Total 1,352 Senior Executive level Administrative / Clerical job vacancies

Overall Job Purpose

To provide support to Human Resource and Admin Department in various aspects of human resource management functions, including compensation & benefits administration, training and development administration, recruitment/placement/onboarding, etc.

Duties & Responsibilities

• Conduct preliminary screening of candidates.
• Conduct onboarding and orientation for new employees.
• Update records and maintain proper filing of all employees’ personal files.
• Update staff bio-data in the HRIS and extract information from clock in and clock out devices on staff attendance and over-time matters.
• Liaise with advertising agencies on the publishing of recruitment advertisements.
• Co-ordinate training programs and administer SDF and absentee payroll claims.
• Administer and process work passes.
• Validate, record and process claims like dental, hospitalization, medical, workmen compensation, etc.
• Process full cycle of payroll processing including CPF, IRAS submission and supporting on statutory audit and budgeting.
• Prepare and submit all MOM and other government bodies and statutory reports and statutory survey forms
• Perform other or general administration duties as & when required.

Qualifications, Knowledge & Experience

• Diploma in Human Resource Management or its equivalent
• Minimum 2-3 years of relevant hands-on HR and Admin experience preferably in F&B or retail.
• Times Software knowledge is essential
• Keen interest in organizing staff activities
• Good communications and interpersonal skills
• Proficient in MS Word, Excel and PowerPoint

Interested applicants are invited to apply directly at theNUS Career Portal. Please note your application will only be processed if youapply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Senior-Executive%2C-Events-&-Admin-%282-year-contract%29/32254-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

Events Planning and Execution - To support the planning and execution of TRP events such as recruitment visits, seminars, workshops and conferences in order to deliver high-quality TRP programmes to advance TRP’s academic and research objectives as well as strengthening stakeholder engagements: 

1.    Plan, coordinate, and deliver TRP events (recruitment visits, seminars, workshops, conferences) end-to-end to advance TRP’s academic and research objectives and strengthen stakeholder engagement.
2.    Serve as primary liaison with candidates, speakers, Programme Chairs/Search Committees, and key stakeholders; manage schedules, briefing materials, and communications.
3.    Oversee logistics, including venue bookings, AV setup, travel and accommodation support, vendor sourcing (catering/printing), procurement, and budget tracking.
4.    Develop and disseminate event communications and collateral (EDMs, webpages, materials).
5.    Manage on-site operations and issue resolution; provide timely, responsive support to participants and stakeholders.

Support for TRP Budgets:

• Administer end-to-end payment processing, ensuring accuracy, timeliness, and compliance with institutional policies and budget controls.
• Prepare and submit invoices and grant claim forms on behalf of PIs, coordinating required documentation and approvals.
• Compile and maintain budget utilisation tables for research grant progress reports, tracking commitments, expenditures, and variances.
• Lead procurement activities for TRP events (e.g., sourcing, quotations, POs, vendor onboarding), ensuring value-for-money and proper records.
• Manage fixed asset number requests and related asset records, coordinating tagging, tracking, and audit readiness.

Digital Communications and Content Marketing (TRP) - Preparation of newsletters and management of websites as well as official social media platforms to promote the research activities of respective TRPs:

• Plan, produce, and distribute newsletters to showcase TRP research activities, ensuring editorial calendars, quality assurance, and timely delivery.
• Manage and update TRP websites (content, structure, and assets) to keep information current, accessible, and aligned with NUS branding and governance.
• Operate official TRP social media platforms end-to-end (content creation, scheduling, community management), amplifying research outputs, events, and achievements.
• Coordinate inputs from faculty, researchers, and administrators; translate technical content into audience-appropriate narratives and visuals.

Qualifications

• Bachelor’s degree
• At least 5 years working experience in event planning, coordination and/or project mananagement.
• Highly organized individual and adaptable to a dynamic work environment.
• Exhibits initiative and the ability to work under pressure/deadlines.
• Excellent command of English, both written and spoken.
• Strong interpersonal skills and  the ability to work effectively with a diverse group of internal and external colleagues and stakeholders.
• Flexible hours dictated by events/project needs.
• Proactive approach to problem solving and ability to manage multiple events/work demands simultaneously.
• Proficient in Microsoft Word, Excel and Powerpoint applications and online meeting tools.
• Candidates with experience in event management and procurement/finance in tertiary institutions are preferred.
• Experience in management of website creation and content (eg Wordpress)  and official social media platforms will be advantageous.

• Perform general administrative and operational duties

• Check, process, and upload insurance policies and related documents

• Handle high-volume data entry and documentation

• Maintain proper filing and records management

• Support claims documentation and administrative processes

• Assist with invoice preparation and data entry

• Follow up on work orders and required documents

• Carry out ad-hoc tasks assigned by supervisors

Requirements:

• Diploma qualification or equivalent

• Strong willingness to learn and take initiative

• Good communication and interpersonal skills

• Proficient in Microsoft Office applications

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: gs1@talenttradersg.com

EA License No.: 13C6305

Reg. No.: R23117344 (Tiong Tian Ho)

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

POSITION OVERVIEW

The Procurement Executive manages sourcing and purchasing to support business operations, coordinates with suppliers and teams, monitors inventory, and helps ensure cost-effective procurement through accurate documentation and reporting.

JOB RESPONSIBILITIES

* Manage procurement processes, including sourcing, quotation comparison, and issuing purchase orders in line with company policies.

* Prepare Proforma Invoices and ensure timely execution of procurement tasks.

* Collaborate effectively with warehouse and sales teams to monitor inventory levels and ensure stock availability.

* Coordinate with the Finance Department to prepare and verify supplier payment documentation.

* Compile, analyze, and present purchasing reports to support decision-making and cost optimization.

* Maintain accurate records of goods received and ensure timely and accurate data entry into the accounting and inventory systems.

* Conduct regular stock takes and proactively address stock discrepancies or shortages.

* Oversee procurement-related administrative tasks, including document filing and system updates.

* Manage ad-hoc procurement assignments and support cross-functional projects as required.

JOB REQUIREMENTS

* Positive attitude and flexibility

* Willingness to learn and takes initiative

* Minimum GCE ‘O’ Level, or equivalent qualifications. Preferably Diploma holders.

* Preferably with minimum 2 year related experience. No experience but serious applicants may also apply.

* Computer literate

* Knows how to send and reply to emails.

* Proficient in MS Office (Excel, Word, PowerPoint)

* Bilingual (English & Mandarin)

* Salary to commensurate with experience

**Candidates please submit your latest qualifications and results slip.

Job Description:
Assist the Head of Marketing, Commercial and provide support to the office team for lease management function.

Job Responsibilities:

• Assist in budget modelling
• Coordinating viewings with agents
• Document housekeeping
• Ensure proper documentation in accordance with Standard Operating Procedure
• Liaise with external legal counsel to prepare the lease/licence and related documents
• Provide administrative support in preparation of lease documentation
• Prepare regular reports for timely submission
• Track compliance documents and insurance policies submission
• Tabulate property tax and generate the report from system
• Work with external consultants to enhance lease management software system
• Work with inter-department on tenant management
• Any other duties as may be assigned

Job Requirements:

• Degree / Diploma in Business Administration, Marketing, or Real Estate or an equivalent qualification
• Minimum 1-2 years of relevant experience
• Ability to perform under tight schedules and deadlines with minimum supervision
• Proficient in Microsoft Excel with strong numerical skills
• Proficient in Microsoft Word and Powerpoint
• Meticulous and detail oriented
• Self motivated and independent
• Team player with good communication and interpersonal skills
• Able to communicate effectively in English and Chinese, as the incumbent needs to liaise with Chinese-speaking tenants/prospective tenants

Industry: Beauty & Wellness
Employment Type: Full-time

Job Summary
We are looking for a dynamic and well-organized Administrative cum Telemarketing Executive to support the operational and sales aspects of our growing beauty business. The ideal candidate will manage administrative tasks efficiently while also actively engaging in telemarketing to drive customer bookings and sales conversions.

Key Responsibilities:

Administrative Duties

• Handle pantry and stationery orders, as well as water supply coordination for outlets.
• Manage documentation for operational and regulatory upkeep.
• Maintain and update internal databases, spreadsheets, and filing systems.
• Oversee front desk operations, ensuring professional and prompt client service.
• Support general operations with any other ad hoc duties as assigned.

Telemarketing Duties

• Make outbound calls to promote services, treatments, and ongoing promotions.
• Follow up with leads and existing clients to encourage appointment booking(s) and re-engagement.
• Work closely with the operations team to align telemarketing efforts with promotional campaigns.
• Assist in compiling telemarketing and sales performance reports regularly (daily/weekly/monthly).

Requirements:

• Proven experience in a similar role within the beauty, wellness, or retail industry is an advantage.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office (Word, Excel).
• Customer service-oriented with a positive and professional attitude.
• Ability to work independently and as part of a team.

Benefits:

• Attractive remuneration package.
• Staff discounts on beauty products and services.
• Career growth opportunities within the beauty industry.
• On-the-job training provided.

For interested applicants, please contact +65 9788 0466 (Joey) on WhatsApp.

Company Overview

Mycom Plus Pte. Ltd. is a Singapore-based corporate service provider supporting SMEs with reliable business solutions. We are expanding into innovative technology services to empower growing enterprises with efficient tools and scalable solutions.

Job Summary

Manage end-to-end recruitment and administrative functions to support business operations and client coordination in a dynamic, fast-paced environment.

Responsibilities

• Manage the full recruitment cycle including job posting, candidate screening, interviewing, and onboarding to secure qualified hires
• Source and attract suitable candidates for diverse roles
• Coordinate internship placements to support talent development and workforce planning
• Provide general office administrative support to ensure smooth daily operations
• Request and review supplier quotations and process purchase orders to maintain procurement efficiency
• Support client-related administrative tasks and coordinate communications to enhance client service
• Prepare and issue invoices and related documents accurately and timely
• Adapt and perform effectively in a fast-paced work environment

Required competencies and certifications

• Proficient in office and HR administration and recruitment to manage hiring processes effectively
• Strong communication and interpersonal skills to engage with candidates and stakeholders
• Organized and proactive work approach with the ability to work independently in a fast-paced setting

Preferred competencies and qualifications

• Diploma or Degree in Human Resource Management or related discipline
• Minimum 1 year of relevant experience

• Position : Admin Assistant/Executive (Projects/Documentation)
• Location : Kaki Bukit (Between Ubi & Kaki Bukit MRT)
• Working hours : Monday to Friday | 8.30am to 6.00pm
• Salary (commensurate with experience) : Basic up to $3,200 + AWS + Bonus of Average 1-2 months + 14 Days Annual Leaves + Medical Leaves + Dental Benefits + Birthday Allowance
• Duration : Permanent
• Industry : Lighting Solutions

Main Responsibilities:

• Prepare/collate documents for submission to consultants/clients; ensure accuracy (reports, certificates, spreadsheets); maintain templates.
• Issue delivery orders; coordinate suppliers/logistics; track delivery schedules; check goods before delivery.
• Tally/verify BOQ and assist with BOQ prep for new projects.
• General admin support for the project team (data entry, filing, photocopying) and ad-hoc tasks.
• Liaise with project lead and suppliers; coordinate internally to meet timelines.

Requirements:

• Diploma in Business Administration or related field (Design/Events background a plus)
• 1–2 years of administrative experience (mid-career transition welcome)
• Proficient in MS Office (Word/Excel/PowerPoint/Outlook).

Email to: chloe@searchpersonnel.com.sg

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Deputy Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684

The COMO Group represents an integrated approach to living well, grounded in a celebration of diversity and a deep respect for authenticity. The Group’s businesses extend across hospitality (COMO Hotels and Resorts), fashion (Club21, Kids21, Dover Street Market Singapore), wellness (COMO Shambhala), organic living and specialty foods (COMO Dempsey, Culina and SuperNature) and philanthropy (COMO Foundation).

Culina is a leading purveyor of specialist epicurean foods and wines, a choice distributor to hotels, restaurants and cafes in Singapore. Culina runs a Bistro and Gourmet boutique, an Organic retail store SuperNature in Dempsey as well as a chain of butcheries in Major Supermarkets island-wide.

Responsibilities:

• Bridge communication between customer service and warehouse logistics, including coordinating, stock picking and delivery documents
• Responsible for stock movement to/from warehouse by checking the accuracy of stock received to issuance in term of quality and cost
• Compile outstanding cash sale invoices
• Report operation issues and provide monthly inventory report to Finance team
• Initiate and actively conduct periodic physical cycle count in cold room (freezer and chiller)

Requirements:

• Minimum GCE ' O' Level
• Proficient in MS Excel, especially in Advanced Excel
• Able to work independently and has good initiative
• Self-motivated, energetic and independent, and enjoy working in a fast paced environment
• Able to communicate with Mandarin speaking clients
• Able to work on alternate Saturday and on weekly rotational shift

Working Hours (Alternate Weeks):

• AM Shift (Mon-Fri, 4 work days): 7am to 5pm / Sat: 7am to 1.30pm
• PM Shift (Mon-Fri, 5 work days): 9am to 6pm

Benefits:

• Progressive Leave Scheme
• Group Medical & Hospitalization Insurance
• Flexi Wellness Plan
• Staff Card Discount Program

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Our client is a leading player in Kitchen Appliance Industry. They are looking for a Admin Executive to join their Sales Team, in hopes of developing the current high performing team. They are located in the East area – easily accessible.

Key Responsibilities:

• Accurately and promptly process sales orders in the system.
• Verify customer information, product details, and pricing before order confirmation.
• Generate invoices, delivery orders, and other necessary documentation
• Track pending orders and ensure smooth order fulfillment.
• Plan and coordinate delivery schedules with warehouse, dealers, contractors, and customers.
• Ensure goods are delivered on time and in the correct quantities.
• Monitor delivery progress and address any issues that arise.
• Track inventory levels and maintain weekly updates.

Requirements:

• 1–3 years of relevant administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R25157233
• EA Personnel Name: Loh Pooi Keng

Company Overview

Kosmic M&E Services Pte Ltd supports growing M&E projects by providing expert administrative, project coordination, and quantity surveying services to ensure efficient project delivery and cost management.

Job Summary

Support M&E projects through effective office administration, project coordination, and quantity surveying functions to drive cost control and smooth project execution.

Responsibilities

• Manage general administrative duties and coordinate office operations to support project teams
• Organize, prepare, and maintain accurate project documentation and records for easy retrieval and compliance
• Assist in submitting required documents to clients, consultants, and authorities to meet project deadlines
• Maintain worker records, attendance, and timesheets to ensure accurate manpower tracking
• Coordinate manpower and logistics with site teams to facilitate smooth project workflows
• Handle procurement documentation, including purchase orders and invoices, to support timely purchasing
• Maintain organized filing systems for both softcopy and hardcopy documents to ensure data integrity
• Prepare detailed cost estimates, budgets, and tender submissions to support project financial planning
• Perform quantity take-offs and prepare Bills of Quantities (BOQ) to quantify project materials and costs
• Evaluate subcontractor quotations and assist in contract negotiations to secure favorable terms
• Prepare progress claims, variation orders (VO), and final accounts to track project financial status
• Monitor and control project costs and expenditures to ensure budget adherence
• Liaise effectively with clients, consultants, and subcontractors to resolve project issues and maintain communication

Required competencies and certifications

• Minimum 2 years of relevant experience in administrative and/or quantity surveying roles
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook
• Familiarity with the construction/project environment in Singapore

Preferred competencies and qualifications

• Diploma or Degree in Quantity Surveying, Engineering, Business Administration, or related field (for Quantity Surveying role)
• Strong organizational, analytical, and communication skills
• Ability to multitask and work independently

Other Information

• 5 / 5.5 days work week
• Office-based with occasional site coordination
• Overtime payable as per MOM guidelines (if applicable)
• Career progression opportunities available

☑ Salary $2800 to $3200 + Bonus of Up to 3.5 Month)
☑ Working Location: Tampines or Alexandra (2 Position)
☑ 5 Days (Monday to Friday – 9.00AM – 6.00PM)
☑ 14 Days Annual Leave
☑ IT System Integrator Industries
☑ Good Working Environment

 Job Scope:

• Attending to client IT enquiries & troubleshooting request

• Coordinating of IT equipment servicing

• Preparing of Quotation and contract

• Liaising with Internal team on service delivery

• Any other ad-hoc administrative tasks assigned

 Requirement:

• Secondary or ITE Qualification or above

• 1 – 3 Years of Administrative Experience

• Proficient in MS Excel software

Please submit your updated resume in MS format by using the APPLY NOW BUTTON.
Alternatively, you may also email your resume to us at emily.fong@atomrecruit.com

Emily Fong
Senior Talent Specialist
Atomrecruit Pte. Ltd. | MOM EA License No.: 15C7443
EA Personnel Reg No.: R1768368

About the Role:

We are seeking a highly organized and detail-oriented Administrative Assistant & supervisor to join our team. In this dual role, you will be the backbone of our office operations, ensuring that administrative tasks run smoothly while maintaining our digital and physical filing systems.

Provide the general day-to-day technical functions and duties

Arrange/coordinate appointments and bookings for meetings and company car use

technical and backup support to executives and other staff for the whole company

Monitor contracts, contract expiry, and prepare quotes

Local logistics and organization support and arrangements

Keeps management informed through written and verbal reports (summarising information and identifying trends)

Backend support for special projects and events

Any other ad-hoc duties assigned

job highlights

4 off days monthly, rest days depend on schedule. able to work long hours and late in evenings and weekends

Competitive salary 3k and above

Positive and nurturing working environment

Work location: co office area

Duration: permanent

Requirements

Qualifications - diploma or high school diploma

Work experience- at least one year working experience in related fields

Job type- full time

Required languages: English and able to communicate with mandarin speaking customers

If you have an interest in applying for this role, please WhatsApp me at 98198786 to apply. Only shortlisted candidates will be notified. Priority will be given to Singaporeans

Young hon Lim/ manager

Render private limited

EA licence no 15c7827

EA reg no R1550906

Job Summary

You will manage loan processing and documentation, liaise with clients and stakeholders, and provide administrative support to ensure smooth loan application and approval processes.

Responsibilities

• Input borrower data into lender systems and prepare loan applications for mortgage, business, and personal loans
• Review supporting documents such as pay slips, income tax notices, bank statements, and identification to ensure accuracy and compliance with bank and regulatory standards
• Draft, amend, and issue loan agreements, letters of offer, and disbursement documents
• Maintain organized physical and electronic client filing systems, including opening, updating, and closing files
• Serve as the first point of contact for clients by providing application status updates and following up on outstanding documents
• Coordinate with bank partners, finance officers, and credit analysts to expedite loan approvals and resolve queries
• Collaborate with conveyancers, lawyers, and government agencies to facilitate smooth loan processing
• Update client databases and tracking systems accurately
• Manage incoming calls, email enquiries, scanning, printing, mailing, and courier services
• Prepare reports on loan applications, approvals, and pending cases for management review
• Follow up on loan disbursements, insurance requirements, and post-closing items to ensure completion

Preferred competencies and qualifications

• Experience working in a financial institution, banking, or brokerage environment
• Proficiency in MS Office, especially Excel for tracking and Word for document preparation
• Meticulous attention to detail to identify errors in documentation
• Strong communication skills to effectively interact with clients and bankers