Total 558 Senior Executive logistic assistant job vacancies

Job description

About the Role

Telus Holdings Pte Ltd is seeking an experienced Executive Finance Assistant to join our team on a part-time or contract basis. This role is based at Paya Lebar Square and will provide essential administrative and financial support to our CIO. You will play a key part in ensuring the smooth running of our financial operations.

What you'll be doing

• Providing comprehensive administrative and secretarial support to the CIO

• Handling financial tasks such as invoice processing, expense management, and petty cash management

• Preparing financial reports, statements, and other documentation

• Maintaining accurate financial records and filing systems

• Liaising with internal and external stakeholders to resolve financial queries

• Assisting with ad-hoc projects and other duties as assigned

What we're looking for

• Minimum 2–3 years’ experience in a similar Executive Assistant or Finance Assistant role

• Strong proficiency in Microsoft Office, particularly Excel, and accounting software

• Excellent communication and interpersonal skills

• Strong organisational and time management abilities

• Meticulous attention to detail and accuracy

• A team player with a positive and proactive attitude

Job summary

Be at the heart of executive support and finance operations, making a real impact on our team’s success.

Reporting to: Finance Manager / Accountant

Job Summary:
We are seeking a detail-oriented and proactive Accounts Assistant with at least 2 years of accounting experience. The ideal candidate can work independently, manage day-to-day accounting tasks, and support the finance team in maintaining accurate financial records.

Key Responsibilities:

• Maintain day-to-day accounting records in SAP B1, including journal entries, accounts payable, accounts receivable, and bank reconciliations.
• Process invoices, payments, and expense claims accurately and timely.
• Assist in month-end and year-end closing activities.
• Prepare and reconcile reports, ensuring accuracy and completeness.
• Monitor and follow up on outstanding receivables and payables.
• Support internal and external audits by providing required documentation and explanations.
• Ensure compliance with company policies and relevant accounting standards.
• Provide general administrative support to the finance team as needed.

Requirements:

• Diploma or Bachelor’s in Accounting, Finance, or Business Administration.
• Minimum 2 years of accounting experience, ideally with SAP B1.
• Strong Excel and MS Office skills.
• Independent, detail-oriented, and organized.
• English communication skills.

Preferred Attributes:

• Proactive and willing to take ownership of tasks.
• Comfortable working in a small team environment and contributing to process improvements.

Job Description:

To mend the front desk and attend to donors. To ensure that the foyer, pantry, coffee and snack stations is well maintained.

Key Responsibilities:

• Welcome visitors, donors and clients

• Attend to donors who are making donations

• Attend to/welcome donors and cancer patients/caregivers seeking support at the Serenity Centre.

• Prepare daily cash handover

• Submit cash handover to HQ bi-weekly

• Attend to phone call queries that comes through Serenity mainline

• Maintain foyer, pantry, coffee and snack station.

• Ensure supplies for pantry and restroom are replenished

• Adhoc duties as assigned by supervisor

Requirements and attributes:

• Good communication and interpersonal skills

• Pleasant demeanour and a people person

• Meticulous and detail oriented

• Tech savvy

• At least a diploma in any field

• At least 2 years working experience

What you will do

The incumbent is responsible for the smooth administrative operations at Day Hospice Centre. He or She assists the Assistant Day Center Manager to look after the patients with life limiting illnesses referred to the Day Hospice. He or She must demonstrate the ability to care, to communicate effectively with the patients and/or caregivers they are serving. He/she is to ensure holistic and Person-Centred care are delivered to all patients. He/she is also expected to participate in organising activities for daily programme and support in some administrative duties.

Who you are

• Diploma or GCE "O" level preferred.
• Have experience in managing kitchen duties.
• Preferably minimum 3 year of working experience as Healthcare Assistant.

Remuneration will be commensurate with the candidate’s qualifications and experience. If you are ready to make a difference and be part of a greater purpose, please submit your application with the following details:

• Detailed resume
• Current and expected salary

We regret that only shortlisted candidates will be notified.

Job Responsibilities:

• Ensuring high levels of customer satisfaction by being knowledgeable on all products offered, and teaming up with co-workers to provide excellent sales service.
• Delivering sales, outstanding customer experience, and operational expectations.
• Maintaining personal and productivity goals.
• Connects with every customer by asking open-ended questions to assess needs.
• Ability to learn and share the expertise of products and trends to fit customer’s needs.
• Maintains an awareness of all product knowledge, and current or upcoming product/trends.
• Contributes to a positive and inclusive work environment.
• Any other ad hoc duties assigned.

Requirements:

• GCE ‘N’ / ‘O’ levels with a pass in English or equivalent.
• Sales-driven and results oriented.
• Strong passion for customer service.
• Relevant experience in the retail industry.
• Good interpersonal and communication skills.
• Energetic and motivated with a positive mindset.
• Able to work on rotating shift, weekends and public holidays.

Job Responsibilities

• Plan, deploy, coordinate and effect ship staff change for assigned ships. 
• Liaise with external parties such as the port authority, flag state and Singapore Government Agencies for ship staff-related matters. 
• Conduct Ship staff recruitment. 
• Accompany crew for official shore matters if required. 
• Ensure correct certifications and documentations are in place for the crew.
• Monitor and effect the ship staff development plan in timely manner. 
• Monitor the appraisal or assessment of ship staff performance. 
• Administer and update Fleet Management System as per the Company's policies and procedures. 
• Ensure ship staff management are in compliance with regulatory requirements and company policies. 
• Administer ship staff compensation, benefits and medical matters. 
• Provide manpower statistics when required. 
• Administer and assist Team Lead/Assistant Team Lead to implement training and development for the ship staff. 
• Make scheduled visits to assigned ships for ship staff matters. 
• Carry out other duties assigned by the Team Lead/Management.

The Executive Assistant - Academic Support & Administration provides high-level administrative support to the school leadership team while also supporting academic operations. This role combines executive-level assistance with academic support functions, ensuring smooth communication, efficient scheduling, and effective coordination of academic and administrative tasks.

Key Responsibilities:

Executive Support

• Manage calendars, appointments, and meetings for the Principal or senior leadership.
• Prepare agendas, take minutes, and follow up on action items for leadership meetings.
• Draft correspondence, reports, memos, and presentations.
• Coordinate travel arrangements and itineraries.
• Serve as the point of contact between leadership and internal/external stakeholders.

Academic Administrative Support

• Assist in the preparation and distribution of academic schedules, timetables, and calendars.
• Support the coordination of academic events, including exams, parent-teacher conferences, and professional development days.
• Help manage academic records, including attendance, student reports, and faculty documentation.
• Liaise with academic departments to support communication and follow-up on academic matters.
• Assist in compiling and formatting data for academic reporting.

General Administration

• Handle sensitive information with confidentiality and discretion.
• Maintain organized digital and physical filing systems.
• Support onboarding processes for new faculty/staff.
• Assist in the preparation and proofreading of school publications and communications.
• Provide administrative support for school accreditation and compliance requirements.

Qualifications and Skills:

• Bachelor’s degree in Business Administration, Education, or a related field (preferred).
• 3–5 years of experience as an Executive Assistant or in academic administration.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• High level of discretion and professionalism.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Ability to multitask, work independently, and adapt in a fast-paced environment.

Preferred Experience:

• Prior experience in a school or academic institution.
• Familiarity with student information systems and academic databases.

Additional Skills and Attributes:

• Proven experience working in a multicultural environment with staff, students, or stakeholders from diverse nationalities and cultural backgrounds.
• Strong interpersonal skills with the ability to communicate effectively and respectfully across different cultures.
• Demonstrated resilience and the ability to remain calm, focused, and solution-oriented when managing multiple tasks, tight deadlines, or high-pressure situations.
• Adaptable and resourceful, with a proactive approach to problem-solving and decision-making in dynamic academic or administrative settings.

Safeguarding:

The Perse School (Singapore) is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All candidates will be subject to rigorous safeguarding checks, including reference checks, an enhanced DBS (Disclosure and Barring Service) check, and verification of qualifications and employment history.

As part of our commitment to safeguarding, all staff are required to uphold the school’s safeguarding policies, attend regular training, and promote a safe and inclusive environment for all students. Any gaps in employment must be explained, and candidates should be prepared to discuss their approach to safeguarding in education as part of the recruitment process.

Disclaimer

The statements above outline the general nature and scope of work for individuals in this classification. They are not intended to be a comprehensive list of all responsibilities, duties, and skills required. Personnel may be asked to perform tasks beyond their usual responsibilities as needed.

• Ensure holistic care for elderly health, comfort and security
• Deliver professional nursing care tailored to geriatric needs
• Plan and implement meaningful activities for elderly
• Maintain accurate Individual Care Plans with timely updates and documentation
• Assist with activities of daily living including personal hygiene and grooming

Job Requirements:

• Min GCE O Level or equivalent
• Min 2 years Singapore working experience in geriatric care
• Healthcare related certificate
• Rotation shift: 6 day work week
• Passionate about caring for elderly

Check out Aber Care website for more details.

Interested applicants may email your updated resume to career@abercare.sg.

Abercare.sg | EA License No. 18C9070 | KOH SU WEN, CLARISSA| Registration No. R24119504

Responsibilities:

Reporting

• Prepare and submit regular facility operation reports to management.
• Track and report key facility metrics.
• Maintain incident and service request logs for audit and review purposes.
• Provide updates on compliance with safety, health, and environmental regulations.

Stakeholder Management

• Serve as the main point of contact for internal departments regarding facility needs.
• Coordinate with employees to address workspace concerns and requests.
• Liaise with building management for shared facility issues and updates.
• Ensure all stakeholders are informed of facility-related activities and schedules.

Vendor Management

• Manage contracts and service agreements with external vendors
• Monitor vendor performance and ensure service delivery meets agreed standards.
• Schedule and coordinate routine and emergency maintenance with service providers.
• Review and approve vendor invoices and service reports.

Administrative Tasks

• Maintain and update facility documentation and records.
• Coordinate facility access passes, keys, and security systems for staff and visitors.
• Manage procurement of office and facility supplies.
• Ensure compliance with administrative policies and procedures.

Meetings

• Organize and participate in facility-related meetings with internal teams and external vendors.
• Record and distribute meeting minutes and action points.
• Follow up on tasks and resolutions discussed during meetings.
• Assist in preparing presentation materials for management reviews or planning sessions.

Improvement Reviews

• Conduct regular facility inspections and audits to identify areas for improvement.
• Recommend and implement facility upgrades, layout changes, or efficiency improvements.
• Support sustainability initiatives and cost-saving measures.
• Evaluate feedback from users to enhance facility operations and services.

Revenue Improvement

• Support marketing efforts for rentable spaces or services within the facility (e.g., event halls, co-working areas).
• Collaborate with finance and operations teams to align facility functions with revenue goals.

Requirements:

• Candidates should have at least GCE O Level certificate with 3 years of experience in Facilities Management
• Outgoing and vocal with good communications skill.
• Excellent client management skills in a corporate environment and a strong team player.
• Proactive and independent.
• Familiar with CMMS for work order management;
• Dynamic and multi-tasking capabilities.

• Greet and assist patients in a professional and friendly manner.

• Handle patient registration, appointments, and related administrative tasks.

• Respond to patient enquiries promptly and provide accurate information.

• Maintain patient records and update relevant databases.

• Support the healthcare team in daily operations and patient flow.

• Ensure a positive patient experience through effective communication and care.
  

  We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

  EA License No: 20C0270

  EA Personnel No: R22110980

  EA Personnel Name: Lim Hooi Mei

Responsibilities

• Projects ranging from commercial, industrial, institutional, mixed-development, residential, healthcare, infrastructure, MRT etc
• Work on and actively contribute to the design and development of architectural projects with opportunity to carry through the project through various phases of the project cycle (from concept design, schematic design, design development, construction)
• Coordinate with consultants from various disciplines and clients/stakeholders, and find creative and workable solutions for the project together with the project team
• Be a part of a team for design competitions or design, design presentation packages, design development package and tendering
• Attend and participate in meetings, technical discussions and coordination with contractors/consultants
• Follow-up on project and construction activities as well as to carry out contract administration responsibilities

Requirements

• Architectural degree/masters recognised by Board of Architects Singapore
• Min 2-7 years post graduate professional experience
• Competency in BIM/Revit, Archicad, Autocad, Sketch-up, In-Design as well as basic rendering, graphics publishing software program

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit/EA License: 23C1459 (https://gemsrecruit.com/)

EA Personnel No: R1442379 (Jasmine Chin Yan Min)

Whether you’re at the start of your career or looking to discover your next adventure, your story begins here.  At Citi, you’ll have the opportunity to expand your skills and make a difference at one of the world’s most global banks.  We’re fully committed to supporting your growth and development from the start with extensive on-the-job training and exposure to senior leaders, as well as more traditional learning.  You’ll also have the chance to give back and make a positive impact where we live and work through volunteerism.

Shape your Career with Citi

We’re currently looking for a high caliber professional to join our team as Assistant Vice President,  Regional Marketing Senior Analyst - Hybrid (Internal Job Title: Regional Marketing Senior Analyst  - C12) based in Singapore.  Being part of our team means that we’ll provide you with the resources to meet your unique needs, empower you to make healthy decisions and manage your financial well-being to help plan for your future. 

The Regional Marketing Sr Analyst is a seasoned professional role. Applies in-depth disciplinary knowledge, contributing to the development of new techniques and the improvement of processes and work-flow for the area or function.

Integrates subject matter and industry expertise within a defined area. Requires in-depth understanding of how areas collectively integrate within the sub-function as well as coordinate and contribute to the objectives of the function and overall business. Evaluates moderately complex and variable issues with substantial potential impact, where development of an approach/taking of an action involves weighing various alternatives and balancing potentially conflicting situations using multiple sources of information.

Requires good analytical skills in order to filter, prioritize and validate potentially complex and dynamic material from multiple sources. Strong communication and diplomacy skills are required. Regularly assumes informal/formal leadership role within teams. Involved in coaching and training of new recruits Significant impact in terms of project size, geography, etc. by influencing decisions through advice, counsel and/or facilitating services to others in area of specialization. Work and performance of all teams in the area are directly affected by the performance of the individual.

In this role, you’re expected to:

• Manage all aspects of client and prospect events including: invitation process; compliance reviews; logistics; on-site client interaction; budget maintenance; gift, venue, décor, and menu selection; maintenance of salesforce.com CRM database; post-event follow-up.

• Provide senior management with detailed client briefings to create a conducive atmosphere for dialogue and to incorporate into overall strategies

• Use post-event feedback to determine best practices for future events including researching and conducting competitive benchmarking

• ROI: track post-event impact on client revenues, client acquisition and client relationships.

• Approximately 20% travel

• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

As a successful candidate, you’d ideally have the following skills and exposure:

• 5-8 years of experience

• Bachelor's Degree, Marketing / Event planning experience with financial services

• Solid understanding of financial products and services

• Excellent written and verbal communication skills Strict and careful attention to detail Ability to manage priorities. Ability to pinpoint key performance indicators to determine if events was successful Ability to think strategically and ex

• Education: Bachelor's/University degree or equivalent experience

Working at Citi is far more than just a job. A career with us means joining a family of more than 230,000 dedicated people from around the globe. At Citi, you’ll have the opportunity to grow your career, give back to your community and make a real impact.

Take the next step in your career, apply for this role at Citi today

https://jobs.citi.com

Responsibilities

• Support and coordinate operational projects by gathering requirements, working withIT/vendors, managing UAT cycles, and ensuring smooth rollouts to business users.
• Develop user documentation and conduct training or walkthrough sessions to ensure successful system adoption.
• Communicate changes to timelines, processes, and project deliverables to stakeholders and ensure alignment throughout implementation.
• Execute daily operational activities including fund movements across various platforms, fixed deposit placements and rollovers, and transactional processing.
• Maintain product configurations such as interest rates and parameters within internal systems, ensuring accuracy and timely updates.
• Review payment and receipt transactions, obtain approvals, and ensure proper controls and documentation are in place.
• Handle operational enquiries from internal stakeholders and external partners, and investigate system-related issues with vendors or platform providers.
• Prepare reports, support audit/compliance queries, and maintain SOPs including drafting, periodic reviews, updates, and rollout of procedural changes.

Requirements

• Diploma or Degree holder with 2 years of experience in operations, project coordination, or a similar role within financial services.
• Comfortable working on both BAU operations and project-based initiatives, with the ability to manage multiple tasks concurrently.
• Strong communication skills to liaise with business users, IT teams, vendors, and external partners.
• Meticulous and process-oriented, with good problem-solving skills and the ability to work in a regulated environment.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.
Email resume to ken.ng@peopleprofilers.com
People Profilers Pte Ltd, 20 Cecil Street,#08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724
http://www.peopleprofilers.com
EA License Number: 02C4944Registration Number: R1872398
Posting Personnel: Ng Jwee Ken
Ref: W364WV76

Key Responsibilities

Accounts & Finance Operations

• Handle full set or partial sets of accounts (AP, AR, GL)
• Process invoices, payments, and receipts accurately and timely
• Prepare bank reconciliation and monthly financial reports
• Assist in month-end and year-end closing

Project Costing & Budgeting

• Monitor project budgets and track construction costs
• Work closely with Project Managers on cost allocation and reporting
• Prepare cost reports and highlight variances

Accounts Payable (AP)

• Verify supplier invoices and ensure proper documentation
• Process progress claims, subcontractor payments, and staff claims
• Maintain proper records of all payables

Accounts Receivable (AR)

• Prepare customer invoices and progress billings
• Follow up on outstanding payments and ensure timely collection

Compliance & Documentation

• Ensure compliance with company policies and financial regulations
• Maintain proper filing and documentation for audit purposes
• Assist with GST submission and tax-related matters (if applicable)

Administrative Support

• Support audits and liaise with external auditors
• Assist in financial data entry and reporting
• Perform ad hoc duties as assigned

Requirements

• Diploma / Degree in Finance, Accounting, or related field
• 1–3 years of relevant experience (Construction industry experience is an advantage)
• Familiar with accounting software (e.g., MYOB, SAP, QuickBooks, or similar)
• Good knowledge of Excel
• Strong attention to detail and accuracy
• Able to work independently and meet deadlines

Company Overview

Maha Yu Yi Pte Ltd is an established Chinese bookstore in Singapore, founded in 1969 and recognised as a heritage business.

We offer a wide range of Chinese books for children, youths, and adults, and serve schools, libraries, and families through curated selections, educational book procurement, and book‑related events.

Job Summary

Join Maha Yu Yi as a Retail & Bookstore Operations Assistant / Executive to support daily retail operations, provide book recommendations, and participate in school book fairs and external book sales projects. This is a customer‑facing, operational role, with appointment level offered based on experience and capability.

Responsibilities

Core Responsibilities (Assistant & Executive)

• Deliver warm and professional customer service to walk‑in customers by recommending suitable books based on their interests and needs.
• Build familiarity with Chinese books, authors, series, and key reading themes to support customer engagement.
• Communicate in Mandarin and English with parents, teachers, and students to support book selection and enquiries.
• Operate cashiering systems, respond to customer enquiries, and manage daily retail operations.
• Support order fulfilment and general retail tasks during peak periods to ensure smooth store operations.
• Organise and refresh in‑store book displays, posters, and featured sections.
• Support seasonal promotions and in‑store sales activities by preparing posters or promotional materials.

Additional Responsibilities (Executive Level / Progression)

• Coordinate school book fairs, library orders, and external book sales projects.
• Communicate with teachers, schools, librarians, and external partners on book‑related matters.
• Assist with book selection and inventory planning for schools and events, considering age groups, curriculum needs, and past sales data.
• Coordinate event preparation, setup, on‑site sales operations, and dismantling.
• Assist with staff scheduling and deployment for book fairs and external events.
• Support post‑event stock reconciliation and prepare basic sales reports.
• Collaborate with internal teams to ensure smooth retail and school‑related operations.
• Identify and report operational, stock, or manpower issues promptly.
• Collect and relay customer, teacher, and school feedback to support continuous operational improvement.

Required Competencies

• Minimum O‑Level or equivalent qualification.
• Able to handle physical aspects of bookstore operations, including lifting and moving boxes of books.
• Willingness to work on weekends and during school book fairs or peak operational periods when required.

Preferred Competencies & Qualifications

• Diploma or higher qualification in Business, Operations, Marketing, Communications, Arts, Education, Chinese Studies, or related fields is an advantage.
• Interest in books, reading, education, or cultural content.
• Experience in retail operations, book fairs, school or library liaison, events coordination, or operations support is an advantage.
• Experience assisting with book selection, inventory coordination, or event operations is an advantage.

Salary & Appointment Level

Salary: SGD 2,400 – 3,200 per month

Appointment level and salary will be offered based on experience, demonstrated capability, and scope of responsibilities. Higher salary within the range may be considered for candidates with strong experience in bookstore operations, school or library liaison, book fairs, or event coordination.

• Assistant level: Entry‑level or operational role
• Executive level: Able to carry out assigned responsibilities independently and coordinate with internal and external parties when required

Other Information

Working Location
Maha Yu Yi Pte Ltd
Blk 231 Bain Street, #03‑07
Singapore 180231

Nearest MRT Stations: Bugis / City Hall / Bras Basah

How to Apply

Interested candidates may apply with an updated resume to:
E‑mail: staff@yuyi.com.sg

Please include:

• Personal particulars with recent photograph
• Educational background
• Working experience
• Reasons for leaving previous jobs
• Current and expected salary
• Position applied for (Full‑time / Part‑time)
• Date of availability / notice period

We regret that only shortlisted candidates will be notified.