Total 7,401 Junior Executive logistic assistant job vacancies

Job Summary

The HR Admin Assistant providesadministrative and coordination support to the Human Resources Department inmanaging day-to-day HR operations. The role supports staff documentation,onboarding, work pass matters, medical and health check-up coordination, staffinsurance administration, jab/vaccination arrangements, air ticketarrangements, roster updates, HR system entries, training records and generalHR filing.

The role is important in ensuring HR recordsare accurate, processes are followed up on time, and HR backend support iscarried out smoothly in line with organisational policies and compliancerequirements.

Key Responsibilities

1. HR Administrative Support

• Maintain and update staff personnel files and HR records, both physical and digital.
• Prepare and submit staff issuance documents, including ID cards, onboarding forms and related HR documents.
• Coordinate new hire documentation and onboarding packs.
• Assist with filing, scanning, data entry and document control.
• Ensure HR documents are properly maintained and ready for internal review, audit or compliance checks.
• Support HR in preparing letters, forms, reports and other administrative documents when required.

2. Work Pass, Passport and Regulatory Coordination

• Track and monitor foreign staff work pass matters, including Work Permit, S Pass and passport expiry dates.
• Coordinate with vendors, employment agents and relevant parties for timely submission, renewal and cancellation of work passes.
• Assist in preparing and maintaining MOM-related documentation.
• Follow up with staff and relevant parties on outstanding documents or renewal requirements.
• Ensure all work pass and regulatory documents are updated and properly filed for audit and compliance purposes.

3. Six-Monthly Health Check-Up and MedicalCoordination

• Arrange six-monthly medical check-ups for foreign staff where applicable.
• Coordinate appointment scheduling with clinics, staff and relevant departments.
• Follow up to ensure medical check-ups are completed on time.
• Maintain proper records of medical reports, check-up status and related documents.
• Update HR records and track outstanding medical or health-related requirements.

4. Jab / Vaccination Coordination

• Coordinate staff jab or vaccination arrangements when required by the Home, authorities or operational needs.
• Liaise with clinics, healthcare providers and internal departments on vaccination schedules.
• Follow up with staff to ensure attendance and completion of required vaccinations.
• Maintain accurate vaccination records and supporting documents.
• Assist in preparing vaccination-related reports or updates when required.

5. Staff Insurance Coordination

• Assist with staff insurance enrolment, updates and administrative follow-up.
• Coordinate with insurance providers, staff and internal departments on staff insurance matters.
• Support the submission and follow-up of insurance-related documents.
• Maintain accurate staff insurance records and ensure staff information is updated.
• Assist staff with basic insurance-related queries and direct complex matters to the Head of HR where required.

6. Travel and Air Ticket Arrangement

• Arrange air tickets for foreign staff for home leave, emergency leave, repatriation or other approved travel purposes.
• Liaise with travel agents or booking platforms to source suitable and cost-effective flight options.
• Coordinate with staff on travel dates, passport details and required travel information.
• Maintain records of air ticket bookings, approvals and related documents.
• Ensure travel arrangements are aligned with HR policies, budget and operational requirements.

7. Training and Data Entry

• Key in AIC training hours and update staff development records.
• Assist in formatting, preparing or submitting training-related reports and summaries.
• Maintain accurate training records for reporting and audit purposes.
• Support HR in tracking staff training attendance and training completion status.

8. Filing, Archiving and Document Control

• Archive staff and resident records in the basement archival room according to filing protocols.
• Ensure documents are properly labelled, stored and retrievable when needed.
• Assist in maintaining proper filing systems for HR records.
• Support document housekeeping to ensure records remain organised and confidential.

9. Ad-Hoc and Cross-Support Duties

• Provide relief reception support during staff leave or operational needs.
• Assist in general HR administrative duties and internal coordination work.
• Support HR projects, staff events and other department activities when required.
• Perform any other duties assigned by the Head of HR or the Home.

Requirements

• Diploma and above in Human Resources, Business Administration, Office Administration or related discipline.
• Able to communicate effectively in English and Mandarin to liaise with English- and Mandarin-speaking staff, vendors and external service providers.
• Good communication and coordination skills, with the ability to follow up on tasks promptly.
• Comfortable handling basic administrative duties, data entry, filing, documentation and coordination work.
• Able to maintain accurate records and handle confidential staff information with care.
• Proficient in basic Microsoft Office applications, such as Word, Excel and Outlook.
• Organised, responsible and attentive to details.
• Able to work independently and support day-to-day HR operations.
• Prior experience in HR administration, healthcare, nursing home or social service sector will be an advantage.
• Candidates with relevant administrative experience but without direct HR experience may also be considered.

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Research-Assistant-%28Electronics-Engineer%29/33425-en_GB/

We regret that only shortlisted candidates will be notified.

About the Centre for Quantum Technologies (CQT)

The Centre for Quantum Technologies (CQT) in Singapore brings together physicists, computer scientists and engineers to do basic research on quantum physics and to build devices based on quantum phenomena. Experts in this new discipline of quantum technologies are applying their discoveries in computing, communications, and sensing.
CQT is hosted by the National University of Singapore. The Centre also has staff at the Agency for Science, Technology and Research, Nanyang Technological University, Singapore, and the Singapore University of Technology and Design. With some 200 staff and students, it offers a friendly and international work environment

Learn more about CQT at www.quantumlah.org

Job Description

The Centre for Quantum Technologies (CQT), National University of Singapore is looking for researchers and engineers to develop next generation quantum computers based on trapped ions. There are multiple positions available at different levels with a diverse set of expertise. This program is funded under the National Quantum Processor Initiative, a flagship program under the National Quantum Office Singapore. The aim of the program is to develop a full stack quantum processor system based on Yb-Ba ions emphasizing on the performance rather than on the qubit numbers. This program brings together the unique capabilities of the existing ion trap groups in CQT expertizing on these two-ion species to explore scalability of the system.

The Centre for Quantum Technologies is a pioneering quantum centre in the world offering a diverse research culture at the intersection of the cross-section of three different fields namely, theoretical, experimental Physics and computer science. We offer competitive salary and enriching intellectual experience in a city state known for its forward outlook. This program also allows strong collaboration within and outside the country with leading academic and industrial groups within and outside the country. We are looking for talented electrical/electronic engineers to join the team of scientists and engineers working on the next generation of the quantum processor.

The team members will work to build electronics to control the ion trap quantum processor. That includes digital design, RF and microwave sources and low noise analog / digital front end. The ideal candidate should have practical experience in at least one of the following fields and desire to cross the boundaries and learn relevant skills. The successful candidate will be involved in all stages of the development cycle: collaborate with other team members to define the technical requirements, design, manufacturing, testing and integration of the prototype into the control system.

Job Requirements

We are looking for several electrical engineers to join the small team of scientists and engineers working on the next generation of the ion trap quantum processor. The candidate should have:

• Bachelor or Master degree in electronics, electrical engineering or related fields;
• At least 1-2 years of experience in electronics design is preferred;
• Experience in programmable digital logic design using Verilog or VHDL, digital signal processing, and familiarity with control theory;
• Design and characterisation of low noise electronics for the analog front end, good understanding of the noise sources in electronic circuits;
• Design and implementation of the RF electronics circuits.

More Information

For more details please contact: Manas Mukherjee at cqtmukhe@nus.edu.sg

Job Responsibilities:

1. Responsible for creating and developing detailed 3D models of buildings or infrastructure projects using BIM software such as Autodesk Revit, AutoCAD, or Bentley MicroStation, etc.

2. To update and maintain the BIM models and drawings to reflect any design changes, construction progress, or as-built conditions and ensure accuracy of shop drawings.

3. Keep the models and drawings up to date and ensure that the information remains accurate and reliable.

4. Using Common Data Environment (CDE) to manage the process of exchange and coordination of BIM model with consultants, client, and stakeholders.

5. Knowledge of Coordinated Combined Services Model (CCSM).

6. Generate shop drawings for preliminary, construction and as-built stages from BIM model.

7. Produce completeness shop drawings as per detail given by engineer/manager and ensure drawings and ensure drawings submission schedule is achieved.

8. Knowledge of Combined Services Drawings (CSD), Structural E&M Drawings (SEM), Concrete Body Plan (CBP) & Wall Setting Out Plan.

9. Ensure that BIM deliverables and documentation follow BIM Execution Plan (BEP) or requirement/instruction as stipulated.

10. Other ad-hoc duties assigned.

Job Requiremnts:

1. Diploma/Degree in Structural/Architecture/Engineering/Construction/MEP or equivalent.

2. Knowledge and experience in Revit, AutoCAD, Navisworks.

3. Experience in LTA / MRT projects is advantageous.

4. Good communication, writing & interpersonal skills.

5. Having a positive attitude and proactive mindset.

6. Adaptable to working both independently and as a team player, with the ability to work under pressure and meet submission deadlines.

7. Fresh graduates are welcome to apply.

We are a convenience store/minimart in Jurong East, looking for personnel who are willing to be part of our team.

Working Hours: 9am to 6pm

Salary 1500.00,

6 days per week

Responsibilities: -

Receiving and check orders when stocks goods arrive

Responsible for stacking displaying and replenishing products

Monitor product inventory and expiry dates of products

Carry out cashier duties

Provide prompt and helpful customer service

Prepare shop opening and closing

Maintain basic store cleanliness

Requirements: -

Must be 20 years and above

Housewives or Retirees are welcomed

Able to understand English

With or without experience (training will be provided, will be good if have POS experience)

Able to work independently

Documentation Specialist / Shipping Assistant

职位简介 (Job Overview)

We are looking for a detail-oriented and organized Documentation Specialist / Shipping Assistant to join our team. You will be responsible for handling all shipping, customs, and freight documentation, ensuring smooth logistics operations and compliance with local and international shipping regulations.

我们正在寻找一位细心且有条理的单证专员/货运助理加入我们的团队。您将负责处理所有海运/空运、海关及货运相关单证，确保物流运作顺畅，并符合本地及国际运输法规。

主要职责 (Key Responsibilities)

• 单证处理 (Documentation): Prepare, check, and process shipping documents, including Bill of Lading (B/L), Invoice, Packing List, Certificate of Origin, and customs declaration forms. (准备、核对及处理货运单证，包括提单、发票、装箱单、原产地证明及海关申报单等。)

• 物流协调 (Logistics Coordination): Coordinate with freight forwarders, carriers, shipping lines, and warehouse teams to ensure timely cargo clearance and delivery. (与货运代理、承运商、船公司及仓库团队协调，确保货物按时清关和送达。)

• 海关申报 (Customs Clearance): Handle permit declarations (via TradeNet if applicable) and ensure compliance with Singapore Customs regulations. (处理准证申报（如适用，通过 TradeNet），确保符合新加坡海关规定。)

• 系统录入 (Data Entry & Tracking): Maintain accurate shipping records, update internal systems, and track shipment statuses closely. (准确记录货运数据，更新内部系统，并密切跟踪货物状态。)

• 日常沟通 (Customer Service/Inquiries): Respond to internal and external logistics-related inquiries and resolve any documentation discrepancies or shipping delays promptly. (回复内部和外部有关物流的查询，及时解决单证差异或运输延迟问题。)

职位要求 (Job Requirements)

• 学历背景 (Education): Diploma/O-Level/N-Level or equivalent; a qualification in Logistics, Supply Chain, or Maritime Studies is a plus. (大专/O水准/N水准或同等学历；物流、供应链或海事相关专业优先。)

• 工作经验 (Experience): Minimum 1–2 years of experience in shipping documentation, freight forwarding, or logistics. (至少1-2年货运单证、货代或物流行业相关工作经验。)

• 专业技能 (Skills):

  • Knowledge of shipping terms (Incoterms), customs procedures, and import/export documentation. (熟悉贸易术语（Incoterms）、海关程序及进出口单证流程。)

  • Experience with TradeNet declaration is highly advantageous. (有 TradeNet 申报经验者优先考虑。)

• 个人特质 (Competencies): Proficient in MS Office (Excel, Word). Meticulous with an eye for detail, able to work independently and under tight deadlines. (熟练操作办公软件。细心、认真，具备独立工作能力，能在紧凑的期限内完成任务。)

• 语言能力 (Language): Good command of English to communicate with various stakeholders. (具备良好的英文沟通能力，以便与各方协调沟通。)

工作地点 (Location): Raffles Place (CBD) - 5 minutes walk from Raffles Place MRT station (莱佛士坊市中心 - 距离莱佛士坊地铁站步行5分钟)

工作时间 (Working Hours): Monday to Friday, 9:30am - 6:30pm (周一至周五，上午9:30至下午6:30)

Working Location: West Area (Anchorpoint)
Working Hours: 48 hours/week
Monthly Salary: Up to S$3,500/month (Negotiable)

Job Summary

Prepare and present authentic Japanese dishes while leading kitchen operations to ensure food quality, safety, and team performance in a dynamic hospitality environment.

Responsibilities

• Prepare, cook, and present a variety of Japanese dishes including sushi, sashimi, and grilled or fried items to meet company quality standards
• Handle raw fish and other ingredients with precision to maintain freshness and prevent spoilage through proper storage and inventory management
• Maintain a clean, safe, and organized kitchen workstation by adhering strictly to food safety and sanitation regulations
• Supervise and train kitchen staff to enhance team skills and ensure consistent food preparation quality
• Manage inventory levels and order supplies to support uninterrupted kitchen operations
• Develop and introduce new menu items to innovate and enhance customer offerings
• Assist in scheduling duty rosters to optimize staff coverage and operational efficiency
• Deliver customer service support to address guest needs and enhance dining experience

Required competencies and certifications

• Experience in Japanese culinary arts and kitchen operations
• Proven ability to work effectively in a fast-paced kitchen environment
• Strong knowledge and application of food safety and sanitation standards
• Leadership skills to manage, train, and motivate kitchen staff
• Minimum of 3 years’ experience as a Japanese cook
• Demonstrated willingness to learn and a proactive, can-do attitude

Nextbeat Singapore Pte Ltd
EA License Number: 22C1267 
EA Personnel No.: R1108424 

Clinic Assistant for Medical Clinic (Part-Time)

Responsibilities:

• Patients Registration
• Preparing and Dispensing medications
• Payment collection
• Chaperone / assist the doctors (if necessary)
• Manned the clinic counters & administrative duties
• Handles clinic stocks and inventory
• Perform basic tests on patient (E.g. measurement of height, weight, administering urine test, vision test etc.)

Requirements:

• Min “N” level or equivalent, must be able to work independently with min supervision
• Work on Monday to Thursday (9am to 5pm), Friday (9am to 2pm).
• Min. 2 years of experience working in medical clinic
• Must be able to converse in English and liaise with Mandarin speaking patients
• Computer literate.
• Able to start work immediately.

Clinic location:

City Square Mall @ Farrer Park (nearest MRT Farrer Park)

We are looking for candidates willing to stay connected to scientific research by helping researchers worldwide publish their latest results.

The position of Assistant Editor is a full-time position based in Singapore.

As an Assistant Editor you will:

• Support the editorial process for academic research journals in your domain of expertise
• Organize peer review for submitted manuscripts and coordinate editorial decisions
• Handle email communication between the parties involved in the publication process
• Collaborate with other members of the editorial team and production team
• Ensure that scholarly articles are accurately edited and published according to tight deadlines with a high degree of consistency

Requirements:

• PhD degree in Biology, Chemistry, Engineering, Physics, Computer Science, Materials Science, Agriculture, Medicine and Pharmacy, Ecology and Environmental Sciences, Social Sciences, Humanities, Linguistics, Education Science etc.
• Advanced knowledge of MS office applications (Word, Excel, PowerPoint)
• Strong English skills in written and spoken language
• Ability to multi-task, attention to detail
• Organizational and time management skills
• Strong communication and coordination skills
• Prior research and/or lab experience in relevant academic fields
• Familiarity with the peer review process in academic publishing is preferred
• Professional experience with scholarship publishing is an advantage
• Exposure to academic conferences and a strong professional network in the field are a plus
• Previous editorial experience is desirable but not required. Fresh graduates are also welcome to apply.

What we offer:

• Professional and personal development
• International work environment
• Flexible working hours in the limits of a full-time job
• Trips to the other MDPI offices
• Attending Scientific Conferences
• Competitive salary, benefits

Job Responsibilities:

- Provide engineering support to manufacturing equipment and processes

- Carry out Preventative Maintenance of production equipment

- Troubleshoot and repair faulty production equipment

- Improve and upgrading of Production equipment hardware and control (software)

- Identify and rectify process problems for quality improvement/scrap reduction

- Updated and control of equipment spare parts

- Installation and qualification of new processes and equipment

- Support new program/model start-up

- Minimizing machine downtime, scrap raw materials/products

- Maintaining correct spare parts inventory and product quality

- Communicating with production operators/supervisors and other support groups

- Having a high level of expertise and practical knowledge in various molding processes

Job Requirement :

- Diploma in Engineering or equivalent

- 2 years of relevant working experience

- Proficient with PLC Programming

- Able to perform shift work and OT

- Able to start work immediate or short notice

Sales Support Assistant

Responsibilities

• Assist the sales team in preparing accurate quotations, proposals, and sales documents to support customer acquisition
• Follow up on customer inquiries and sales opportunities to maintain engagement and drive sales growth
• Coordinate with customers to confirm order details and resolve issues promptly
• Maintain and update customer records to ensure accurate sales follow-up and data integrity
• Process customer orders accurately and efficiently to meet customer requirements
• Coordinate with operations and logistics teams to ensure timely order fulfillment and delivery
• Monitor order status and provide regular updates to customers and sales coordinators to manage expectations
• Prepare sales follow-up reports to track performance and support decision-making
• Maintain organized filing systems and documentation related to sales activities for easy retrieval and compliance

Required competencies and certifications

• Proficient in Microsoft Office Suite and ERP systems to manage sales and order processing tasks effectively
• Strong command of IT tools and shipping software to support sales and logistics coordination
• Ability to work precisely and meet objectives and deadlines in a fast-paced environment
• Fluent in English to communicate clearly with international customers and internal teams

Preferred competencies and qualifications

• Experience serving marine customers for 6 months to 1 year to understand industry-specific needs and customer expectations
• Additional language skills to enhance communication with diverse international clients

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Research-Assistant-%28Biological-Sciences%29/28786-en_GB/?st=51D9C790F1E82044376B0BF6D2B166AC03A02A96

We regret that only shortlisted candidates will be notified.

Job Description

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

Qualifications

BSc, MSc or PhD in Structural Biology, Microbiology, Biochemistry, or Molecular Biology.

Skill & knowledge:
Strong communication skills in English, both written and verbal. Experience in lab management or interest in developing skills in this area. Proficiency in office software, including Word, Excel, and PowerPoint, as well as some IT skills.

• To perform picking and packing, incoming receiving, wrapping, labelling and issuing.
• To provide support on daily warehouse activities.

Requirements:

• GCE N level or equivalent
• At least 1 year of relevant experience.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Responsibilities

• Respond promptly to client emails, MS Teams messages, and requests to maintain clear communication and support daily operations
• Prepare, generate, proofread, and distribute documents and reports accurately to relevant stakeholders
• Enter data and maintain accurate records of operational requests to support compliance and audit readiness
• Organize and maintain filing systems and document management for easy retrieval and tracking of requests and deliverables
• Follow company policies and procedures to maintain operational compliance
• Review, approve, and document new or replacement staff pass/access card requests via the client’s procurement system
• Liaise with vendors and suppliers to coordinate procurement needs and ensure timely delivery of services
• Monitor vendor performance and assist in resolving issues to maintain service quality
• Facilitate communication between vendors and staff to support operational needs
• Provide general support to team members to enhance team productivity and collaboration
• Work on a rotating schedule that includes evenings, weekends, and public holidays as required to ensure continuous operation

Job Responsibilities:

· Handle and support day-to-day HR and Admin related matters

· Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)

· Maintain accuracy of HR database and updating employee records in HR information system

· Follow up and ensure that all employees’ employment status is updated and processed timely

· Ensure all documentations are properly filed (i.e. P-Files, E-P Files)

· Check and verify staff attendance for Payroll processing

· Check and verify employees’ leave application, medical claims, etc.

· Validate and prepare biometrics report for billing

· Handle employees’ enquiries and feedbacks

· Assist in claims submission, government grants, insurance, etc.

· Assist in coordinating training and development need for employees

· Handle walk-in interviews

· Any other HR/Admin duties assigned

Job Requirements:

· Diploma in Human Resource Management and/or related field

· Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed. Training will be provided)

· Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices

· Strong organizational and administrative skills

· Proficiency in HR information systems and Microsoft Office

· Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill

· Attention to detail and accuracy in handling HR documentation

· Ability to manage multiple tasks and prioritize effectively

· Meticulous and pleasant disposition

• Data Analysis skill to perform in-depth analysis on the testing data collected from the field to summarize the findings of the collected data
• To work closely with the engineering team to understand how the operations of various electrical equipment and systems
• Willingness to learn how to use various condition monitoring software, sensors and testing instruments.
• Participate in In-house training sessions or workshops to enhance the skills in Data Analysis
• Able to understand High Voltage Electrical Network
• Microsoft Office in expert mode to prepare test report and presentation material.
• Able to complete tasks assigned by team with minimum supervision
• Other ad-hoc duties