Total 4,787 Others level Administrative / Clerical job vacancies

-Handling of MOM duties, which includes application, renewal etc

-Apply for training and courses

-Handles issue related to staff and workers

-Help with recruitment of staff

Responsibilities:

• Attend to visitors & phone call

• Receive material for delivery to office

• Liaise with suppliers to obtain quotes, negotiate pricing, material order and follow up on deliveries

• Verify supplier invoice quantity, unit rates

• Pantry item upkeep and purchase of pantry and stationary items when required

• Purchase requisition & update rental equipment status

• To manage new asset purchase

• Arrange equipment/ site tools for calibration and keep record of calibration upon return.

• To prepare Certificate of Payment to Subcontractor.

• To assist in company event

• Perform filing, administrative and any other ad hoc duties assigned by superior

Requirements:

• Proficient in using Microsoft Office applications

• Team player and able to work independently

• Able to adapt to fast-paced environments

Working hours:

Mon to Fri, 8:30am to 5:45pm

Alt. Sat, 8:30am to 12:30pm

St Joseph's Home, a Person-centred residential healthcare facility located in Jurong West, is redefining the way we take care of our elderly, and would like to invite suitable candidates to apply for the position of:

Admin Executive, Operations

Key Responsibilities:

· Asset Management

- Maintain asset inventory and conduct stock takes

- Tagging of assets for audit purposes

- Monitor asset movement and utilisation

- Manage the purchase, servicing and disposal of assets, and ensure proper documentation

- Coordinate with vendors and contractors on servicing, repairs and replacement of assets

- Plan for asset renewal/budgeting based on lifespan

- Liaise with vendors and internal departments on asset-related matters

Vendor Contract Management

- Manage contractor contracts, including monitoring expiry and renewals

- Review the need to retain or change contractors

- Propose new contractors/vendors for approval, with reasons, cost comparison, and performance review

Estate Management & Operational Support

- Oversee estate upgrading, maintenance and repairs

- Ensure safety and regulatory compliance

- Handle space planning and allocation

- Conduct routine inspections

- Coordinate with contractors to address any issues

- Manage security and access control

- Plan maintenance schedules

- Respond to estate issues and emergencies

Scheduling and Roster Management

- Consolidate monthly rosters from all teams within Operations Services

- Track leave and overlaps

- Track and submit overtime records for HO, HGO, FM, Laundry and kitchen teams

- Update rosters and leave records (by 25th monthly)

Fire Safety Management & Incident Reporting

- Liaise with fire safety inspectors and submit assessment reports to the Reporting Officer

- Coordinate with relevant departments to ensure any non-compliance issues are addressed and resolved

- Promptly submit incident reports

Donor Management

- Liaise with donor to ensure timely monthly replenishment of rice for kitchen

- Liaise with donors for perishable and non-perishable items for the Home

ADHOC AND COVERAGE

Goods Handling Support

- Assist with goods receiving in the absence of the front desk officer

Medical Store Support

- Assist in receiving and distributing medical and housekeeping supplies in the absence of the Admin Assistant (Medical Store)

Access Control & Key Management

- Issue access cards and manage key press system

Conference Room and Venue Requests

- Handle conference room and venue arrangements

SOP Review and Other Administrative Duties

- Assist in SOP review and perform other assigned duties by the Reporting Officer/Operations Lead

- Handle filing, scanning, laminating, and binding of documents, etc

- Ensure proper organisation and upkeep of records and materials

Training & Development

- Attend training to maintain and enhance competencies

PRINCIPAL ACCOUNTABILITIES

- Ensure a safe and conducive environment

- Ensure proper inventory and asset management

- Perform all duties responsibly and independently

QUALIFICATIONS, KNOWLEDGE & EXPERIENCE

Educational Qualifications

Diploma/Degree in:

· Business Administration

· Operations Management

· Healthcare Administration (for nursing home / healthcare setting) Or any relevant qualifications

Experience Requirements

· 1–3 years of experience in:

o   Administrative or operations support roles

o   Coordination of workflows, scheduling, or logistics

· Experience in healthcare / nursing home / service operations is a plus

· Exposure to procurement, vendor coordination, or reporting is advantageous

Core Competencies

· Strong organisational and coordination skills

· Good communication (written & verbal)

· Problem-solving and ability to handle multiple tasks

· Attention to detail

· Ability to work independently and as part of a team

Personal Attributes

· Responsible and dependable

· Proactive and willing to learn

· Able to handle fast-paced environment

· Good interpersonal skills (important when working with multiple departments)

Salary will be commensurate with experience and qualifications.

Applicants are invited to apply with comprehensive resume, current and salary expected and state why you would like to take up this position to:

careers@stjh.org.sg

We regret that only shortlisted candidates will be notified.

An Approved-Training-Organisation that support Singapore Qualification Program.

A fast-growing Chartered Accountant firm that offers a full range of assurance and advisory services including auditing services, taxation, corporate advisory, consulting, bookkeeping, corporate secretary and company formation services for local and international clients.

We offer a friendly work environment with prospects for long-term career development and personal growth and are looking for dynamic and motivated audit professionals to join us.

We invite suitable qualified candidates to join us.

What you'll be doing

1. Providing high-level administrative assistance, including calendar management, scheduling meetings, and arranging travel logistics

2. Handling sensitive and confidential information with the utmost discretion

3. Assisting with the preparation of presentations, reports, and other business documents

4. Serving as the primary point of contact for internal and external stakeholders

5. Coordinating and prioritising multiple tasks and projects simultaneously

6. Providing language translation and interpretation services between English, Japanese and Chinese as needed

What we're looking for

1. Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels

2. Proven experience as a personal assistant or executive assistant, preferably in a fast-paced, corporate environment

3. Fluency in Japanese and Chinese, in addition to proficiency in English

4. Strong organisational and time management skills, with the ability to prioritise and multitask

5. Proficient in using Microsoft Office suite and other relevant software

6. Discretion and confidentiality when handling sensitive information

Others:

• Working hour from 9am to 6pm
• 5 days week
• Near City Hall MRT Station

Interested applicant, please send in your detailed resumes with full particulars,recent photo, notice period, current and expected salary and reason for leaving current & past employment to:

Email: seamus@faithfulac.com

1. Administrative Duties:

• Provide administrative and operational support for daily business activities
• Assist in transport planning (import/export/collection/return 24/7 )
• Handle port clearance procedures and related documentation
• Monitor and order office supplies and spare parts for projects and operations
• Perform general admin duties (data entry, calls, scheduling, scanning, etc.)
• Coordinate with drivers, vendors, and internal teams to support smooth workflow
• Other ad-hoc tasks as assigned

2. Accounts & Logistics Support:

• Assist in preparing and processing invoices, payment vouchers, and receipts.
• Simple bookkeeping tasks, including accounts payable and receivable tracking.
• Maintaining accurate financial records and bookkeeping for the company
• Preparing monthly financial statements and reports
• Handling accounts payable and accounts receivable

Requirements

• Diploma / Degree in Accounting, Business Administration, or related field

• 1- 2 years of experience in a similar accounts or administrative role (entry level may be accepted)

• Proficiency with accounting software and Microsoft Office / Excel/ Quick book

• Excellent attention to detail and the ability to maintain accurate financial records

• Strong communication and interpersonal skills to liaise with colleagues and stakeholders

Responsibilities

• Coordinate research grant calls with University Colleges and Schools to facilitate smooth grant application processes
• Assist researchers and faculty in preparing and submitting grant proposals according to agency guidelines
• Manage post-award grant activities including timely reporting submissions and compliance monitoring
• Support researchers in interpreting and applying grant agencies’ guidelines to ensure adherence
• Organize and coordinate review panel meetings to evaluate grant applications effectively
• Execute ad-hoc initiatives and projects as assigned by the Research Support Office
• Manage multiple assignments and diverse information sources simultaneously to meet deadlines
• Apply strong analytical skills to review grant documents and identify key details for accuracy
• Communicate clearly and professionally in writing and interpersonal interactions to support stakeholders
• Plan and organize work efficiently to optimize time management and meet operational goals
• Adapt quickly to new tasks and learn independently to enhance work performance

Preferred competencies and qualifications

• Degree in any discipline
• Demonstrated ability to learn quickly and work independently
• Highly motivated with strong adaptability and learning skills

For interested candidates, please send your updated resume:

Email: angelateh@recruitexpress.com.sg

Telegram: @Angie_TL

Whatsapp: +65 96272860

Angela Teh Ling Wei

(CEI No.R1104464)

Recruit Express Pte Ltd

EA License No. 99C4599

We are looking for a responsible and organised individual to support file handling and records processing. You will assist with packing, tracking, and verifying documents to ensure accurate and smooth file operations.

Admin Executive (6-Month Contract)