Total 558 Senior Executive logistic assistant job vacancies

Executive Assistant

Role: Executive Assistant

Location: Singapore (Full Remote / Work-from-Home / Office-Flex)

Salary: S$3,000 – S$4,500 per month

Work Arrangement: 100% Flexible (Primarily WFH with occasional on-site attendance)

The Opportunity

We are seeking a sophisticated, highly organized, and proactive Executive Assistant to support two Directors in our company. This role is designed for a professional who excels at managing the intersection of a busy professional life and a complex household schedule.

This position offers the rare combination of total location flexibility and a high-trust environment where your organizational skills will directly impact the daily efficiency of the Directors' family life.

The Requirements

Education: A University or Polytechnic Degree is a mandatory requirement.

Experience: Minimum 2–3 years of relevant experience in a Personal Assistant (PA), Executive Assistant (EA), or Private Lifestyle Management role.

Attributes: You must be task-oriented, possess high emotional intelligence, and demonstrate absolute integrity. Discretion is paramount.

Multitasking: Proven ability to juggle multiple life-management roles simultaneously while maintaining a calm, professional demeanor.

Communication: Native or near-native English proficiency is required to liaise effectively with enrichment centers, premium vendors, and household staff.

Key Responsibilities

1. Lifestyle &Travel Management

Dining & Leisure: Proactively research and secure reservations at high-demand restaurants and handle comprehensive weekend leisure planning.

Travel Admin: Manage the "Admin of Travel," including flight/hotel research, visa applications, arrival card submissions, and the research for holiday itenararies.

Logistics: Arrange seamless ground transportation to-and-from the airport and other travel hubs as required.

Procurement: Oversee the sourcing, ordering, and delivery of household requirements, curated hampers, and holiday gifts.

2. Household & Family Coordination

Household Maintenance: Serve as the primary point of contact for all household vendors and contractors. You are responsible for the end-to-end follow-up of repairs and routine maintenance work.

Daily Logistics: Manage the dispatch and schedules for domestic helpers and drivers to ensure children’s school runs and enrichment transitions are seamless.

Communication Bridge: Convey vital school updates and schedule changes to household staff daily to ensure the household is prepared for the following day.

Education Admin & Representation: Act as the liaison for schools and enrichment centers (enrollments, scheduling, make-up classes). Note: In the event of a scheduling conflict, you may be required to attend school or enrichment events as a proxy for the Director.

3. Financial Management & Reconciliation

Expense Management: Oversight of household-related expenditures and fund disbursements.

Reconciliation: Maintain meticulous records of all spending, ensuring monthly expense reports and reconciliations are submitted accurately and on time.

Work Culture & Hours

Flexibility: This is a 100% flexible working arrangement. Candidate may work-from-home (WFH) or work-from-office (WFO). You are judged on output and reliability rather than desk time. You are also welcome to use the company office at your preference.

Responsiveness: While work generally follows standard office hours, the nature of a Private EA role requires a level of responsiveness via mobile for urgent adjustments or evening/weekend coordination.

Physical Presence: Occasional site visits (e.g., for house maintenance or errands) are required. No personal vehicle is needed; all work-related travel (Grab/Taxi) is fully expensible.

How to Apply

Interested candidates should submit a CV and a brief cover note outlining their experience managing complex household or lifestyle logistics. We are looking for a long-term partner to grow with the company and family.

We are looking for Executive Assistant to provide support for our directors. This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization. If you are highly perceptive and possess excellent professionalism, we invite you to apply today with a cover letter introducing yourself as well as a summary of your skills, strengths, and interests.

Here at Neo Group, we are committed to creating a culture where employees feel valued and in return, provide value to the society.

Overall Job Objectives

Control access to the Directors through managing diaries, organising meetings and appointments, and acting as the first point of contact, hence allowing the Directors to spend maximum time on strategic tasks.

Core Responsibilities

• Deal with emails and phone calls and highlighting them for Directors’ attention.
• Managing Directors’ calendars, including making and accepting appointments and prioritizing the most sensitive matters
• Booking and arranging travel, transport, and accommodation.
• Compiling and preparing reports, presentations and correspondence.
• Liaising with external parties.
• Record minutes of meeting, draft / edit / proof-read executive level documents.
• Miscellaneous tasks to support the Directors which will vary according to the sector of which the external parties belong to.

Job Specifications

• Discretion and trustworthiness: EA will often be party of confidential information
• Excellent oral and written communication skills
• Tact and diplomacy
• Strong time-management and organisational skills
• Ability to multitask
• Proactive approach to problem-solving
• Minimum of a diploma/degree in any discipline
• Up-to-date with the latest office gadgets and applications
• Possess a Class 3 Driving license with clean records and good driving skills

Key Deliverables

• Ensure Directors’ communications are well organized, and the Directors can easily access the most important information without having to sort through low-priority items.

Assistant Executive

Job Description

• Industry/ Organization Type: Medical and dental practice activities
• Position Title: Dental Assistant / Senior Dental Assistant
• Working Location: Orchard Road
• Working Hours: 5.5 Days, Monday to Friday 9:30am - 6:30pm, Saturday 9:30am - 2:30pm & Sunday 9:30am – 1pm (Follow roster)
• Salary Package: Basic $1600 - $3500 + AWS + Performance Bonus + Dental Benefits + Healthcare Insurance
• Duration: Permanent Role

Key Responsibilities

• Share patient care information and instructions given by the Dentist (e.g., post-treatment instructions, oral hygiene guidance)
• Assist the Dentist during procedures by passing the correct instruments and supporting patient care
• Prepare and set up the treatment area before the patient arrives, ensuring instrument trays, materials, and equipment are ready
• Assist with taking and processing dental diagnostic X-rays
• Support lab-related tasks such as case tracking, casting, impressions, and retainer fabrication
• Check, pack, and sterilize instruments and instrument sets
• Clean and maintain dental chairs, equipment, work surfaces, and instruments according to infection control standards
• Ensure clinic rooms have enough sterile instruments and instrument sets for daily use
• Assist in receiving and managing patient feedback
• Report any incidents such as equipment malfunction, defects, or missing instruments promptly
• Support stocktaking and inform the in-charge when inventory is running low; store instruments and supplies properly using the first-in, first-out (FIFO) method
• Other ad hoc tasks assigned by Manager / PIC

APPLY NOW!!!

• Min. N level / O level
• Min. 1 year experience as dental assistant
• Knowledge of dental instruments and sterilization methods
• Understanding of health & safety regulations
• Good computer skills
• Proficiency in Chinese is advantageous to communicate with Chinese speaking clients.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #81684 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Description

• Industry/ Organization Type: Medical and dental practice activities
• Position Title: Dental Assistant / Senior Dental Assistant
• Working Location: Orchard Road
• Working Hours: 5.5 Days, Monday to Friday 9:30am - 6:30pm, Saturday 9:30am - 2:30pm & Sunday 9:30am – 1pm (Follow roster)
• Salary Package: Basic $1600 - $3500 + AWS + Performance Bonus + Dental Benefits + Healthcare Insurance
• Duration: Permanent Role

Key Responsibilities

• Share patient care information and instructions given by the Dentist (e.g., post-treatment instructions, oral hygiene guidance)
• Assist the Dentist during procedures by passing the correct instruments and supporting patient care
• Prepare and set up the treatment area before the patient arrives, ensuring instrument trays, materials, and equipment are ready
• Assist with taking and processing dental diagnostic X-rays
• Support lab-related tasks such as case tracking, casting, impressions, and retainer fabrication
• Check, pack, and sterilize instruments and instrument sets
• Clean and maintain dental chairs, equipment, work surfaces, and instruments according to infection control standards
• Ensure clinic rooms have enough sterile instruments and instrument sets for daily use
• Assist in receiving and managing patient feedback
• Report any incidents such as equipment malfunction, defects, or missing instruments promptly
• Support stocktaking and inform the in-charge when inventory is running low; store instruments and supplies properly using the first-in, first-out (FIFO) method
• Other ad hoc tasks assigned by Manager / PIC

APPLY NOW!!!

• Min. N level / O level
• Min. 1 year experience as dental assistant
• Knowledge of dental instruments and sterilization methods
• Understanding of health & safety regulations
• Good computer skills
• Proficiency in Chinese is advantageous to communicate with Chinese speaking clients.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #81684 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Junior / no experience welcome

• General storekeeping and warehouse duties
• Carry out physical stock take and packing
• Coordinate with logistics for collection
• Manage movement of goods and maintain proper and accurate records of physical stocks against system inventory
• Good housekeeping in warehouse

Requirement:

• At least 2 years relevant experience

· Good Pay + OT + Good allowance + High Bonus( Permanemt role )

· Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 (No Calls)

· Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Responsibilities:

• To assist in the day-to-day finance and administrative operations of the Town Council.
• To process accounts payable and receivable, including vendor invoices, service contracts, and S&CC payments.
• To provide frontline assistance in responding to enquiries on work and service requests.
• To manage and maintain proper records and files of correspondence, documents, drawings, and materials pertaining to all Town Council matters.
• To manage and maintain the register of owners’ and tenants’ particulars.
• To arrange the procurement of insurance policies, including fire, public liability, Work Injury Compensation, all-risks, and other insurance coverage, as directed by the Town Council.
• To inform the Town Council immediately upon receipt of any notices from authorities or other parties, and to submit copies thereof to the Town Council when requested.
• To administer Temporary Occupation Licence (TOL) agreements for the use of common property, including recreational facilities.

Requirements:

• Approved diploma in Accounting, GCE ‘A’ level, higher NITEC or approved equivalent qualification with at least three (3) years’ relevant experience

about the company

A renowned global private equity firm is seeking an Executive Assistant to support its Investment Team. This newly created role provides an excellent opportunity to play a key role in the success of a prestigious organisation within a fast paced and dynamic environment. 

about the job

In this role, you will play a vital role in supporting a team of 4 to 5 C-suite stakeholders with calendar management, meeting coordination, travel arrangements and expense processing. This includes overseeing daily administrative operations, handling correspondences, preparation of meeting materials such as memos, reports, proofreading of documents and assisting the office manager on various administrative tasks if necessary. 

skills and experience required

The ideal candidate should come with a Bachelor’s Degree, and have at least 10 years of relevant working experience supporting stakeholders with similar capacity. Candidates with prior working experience in private equity or investment sectors will be highly regarded. You should also possess strong communication, attention to detail, professional and discreet demeanor. Proficiency in MS Word, Excel, Powerpoint, Outlook and Concur is required. 

If you believe you possess the skills, experience, and drive to excel in this role, we encourage you to apply.

EA: 94C3609 / Reg: R2095759

Assistant Executive (Civil Cluster Registry) x2

Executive Support

• Manage calendars, appointments, and meetings for the Principal or senior leadership.

• Prepare agendas, take minutes, and follow up on action items for leadership meetings.

• Draft correspondence, reports, memos, and presentations.

• Coordinate travel arrangements and itineraries.

• Serve as the point of contact between leadership and internal/external stakeholders.

Academic Administrative Support

• Assist in the preparation and distribution of academic schedules, timetables, and calendars.

• Support the coordination of academic events, including exams, parent-teacher conferences, and professional development days.

• Help manage academic records, including attendance, student reports, and faculty documentation.

• Liaise with academic departments to support communication and follow-up on academic matters.

• Assist in compiling and formatting data for academic reporting.

General Administration

• Handle sensitive information with confidentiality and discretion.

• Maintain organized digital and physical filing systems.

• Support onboarding processes for new faculty/staff.

• Assist in the preparation and proofreading of school publications and communications.

• Provide administrative support for school accreditation and compliance requirements.

Qualifications and Skills:

• Bachelor’s degree in Business Administration, Education, or a related field (preferred).

• 3–5 years of experience as an Executive Assistant or in academic administration.

• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.

• Ability to multitask, work independently, and adapt in a fast-paced environment.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Responsibilities

1.     Perform day-to-day operations of AR functions.

2.     To process/verify all orders for invoicing.

3.     Sending monthly statement of account & perform monthly reconciliation of customer statements of accounts.

4.     Ensure completeness of supporting documents for receipts and receipts are processed timely.

5.     Monitor the aging of receivables and work closely with Business Development & Customer Services Team to follow-up on collections.

6.     To ensure proper documentation & all filing is done in a timely and accurate manner.

7.     To deal with daily/weekly transactions for the petty cash and ensure that reconciliations are completed on a weekly basis & eensure the safeguarding of petty cash.

8.     To receive and process/verify monthly staff claims.

9.     Bank Reconciliation

10. Prepares and monitor cash flow forecast.

11. Assist in the monthly and quarterly accounts closing & reporting.

12. Prepares quarterly GST schedules and responsible for quarterly GST submission.

13. Assist in the preparation of audit schedules & with the annual audit.

14. Perform any other ad-hoc accounting & administrative duties as required.

Requirements:

• ITE or Diploma in Accounting and above.

• Minimum 1-year relevant experience

• Ability to work as a team

• Analytical thinker and problem solver

• Competent in Microsoft Office, especially Excel spreadsheet

• Positive attitude and willing to learn

Job Purpose:

Hands-on experience with knowledge of full spectrum of accounts

Efficiently undertake a range of duties related to the accounting/bookkeeping/treasury function of the business.

Key responsibilities:

1)    Perform full spectrum of Accounts Payable and fixed asset function for several legal entities including invoice posting

2)    Ensure all disbursements for vendor invoice and staff claims are processed timely and accurately and comply to policies and regulations

3)    Work closely with other functions to proactively manage and resolve payment and invoice issues effectively and efficiently

4)    Prepare month-end reconciliations and journals

5)    May be in-charge of China Entity Reporting

6)    Assist Snr Accounts Executive in month end closing

7)    Assist in-country compliance with government regulations including external audits and tax returns

8)    Any other ad-hoc tasks from management

Additional responsibilities:

a)    Any reasonable task assigned by management and deemed to be within the individual’s capabilities to ensure smooth running of the business.

b)    As this is an evolving business, ongoing change is an integral part of the position. Management will liaise with the individual on any fundamental change to work practices. The individual is required to embrace and adopt any change to working practices.

Key Knowledge:

a)    Accountancy in Diploma/Degree or equivalent certificate

b)    At least 2 years of general accounting experience is advantageous

c)     Candidates are required to read and write Chinese as candidate will be in charge of reporting for China Entity

d)    Has prior working experience with China accounts will be preferred.

e)    Knowledge of VAT/GST and withholding tax is advantageous

f)     SAP Business one experience will be advantage.

g)    Knowledge of Microsoft Office. Computer literate with the ability to learn new software applications.

h)    Positive working attitude with a high level of initiative

i)     Good interpersonal and communication skill

j)     Meticulous, able to work independently as well as in a team

k)    Work requires willingness to work a flexible schedule.

Salary: up to $3000
Duration: 6 months

Working Days & Hours: Mon-Fri office hours

Location: Jurong

Job Description:
• Ensure on-boarding matters are in order for new staff (Specialist/non-specialist and Medical Officer/locum employment).

• Provide administrative support on assigning and tracking the daily Medical Reports.

• Responsible for the overall management of clinical administrative matters; including clinician’s allowance claims, leave applications and tallying of roster

• Assist in audit for MO documentation

• Oversee the management of department intranet webpage

• Assist in collation of data and reporting of department key indicators

• Assist with correspondence and preparation of reports and presentations

• Responsible for the management of department’s PR

• Ensure that there is sufficient stock for daily operations needs

• Be able to contribute to department, institutional, and cluster goals and objectives.

Job Requirements: Min Diploma in any course

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Learning & Development (L&D)

Training Programme Management:

• Coordinate end-to-end training programmes including participant registration, attendance tracking, and automated reminders
• Create and maintain course runs, update programme information, and manage comprehensive participant databases
• Maintain accurate L&D records, tracking files, and training databases in compliance with organisational standards

Financial and Vendor Management:

• Process training-related invoices, purchase orders, and systematically track payment status for external training vendors
• Support government-related training grant submissions including preparation of absentee payroll claims and supporting documentation

Data Management and System Administration:

• Prepare and validate data files for mass uploads into HR systems, including awards and long service recognition programmes
• Assist with sponsorship and scholarship administration including document verification, appointment scheduling, preparation of standard contracts, and record maintenance

Reporting and Compliance:

• Prepare comprehensive reports, summaries, and documentation for internal audits and management reviews
• Maintain audit trail documentation and ensure compliance with organisational policies

Leave & Benefits Administration

Leave Management:

• Support comprehensive leave administration including processing requests, conducting document completeness checks, and preparing system updates
• Manage government-paid leave processes including maternity, paternity, shared parental and childcare leave with accurate portal submissions

Benefits and Insurance Administration:

• Handle insurance administration including staff queries, claims submission processing, and approval tracking
• Coordinate claim documentation, manage insurer submissions, and maintain detailed case records

Regulatory Compliance:

• Compile and prepare detailed reports for leave audits, identify and highlight variances, and maintain organised audit trail documentation

General Administrative Support

• Maintain accurate records, e‑filing and document management on SharePoint and HR systems.
• Perform data entry and ensure high data accuracy across all HR processes.
• Assist in preparing PowerPoint slides, reports, and process documentation.
• Provide general team administrative support as required.

Requirements

• Min Diploma in HR, Business or equivalent.
• Prior experience in HR operations, benefits administration, training coordination, or general administration is an advantage.
• Strong attention to detail and ability to manage high volume tasks.
• Proficient in Microsoft Office and comfortable with HR systems.
• Able to handle confidential information with professionalism.
• Good communication, coordination and organisational skills.

Interested candidates, kindly send a copy of your resume to: healthcare7@recruitexpress.com.sg

Jessica Fong Zhi Tong [R1879124]

Email Address: healthcare7@recruitexpress.com.sg

Recruit Express Pte Ltd

EA License No: 99C4599