Total 1,216 Junior Executive admin job vacancies in Singapore

• Data entry into the ERP system for account receivables and payables
• Verify and process supplier's invoices and arrange for payment upon Management's approval
• Process claims through petty cash or bank transfer for reimbursement
• Record and process bank receipts
• Prepare and record the daily sales of retail shops
• Prepare monthly bank reconciliations
• Maintain proper filing system to ensure smooth documentation
• Assist in month-end closing
• Prepare weekly and monthly reports
• Support Account Department for other ad-hoc tasks

This position is responsible for assisting the administrative and coordination duties between Kitchen, Catering Operations and Catering Sales Team in Catering division.

Administrative Matters

•Prepare inventory listing of the pastry & production team and submit to the Account Department

•Maintain pending GRN Invoice on the Procurement System

•Vet through orders for the Production Team from the restaurants and ensure request are categorized accordingly

•Prepare petty cash claims

•Any other adhoc administrative duties as required

Logistics-related Matters

•Ensure food tags, menu cards and time stamp are printed before food delivery

•Ensure stock check is conducted and items below par level are submitted for order

•Checking of the Sales Order System and ensure function orders are printed out for the drivers and kitchen team

•Booking of delivery drivers for adhoc deliveries

Certification-related Matters

•Ensure implementation of Food Safety System and ISO22000 (forms recording, equipment temperature checks, etc)

•Maintain the Food Hygiene Certification File and ensure all food handlers have valid certificates

REQUIREMENTS

•Diploma fresh graduates are welcome too

•At least 1 year of administrative experience in the related field

•Ability to work independently and in a team

•Good Interpersonal Communication Skills

•High level of responsibility and initiative

•Working Location: Senoko (FoodAxis)

•5 Days Work Week (4 Weekdays & 1 Weekend)

Job Highlights

• Positive working environment and culture

Responsibilities

• Coordinate purchase/sales activities.
• Contact suppliers/shops for data collection and coordination
• Key in purchase request & documents in ERP/SAP system.
• Maintain purchase records and store items.
• Bills/Financial documents filing.
• Assist in other HR and admin functions
• Any other ad-hoc duties

Requirements

• Experience in Marine- Service/repair companies.
• Proficient with Microsoft Office
• Team player with a strong sense of responsibility and a positive working attitude
• Good communication skills and ability to work independently in a fast-paced environment

Working days: 5 days

Location: 1 Bukit Batok Crescent

Interested candidates are invited to apply with a comprehensive resume, via the APPLY NOW button below.

We regret that only shortlisted candidates will be notified.

Thank you for applying.

Job Description & Requirements

Position Overview: We are looking for a reliable and detail-oriented Accounts Assistant to support the Finance and Admin (F&A) team with day-to-day accounting operations. This role involves a variety of tasks across accounting functions, requiring good organizational skills, accuracy, and the ability to meet deadlines.

Key Responsibilities:

• Cash Book & Bank Reconciliation: Maintain and update cash book daily; reconcile with bank statements and resolve discrepancies.
• Accounts Receivable (AR): Update AR Aging Report; prepare and issue monthly SOAs; coordinate monthly AR meetings and follow-up.
• Accounts Payable (AP): Verify supplier invoices and payment vouchers with supporting documents.
• Invoicing & Notes: Upload invoices and credit/debit notes to the accounting system; prepare DN/CN and intercompany billing.
• Petty Cash: Manage petty cash disbursements, documentation, and weekly reconciliation.
• GST Filing: Assist in GST preparation and ensure compliance.
• Stock Take: Assist in monthly stock take, include counting and recording and reconciliation.
• Fixed Assets: Maintain fixed asset register and support asset tagging and disposal processes.
• Journal Vouchers: : Prepare journal vouchers monthly
• Balance sheet Schedule: Update the balance sheet monthly
• Road Tax and Insurance: Assist in Road Tax and Insurance Renewal
• Audit Support: Provide necessary documentation and assist in internal and external audits.
• General Support: Provide support to the team or cross-functional support during month-end closing
• Others: Perform additional responsibilities and tasks assigned, which may extend beyond the scope of the duties outlined above

Accounting System: Sage 300

Requirements:

• Singaporean / PR
• Diploma / Degree in Accounting or related field
• 1–2 years of relevant experience
• Proficiency in MS Excel and accounting software (e.g., Accpac)
• Strong attention to detail, able to multitask and meet deadlines
• Good communication and team player

LOCATION: GUL ROAD (TUAS)

WORK WEEK: MONDAY TO FRIDAY (8.30AM TO 4.30PM)

Issuance, update and check inventory on PPE

Monitor office inventory (stationary, pantry and cleaning supplies) restock when needed

Handle basic manual tasks (printing, scanning and filing of documents)

Handle incoming and outgoing dispatch

Handle renewal of vehicles insurance and repairs

Handle dormitory administrative tasks, retrieving and reviewing of audit trails

Handle ad hoc tasks as assigned

Computer literate and familiar with Microsoft Excel

Able to work independently, good team player and interpersonal skills

• Provide administrative and coordination support to the sales team on daily operations.
• Handle purchase-related tasks and liaise with customers on order matters.
• Prepare and process delivery orders, invoices, and related documentation.
• Maintain proper records and ensure timely updates in the system.
• Support general administrative duties and assist with ad-hoc tasks.

Requirements:

• ITE in any discipline
• At least 2 years of admin or sales support experience.
• Organised, detail-oriented, and able to handle multiple tasks efficiently.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Job Details (Here’s what you can expect!)

• Attractive bonus
• Staff rates at Accor hotels in Singapore and worldwide
• Birthday leave

Job Responsibilities:

• Sales support for Sales & Marketing department.
• Handling of Mobile Check-In process for hotels reservations.
• Monitoring and reporting of No Shows for hotel reservations.
• Process waiver for cancellation and assist in contractual matters.
• Process credit card charges to travel agents and other partners.
• Generate sales reports for management reporting.
• Other adhoc duties as assigned.

Requirements:

• Proficient in basic computer knowledge.
• Good interpersonal skills and communication skill.
• Proactive and meticulous individual with good administrative and organisational skills.
• Able to work independently and as a team in a fast-paced environment.
• Working knowledge in PMS will be an advantage.

Key Responsibilities:

• Manage resident relations by addressing feedback, complaints, and fostering participation in estate activities.
• Support financial tasks including petty cash handling, trust account updates, and issuing receipts.
• Assist in estate operations by monitoring staff and vendor performance, and ensuring compliance with estate rules.
• Maintain documentation, filing systems, and support strata roll updates and legal notices.
• Coordinate meetings, prepare minutes, and assist with general administrative duties as required.

Requirements:

• 1–2 years of experience in administrative or property management roles.
• Strong organizational, communication, and interpersonal skills.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience in MCST or residential estate management is advantageous.
• Able to work independently and collaboratively in a team.

Join our supportive team and grow your career with us! Apply now with your resume and salary details.

Job Scope

• Provide administrative support to the Condo Manager and Management Office
• Attend to residents’ enquiries, feedback, and requests via phone, email, and walk-ins
• Maintain and update resident, tenant, and vehicle records
• Process move-in / move-out applications and renovation submissions
• Coordinate facilities bookings (function rooms, BBQ pits, courts, etc.)
• Issue circulars, notices, and announcements to residents
• Manage contractor documents (insurance, permits, access passes)
• Handle invoice processing, petty cash, and filing of financial records
• Assist in preparation of reports, correspondence, and meeting documents
• Maintain proper document filing system (hardcopy and electronic)
• Liaise with security, cleaners, technicians, and service providers
• Ensure compliance with MCST procedures and estate guidelines
• Support general office operations and perform ad-hoc duties assigned by Management

Requirements

• Preferably with property management / MCST experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good communication and interpersonal skills
• Organized, detail-oriented, and able to multitask
• Able to work on Saturdays (if required)

Responsibilities

• Responsible for providing administrative support to ensure that office support services are provided in an effective and efficient manner
• Answer, screen and forward incoming phone calls
• Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Handle incoming mails, documents and couriers. Sort and distribute mails to respective departments/personnel
• Maintain records of registered letters, courier and official letters
• Maintain and update the booking system for meeting rooms at level 1
• Inform Tea-Lady of meeting for the setting up of meeting rooms
• Prepare Personal Protective Equipment (PPE) for visitors/clients
• Ensure that meeting rooms and PPE are clean, tidy and in good working condition
• Arrange and maintain the potted plants in the office by the landscape company
• Responsible to email the Corporate e-Birthday Card to staff
• Responsible for maintaining office fixed assets record and order upon request from the relevant department
• Submit requisition of stationery and pantry items. Ensure adequate stocks
• Prepare and issue car park decal, verify invoices (couriers, phone bills, newspaper and laundry, Esso and transport).
• Arrange company transport for staff and workers
• Issue memo for staff welfare pertaining to ‘Newborn Babies’ and ‘Condolences’
• Arrange of fruit basket to staff for newborn or on hospitalization leave
• Update memo for welcoming new staff, resigned staff, promotion and transfer staff
• Maintain a safe and clean reception and lobby area

• Submit the loan cases to bank for processing.

• Record loan cases into Salesforce.

• Liaise with Banks for update on loan status.

• Monitor and update Salesforce with loan approval advice from the Banks.

• Convey the loan status to Sales Consultants.

• Release loan amount into Salesforce for registration.

• Check loan documents submitted by Sales Consultants before releasing loan amount into Salesforce for registration.

• Liaise with Sales Consultants for outstanding documents before & after registration.

• Check the Tax Invoices, LTA logcard and Insurance Cover Note from Vehicle Admin before despatch to Banks.

• Check the HP Agreement and other required forms are duly signed before despatch to Banks.

• Generate despatch batch in Salesforce and prepare documents to Banks for disbursement.

• Update and record outgoing documents into Salesforce.

• Liaise with Banks and arrange for daily collection of documents.

• Other daily admin duties include photocopying, archiving of loan cases into ParaDM, etc

• Other ad hoc duties as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

1. Meeting Coordination:

• Schedule and coordinate internal and external meetings, including team meetings, client meetings, and presentations creation support.

• Arrange conference rooms, video conferencing, and necessary resources for meetings.

• Send out meeting invitations, agendas, and reminders to participants.

• Record meeting minutes and follow up on action items.

2. Event Planning Support:

• Support creating event timetable

• Send out RSVP form to guests, consolidate as guest list, and send reminders to participants

• Manage guest list including flight information, hotel check in/out dates, transportation details, and personal details

3. Department Schedule Management:

• Maintain and organize the marketing team's calendars, ensuring appointments and deadlines are met

4. General Administrative Support:

• Provide general administrative support to the marketing department, including filing, document management, and data entry.

• Handle incoming and outgoing correspondence, emails, and phone calls.

• Assist with travel arrangements and logistics for team members, if needed.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Administrative Assistant (6 Months Contract)

We are seeking a detail-oriented

Document Digitisation & Administrative Assistant

to support the scanning, organisation, and management of records. This role is ideal for candidates who are meticulous, organised, and comfortable handling confidential information in a structured environment.

Key Responsibilities

1. Scanning & Digitalisation of Records

• Verify physical and softcopy documents against inventory lists provided by laboratories or departments
• Digitise documents accurately in line with established naming conventions and file structures
• Perform quality checks to ensure all scanned files are complete, legible, and properly indexed
• Upload and maintain documents in designated shared drives or repositories in accordance with guidelines
• Ensure strict compliance with data protection and confidentiality policies when handling sensitive information

2. Archival & Administrative Support

• Liaise with researchers and stakeholders to verify completeness and accuracy of records
• Maintain proper indexing, version control, and archival of digital files
• Support audit, intellectual property, and data governance requirements
• Assist with ad hoc scanning and administrative tasks as required

Requirements

• Post-secondary education (A-Level / Diploma or equivalent)
• Preferably 1 year of experience in document digitisation, records management, administrative support, or research environments
• Proficient in Microsoft Office (Word, Excel, Teams, SharePoint, OneDrive)
• Strong attention to detail and organisational skills
• Ability to handle confidential and sensitive information with discretion
• Good communication and interpersonal skills
• Able to work independently and meet deadlines

Good to Have

• Familiarity with scanning equipment and document management systems
• Prior experience in research or laboratory environments

How to Apply: Interested applicants, please click on the “Apply Now” to submit your updated resume.

Please note: Due to the anticipated high volume of applications, only shortlisted candidates will be contacted. All information provided will be treated with strict confidentiality and used solely for recruitment purposes.

Cheah Wei Ee

Team Lead - Contracting

EA Personnel No: R23114782

Peoplebank Singapore Pte Ltd | EA Licence No: 08C5248

Admin

5.5 days
9am - 5.30pm / 9am - 1pm
$ 1800 - $ 2000
Near Boon Lay MRT
 

Requirement

• Knowledge in Microsoft Office
• Customer service skill

Job Responsibilities

• Assist in coordinate and order required items
• Process related orders / emails

Interested applicants kindly submit through here or send your resume to (joevy_tan@thesupremehr.com) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Contact +65 9019 3218 for other roles!

Tan Yu Jing Reg No: R26161199

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Create an Exceptional Visitor Experience

• Be the first point of contact for visitors and callers, creating a professional and welcoming experience

• Own the end‑to‑end meeting room experience, from bookings and setup to refreshments and readiness

• Keep reception areas, meeting rooms, and pantry spaces neat, organised, and guest‑ready

• Receive and triage incoming calls, ensuring enquiries are directed promptly and accurately

Ensure Smooth Office Operations

• Manage daily mail and courier activities, including coordination and basic cost tracking

• Oversee procurement of office, pantry, and boutique supplies while keeping within budget

• Ensure shared office equipment is well maintained and operational

• Work closely with building management to resolve facilities and maintenance matters

• Maintain accurate internal records such as directories, device lists, floor plans, and organisation charts

• Care for the overall office environment, including plants and festive arrangements, in line with our brand standards

Support Our People & Culture

• Coordinate a smooth and welcoming onboarding experience for new hires across brands

• Prepare timely HR operational reports, including overtime and attendance tracking

• Manage sourcing and ordering of uniforms and accessories for boutique staff

• Arrange employee care gestures for celebrations and bereavements with discretion and thoughtfulness

• Track administrative budgets and identify opportunities for cost efficiency

• Support the planning and delivery of office events and company celebrations

What We Are Looking For

• Someone organised, personable, and proactive, with strong attention to detail

• Comfortable working with multiple stakeholders across different teams and brands

• Enjoys creating positive experiences and supporting people behind the scenes

• Able to balance hospitality, administration, and operational responsibilities with confidence