Total 1,354 Senior Executive level Administrative / Clerical job vacancies

Key Responsibilities:

Administrative Duties:

• Manage office supplies inventory and place orders as needed.
• Coordinate maintenance of office equipment and facilities.
• Handle travel arrangements, meeting schedules, and event planning.
• Maintain proper filing systems and documentation.
• Support HR and Finance teams with administrative tasks when required.
• Ensure compliance with company policies and procedures.

Procurement Duties:

• Source and evaluate suppliers and vendors.
• Request and review quotations, negotiate pricing and terms.
• Prepare purchase orders and ensure timely delivery of goods/services.
• Monitor supplier performance and maintain strong vendor relationships.
• Maintain accurate records of purchases, pricing, and inventory.
• Ensure procurement activities comply with internal controls and budget constraints.

Requirements:

• Relevant Certificates / Diploma or Degree in any discipline, preferably in Accounts or Finance.
• Preferably 1 year experience in similar capacity in construction industry. Exposure in Xero preferred.
• Professional with excellent administrative, organizational and follow up skills.
• Able to multi-task in a fast-paced environment & employee strength of around 150-200 people.

About MIJ Hub:

My Inspiring Journey Hub (MIJ Hub) is a leading and rapidly growing private school and non-profit organisation (NPO) dedicated to transforming the lives of individuals aged 4 to 40 with diverse learning needs. Through our comprehensive educational programs, vocational training, and community integration initiatives, we have been creating positive change locally for over 13 years. Our mission is to be the ultimate one-stop centre for the special needs community in the region.

At MIJ Hub, we are pioneers in innovation. By managing multiple for-profit ventures, including a food and beverage (F&B) arm, we generate sustainable income streams that allow us to provide subsidies, ensuring parents and students have access to affordable, high-quality education. Join MIJ Hub and become part of a vibrant, dynamic team committed to driving financial sustainability, fostering inclusivity, and expanding our reach to make a real difference in the community.

About the Admin Executive Role 

About the Role:
As an Admin Executive, you’ll play a key role in keeping daily operations running smoothly while supporting a collaborative team. You’ll gain exposure across administrative, operations, finance, and coordination, allowing you to build well-rounded skills in a dynamic, fast-paced environment.

If you’re organised, proactive, and enjoy creating structure and efficiency, this role offers a great platform to grow and make a meaningful impact.

Key Responsibilities 

• Execute, update, follow up, support, maintain

• Executes day-to-day administrative and operational support duties, ensuring smooth coordination, accurate records, and timely follow-up across assigned functions.

• Manages first-line enquiries through calls, WhatsApp, email, walk-ins, or other channels; provides accurate information, routes matters appropriately, and follows up where needed.

• Supports day-to-day enrolment administration, including form processing, document collection, scheduling, follow-up, data entry, and updating enrolment trackers.

• Maintains records, prepares forms, letters, files, and updates databases, trackers, and administrative documentation accurately and on time.

• Prepares finance-related documents, issues invoices or receipts where applicable, follows up on outstanding documents or payments, and updates finance trackers.

• Logs facilities issues, reports maintenance matters, follows up on routine requests, and supports the coordination of repairs, servicing, and replenishment.

• Tracks stock levels for office or operational use, prepares purchase requests, receives supplies, and updates inventory or replenishment records.

• Coordinates day-to-day transport arrangements, communicates schedules or updates, maintains transport records, and supports transport-related follow-up.

• Supports event preparation and execution, including registrations, logistics coordination, materials preparation, scheduling, venue setup support, and post-event administration.

• Maintains compliance files, prepares supporting documents, updates checklists and trackers, and follows up on outstanding documentation required for audits or reviews.

• Supports daily readiness checks, prepares or updates checklists, flags issues affecting readiness, and follows up on routine matters relating to site operations.

• Assists in coordinating appointments, servicing schedules, quotations, routine follow-ups, and document collection from vendors.

• Supports communication and follow-up with departments for day-to-day administrative and operational matters as assigned.

• Carries out assigned processes according to SOPs and flags issues, delays, or discrepancies for review.

• Updates trackers, prepares basic summaries, flags urgent issues, and escalates exceptions or unresolved matters to the senior role.

• Supports the senior role, carries out assigned responsibilities, and provides timely updates on work progress and issues.

Requirements

• Minimum Diploma qualification

• At least 1 year of relevant experience

• Proficient in Microsoft Excel (important), Word, and PowerPoint

• Strong spoken and written English (important, as the role involves handling parent enquiries)

• Organized, responsible, and detail-oriented

• Able to work in a face paced environment 

• Meticulous 

• Willing to learn and understand MIJ Hub’s operations and services

- Responsible for handling a full-spectrum of HR & Admin functions.

- Prepare and conduct New Employee Orientation Program to all new employees.

- Coordination of various courses/training programmers for employees, submission of training applications, grant applications and follow-up on outcome of applications.

- Maintain & update the Employees’ Training Record.

- Maintain and update personal files and leave records of all employees and ensure easy reference by HR and Admin department.

- Handle MOM surveys and government subsidies which include foreign worker levy waiver application and grant applications.

- Manage and co-ordinate new employee’s orientation and onboarding process by sharing onboarding packages and explaining company policies and ease them into new working environment.

- Administer relevant documents pertaining to employees’ employment, resignation, termination, confirmation, contract renewal, appraisal and etc.

- Handles whole process of final settlement & exit-clearance of Indirect staffs.

- Involves in grievance and disciplinary issues

- Manage the staffing needs of the organization

- Liaise with relevant department for yearly training requirement

- Handle end-to-end work passes related issues such as application, renewal, cancellation, appealing, expiration, follow up with medical check-ups, updating personal particulars to MOM, visa application etc.

- Prepare all HR documents, such as Employment Contracts, Onboarding Schedules, Confirmation Letters, etc.

- Processing and timely submission of all forms and claims from government.

- Handle monthly payroll administration / monthly preparation.

- Prepare and submit government bodies and statutory board related surveys.

- Ensure that newly hired employees are properly on-boarded to the company.

- Ensure complete, up-to-date, accurate and accessible records are kept for all employees.

- Assist in the co-ordination of social and recreational activities to promote the general welfare of all employees.

- Source and recommend training and professional development courses for the staff.

- Be the first point of contact for employees on any HR related queries.

- Maintain & update the Employees’ Training Record.

- Maintain and update personal files and leave records of all employees and ensure easy reference by HR and Admin department.

- Manage and co-ordinate new employee’s orientation and onboarding process by sharing onboarding packages and explaining company policies and ease them into new working environment.

**To apply, kindly submit your comprehensive CV to bc@banchoncorp.com

(only write-in)**

Highly anticipated senior personal assistant and lifestyle management/concierge role for a CEO of a conglomerate. This role requires a very high caliber individual to serve as a proxy to the CEO as he travels out of Singapore at least 6 months in a year.

Responsibilities
You will be the key point of contact for all life outside of actual work-related matters for the CEO and his wife. This includes household management, all relevant external parties' engagement related to investment/banks, and the bridge between him and his visitors from Singapore/overseas. This includes preparing gifts and light touch hosting/interactions where necessary.

As a lifestyle manager/concierge, you will have to be on the ball with top end dining options, reservations and familiarize yourself with the preferred arrangements. You will be liaising with an on-site residential concierge already in place.

The CEO has residences across countries, and you'd have counterparts in those respective countries that you may have to correspond with. However, no travelling is necessary.

Requirements
Due to the extent of proxy-work to CEO that this role entails, we would need someone of high functioning skills and ideally at least 10 years onwards in a similar environment providing extensive PA support to a high profile or UHNW individual.

High level of attention to details, accuracy and getting things right majority of the time (without having the CEO to double check/spot mistakes) would be a very favorable quality.

As you'd have to deal with lawyers, bankers, investment professionals on behalf of the CEO, someone who is familiar with the proper etiquette of such duties would be ideal.

To Apply
Interest and referrals to co@kerryconsulting.com
Reg: R1544641 Lic: 16S8060

Job Duties:

• Provide secretarial support to the Investment banking team
• Handle extensive complex travel management, visa applications, that includes booking of air tickets, hotel room, car transfer, plan travel itinerary, match travel plan with business meeting schedule etc.
• Arrange logistics of tele and video conference calls, and schedule meetings including booking of meeting rooms
• Processing of expense claims, travel claims and reports
• Generating various daily, monthly, and quarterly portfolio reports
• Other ad hoc duties as assigned

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, any field.
• At least 5-10 year(s) of working experience in the related field is required for this position.

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Company Overview

NPR Singapore Pte Ltd is a wholly-owned overseas sales subsidiary of NPR-RIKEN Corporation, specializing in manufacturing and selling automotive-related products.

Job Summary

We are looking for a candidate to support sales administrative work. The role acts as a crucial link between the sales team, customers, and logistics, focusing on order processing, coordination, and customer service.

Responsibilities

• Use in-house software to check, quote, and process customer orders accurately to support sales operations
• Coordinate logistics activities including shipping documents and delivery schedules to ensure timely order fulfillment
• Handle sales-related inquiries from customers and suppliers via phone and email to maintain clear communication
• File documents, answer phone calls, and sort correspondence to support general administrative functions
• Consolidate and generate sales reports to provide accurate sales data for management review
• Prepare documentation required for sales visits to facilitate effective client interactions
• Manage travel logistics for staff, including booking flights, hotels, and arranging visas to support business travel needs
• Assist managers with ad hoc tasks to support various business functions

Required competencies and certifications

• Proficient in Microsoft Excel at an intermediate level, including the use of Pivot Tables
• Familiarity with Incoterms 2026 and preparation/checking of shipping documents, particularly Letter of Credit (LC) documents

Preferred competencies and qualifications

• Diploma in relevant fields or minimum 'A' level certificate with equivalent working experience
• Minimum 3–5 years of relevant work experience, preferably with a background in logistics
• Strong organizational skills to prioritize workloads effectively and manage multiple tasks
• Core interpersonal skills including emotional intelligence to manage relationships and client moods
• Active listening skills to understand unspoken needs and business challenges
• Empathy to build rapport and trust with customers, fostering long-term loyalty
• Effective communication skills to articulate product value clearly across verbal, written, and non-verbal channels without jargon

Other Information

• Location: Pioneer Crescent (Office)
• Working Days: 5 Days
• Working Hours: 8:15am to 5:45pm

• Process premium collection and payments
• Evaluates and processes post-inception transactions like nomination of beneficiary, policy alteration, assignment, fund switch, top-up, update of personal details, GIRO application, reinstatement, preparation of quotation, etc
• Conduct user acceptance testing on error rectification, new initiatives and product launches
• Collaborates with both department, inter-department users and external parties
• Perform any other duties or projects assigned by Section Head or Head of Department

Requirements:

• Work experience in insurance operations / insurance administration
• Able to work till End Dec 2026

To apply, please email a detailed copy of your resume in Ms. Words format to west4@recruitexpress.com.sg

Linus Yeo Yong Boon
CEI No: R1104497
EA License No: 99C4599

We regret that only shortlisted applicant will be notified.

Job Description:

Customer Operations (70%)

1. Customer Renewals Management

• Proactively track upcoming contract renewals and reaching out to customers at least 60-90 days before expiration
• Process renewals including quotations and contracts from start to completion
• Maintain renewal pipeline and provide renewal updates on a regular basis
• Maintain customer contracts and records in a timely and organized manner
• Coordinate between customers and internal teams (tech support, billing, sales)
• Achieve renewal targets of at least 80%

2. Customer Relationship Management

• Regular check-ins via email and phone with install base customers
• Address feedback and basic enquiries of install base customers appropriately
• Assess and route customer issues to respective ENX sales & technical team as required
• Identify Upsell/ Cross-sell opportunities based on customer usage, growth or needs
• Qualify leads and pass them on to Sales team for follow up
• Organize customer training sessions, including onboarding of new user/s from install base customers for training of ENX Sustainability Suite platform.
• Support Marketing Head in customer engagement initiatives to drive customer success function – identify opportunities for case studies, testimonials and organize customer events.

ADMINISTRATIVE DUTIES (30%)

3. Vendor & Supplier Management

• Manage vendor & supplier database and pricing list
• Support procurement needs of ENX projects, working closely with sales and field engineer teams
• Handle RFQs and pricing, issue PO, track inbound deliveries
• Maintain inventory, record material drawdowns
• Track and record requests and termination of SIM cards for customers’ project deployment

4. Office and Facilities Management

• Manage office supplies and services related contracts, including facilities, cleaning and others
• Assist to organize company events or team activities when required
• And any other ad hoc tasks assigned

Role Requirements

• Diploma in Business Management/ Marketing or related field.
• 3-5 years of working experience, preferably in a customer relationship management capacity
• Self-starter who thrives with autonomy and decision making within established guidelines
• Comfortable to work independently with minimal supervision
• Meticulous with very strong organizational skills to manage operations and administrative duties
• Excellent communication skills to engage with customers
• Strong interpersonal skills to work with multi stakeholders internally and externally
• Able to work with tight deadlines and perform under pressure with multiple priorities

What We Offer

• Competitive salary and performance incentives.
• Opportunities to work on high-impact sustainability projects.
• Collaborative and innovation-led team culture
• Training & development opportunities

• Well Established Company
• Salary: $3800 to $4200
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Assist in preparing monthly financial reports, bank reconciliations, and supporting documents for accounting purposes.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Coordinate with suppliers, customers, and internal departments regarding billing, payments, and account-related matters.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Assist in preparing quotations, purchase orders, and other administrative paperwork when required.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.

Job Requirements:

• Diploma / Degree in Accounting, Finance or related discipline.
• Minimum 5 years of relevant accounting experience.
• Hands-on experience in Accounts Payable and Accounts Receivable functions.
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

• Serve as the primary point of contact for customer enquiries via phone, email, Live Chat, WhatsApp, and walk-in channels, ensuring prompt and professional service delivery.

• Manage spare parts forecasting, procurement coordination, and usage tracking to maintain optimal inventory levels and minimize stock discrepancies.

• Liaise closely with factory and internal stakeholders to ensure timely replenishment and accurate order fulfilment.

• Oversee grading operations, including parts extraction and systematic stocktaking activities.

• Ensure accurate monthly invoicing for spare parts sales in accordance with company policies and timelines.

• Prepare and submit weekly operational reports to Management and monthly reports to the Business Unit (BU).

• Maintain and administer the CRM system, including serial number database updates and model code configuration during new product launches.

• Drive continuous improvement initiatives, including CRM platform enhancements and process optimization.

• Manage spare parts packing for customer delivery and self-collection, ensuring accuracy and compliance with documentation requirements.

• Conduct periodic office spare parts inventory audits to ensure data integrity and inventory accuracy.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Senior HR & Admin Executive (ID6103)
Location: City hall
Salary: $4,000 – $5,400
Working Hours: Mon-Fri 8:30 AM - 5:30 PM

Key Responsibilities
• Manage end-to-end recruitment, including sourcing, screening, interview coordination, and offer preparation for technical and construction roles
• Liaise with hiring managers and recruitment agencies, evaluate vendors, and improve hiring strategies
• Handle onboarding & offboarding, maintain employee records, and ensure accurate HR system updates
• Administer work pass matters (EP, S Pass, Work Permit) in compliance with MOM regulations
• Coordinate expatriate housing and dormitory arrangements
• Support payroll processing and statutory submissions (CPF, Levy, Income Tax)
• Assist in performance appraisal, salary review, and HR reporting
• Liaise with government authorities and manage compliance matters, including BCA CRS portal
• Lead employee engagement initiatives and manage insurance matters (including WICA claims)
• Oversee PCP administration, monitor HR expenses, and prepare reports

Conyers is a leading international law firm with a broad client base including FTSE 100 and Fortune 500 companies, international finance houses and asset managers. The firm advises on Bermuda, British Virgin Islands and Cayman Islands laws, from offices in those jurisdictions and in the key financial centres of Hong Kong, London and Singapore.

What Will You Do

You will work very closely with our disputes & restructuring director and lawyers and your responsibilities will include but not limited to:

• Provide full secretarial and administrative support to the disputes and restructuring team
• Prepare correspondences, engagement letters and legal papers
• Open new matters, conduct conflict and KYC searches, attending to KYC-related correspondences, and coordinate with Compliance and Finance teams to ensure compliance with internal procedures
• Prepare, format and engross legal documents
• Monitor deadlines; efficient file and database management
• Prepare client invoices
• Expense claims processing, travel arrangements
• Maintain and manage contact list, liaise with internal and external contacts
• Coordinate and prepare client meetings, purchase of F&B for client meetings, preparation of refreshments, attend to guests
• Run personal or administrative errands

What You’ll Need

• 3 years of legal secretarial experience with either an offshore firm or a major local or international firm in Singapore
• Highly organised, resourceful, detail-oriented and able to handle multiple tasks
• Excellent oral and written communication skills

** Applications are to be submited on mycareersfuture only. Emails spammed to various contacts will be disqualified from the recruitment process.**

Responsibilities:

• Handle work pass matters and liaise with the Ministry of Manpower.
• Manage timesheets for site employees.
• Arrange and coordinate employees’ medical appointments.
• Arrange training for site employees.
• Oversee daily administrative and office operations.
• Maintain vehicle records, coordinate transportation, and prepare weekly reports.
• Manage dormitory matters, including check-in, check-out, and related administration.
• Serve as the point of contact for foreign employees.
• Manage warehouse inventory and prepare weekly reports

Requirements:

• 1–2 years of relevant working experience
• Excellent communication skills
• Strong organizational and administrative abilities
• Proficient in Microsoft Office and management software
• Possession of a Class 3 driving license is an advantage

Responsibilities:

• Process Accounts Payable (AP) and Accounts Receivable (AR) transactions accurately and timely
• Perform bank reconciliations and prepare journal entries
• Assist with month-end closing activities
• Support GST documentation and filings
• Maintain proper documentation, records, and filing systems
• Provide general administrative support, including data entry, document preparation, and coordination of office tasks
• Assist in handling correspondence, scheduling, and basic office coordination duties
• Perform other ad-hoc duties as assigned by management

Requirements:

• Diploma or Degree in Accounting, Finance, or related discipline
• 0–3 years of relevant accounting or administrative experience (fresh graduates are welcome to apply)
• Basic knowledge of accounting principles and statutory requirements
• Proficient in MS Excel and familiar with accounting software
• Detail-oriented, organised, and able to meet deadlines
• Good communication and interpersonal skills
• Able to work independently and in a team environment

Job Responsibilities

Statutory Reporting& Agency Submission

·Assist in gathering data and formatting reports as directed. Performdata entry, document preparation and basic filing to support reportsubmissions.

·Input accurate data entry of beneficiaries’ and staff information invarious reports and IT systems.

·Support the Corporate Communicate team in consolidating the list ofDonation-In-Kind.

·Support the Facilities team in generating the monthly visitor list forreporting.

Events &Programmes Logistical Support

·Provide on-ground administrative support during SAAC events andprogrammes. Assist with set-up, registration, distribution of materials andpack-down activities.

Personal DataProtection Act (PDPA) Compliance

·Follow PDPA guidelines in daily tasks. Handle documents containingpersonal data with care in accordance with established instructions andprotocols for beneficiary.

Annual Audit &Internal Audit Coordination

·Assist in gathering and organising documents for audit purposes. Updaterecords and provide basic clerical support as directed during audit periods.

Vendor & SupplierLiaison

·Coordinate routine vendor communications including placing orders andconfirming delivery schedules under direction from the Senior Admin Executive.

·Procurement and stock inventory of office supplies such as copier paper,stationery, staff pantry items and corporate uniform.

·Submit monthly invoices for operational matters such as school bus,corporate vehicle, internet WiFi, copier printing charges, SP services andlicences.

BeneficiaryAdministrative Coordination

·Process beneficiary administrative tasks such as updating transportrecords, distributing uniforms and collecting fee-related forms as instructed.

·Manage the P18 programme expiry process and liaise with caregivers andjob coaches respectively.

·Assist caregivers with regards to DDR card and CHAS card.

·Calculate leaves and monthly salary to submit for finance reimbursementfor trainees under the P18 programme.

Budget Planning &Financial Oversight

·Record expenses and receipts. Assist in maintaining the petty cash logand updating expenditure spreadsheets as instructed.

Secretariat &Meeting Minutes

·Assist in preparing meeting rooms and draft agendas. Format andcirculate minutes under the guidance of the Senior Admin Executive.

Insurance CoverageLiaison

·File insurance documents and assist in gathering information needed forrenewals or claims processing as instructed.

Administration & OperationSupport

·Support daily office operations and hospitality functions by managingmail distribution, maintaining pantry inventory levels, procuring refreshmentsfor official guests and implementing seasonal decorations to enhance the officeenvironment.

Parent & ExternalAgency Enquiry Handling

·Handle basic front-line enquiries from parents and visitors. Providestandard information and refer complex questions to the Senior Admin Executive.

Executive SecretarialSupport

·       Provide basic clerical support to senior staff including typing, filingand photocopying documents as required.

Ad Hoc &Additional Duties

·       Carry out ad hoc tasks as directed. Approach new assignments with awillingness to learn and support the team effectively.s processes, including disseminating letters, collecting reply slips, and collating bank details.

Job Requirements

·      Diploma in BusinessAdministration, Office Management or a related field.

·      Minimum 1–2 years ofrelevant administrative experience.

·      Good organisationaland time-management skills.

·      Meticulous,detail-oriented and willing to learn.

·      Competent in digital skills such as Microsoft Office, Google apps and IT systems. and reliable.