Total 1,352 Senior Executive level Administrative / Clerical job vacancies

Company Overview

NPR Singapore Pte Ltd is a wholly-owned overseas sales subsidiary of NPR-RIKEN Corporation, specializing in manufacturing and selling automotive-related products.

Job Summary

We are looking for a candidate to support sales administrative work. The role acts as a crucial link between the sales team, customers, and logistics, focusing on order processing, coordination, and customer service.

Responsibilities

• Use in-house software to check, quote, and process customer orders accurately to support sales operations
• Coordinate logistics activities including shipping documents and delivery schedules to ensure timely order fulfillment
• Handle sales-related inquiries from customers and suppliers via phone and email to maintain clear communication
• File documents, answer phone calls, and sort correspondence to support general administrative functions
• Consolidate and generate sales reports to provide accurate sales data for management review
• Prepare documentation required for sales visits to facilitate effective client interactions
• Manage travel logistics for staff, including booking flights, hotels, and arranging visas to support business travel needs
• Assist managers with ad hoc tasks to support various business functions

Required competencies and certifications

• Proficient in Microsoft Excel at an intermediate level, including the use of Pivot Tables
• Familiarity with Incoterms 2026 and preparation/checking of shipping documents, particularly Letter of Credit (LC) documents

Preferred competencies and qualifications

• Diploma in relevant fields or minimum 'A' level certificate with equivalent working experience
• Minimum 3–5 years of relevant work experience, preferably with a background in logistics
• Strong organizational skills to prioritize workloads effectively and manage multiple tasks
• Core interpersonal skills including emotional intelligence to manage relationships and client moods
• Active listening skills to understand unspoken needs and business challenges
• Empathy to build rapport and trust with customers, fostering long-term loyalty
• Effective communication skills to articulate product value clearly across verbal, written, and non-verbal channels without jargon

Other Information

• Location: Pioneer Crescent (Office)
• Working Days: 5 Days
• Working Hours: 8:15am to 5:45pm

• Process premium collection and payments
• Evaluates and processes post-inception transactions like nomination of beneficiary, policy alteration, assignment, fund switch, top-up, update of personal details, GIRO application, reinstatement, preparation of quotation, etc
• Conduct user acceptance testing on error rectification, new initiatives and product launches
• Collaborates with both department, inter-department users and external parties
• Perform any other duties or projects assigned by Section Head or Head of Department

Requirements:

• Work experience in insurance operations / insurance administration
• Able to work till End Dec 2026

To apply, please email a detailed copy of your resume in Ms. Words format to west4@recruitexpress.com.sg

Linus Yeo Yong Boon
CEI No: R1104497
EA License No: 99C4599

We regret that only shortlisted applicant will be notified.

Job Description:

Customer Operations (70%)

1. Customer Renewals Management

• Proactively track upcoming contract renewals and reaching out to customers at least 60-90 days before expiration
• Process renewals including quotations and contracts from start to completion
• Maintain renewal pipeline and provide renewal updates on a regular basis
• Maintain customer contracts and records in a timely and organized manner
• Coordinate between customers and internal teams (tech support, billing, sales)
• Achieve renewal targets of at least 80%

2. Customer Relationship Management

• Regular check-ins via email and phone with install base customers
• Address feedback and basic enquiries of install base customers appropriately
• Assess and route customer issues to respective ENX sales & technical team as required
• Identify Upsell/ Cross-sell opportunities based on customer usage, growth or needs
• Qualify leads and pass them on to Sales team for follow up
• Organize customer training sessions, including onboarding of new user/s from install base customers for training of ENX Sustainability Suite platform.
• Support Marketing Head in customer engagement initiatives to drive customer success function – identify opportunities for case studies, testimonials and organize customer events.

ADMINISTRATIVE DUTIES (30%)

3. Vendor & Supplier Management

• Manage vendor & supplier database and pricing list
• Support procurement needs of ENX projects, working closely with sales and field engineer teams
• Handle RFQs and pricing, issue PO, track inbound deliveries
• Maintain inventory, record material drawdowns
• Track and record requests and termination of SIM cards for customers’ project deployment

4. Office and Facilities Management

• Manage office supplies and services related contracts, including facilities, cleaning and others
• Assist to organize company events or team activities when required
• And any other ad hoc tasks assigned

Role Requirements

• Diploma in Business Management/ Marketing or related field.
• 3-5 years of working experience, preferably in a customer relationship management capacity
• Self-starter who thrives with autonomy and decision making within established guidelines
• Comfortable to work independently with minimal supervision
• Meticulous with very strong organizational skills to manage operations and administrative duties
• Excellent communication skills to engage with customers
• Strong interpersonal skills to work with multi stakeholders internally and externally
• Able to work with tight deadlines and perform under pressure with multiple priorities

What We Offer

• Competitive salary and performance incentives.
• Opportunities to work on high-impact sustainability projects.
• Collaborative and innovation-led team culture
• Training & development opportunities

• Well Established Company
• Salary: $3800 to $4200
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Assist in preparing monthly financial reports, bank reconciliations, and supporting documents for accounting purposes.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Coordinate with suppliers, customers, and internal departments regarding billing, payments, and account-related matters.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Assist in preparing quotations, purchase orders, and other administrative paperwork when required.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.

Job Requirements:

• Diploma / Degree in Accounting, Finance or related discipline.
• Minimum 5 years of relevant accounting experience.
• Hands-on experience in Accounts Payable and Accounts Receivable functions.
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

• Serve as the primary point of contact for customer enquiries via phone, email, Live Chat, WhatsApp, and walk-in channels, ensuring prompt and professional service delivery.

• Manage spare parts forecasting, procurement coordination, and usage tracking to maintain optimal inventory levels and minimize stock discrepancies.

• Liaise closely with factory and internal stakeholders to ensure timely replenishment and accurate order fulfilment.

• Oversee grading operations, including parts extraction and systematic stocktaking activities.

• Ensure accurate monthly invoicing for spare parts sales in accordance with company policies and timelines.

• Prepare and submit weekly operational reports to Management and monthly reports to the Business Unit (BU).

• Maintain and administer the CRM system, including serial number database updates and model code configuration during new product launches.

• Drive continuous improvement initiatives, including CRM platform enhancements and process optimization.

• Manage spare parts packing for customer delivery and self-collection, ensuring accuracy and compliance with documentation requirements.

• Conduct periodic office spare parts inventory audits to ensure data integrity and inventory accuracy.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Senior HR & Admin Executive (ID6103)
Location: City hall
Salary: $4,000 – $5,400
Working Hours: Mon-Fri 8:30 AM - 5:30 PM

Key Responsibilities
• Manage end-to-end recruitment, including sourcing, screening, interview coordination, and offer preparation for technical and construction roles
• Liaise with hiring managers and recruitment agencies, evaluate vendors, and improve hiring strategies
• Handle onboarding & offboarding, maintain employee records, and ensure accurate HR system updates
• Administer work pass matters (EP, S Pass, Work Permit) in compliance with MOM regulations
• Coordinate expatriate housing and dormitory arrangements
• Support payroll processing and statutory submissions (CPF, Levy, Income Tax)
• Assist in performance appraisal, salary review, and HR reporting
• Liaise with government authorities and manage compliance matters, including BCA CRS portal
• Lead employee engagement initiatives and manage insurance matters (including WICA claims)
• Oversee PCP administration, monitor HR expenses, and prepare reports

Conyers is a leading international law firm with a broad client base including FTSE 100 and Fortune 500 companies, international finance houses and asset managers. The firm advises on Bermuda, British Virgin Islands and Cayman Islands laws, from offices in those jurisdictions and in the key financial centres of Hong Kong, London and Singapore.

What Will You Do

You will work very closely with our disputes & restructuring director and lawyers and your responsibilities will include but not limited to:

• Provide full secretarial and administrative support to the disputes and restructuring team
• Prepare correspondences, engagement letters and legal papers
• Open new matters, conduct conflict and KYC searches, attending to KYC-related correspondences, and coordinate with Compliance and Finance teams to ensure compliance with internal procedures
• Prepare, format and engross legal documents
• Monitor deadlines; efficient file and database management
• Prepare client invoices
• Expense claims processing, travel arrangements
• Maintain and manage contact list, liaise with internal and external contacts
• Coordinate and prepare client meetings, purchase of F&B for client meetings, preparation of refreshments, attend to guests
• Run personal or administrative errands

What You’ll Need

• 3 years of legal secretarial experience with either an offshore firm or a major local or international firm in Singapore
• Highly organised, resourceful, detail-oriented and able to handle multiple tasks
• Excellent oral and written communication skills

** Applications are to be submited on mycareersfuture only. Emails spammed to various contacts will be disqualified from the recruitment process.**

Responsibilities:

• Handle work pass matters and liaise with the Ministry of Manpower.
• Manage timesheets for site employees.
• Arrange and coordinate employees’ medical appointments.
• Arrange training for site employees.
• Oversee daily administrative and office operations.
• Maintain vehicle records, coordinate transportation, and prepare weekly reports.
• Manage dormitory matters, including check-in, check-out, and related administration.
• Serve as the point of contact for foreign employees.
• Manage warehouse inventory and prepare weekly reports

Requirements:

• 1–2 years of relevant working experience
• Excellent communication skills
• Strong organizational and administrative abilities
• Proficient in Microsoft Office and management software
• Possession of a Class 3 driving license is an advantage

Responsibilities:

• Process Accounts Payable (AP) and Accounts Receivable (AR) transactions accurately and timely
• Perform bank reconciliations and prepare journal entries
• Assist with month-end closing activities
• Support GST documentation and filings
• Maintain proper documentation, records, and filing systems
• Provide general administrative support, including data entry, document preparation, and coordination of office tasks
• Assist in handling correspondence, scheduling, and basic office coordination duties
• Perform other ad-hoc duties as assigned by management

Requirements:

• Diploma or Degree in Accounting, Finance, or related discipline
• 0–3 years of relevant accounting or administrative experience (fresh graduates are welcome to apply)
• Basic knowledge of accounting principles and statutory requirements
• Proficient in MS Excel and familiar with accounting software
• Detail-oriented, organised, and able to meet deadlines
• Good communication and interpersonal skills
• Able to work independently and in a team environment

Job Responsibilities

Statutory Reporting& Agency Submission

·Assist in gathering data and formatting reports as directed. Performdata entry, document preparation and basic filing to support reportsubmissions.

·Input accurate data entry of beneficiaries’ and staff information invarious reports and IT systems.

·Support the Corporate Communicate team in consolidating the list ofDonation-In-Kind.

·Support the Facilities team in generating the monthly visitor list forreporting.

Events &Programmes Logistical Support

·Provide on-ground administrative support during SAAC events andprogrammes. Assist with set-up, registration, distribution of materials andpack-down activities.

Personal DataProtection Act (PDPA) Compliance

·Follow PDPA guidelines in daily tasks. Handle documents containingpersonal data with care in accordance with established instructions andprotocols for beneficiary.

Annual Audit &Internal Audit Coordination

·Assist in gathering and organising documents for audit purposes. Updaterecords and provide basic clerical support as directed during audit periods.

Vendor & SupplierLiaison

·Coordinate routine vendor communications including placing orders andconfirming delivery schedules under direction from the Senior Admin Executive.

·Procurement and stock inventory of office supplies such as copier paper,stationery, staff pantry items and corporate uniform.

·Submit monthly invoices for operational matters such as school bus,corporate vehicle, internet WiFi, copier printing charges, SP services andlicences.

BeneficiaryAdministrative Coordination

·Process beneficiary administrative tasks such as updating transportrecords, distributing uniforms and collecting fee-related forms as instructed.

·Manage the P18 programme expiry process and liaise with caregivers andjob coaches respectively.

·Assist caregivers with regards to DDR card and CHAS card.

·Calculate leaves and monthly salary to submit for finance reimbursementfor trainees under the P18 programme.

Budget Planning &Financial Oversight

·Record expenses and receipts. Assist in maintaining the petty cash logand updating expenditure spreadsheets as instructed.

Secretariat &Meeting Minutes

·Assist in preparing meeting rooms and draft agendas. Format andcirculate minutes under the guidance of the Senior Admin Executive.

Insurance CoverageLiaison

·File insurance documents and assist in gathering information needed forrenewals or claims processing as instructed.

Administration & OperationSupport

·Support daily office operations and hospitality functions by managingmail distribution, maintaining pantry inventory levels, procuring refreshmentsfor official guests and implementing seasonal decorations to enhance the officeenvironment.

Parent & ExternalAgency Enquiry Handling

·Handle basic front-line enquiries from parents and visitors. Providestandard information and refer complex questions to the Senior Admin Executive.

Executive SecretarialSupport

·       Provide basic clerical support to senior staff including typing, filingand photocopying documents as required.

Ad Hoc &Additional Duties

·       Carry out ad hoc tasks as directed. Approach new assignments with awillingness to learn and support the team effectively.s processes, including disseminating letters, collecting reply slips, and collating bank details.

Job Requirements

·      Diploma in BusinessAdministration, Office Management or a related field.

·      Minimum 1–2 years ofrelevant administrative experience.

·      Good organisationaland time-management skills.

·      Meticulous,detail-oriented and willing to learn.

·      Competent in digital skills such as Microsoft Office, Google apps and IT systems. and reliable.

Key Responsibilities:

Managing Data Entry

Assisting in managing financial records, processing payments, preparing

Ad-hoc duties required by superior

Working hours: 5.5 days. Mon to Fri 8.45am-5.45pm. Sat 8.45am-4pm

Key Requirements:

Min 1Years of experience (Preferred)

Candidates with no experience are welcomed (Training provided)

Basic accounting knowledge will be advantageous

Assistant HR & Admin Executive (ID6102)
Location: City Hall
Salary: $2,600 – $3,300
Working Hours: Mon-Fri 8:30 AM - 5:30 PM

Key Responsibilities
• Assist in monthly payroll processing and leave administration
• Support recruitment activities (job posting, interview coordination, candidate follow-ups)
• Handle onboarding & offboarding processes and HR documentation
• Maintain and update employee records and HR systems
• Assist in work pass application, renewal, and cancellation (MOM)
• Support worker administration, including movement records & accommodation coordination
• Assist in income tax matters (IR8A & IR21 preparation)
• Prepare HR reports, government surveys, and statutory submissions
• Maintain proper HR filing systems and ensure confidentiality
• Support company events and employee engagement activities
• Provide general administrative support to the HR department

HR & Admin Executive

• Location: Tuas
• (Company Transport / Transport Allowance $120 if candidate travel to work by themselves)
• Mon to Fri (8am to 5pm)
• Basic: $3000 to $3500

Requirement 
• Diploma in HR Management or equivalent with at least 1 year of relevant working experience. 
• Good knowledge of employment laws and best practices 

Responsibilities 
• To maintain and upkeep personal and leave records of employees and ensure that all records are complete, kept orderly and treated in strictest confidence. 
• Work passes application, renewal and cancellation. 
• To update/ check TMS reports and overtime requisitions for payroll processing. 
• To keep track of employees' confirmation and ensure that they are appraised by their immediate supervisor via the performance appraisal form on time. 
• Preparation of HR Letters (Employment Contracts, Confirmation, Annual Increment, Promotion, etc.) 
• Recruitment function including liaising with external vendors and employment agencies. 
• To prepare, compile and submit HR reports to HR Manager monthly and/ or ad hoc basis. 
• Source and organize training programs and liaise with industry trainers and institutions. 
• Assist in organizing Company functions and staff welfare activities 
• Working closely with HR Manager and respective department on any HR & administrative needs.

Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474

[Job ID:1489128]

Responsibilities:

• Provide full secretarial support to the Chief Regional Officer (CRO)/General Manager (GM) of the Singapore Branch in his daily duties and affairs, in relation to managing the other Branch Offices and subsidiaries in the Asia-Oceania region.
• Maintain and update CRO/GM's calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
• Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentation and planning of travel itinerary in accordance with business meetings schedule etc.
• Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions.
• Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events.
• Support to receive guests and arrange for business lunches/dinners or any other related logistics matters.
• Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management's daily transportation matters.
• Manage department assets and office miscellaneous items for the Management's Office.
• Maintenance of CRO/GM's residence, including managing possible faults within the residential premise such as changing of worn-out lightings or water leakages etc., as well as communicate regularly with the domestic helper.
• Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion.
• Any other ad-hoc administrative tasks to be assigned.

Requirement:

[Must]

• Minimum 5 years of working experience in secretarial/Executive Assistant role to the Executive Management
• High proficiency in Japanese language (JLPT Level N1 or ability to speak, read and write at business level) to communicate effectively through phone calls, emails and/or meetings with Japan HQ
• Proficient in MS Office applications
• Attention to details, strong communicator, proactive interaction with the team and cross-department to enable smooth and efficient operation of daily tasks
• Positive attitude and willing to learn

[Advantage]

• Proficient in accounting systems such as SAP
• Previous corporate planning experience
  

If you are interested in the role, please feel free to contact me at
cv_madoka@goodjobcreations.com.sg

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EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771

The Senior Analyst in Strategic Business Development will provide key administrative and operational support to the department, ensuring smooth execution of business development initiatives and contributing to the achievement of departmental KPIs. This role requires close collaboration within the team and with key distributors and partners to maintain high standards of efficiency and organization.

Key Responsibilities:

• Support and execute daily agency operations to deliver timely and comprehensive administrative support to Strategic Business Development Managers and Directors.

• Prepare management reports and statistics for department reporting

• Act as the intermediary for all tasks assigned/requested from key distributors and business partners to other teams.

• Manager and support the following but not limited to:

• Sales campaign (i.e. roadshows, seminar, internal and external event)

• All other administrative matters related to Agency

• Document and update on all SOPs and Operation Manuals within Strategic Business Development department to ensure consistency in all processes

• Update and keep track of all circulars issued by Strategic Business Development department

• Facilitate the onboarding process of candidates for application of RNF 

• Coordinate and prepare monthly meeting materials with the distributors and business partners

• Manage Close Monitoring Tracking file and seek SBD team to follow up on documents. 

Support any other ad-hoc projects as requested 

Qualifications & Skills:

• Diploma or Degree in Admin, Banking and Finance
• Fresh graduates welcomed
• Meticulous, organized and able to work independently and in a team in a fast-paced environment
• Strong attention to details and ability to coordinate and priorities work
• Excellence in Microsoft Office
• Ability to communicate effectively with all levels of employees and outside contacts
• Willingness to learn

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