Total 1,079 Senior Executive admin job vacancies in Singapore

Key Responsibilities

Human Resource

• Maintain employee records including leave, claims, and attendance

• Support payroll preparation and overtime tracking

• Prepare HR documentation (e.g. employment letters, confirmations, etc.)

• Coordinate staff benefits such as medical check-ups

• Assist in recruitment activities including sourcing, screening, and onboarding

Accounting

• Process invoices and prepare payments for approval

• Handle monthly bank transactions, including remittances and GIRO

• Liaise with banks and external stakeholders on finance-related matters

• Monitor and verify expenses to ensure accuracy

• Support audit activities and documentation

Office Administration

• Manage incoming mail and general office coordination

• Order and maintain office supplies and pantry items

• Coordinate insurance renewals and handle claims

• Liaise with vendors including IT support for office systems

• Organise company events (e.g. annual dinner, company activities, festive events)

• Maintain proper filing of documents and records

• Provide administrative support to management

• Assist with ad-hoc administrative duties as required

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to leo.tang(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Tang For Farn (Leo)

EA Personnel Reg No: R24121981

Benefits Summary

• Mon-Fri, office hours (5.5 days)

• Reputable Public Hospital

• Full Time Benefits Entitlement (AWS + Bonuses + Yearly Increment) 

• Stable Career Progressions 
  

Responsibilities

• Registration for patient & Appointment booking

• Handle customer enquiries

• Cashiering duties

• Provide chaperone assistance and assist in simple clinic procedures in the consultation room

• Assist doctors during the review consultation

• Any ad-hoc duties assigned by Supervisors
  

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities. 

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

**We regret to inform that only shortlisted candidates would be notified.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by company relating to this job application.

https://www.mci.com.sg/wp-content/uploads/2025/09/MCI-Job-Applicant-Data-Protection-Notice.pdf

Juwita Binte Mohammad Razali (Juwita)
Registration Number: R21101920
EA Licence No: 06C2859 (MCI Career Services Pte Ltd)

Scope of Duties:

Accounting

• Process invoices for approval by the Managing Director/Directors
• Prepare payments on a monthly basis
• Prepare bank remittances and GIRO transactions for approval by Managing Director/Directors
• Liaise with the Bank Relationship Manager on banking matters
• Liaise with the Corporate Secretary on corporate-related matters
• Monitor and check all expenses to ensure accuracy of claims
• Assist in auditing

Office Administration

• Receive and open all incoming mail
• Order office stationery and copier paper
• Coordinate insurance renewals and handle insurance claims
• Renew company’s vehicle insurance and road tax
• Upkeep pantry room and the general office
• Liaise with IT service providers for any software and hardware malfunction
• Arrange and coordinates company events such as Annual Dinner, Company Trip, festival celebrations, etc.
• Files documents related to accounts, office administration and personnel
• Prepare memorandums when required
• Provide assistance to Managing Director/Directors
• Perform other ad-hoc administrative duties as assigned

Human Resource

• Maintains and update staff leave records, medical and dental claims, etc.
• Coordinate and arrange annual medical check-up for staff
• Check employees’ overtime on a monthly basis
• Prepare payroll on a monthly basis
• Prepare HR-related documentation (e.g., employment contracts, confirmation letters, termination letters, etc.)
• Handle recruitment processes including sourcing, screening, interviewing, and onboarding new employees

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or submit your resume to ref70@trustrecruit.com.sg

Please include the following information:

-         Reason for leaving

-         Expected Salary

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed tosafeguarding your personal data in accordance with the Personal Data ProtectionAct (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Bong Cheong Leong (Alan)

EA Personnel Reg No: R25158271

Jobscope:

• General admin: Filing, data entry and document preparation

• Operations coordination: Scheduling, tracking progress, liaising with internal teams, vendors, and customers.

• Reporting & data management: Updating systems

• Procurement & finance support: Processing purchase orders, sourcing quotations, verifying invoices.

• Vehicle-related tasks: Managing VPC registration, coordinating vehicle documentation, tracking renewals/servicing schedules, liaising with vendors for vehicle-related needs.

• Compliance & documentation: Maintaining records for audits, ensuring adherence to local regulations.

• Management support: Preparing reports, assisting with projects, and handling ad-hoc duties.

Requirements:

• Min N or O Levels
• Preferably with 2 years relevant working experiences
• With MS Office working knowledge especially MS Excel
• Possess good working attitude and initiative
• Able to work independently as well as in a group setting
• Added advantage for those who can start work immediately or within a short period of time

Accounts Admin Executive

Mon to Fri 845am-530pm, Sat 845am - 1230pm (Alt Sat work)

Partial Set Account up to $2500, Full Set account up to $3500
Address: Bendemeer

Responsibilities

• Do Filling
• Prepare AR / Full set account
• Other ad-hoc duties

Interested applicants, WA your resume to +65 9136 9792 or email your resume to supreme.yentan@gmail.com.

Tan Yen Zhen (Chen Yan Zhen) Reg No: R25138932

The SupremeHR Advisory Pte Ltd EA No: 14C7279

Digital Marketing + Admin Executive

Job Description & Requirements

• Well Established Company
• Working location: Northeast
• Working days: Monday to Friday
• Working hours: 9am to 6pm
• Assist in the formulation of strategies to build a lasting digital connection with consumers
• Plan and monitor the ongoing company presence on social media (Tik Tok, Instagram, Facebook etc.)
• Launch optimized online adverts through Google Adwords, Facebook etc. to increase company and brand awareness
• Be actively involved in SEO efforts (keyword, image optimization etc.)
• Provide creative ideas for content marketing and update website
• Measure performance of digital marketing efforts using a variety of Web analytics tools (Google Analytics, WebTrends etc.)
• Acquire insight in online marketing trends and keep strategies up-to-date
• Maintain partnerships with media agencies and vendors
• Design of creatives including banners, posters, media postings
• Minor administrative tasks including Excel data entry and paper invoicing

Requirements

• Proven experience as Digital Marketing position or similar role
• Excellent understanding of digital marketing concepts and best practices
• Experience with B2C social media, Google Adwords and email campaigns and SEO/SEM
• Analytical mindset and critical thinking
• Well versed in video taking and editing will be in advantage
• Excellent communication and interpersonal skills

Welcome fresh graduates.

COMPANY BACKGROUND
World Express is one of Singapore's leading Destination Management Companies (DMCs), specializing in inbound travel and events. With over 50 years of experience, we design and deliver customized experiences across our three core divisions - LEISURE, CRUISE, and MICE.

MICE - As a trusted partner in 3 primary MICE segments (Corporate Meetings, Incentive Program, Event Management), our team is dedicated to ensuring every aspect of event, in Singapore or beyond, is meticulously planned and flawlessly executed to maximize clients' travel experiences. Our main goal is always to bring professionals together, foster connections, promote new ideas, whilst providing customized solutions that cater to the unique needs of each client.

JOB DESCRIPTION
* Provide essential clerical and administration support to the MICE team
* Develop and carry out an efficient documental/filing system
* Manage appointments, schedules, and the division's stationery supplies
* Act as the admin point of contact between executives and clients
* Assist and execute the admin duties for events planning, coordination and operation/development
* Handle accounting-related matters, including issuance of proforma invoices, invoices, monitor incoming funds, raising payment vouchers for suppliers, and processing staff claims
* Source for marketing materials and needed instruments for events to take place properly
* Help with reservations for hotels, restaurants and related travel services
* Liaise with vendors, suppliers and clients for events/conferences
* Coordinate printing of signages and preparation of documents required for MICE operations
* Handle the executives' requests and queries appropriately
* Perform other tasks as delegated by the Department Head.

REQUIREMENTS
* Singapore citizen or PR
* Polytechnic Diploma, GCE O-Level, or ITE Higher Nitec
* Good communication skills in both oral and written English
* Basic computer literacy (Microsoft Office and Excel), and mobile proficiency
* A team player who is adept at multi-tasking and able to work independently
* Some experience in administration. hospitality or tourism is an advantage.

Job Description

We are seeking a proactive and detail-oriented Business Admin Executive to join our growing team. This role focuses on quotation preparation, client coordination, and supporting project costing activities. You will work closely with internal departments and external clients to ensure accurate pricing and smooth communication throughout each project.

This is an excellent opportunity for individuals who enjoy a mix of administrative, analytical, and customer-facing responsibilities, especially within the construction or engineering sectors.

Responsibilities

• Prepare project quotations based on client requirements
• Coordinate with internal teams (technical, operations, admin) to gather necessary information for pricing
• Maintain and update quotation records, pricing templates, and customer databases
• Liaise with clients to clarify specifications, answer inquiries, and provide timely follow-up
• Build and maintain strong working relationships with clients and project stakeholders
• Support management in identifying and tracking new project leads or business opportunities
• Assist with general administrative tasks and internal business operations as required

Requirements

• Experience in construction, utilities, engineering, or similar project-based environments preferred
• Able to read and interpret construction drawings, site layouts, and technical maps
• Strong analytical skills for calculating labour, materials, and equipment costs
• Highly organized, detail-oriented, and capable of managing tight deadlines
• Proactive and able to work independently with minimal supervision
• Proficient in Microsoft Excel (for costing) and Microsoft Word (for documentation)
• Strong interpersonal and client communication skills
• Experience with tender submissions, proposal preparation, or quotation packaging is an advantage

Why Join Us?

• Gain hands-on experience in project costing and commercial operations
• Work in a stable, growing company with clear opportunities for long-term career development
• Exposure to the construction and engineering industry
• Join a supportive and close-knit team with direct access to company leadership
• Learn valuable business skills including pricing strategy, quotation development, and client management

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS

Job Requirements:

Min. Diploma in Accounting 

Min. 2 years’ finance/accounting and/or reporting experience

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 9789 3505 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

Responsibilities

Handle day-to-day bookkeeping and data entry

Process invoices, payments, and expense claims

Assist with bank reconciliations and month-end closing

Manage filing, correspondence, and office supplies

Coordinate document signing and administrative tasks

Support the team with ad-hoc duties as needed

Requirements

Diploma in Accounting, Business, or related field

1–2 years of relevant experience

Proficient in Microsoft Excel and accounting software

Organised, meticulous, and a good team player

Accounts Admin Executive

Mon to Fri 845am-530pm, Sat 845am - 1230pm (Alt Sat work)

Partial Set Account up to $2500, Full Set account up to $3500
Address: Petain Road (Bendemeer)

Job scope:

Do Filling

Prepare AR / Full set account

Other ad-hoc duties

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 9789 3505 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

St Joseph's Home, a Person-centred residential healthcare facility located in Jurong West, is redefining the way we take care of our elderly, and would like to invite suitable candidates to apply for the position of:

Admin Executive, Operations

Key Responsibilities:

· Asset Management

- Maintain asset inventory and conduct stock takes

- Tagging of assets for audit purposes

- Monitor asset movement and utilisation

- Manage the purchase, servicing and disposal of assets, and ensure proper documentation

- Coordinate with vendors and contractors on servicing, repairs and replacement of assets

- Plan for asset renewal/budgeting based on lifespan

- Liaise with vendors and internal departments on asset-related matters

Vendor Contract Management

- Manage contractor contracts, including monitoring expiry and renewals

- Review the need to retain or change contractors

- Propose new contractors/vendors for approval, with reasons, cost comparison, and performance review

Estate Management & Operational Support

- Oversee estate upgrading, maintenance and repairs

- Ensure safety and regulatory compliance

- Handle space planning and allocation

- Conduct routine inspections

- Coordinate with contractors to address any issues

- Manage security and access control

- Plan maintenance schedules

- Respond to estate issues and emergencies

Scheduling and Roster Management

- Consolidate monthly rosters from all teams within Operations Services

- Track leave and overlaps

- Track and submit overtime records for HO, HGO, FM, Laundry and kitchen teams

- Update rosters and leave records (by 25th monthly)

Fire Safety Management & Incident Reporting

- Liaise with fire safety inspectors and submit assessment reports to the Reporting Officer

- Coordinate with relevant departments to ensure any non-compliance issues are addressed and resolved

- Promptly submit incident reports

Donor Management

- Liaise with donor to ensure timely monthly replenishment of rice for kitchen

- Liaise with donors for perishable and non-perishable items for the Home

ADHOC AND COVERAGE

Goods Handling Support

- Assist with goods receiving in the absence of the front desk officer

Medical Store Support

- Assist in receiving and distributing medical and housekeeping supplies in the absence of the Admin Assistant (Medical Store)

Access Control & Key Management

- Issue access cards and manage key press system

Conference Room and Venue Requests

- Handle conference room and venue arrangements

SOP Review and Other Administrative Duties

- Assist in SOP review and perform other assigned duties by the Reporting Officer/Operations Lead

- Handle filing, scanning, laminating, and binding of documents, etc

- Ensure proper organisation and upkeep of records and materials

Training & Development

- Attend training to maintain and enhance competencies

PRINCIPAL ACCOUNTABILITIES

- Ensure a safe and conducive environment

- Ensure proper inventory and asset management

- Perform all duties responsibly and independently

QUALIFICATIONS, KNOWLEDGE & EXPERIENCE

Educational Qualifications

Diploma/Degree in:

· Business Administration

· Operations Management

· Healthcare Administration (for nursing home / healthcare setting) Or any relevant qualifications

Experience Requirements

· 1–3 years of experience in:

o   Administrative or operations support roles

o   Coordination of workflows, scheduling, or logistics

· Experience in healthcare / nursing home / service operations is a plus

· Exposure to procurement, vendor coordination, or reporting is advantageous

Core Competencies

· Strong organisational and coordination skills

· Good communication (written & verbal)

· Problem-solving and ability to handle multiple tasks

· Attention to detail

· Ability to work independently and as part of a team

Personal Attributes

· Responsible and dependable

· Proactive and willing to learn

· Able to handle fast-paced environment

· Good interpersonal skills (important when working with multiple departments)

Salary will be commensurate with experience and qualifications.

Applicants are invited to apply with comprehensive resume, current and salary expected and state why you would like to take up this position to:

careers@stjh.org.sg

We regret that only shortlisted candidates will be notified.

Admin Executive (6-Month Contract)