• Assist the End User Computing (EUC) support team by coordinating and escalating user access issues to resolve problems efficiently
• Support updates to documentation such as standard operating procedures (SOPs) and policy guidelines to reflect current practices
• Monitor IT service levels and assist in preparing reports for internal tracking and performance measurement
• Provide general administrative support to IT operations and improvement initiatives, including automation projects where applicable
• Coordinate cross-team tasks independently to ensure smooth workflow and task completion

Preferred competencies and qualifications

• Diploma in a related field such as Business Administration or equivalent
• Experience in administrative support roles to enhance operational efficiency
• Proficiency in Microsoft Office applications, especially Excel, for tracking and reporting purposes
• Strong organisational skills with attention to detail to manage multiple tasks accurately
• Good communication and interpersonal skills to collaborate effectively across teams

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

• Contact you about potential opportunities.
• Delete personal data as it is not required at this application stage.
• All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Tan Guo Wei (Isaac) - R1655144
ScienTec Consulting Pte Ltd – 11C5781

• Support the Head of Finance and Finance Manager in daily finance and administrative operations

• Manage and monitor the Town Council’s funds and collections

• Follow up on and recover outstanding payments from owners and tenants

• Process payments to contractors and suppliers

• Maintain accurate financial records of collections, income, and expenditure related to town management and maintenance

• Any other adhoc duties as assigned

Requirements:

• Diploma in Accounting, Finance or related fields

• Min 3 years relevant experience in Town Council

• Location: North-East Region

• Working Hours: 5.5 days work week

• Salary: Up to $4500

• Able to start work immediately or on short notice

How to apply:

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Teo Kai Xin, Joey
EA Reg ID: R23114229
EA Licence No.:19C9603

Job Highlights

Singapore grown Medical & Surgical Solutions SME
Competitive remuneration package & good benefits

Job Description

In DuoMed, we are passionate about improving patients' lives. We’re DuoMed, a home-grown leader in the design and supply of medical solutions. More importantly, we put patient care first! We innovate to improve clinical outcomes and affordability for healthcare professionals and their patients.

As our high growth momentum continues, we're currently hiring for Accounts & Admin Executive to support our expanding present Singapore and region! The ideal candidate has at least 1 year of working experience in similar role. We offer competitive remuneration package and good career progression opportunities.

In this role you will:

A.  Accounts Responsibility:

·    Maintain accuracy of general ledger.

·    Perform daily accounting & finance duties includingreceivables and payables processes, general ledger, tax and bank reconciliationetc.

·    Prepare monthly financial and management reports formanagement.

·    Oversee AR and AP data and maintenance of sub-ledger.

·    Handle data entry of transactions to accounting system.

·    Support audit and tax queries.

B.  Admin Responsibility:

·    Reporting to Sales Manager.

·    Being the centre point of contact for sales ordering placing, including orders from various countries.

·    Efficiently process orders and coordinate deliveries.

·    Be involved with the entire sales operations process, from issuing invoice, navigating customer to payment platform, issuing sales order, purchase orders to other trade-related documents.

·    Responsible for shipment arrangement to ensure smooth & consistent goods delivery.

·    Establish active communication and engagement with sales and logistic team to ensure that orders are processed promptly.

·    Point of contact for Key account inquiries and being an inside sales for existing customers.

Qualifications & Requirements

·    Minimum GCE ‘O’ Level & ITE or Diploma with 1 years working experience will be an advantage.

·    Basic accounting skills.

·    Computer skill such as MS Office.

·    Possess good interpersonal and communication skills.

About DuoMed

Founded in 2019, DuoMed is a Singapore base medical device company that is committed to provide high quality products that deliver value and satisfaction to our customers. We research and design, manufacture, and supply medical solutions. Beginning April 2020, we become a HSA licensed and ISO13485 compliant manufacturer of medical devices & consumables. By 2025, we have extended our distributorship in Malaysia, Thailand, Philippines, Vietnam & India.

We specialize in:

Woundcare solutions: DM Negative Pressure Wound Therapy (NPWT) Device & Advance Woundcare Products such as Duofoam Post-Op & Duoflex Border range.

Surgical solutions: including DuoMed OT Surgical Packs, Sanitizers, Masks, Gloves & etc.

Interested candidates please send your resume. We regret that only suitable candidates will be shortlisted for further discussion.

Company Overview

CD Engineers Pte Ltd is a well-established engineering company providing practical, cost-effective designs for industrial applications, especially for storage and use of flammable materials, from conceptual design to project construction and regulatory approvals.

Job Summary

Provide organized and proactive administrative and accounting support to the Director, ensuring smooth day-to-day office operations and effective handling of documentation and basic HR and accounting processes.

Responsibilities

• Manage and process administrative documentation to support office operations and compliance
• Execute basic HR tasks to assist in employee record-keeping and communication
• Perform fundamental accounting duties to support financial record accuracy and reporting
• Collaborate with management to complete assigned tasks and special projects promptly
• Maintain effective communication using strong written and verbal English skills to support internal and external stakeholders
• Utilize MS Office and PowerPoint to prepare reports, presentations, and correspondence efficiently

Preferred competencies and qualifications

• Completion of GCE 'O' Level, 'A' Level, Nitec, Diploma, or Degree
• At least 2 years of experience in administrative, office management, operations, or accounting roles
• Qualifications in secretarial studies, office administration, or accountancy are advantageous
• Ability to thrive in a dynamic and collaborative work culture

Other Information

• Target start date: June 2026
• Work location: Jurong East area.