Total 1,281 Senior Executive level Administrative / Clerical job vacancies

Job Summary

Manage procurement and supplier relations to support project requirements, ensuring timely delivery, cost efficiency, and contract compliance within a construction-related environment.

Responsibilities

• Handle enquiries for quotations by gathering information, comparing prices, and preparing accurate quotations to send to customers
• Research and evaluate potential suppliers to identify and develop new vendor relationships that meet project needs
• Source and procure materials or equipment aligned with specific project requirements to ensure quality and availability
• Arrange logistics for workers and company assets to support operational efficiency and project timelines
• Ensure all purchasing contracts comply with contract specifications, obligations, warranties, and company requirements, including submission of warranty documents as required
• Negotiate and coordinate with suppliers and cross-functional departments to secure the best prices, delivery schedules, and quality standards for project purchases

Required competencies and certifications

• Diploma in a relevant discipline
• 1-2 years of work experience in Purchasing and Administration

Preferred competencies and qualifications

• Experience working in a construction firm

Other Information

Work schedule: 5 days per week at West location

@ mingyan@staffhub.com

Location: Punggol

Duration: 11 months contract

Working Hours: 8.30am – 6pm (Mon to Thurs), 8.30am – 5.30pm (Fri) with 1 hour lunchbreak

Salary: Up to $2580 + 1 month completion bonus

Job Responsibilities:

• Assist in marketing, outreach and social media activities for the ID/IM programme.
• Analyse and process submitted claims from ID/IM partner companies, verify information for completeness, accuracy and compliance with policies;
• Liaise with grant recipients and relevant officers to address queries or obtain missing documents
• Prepare billing documents and work with Faculty, Finance to raise the billing request to ID/IM partner companies;
• Arrange for Thesis Committee meetings, Mid-Point progress meetings and Thesis Defence etc.
• Assist with programme-level events such as seminars, new student orientation, meetings;
• Assist in any other functional duties or divisional work as assigned.

Job Requirements:

• Minimum Diploma with marketing/admin experience

Ally
The Outsourcing Team
Recruit Express Pte Ltd
EA: 99C4599

Admin Role Responsibilities:

• Manage the calendar by coordinating meetings and appointments
• Act as a liaison for clients, stakeholders, and internal teams, maintaining professional communication
• Offer support with personal tasks when needed

Requirements:

• Minimally A Levels or a Polytechnic Diploma
• Exceptional organizational skills with the ability to handle multiple tasks at once
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and manage sensitive information discreetly

Benefits:

• Opportunities for career growth and personal development
• A collaborative and supportive workplace environment

Location:

Lorong Chuan

Pay:

$10-15/hr

Admin Role Responsibilities:

• Manage and coordinate calendars, including scheduling meetings and appointments
• Serve as the primary point of contact for clients, stakeholders, and internal teams, ensuring clear and professional communication
• Provide assistance with personal tasks when required

HR Role Responsibilities:

• Support the recruitment process by sourcing candidates and tracking the status of their applications
• Develop, publish, and update job advertisements
• Act as a liaison between clients, stakeholders, and internal teams, ensuring effective and professional communication
• Provide support with personal tasks as needed

Requirements:

• At least A Levels or a Polytechnic Diploma
• Strong organizational skills, with the ability to manage multiple tasks simultaneously
• Excellent communication and interpersonal abilities
• Capacity to maintain confidentiality and handle sensitive information with discretion

Benefits:

• Opportunities for career advancement and personal growth
• A collaborative and supportive work environment

Location:

Lorong Chuan

Job Description

• Manage phone calls and attend to walk in residents
• Maintaining proper records of enquiries or complaints received from residents/tenants.
• Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. with accordance to standard operating procedures/handbook/by-laws.
• Support the maintenance for office facilities and equipment, coordinate with vendors / contractors / building management for the repair and maintenance of office and estate equipment / facilities when required.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Carry out regular update of the content of the notice board(s).
• Handle maintenance fee billing to residents, issue maintenance notice / reminder.
• Assist with MCST accounts for account receivable, account payable, and petty cash management.
• Assist with the coordination council meetings and annual general meetings as instructed by the Condominium Manager.
• Any other duties assigned by supervisor / Manager

Job Requirement

• Applicants must be willing to work 5.5 days' work. (Alternate Sat upon confirmation)
• Preferably able to start immediately
• Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certificate
• 1 yr experience working in MCST environment/frontdesk/customer service will be an advantage.
• Proficient in MS Office
• Possess good work attitude
• Pleasant personality and able to work independently
• Good telephone etiquette and communication skill

Job Duties

1) Support Operations Administration

2) Procurement

3) Preparing marketing material for wine sales

4) Manage e-commerce platforms

5) Inventory management and monthly check

6) Liaise with clients and wine suppliers

7) Other adhoc duties

Requirements

• Min. GCE ‘O’ Level

• Min. 3 years of experience in administration

• Good communication skills

• Good proficiency in Excel (pivot table, lookup function)

• Independent and good working attitude

• Ability to multi task and meet deadlines

• Sales & marketing experience not necessary

• Possess basic wine knowledge will be an advantage

Fresh graduates with good learning attitude may apply.

*Only shortlisted candidates will be notified.

· Oversee all activities related to procurement and manage e-procurement system.

· Manage food catering vendors to ensure quality improvement and manage feedback from internal stakeholders.

· Responsible for Home’s store and inventory including maintenance of equipment and building facilities matters.

· Ensure compliance in workplace safety and health.

· Ensure compliance of organisation’s PDPA policies.

· Responsible for petty cash disbursements and ensure Finance matters related are in compliance with procedures.

· Ensure all donations are accounted and submitted to HQ Finance & Donor Management.

· Assist in Residents’ outings with care staff

· Ensure timely submission and reporting of HES & RES matters.

· Act as point of contact for Home related issues with relevant stakeholders.

Requirements

· Minimum Diploma in related discipline or its equivalent

· Minimum 3 years’ relevant experience in a similar capacity

· Ability to work independently and in a team effectively.

· Able to work in a fast-paced environment.

· Comfortable to work in a male Psychiatric Rehabilitation Home

· Good writing and interpersonal skills

· Tech savvy and proficient in MS Office

· At least 2 years of supervisory experience in a similar setting

· Only Singaporeans & Permanent Residents need apply

COMPETENCY AND PROFICIENCY LEVEL

Must-Have Competencies

· Dangerous Goods (DG) Management – Level 3

· Warehouse Inventory Control/Audit – Level 3

· Warehouse/Cargo-related Occupational Health and Safety Management – Level 3

· Procurement Management – Level 3

· Vendor Management – Level 3

· Contract Administration and Management – Level 3

· Stakeholder Management – Level 3

Good-To-Have Competencies

· Quality and Audit Management - Level 3

· Risk Management - Level 3

· Workplace Safety and Health - Level 3

· Service Excellence – Level 3

· Project Coordination – Level 3

Critical Core Skills

· Communication – Intermediate

· Influence – Intermediate

· Collaboration – Intermediate

· Adaptability – Intermediate

· Decision Making – Intermediate

*For more information, please refer to Technical Skills and Competency (TSCs) and Critical Core Skills (CCSs) in Skills Framework for Social Service Industry via this website https://www.skillsfuture.gov.sg/skills-framework/social-service

Admin Role Responsibilities:

• Manage and coordinate calendars, ensuring meetings and appointments are scheduled effectively
• Act as the main point of contact for clients, stakeholders, and internal teams, facilitating clear and professional communication
• Provide support with personal tasks as needed

Requirements:

• A minimum of A Levels or a Polytechnic Diploma
• Strong organizational skills with the ability to handle multiple responsibilities simultaneously
• Excellent communication and interpersonal abilities
• Capability to manage confidential information with care and discretion

Benefits:

• Opportunities for career growth and personal development
• A supportive and collaborative work environment

Location:

Lorong Chuan

Job Description:

We are seeking an organized and responsible Executive Secretary to manage and Coordinate our manpower operations and foreign worker management. The successful candidate will assist in sourcing suitable candidates, coordinating worker deployment, and handling day-to-day foreign worker matters to ensure smooth operations.

Responsibilities:

• Source and screen suitable candidates based on company and client requirements, assist to shortlist candidates

• Coordinate worker deployment, placement, and movement across sites.

• Maintain and update manpower records, schedules, and reports.

• Liaise with HR, supervisors, and other internal teams on manpower planning and worker welfare.

• Support accommodation, transport, and other operational arrangements when required. Provide workers orientation and coaching for culture shocks.

• Handle worker issues, feedback, and basic disciplinary matters professionally.

Requirements:

• No experience is required but preferred 1 year of relevant experience in manpower coordination and managing foreign workers especially from Philippines and Vietnam.

• Strong communication, organization, and multitasking skills.

• Able to work independently and manage multiple priorities.

• Comfortable with basic computer use, messaging apps, and document handling.

• Candidate with experience in scheduling, coordination, and operations support prefe

What You’ll Do

• Handle sales documentation (invoices, agreements, financing paperwork)
• Coordinate vehicle registration, transfer, and delivery timelines
• Liaise with banks, insurers, LTA-related processes, and partners
• Track stock, vehicle status, and documentation flow
• Support sales team with admin coordination
• Ensure all paperwork is accurate, complete, and compliant
• Manage customer documentation and follow-ups
• Maintain organized records and filing systems

Who We’re Looking For

We need someone who is sharp, structured, and reliable.

• Highly organized with strong attention to detail
• Able to multitask and manage multiple cases at once
• Fast, responsive, and proactive
• Good communication skills (English required)
• Comfortable with paperwork, systems, and coordination
• Prior automotive admin experience is a plus

What Makes You Stand Out

• You catch mistakes before they happen
• You move fast without sacrificing accuracy
• You understand urgency in sales operations
• You take ownership — not just follow instructions

What You’ll Get

• Stable role with growth into operations / management
• Exposure to high-value automotive transactions
• Structured systems and workflow
• Supportive and performance-driven team

Responsibilities:

• Provide full administrative and operational support to Business Development team
• Liaise with car dealers and hirers on all car financing matters
• Evaluate and process loan applications, ensuring accuracy and completeness prior to approval
• Manage loan disbursement and ensure all approval conditions are met
• Handle customer and dealer enquiries on loan status, financing options, and post-approval matters
• Support credit management activities related to car financing
• Assist with COE renewal, insurance enquiries, and other ad-hoc duties

Prerequisites:

• Diploma or Degree in any discipline
• Minimum 1–2 years’ experience in auto financing, loan processing, or credit evaluation
• Strong communication and interpersonal skills
• Detail-oriented, with good organisational and multitasking abilities
• Able to work in a fast-paced environment

Job Description:

• Processing invoices (AP/AR), reconciling bank statements, managing petty cash, and preparing expense reports.
• Data entry, filing, managing office supplies, drafting correspondence, and answering queries.
• Supporting HR, coordinating logistics, and maintaining staff/office contracts.

Job Requirement:

• Minimum Diploma and above
• Minimum 2 years of working experience in Admin and SAP

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

Job Title: Administrative Executive

Location: Singapore

Employment Type: Full-Time

Job Summary

We are seeking a responsible and detail-oriented Administrative Executive to support daily office operations and ensure smooth business processes. The ideal candidate should be organized, proactive, and able to handle multiple administrative tasks efficiently.

Key Responsibilities

Provide general administrative and clerical support to the office

Manage correspondence, emails, and phone calls

Maintain proper filing systems (both physical and digital)

Handle data entry, record keeping, and documentation

Coordinate meetings, appointments, and schedules

Assist in preparing reports, presentations, and documents

Liaise with internal departments and external vendors

Support HR-related tasks such as onboarding and leave tracking

Manage office supplies inventory and procurement

Perform any other ad-hoc duties as assigned

Requirements

Minimum 'O' Levels /Diploma in Business Administration or related field

At least 1–3 years of relevant administrative experience

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Strong organizational and multitasking skills

Good communication and interpersonal abilities

Attention to detail and ability to work independently

Positive attitude and willingness to learn

Working Hours & Benefits

5-day work week

Work from home 2days

Performance bonus (subject to company performance)

Salary $3000

Key Responsibilities

• Manage day-to-day accounts receivable (AR) and accounts payable (AP) operations, ensuring timely and accurate processing
• Act as the primary liaison with suppliers and vendors for payment matters, resolving discrepancies and enquiries efficiently
• Verify, process, and reimburse employee expense claims in accordance with company policies
• Perform reconciliation of receipts against sales to ensure accuracy and completeness of financial records
• Maintain proper documentation and filing of payment records (both digital and hard copy) for audit and compliance purposes
• Prepare invoices, issue billing reminders, and follow up on outstanding payments
• Perform accurate data entry into the accounting system, ensuring correct amounts and expense coding
• Support general administrative and clerical duties, including filing, documentation, and record management
• Assist with ad hoc accounting and administrative tasks as assigned

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration, or related field
• 1–3 years of relevant experience in accounting or administrative roles, Fresh Graduates are welcomed to apply.
• Proficient in Microsoft Excel and accounting software
• Strong attention to detail and accuracy
• Good organizational and time management skills
• Effective communication skills to liaise with internal and external stakeholders
• Ability to work independently and meet deadlines
• Meticulous, responsible, and proactive attitude
• Team player with a willingness to learn

Admin Role Responsibilities:

• Manage the calendar by coordinating meetings and appointments
• Act as a liaison for clients, stakeholders, and internal teams, maintaining professional communication
• Offer support with personal tasks when needed

Requirements:

• Minimally A Levels or a Polytechnic Diploma
• Exceptional organizational skills with the ability to handle multiple tasks at once
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and manage sensitive information discreetly

Benefits:

• Opportunities for career growth and personal development
• A collaborative and supportive workplace environment

Location:

Lorong Chuan

Pay:

$10-15/hr