Total 400 workforce administration job vacancies in Hong Kong

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

Job Summary:

We are seeking a dynamic and organized HR Admin cum Personal Assistant to provide comprehensive administrative support across HR functions while managing the personal and executive needs of senior leadership. This dual-role position requires exceptional multitasking abilities, discretion, and strong interpersonal skills.

Key Responsibilities:

Human Resources Administration:

• Employee Records Management: Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations.
• Recruitment Support: Assist in the hiring process, including posting job openings, screening resumes, scheduling interviews, and onboarding new hires.
• Payroll Assistance: Support payroll processing by preparing and verifying employee attendance and leave records.
• HR Policies: Ensure staff adherence to HR policies and procedures, and address basic HR queries.
• Training Coordination: Organize and track employee training programs and professional development initiatives.

Administrative Duties:

• Diary Management: Manage schedules, appointments, and meetings for senior executives.
• Correspondence Handling: Manage and prioritize emails, calls, and communications on behalf of the executive.
• Meeting Preparation: Prepare agendas, minutes, and follow-up actions for meetings.
• Confidential Support: Handle sensitive information with utmost confidentiality and discretion.

Administrative Tasks:

• Maintain office supplies and ensure the smooth running of office operations.
• Coordinate and manage internal and external events or meetings.
• Prepare reports, presentations, and documentation as required.
• Act as a liaison between departments and external stakeholders.

Key Skills and Competencies:

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• High attention to detail and problem-solving abilities.
• Ability to handle sensitive information with confidentiality.
• Proficient in Google / Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Qualifications and Experience:

• Diploma or degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR administration and personal/executive assistant roles.

Work Environment:

• Dynamic and fast-paced environment requiring flexibility and adaptability.
• Close collaboration with senior executives and cross-functional teams.

Company: Fresh Laundry Pte Ltd

Location: Singapore; Ang Mo Kio

Salary: SGD $2,500 – $3,000 per month

Employment Type: Full-time

About the Company

Fresh Laundry Pte Ltd provides commercial laundry solutions including machine sales, rental, servicing, and maintenance for businesses across Singapore. We are looking for a Operations Coordinator to support our service operations, customer communication, and administrative processes.

Job Responsibilities

Service Coordination & Customer Support

• Respond to customer enquiries via phone, email, WhatsApp, and Telegram.

• Coordinate and schedule service appointments between customers and technicians.

• Record service requests and update service status in internal systems.

• Follow up with customers regarding service appointments, updates, and completion of work.

• Ensure timely and professional responses across all communication channels.

Quotation & Documentation Management

• Prepare and follow up on quotations, invoices, and delivery orders.

• Track approval status, payments, and customer confirmations.

• Coordinate with sales and service teams to resolve discrepancies in orders or invoices.

• Communicate with customers regarding pending approvals, delivery schedules, or invoice matters.

Contract & Agreement Administration

• Maintain company documentation including rental agreements, supplier contracts, and warranty documents.

• Track contract renewals, expiry dates, and approvals.

• Ensure documents are properly organised and easily retrievable.

• Assist in preparing new agreements and updating company records.

Inventory & Stock Control

• Maintain inventory records for machines and spare parts.

• Record stock movements including parts used for servicing, deliveries, and internal transfers.

• Verify quantities and models when receiving stock from suppliers.

• Assist with periodic stock checks and inventory reconciliation.

Administrative Support

• Provide administrative support to the sales and service teams.

• Assist with operational coordination to ensure smooth daily operations.
  

Job Requirements

• Prior experience in customer service, service coordination, administration, or operations support is preferred.

• Experience with inventory or stock management is an advantage.

• Good communication skills and comfortable handling customer enquiries through multiple channels. (phone calls, email, WhatsApp, and Telegram)

• Proficient in Microsoft Office (Excel, Word, Email).

• Organised, detail-oriented, and able to manage multiple tasks.

• Able to work independently and as part of a team.

Responsibilities:

The role is expected to be the central coordinator to bridge communication and operation between the region office in Singapore and Headquarter in Japan to ensure alignment across Corporate Management (CM), HR administration, Compliance, and Finance (FA) matters. The ideal candidate will facilitate seamless communication with the Group, drive business process optimization and maintain the organization’s crisis readiness.

Key responsibilities are as follows:

Corporate management:

• Governance-related matters (HQ coordination, MEAG policy implementation, investment vehicle management, etc.)
• Expats-related matters (application of expatriate policies, relocation procedures, etc.)
• IT (Task force for business process optimization)
• Office management (contract renewals, etc.)
• BCP (crisis response, emergency drills, operation of the emergency contact system, etc.)

HR related matters:

• Expats-related matters (VISA)
• Engagement survey

Compliance matters:

• HQ coordination (compliance surveys, anti-bribery due diligence, dealings with public officials, etc.)
• Compliance training 

Accounting and Finance

• Budget preparation
• Project related accounting and tax consultation
• Group transaction arrangement (Management Fee, Capital injection, Dividend, Intercompany loan, etc)

Requirements:

• Minimum of Bachelor’s degree or equivalent.
• Minimum 3 years of experience in corporate functions or a cross-functional Admin / Finance role within an MNC environment.
• Strong foundational knowledge in Accounting / Finance to coordinate budgets, intercompany loans and tax consultations.
• Good interpersonal and communication skills to work effectively with internal and external parties.
• Regular business trips to Japan HQ and other countries will be required.
• Fluency in Japanese is required as the role involves frequent coordination with Japan HQ and Japanese-speaking stakeholders.

Mercy Relief (MR) is a non-profit organisation in Singapore and a leading agency in delivering humanitarian relief programmes to communities affected by disasters globally. [Learn more about MR's mission and impact at - www.mercyrelief.org.] 

The Corporate Administration & Finance (CAF) team is the backbone of the organisation, driving the excellent management of administrative and financial operations, enabling effective and efficient performance of MR's programmes and day-to-day activities.

The team is seeking an individual that combines an aptitude for efficiency, compliance and governance in Singapore's non-profit sector, and a desire to build internal capabilities empowering MR to multiply the impact and value created for its beneficiaries and stakeholders.   

Desired outcomes of the role:

Finance management (~ 50%)

• Efficiency of MR's day-to-day financial operations, ensuring finances are accounted for on-time and on-target. 
  
• Accuracy and timeliness of MR's monthly, quarterly and annual financial accounting, audits and reporting in accordance with organisational policies and statutory requirements (e.g. the Charities Act, Charity Code of Governance, IPC requirements and other relevant regulations etc.).
  
• Effectiveness and accuracy of budgeting and forecasting resource requirements to enable the organisation's strategic imperatives and growth aspirations are met.  
  
• Continual improvement of administrative and financial systems through data-driven feedback loops, process innovation, application of technology and effective vendor management. 
  

Administration (~ 30%)

• Effectiveness of MR's procurement and contract management, ensuring goods and services are provided to meet MR's requirements on-time and on-target.

• Effectiveness and efficiency of MR's human resource and talent management systems and processes. 
  
• Effectiveness of MR's knowledge management systems and processes.
  
• Effectiveness of secretarial processes to support reporting and accountability to the Board of Directors.

General management (~ 10%)

• Effectiveness of managing MR's facilities to create a conducive work environment and a welcoming space to engage stakeholders and the wider community. 

Cross-functional projects and exposure to other aspects of MR's work (~10%)

• Where need and opportunities arise, collaborate with other functions to realise meaningful initiatives and programmes that contribute wholistically to MR's organisational development and impact.

Desired qualifications and traits:

• At least 3 years in roles driving similar outcomes with demonstrable results. (Note: Salary, designation and benefits will be commensurate with experience, qualifications and potential.)
  
• Bachelor’s degree in Accounting, Finance, Business Administration, or related fields. A relevant Master's degree, and/or professional qualification (or with near and expected completion) is advantageous.
  
• Proficiency with accounting software and standard office tools.
  
• Working knowledge of non-profit/charity accounting, audit, administrative and governance requirements, and statutory compliance frameworks in Singapore is preferred.
  
• Strong organisational, time management and stakeholder management skills.
  
• Analytical and critical thinking ability, with a data-driven and evidence-based approach towards problem-solving. 
  
• Strong sense of stewardship to maximise and multiply organisational and donor resources.
  
• Growth mind-set underpinned by passion and curiosity about how good financial management and administration can enable stronger organisational performance and delivery of humanitarian and disaster relief outcomes.

• Desire and willingness to learn and grow alongside likeminded individuals, MR and humanitarian actors in Singapore (and beyond!).

Additional Information:

• Mercy Relief is an equal opportunity employer committed to diversity and inclusion in the workplace.
  
• Salary and benefits will be commensurate with experience, qualifications and performance.

Join us to create real impact for those in need around the world and be a key driver of Singapore's humanitarian and disaster relief sector!

Job Description:

• Handle front desk and reception duties, including visitor registration, call handling, document/courier handling, and meeting room coordination;
• Provide day-to-day administrative support, including filing, record maintenance, office supplies coordination, and logistics support;
• Assist in finance reimbursement processes, including collection, organization, and filing of supporting documents;
• Support vendor information maintenance, procurement tracking, and update of contracts and purchase records;
• Perform other duties as assigned by the department or management.

Requirements:

• Diploma or above, or equivalent relevant working experience;
• Relevant experience in front desk, administration, office support, finance clerical support, or procurement coordination is preferred;
• Strong spoken and written communication skills in both English and Chinese, as the role requires bilingual reception, telephone/email communication, and coordination in a bilingual working environment; greeting clients/guests at the branch
• Proficient in Microsoft Office applications;
• Detail-oriented, service-focused, and equipped with good communication and coordination skills.

Additional Details:

• 1 month completion bonus
• Renewable Contract (subject to performance)
• Medical Insurance

• The Resident Technical Officer represents clients on construction site.

• Must be able to read and interpret drawings and details of projects.

• Ensure that construction projects follow contracts and regulations.

• Inspect materials and workmanship.

• Perform tests to check the quality of materials.

• Prepare progress reports for their clients.

Requirments:

Certified by IES
6 Days per week

Job Description

We’re looking for a dedicated and detail-oriented Resident Technical Officer (RTO) to join our team. You will play a key role in supervising and ensuring the quality of construction works in compliance with project specifications, safety standards, and regulatory requirements.

Key Responsibilities:

• Review and interpret project specifications and construction drawings to ensure all site activities align with client requirements and statutory regulations.
• Monitor site works closely, ensuring adherence to approved method statements and work procedures.
• Supervise structural works on-site, identifying and reporting any non-conformities or deviations in workmanship.
• Ensure that contractors follow consultants’ instructions during execution of the works.
• Check drawings for inconsistencies or discrepancies, and proactively highlight issues to the Consultant along with potential solutions to avoid project delays.
• Conduct regular quality inspections, including checking the quality of materials used to ensure they meet project requirements.
• Maintain proper documentation of all site inspections, safety records, and updated as-built drawings.
• Keep accurate records of work progress, site housekeeping, and prepare regular reports for the team.
• Verify contractors’ progress claims, ensuring accuracy in reported completed works and materials/equipment delivered or stored on site.
• Witness inspections, testing, and commissioning activities to ensure they comply with design specifications.
• Provide regular updates on work quality and progress to the project’s Qualified Person (QP) and Consultant team.

Requirements:

• Minimum Diploma in Engineering or related discipline
• At least 4 years of relevant experience in supervising institutional building projects
• Possess a valid Resident Technical Officer (RTO) Certificate accredited by IES/ACES
• Strong knowledge of construction processes, relevant codes, and regulatory requirements
• Good communication and interpersonal skills – able to work well with consultants, contractors, and team members
• A proactive team player who is detail-oriented and committed to high standards of quality and safety
• Please include details of projects you’ve been involved in, and your expected salary in your CV.

We regret that only shortlisted candidates will be contacted.

• The Resident Technical Officer represents clients on construction site.

• Must be able to read and interpret drawings and details of projects.

• Ensure that construction projects follow contracts and regulations.

• Inspect materials and workmanship.

• Perform tests to check the quality of materials.

• Prepare progress reports for their clients.

Requirments:

Certified by IES
6 Days per week

• The Resident Technical Officer represents clients on construction site.

• Must be able to read and interpret drawings and details of projects.

• Ensure that construction projects follow contracts and regulations.

• Inspect materials and workmanship.

• Perform tests to check the quality of materials.

• Prepare progress reports for their clients.

Requirments:

Certified by IES
6 Days per week