Total 398 workforce administration job vacancies in Hong Kong

WhatsApp: +65 90820021 (Kyler)
Email: kylergan.supreme@gmail.com

Working Days: 5 Days A Week (Monday – Friday), 8.30am to 5.30pm
Office at Coleman St, The Adelphi, Singapore (City Hall)
Salary: $3900 to $4500

Requirements

• Bachelor's Degree in Contract Administration / Quantity Surveyor
• 5 years and above in related scope or field

Roles & Responsibilities

• Prepare purchase orders and ensure the compliance of all terms and conditions including contract conditions
• Coordinate with subcontractors and suppliers on contract matters
• Assist in dispute resolution and cost control
• Check and prepare Purchase Orders and its relevant documents and to oversee contract adherence.
• Negotiations for any scopes prior to the award focusing on contract terms.
• Address contractual matters to management and project team.

The Supreme HR Advisory Pte. Ltd | 14C7279
Gan Kai Le | R23112683

Job Summary:
We are seeking an experienced HR professional to manage the full spectrum of human resources functions, including recruitment, employee relations, compensation and benefits, learning and development, and administrative operations, while supporting strategic HR initiatives and organisational growth.

Key Responsibilities:

• Lead recruitment, onboarding, and manpower planning
• Manage HR operations, employee records, and employee relations
• Oversee compensation, benefits, payroll data, and attendance tracking
• Manage performance appraisal systems
• Drive learning and development initiatives and staff engagement activities
• Maintain company assets and ensure compliance with HR policies
• Support strategic HR planning across the employee lifecycle
• Oversee general administrative and office operations

Interested applicants may email resume to kellychooi@recruitexpress.com.sg

Chooi Kelly (CEI Registration No: R25136207)

Recruit Express Pte Ltd (EA: 99C4599)

We regret only shortlisted candidates will be contacted

Will be the nerve center of our customer support operations. You'll monitor real-time performance across phone, chat, and email channels, proactively identifying and resolving service level deviations before they impact customers. You'll lead a team of real-time analysts, coaching them to excellence while serving as the primary escalation point for operational challenges. Your decisions will balance customer experience, employee wellbeing, and business efficiency. You'll create and maintain playbooks for intraday management, execute tactical interventions including schedule adjustments and overtime management, and collaborate with Planning, Scheduling, and Operations teams to optimize resource allocation. You'll analyze performance metrics, identify patterns, and drive continuous improvement across all aspects of workforce management.

This varied role will put your strong organisational and customer service skills to full use. The Contracts & Administration Executive supports contract administration and general administrative functions across the Residential portfolio, from project launch through to completion. The role also provides broader office and reception support, contributing to the smooth day‑to‑day operations of the team.

Key Responsibilities:

• Preparing, issuing, processing and tracking residential contracts while managing shared contract inboxes.
• Maintaining accurate purchaser, project, compliance and documentation records.
• Assisting with deposits, contract milestones and liaison with solicitors on contract status.
• Supporting finance administration, including credit card reconciliations, invoicing and partner agent/insurance documentation.
• Providing general office, reception, travel‑booking and team coordination support.
• Assisting Operations Manager, Directors and broader team with ad hoc administrative and training tasks.

· Manage development and implementation of business strategyapproved by CEO

· Monitoring and reporting of company performance (monthlyperformance analysis report and financial reports against targets)

· Legal representation of company and maintain regularcontact with overseas government including timely reports (tax department andother agencies as required)

· Establish and maintain an effective local and overseasmarketing and sales strategy (Direct sales, B2B contracts)

· Represent company in corporate meetings (Both inSingapore, ASEAN countries and in China).

· Acquire new partnerships in the ASEAN and China market.

· Creating, optimizing, and monitoring corporate travelpolicies.

· Analyzing and preparing reports on travel tours.

· Ensuring operations run smoothly
Job Requirements

· Degree in hospitality and tourism related field

· Personal network of travel partners in ASEAN and China is a must

Key Responsibilities:

* Oversee and manage day-to-day administrative operations of the company

* Develop and implement administrative policies and procedures

* Support outlet operations by coordinating with store managers and ensuring smooth workflow

* Handle office management, including supplies, facilities, and vendor coordination

* Manage documentation, contracts, and company records

* Liaise with internal departments such as HR, Finance, and Operations

* Monitor and control administrative budgets and expenses

* Ensure compliance with company policies and relevant regulations

* Support management in business planning and operational improvements

* Supervise and guide administrative staff

Requirements:

* Diploma or Degree in Business Administration or related field

* Minimum 3–5 years of administrative or operations experience (F&B industry preferred)

* Proficient in Microsoft Office and administrative systems

* Leadership experience is an added advantage

Leong Jia Qi Reg No. : R24124746

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

Job Title: Finance & Administration Executive

Organisation: Home for Good Singapore

Employment Type: Part-Time

About the Role

Home for Good Singapore is seeking a reliable and detail-oriented Part-Time Finance & Administration Executive to support the organisation’s financial and administration operations. This role is suited for someone comfortable working in a small IPC charity environment, managing day-to-day finance and administration processes while ensuring compliance and accurate reporting.

Key Responsibilities

• Maintain a full set of accounts using Xero accounting software
• Manage organisational budgets, expense tracking, and basic financial reporting
• Process HR payroll, CPF submissions, and related documentation
• Issue donor tax receipts and maintain accurate donation records in line with IPC requirements
• Support financial operations, including invoicing, payments, bank reconciliations, and expense claims
• Assist with audit preparation, documentation, and grant reporting where required
• Ensure compliance with charity governance and finance procedures
• Maintain and organise the organisation’s relevant documents
• General administration

Requirements

• Experience using Xero is required
• Prior experience in finance/admin roles, preferably in a non-profit or IPC charity setting
• Working knowledge of Singapore payroll processes and statutory submissions
• Strong organisational skills and attention to detail
• Able to work independently in a small team environment
• Good communication skills

Preferred Qualifications

• Diploma or degree in Accounting, Finance, or related field
• Familiarity with donor management or charity compliance practices in Singapore

Working Arrangements

• Part-time role
• Hybrid or onsite arrangements depending on organisational needs

How to Apply

Interested applicants may submit a resume and a brief cover note outlining relevant experience with finance operations and non-profit work to hiring@hfg.org.sg

Key Responsibilities

• Assist in the registration and de-registration of vessels under different flag states

• Prepare and submit statutory documents to flag administrations and relevant authorities

• Coordinate with classification societies, flag registries, and port authorities on documentation requirements

• Maintain and update vessel records, certificates, and registration databases

• Track expiry dates of vessel certificates and ensure timely renewals

• Liaise with internal departments (operations, technical, legal) for required documentation

• Support in flag changes, ownership transfers, and mortgage registrations

• Ensure compliance with international maritime regulations and flag state requirements

• Assist in audits and inspections by ensuring all documentation is complete and accurate

Requirements

• Diploma or Degree in Maritime Studies, Shipping, Logistics, or related field

• Prior experience in vessel registration, ship management, or maritime documentation is preferred

• Knowledge of flag state requirements and maritime regulations will be an advantage

• Strong attention to detail and organisational skills

• Good communication and coordination abilities

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Ability to manage multiple tasks and meet deadlines

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

Summary:

As the Lease Administration Executive, you will be responsible end-to-end lease and property administration, tenant relations, compliance, and reporting, ensuring smooth operations and accurate records across internal systems and regulatory portals.

1.    Lease Documentation Processing

• AML check and ACRA search on tenants and prospects.

• To ensure full execution of documents after tenant’s acceptance of Letter of Offer and preparation of DR/DP.

• Assist and support the team to ensure the smooth process of lease documentation – including proper filing, liaise withlawyers to send and track the execution of lease documents by tenants and the required internal resolutions. 

• Maintain filing in accordance with SOP.

• Timely update concluded deals in Yardi and Clause Library. 

2.    Viewing Arrangements

• Attend to phone enquiries and making viewing arrangements via VTS.

• Maintaining calendars of the AM team (office) for viewing arrangements.

• Calculation of area for proposed subdivided units.

3.    Vacancy Listing

• Maintain vacancy listing and agent mailing list.

• To send the vacancy list update to agents, fortnightly.

4.    Arrears Management

• To ensure timely follow up with tenants on arrears for rent and ad hoc charges in accordance with SOP.

5.    Property Tax

• To review and manage property tax matters for respective properties.

• To ensure timely follow up on objections / appeals to the authorities in accordance with the SOP.

• Put up new unit numbering and separate assessment to IRAS for new units.

• Ensure timely follow up with tenants on updating of Tenants’ PL insurance in accordance with SOP.

6.    Tenant’s PL Insurance

• To ensure timely follow up with tenants on updating of Tenants’ PL insurance in accordance with SOP.

7.    Tenants Related Matters

• Arrange for flowers to be sent for tenant’s business commencement

8.    Procurement

• Creating purchase request and uploading of invoices.

9.    Contact Database

• Ensure timely updated of the contact database for tenants and business associates. Support with relevant contact details for events etc.

10.  URA Occupancy Reporting

•   Reporting of building occupancy in the URA portal.

11.  CEA

• To help maintain salesperson’s training hours / record in the CEA portal.
• Process the renewal of CEA licence for both agency and salesperson.

Requirements:

• 1 to 2 years of administration/operations experience.

• Well-conversant with Microsoft Office software applications especially with Microsoft Word, Excel, Access and Outlook

• Understanding PIVOT table, basic macro skills, mail merge and/or reports will be added advantage.

• Details-oriented and quality conscious.

• Good follow through skills.

• Pleasant personality and good interpersonal skills.

• Able to keep to timeline.

Responsibilities:

• Lead the site supervision team on all the Civil and Structural and Building Construction works.

• Assist Chief Resident Engineer and Construction Manager on all Civil & Structural site inspection issues, contract related matters and support the identification of defects and supervise rectification works.

• Address and respond to all Contractor’s RFI’s and technical submittals. Other work scopes include but not limited to assess method statements/instrumentation reading, coordinate with other discipline engineers and liaise with design team/QP from HQ.

• Attend all site/project related meetings, discussions with clients and/or Contractors and to lead in technical and work progress discussions.

Requirements:

• Good graduate Degree in Civil & Structural Engineering, preferably recognised by the PE Board, Singapore.

• Minimum 10 years of construction experience in supervising civil and structural works in water/used water treatment works.

• Registered with IES as Resident Engineer (Civil).

• Good communication and leadership skills.

Job Description

• Implement and ensure policy is communicated to research offices, research performers by taking ownership of all channels (e.g. updating website, project portal, e-mailers, emails) in accordance with the planned Call for Projects schedule.
• Implement workflows and SOP in accordance with policy
• Manage day-to-day research performers" requests and queries
• Execute Call for Projects administration (including managing applications, LOA issuance, Quarterly projections, and Onboarding) according to schedule.
• Implement monthly utilisation rate tracking reports (dashboards with Excel or Power BI) for management reporting
• Provide a structured summary of utilisation performance by orgs and share with respective ROs during monthly engagement sessions, and provide recommendations to improve user experience
• Ensure that research performers' requests for support are met on time.
• Able to independently lead monthly engagement sessions with ROs to update them on the call for projects, research performers" project utilisation status and improve familiarisation of policy and overall administration of resource allocation processes
• Contribute and support company-wide events.

Job Requirements

• Minimum 3 years of experience in business analytics and/or administration and/or project management experience, with a background or interest in IT and/or grant call administration.
• Strong analytical skills with the ability to analyse complex issues and convey concise,
  clear accounts of information.
• Ability to work independently with minimum supervision
• Self-motivated and willing to learn, adapt, change, and grow as a professional.
• Experience in the administration of research grant calls, government agencies engagements, and the high-tech sector will be an advantage.

Only shortlisted candidate will be notified.

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: Jaremy Ong | Registration No: R1876766

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltds PDPA and e2is PDPA.

Key Responsibilities:

• Provide end-user support for laptops, peripherals and software.
• Install, configure and maintain operating systems and applications.
• Coordinate hardware warranty support with vendors.
• Manage device enrollment and compliance via Microsoft Intune.
• Monitor and maintain server room equipment, storage, UPS systems and backups.
• Configure, manage and troubleshoot access control systems.
• Support network (LAN/WAN) infrastructure for stability and security.
• Maintain firewalls and enforce security policies.
• Manage and support video conferencing and meeting room technologies.
• Maintain accurate IT asset documentation and lifecycle tracking.
• Prepare reports on system performance and security status.

Qualifications / Requirements:

Responsibilities

• Provide overall support for operations , co-ordination and general office administration through a variety of tasks related to organization and communication.
• Scheduling Courses and Coordination
• Plan and scheduling trainers and assignments
• Co-ordinating with Trainers and stakeholders
• Provide training for new trainers
• Provide customer service ,support and guide to trainees enquiries
• Provide simple IT support to trainees and stakeholders
• Plan and organise regular business reviews
• Assist in preparation of monthly report and update meeting with senior management
• Develop and maintain a filing system
• Provide support in project research work
• Assist in the planning and organising of eco-system, internal engagements and transformation initiatives
• Assist in commercialisation of products and solutions
• Provide support in the marketing and promotions of the Business Innovation Centre
• Provide after course and during course support.
• Able to follow up with claims and collection of fee.
• Able to travel between branches
• Able to ensure a smooth day to day operations process.
• Simple Book-Keeping

Requirements

• Minimum GCE A Level/Diploma in any discipline
• Good communication skills and with an excellent command of English.
• Proficient in Microsoft Office
• Proactive and with a positive mentality, creative with excellent presentation, communication, negotiation and interpersonal skills
• Able to work independently and as well as a team player
• Able to lead the team and have good initiative
• Prior operations and office administration experience preferred
• Prior to WSQ claim and operation experience preferred
• Able to work independently and as well as a team player

Job Type: Full-time

Job Types: Contract, Permanent

Responsibilities

• Provide overall support for operations , co-ordination and general office administration through a variety of tasks related to organization and communication.
• Scheduling Courses and Coordination
• Plan and improve SOP
• Plan and scheduling trainers and assignments
• Co-ordinating with Trainers and stakeholders
• Provide Training for new Trainers
• Provide Customer service ,support and guide to trainees enquiries
• Provide Simple IT support to trainees and stakeholders
• Plan and organise regular business reviews
• Assist in preparation of monthly report and update meeting with senior management
• Develop and maintain a filing system
• Provide support in project research work
• Assist in the planning and organising of eco-system, internal engagements and transformation initiatives
• Assist in commercialisation of products and solutions
• Provide support in the marketing and promotions of the Business Innovation Centre
• Provide after course and during course support.
• Able to follow up with claims and collection of fee.
• Able to travel to branches to branches
• Able to ensure a smooth day to day operations process
• Simple Book-Keeping

Requirements

• Minimum GCE A Level/Diploma in any discipline
• Good communication skills and with an excellent command of English.
• Proficient in Microsoft Office
• Proactive and with a positive mentality, creative with excellent presentation, communication, negotiation and interpersonal skills
• Able to work independently and as well as a team player
• Able to lead the team and have good initiative
• Prior operations and office administration experience preferred
• Prior to WSQ claim and operation experience preferred
• Able to work independently and as well as a team player
• Able to lead the team and have good initiative