Total 1,352 Senior Executive level Administrative / Clerical job vacancies

Job Summary

We are looking for a responsible and detail-oriented Administrative Executive to support daily office operations. The successful candidate will play a key role in ensuring smooth administrative processes and providing support across departments.

Responsibilities

• Provide general administrative support to maintain smooth daily office operations
• Maintain organized filing systems and accurate documentation of company records in both physical and digital formats
• Manage incoming calls, emails, and correspondence professionally to facilitate effective communication
• Prepare, format, and process documents, reports, and data entries accurately for internal use
• Coordinate meetings, appointments, and staff schedules to optimize time management
• Liaise with vendors and suppliers to manage office-related matters efficiently
• Monitor and manage office supplies inventory to ensure timely replenishment and avoid shortages
• Assist in coordinating internal processes and provide inter-departmental support to enhance collaboration
• Maintain accurate records and databases to support operational needs
• Perform ad-hoc administrative duties as assigned to support team and office functions

Requirements

• Minimum GCE ‘N’ / ‘O’ Level, NITEC, Diploma, or equivalent qualifications
• Basic knowledge of accounting or HR administrative functions
• Proficient in Microsoft Office applications (Word, Excel, Outlook)
• Good organisational and time management skills
• Strong attention to detail and accuracy
• Good communication and interpersonal skills
• Able to work independently and in a team

Job Description & Requirements

Roles &Responsibilities

• Responsible for the administration and support various departments

• Handling office administrative duties and paperwork which includes dataentry, copying, scanning & attending to e-mails, etc.)

• Update and maintain proper filing systems and records.

• Coordinate with colleagues to achieve department goals.

• Other Ad hoc Duties assigned.

Requirement

• Bachelor degree from a recognised university 

• FRESH candidates welcome. 1-2 years of relevant experience an advantage

• Proficient in Microsoft office an advantage

• Good communication and coordination skills

• Strong motivation and good attitudes

• Ability to work in a fast-paced environment and with minimal supervision

Benefits

• 5-days work week

• Medical & Dental benefits upon confirmation

• Increased annual leave entitlements

• Birthday Leaves upon confirmation

• Long service award and cash incentive 

• Annual salary review & performance bonus for confirmedemployees

• Company reward incentives for confirmed employees

• Quarterly employee engagement activities

• Free snacks and drinks

• Free monthly company arranged lunch & drinks

• Corporate Individual Mobile Scheme Plans

• Training &Development

Company Overview

Join a leading regional PR firm as a Finance and Admin Executive supporting HR, Finance, and Office Operations. Convenient Orchard location, strong learning exposure, and a great opportunity for Diploma graduates or early-career candidates.

We are a well-established international Public Relations firm with over 30 years of experience across the Asia Pacific region. Headquartered in Singapore, we support clients across Southeast Asia and are evolving into a fully digital organisation.

We are hiring a capable and organised Admin Executive to support our HR, Finance, and Office Operations. This is an excellent opportunity for Diploma holders, early-career professionals, or individuals seeking broad exposure in a professional services environment.

Why Join Us

• Prime Orchard area location (easy accessibility)
• Stable, established company with regional presence
• Exposure to Human Resources, Finance, and Office Management
• Collaborative and diverse team
• Suitable for Diploma graduates / entry-level candidates with strong aptitude

Key Responsibilities

1. Human Resources (HR) Administration

• Post job advertisements and coordinate recruitment activities (screening, interviews)
• Maintain employee records (leave, medical, HR documentation)
• Support onboarding, training coordination, and employee engagement initiatives
• Ensure compliance with HR policies and employment regulations

2. Finance Administration

• Handle confidential financial data and documentation
• Manage CPF submissions via CPF portal and statutory filings
• Prepare IR8A forms and assist with GST submissions
• Handle invoicing, billing accuracy, and documentation
• Manage Accounts Payable (AP) and Accounts Receivable (AR)

3. Office Administration & Operations

• Manage office supplies, vendors, and service providers
• Coordinate office maintenance (cleaning, repairs, utilities, printers)
• Ensure a safe, organised, and efficient work environment

4. Data Entry & Reporting

• Perform accurate data entry across HR and finance systems
• Generate reports and support basic data analysis
• Maintain data integrity and confidentiality

Requirements

• Diploma in Business Administration, Human Resources, Finance, or related field
• Good written and verbal communication skills in English
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong organisational skills, attention to detail, and accuracy
• Ability to multitask and prioritise effectively
• Comfortable handling data and administrative processes

Preferred (Good to Have)

• Prior experience in administration / HR / finance support
• Experience in a professional services or corporate environment
• Familiarity with CPF submissions, invoicing, or basic accounting

Additional Information

• Position Level: Executive
• Employment Type: Full-Time
• Salary Range: SGD $3,000 – $3,600
• Job Function: Admin / Secretarial, HR, Finance
• Minimum Experience: Open to candidates with relevant skills (fresh graduates may apply)

Application Instructions

We welcome applications from candidates who are organised,detail-oriented, and keen to learn in a dynamic and professional environment.

Job description

· Provide day-to-day support for HR functions.

· Maintain and regularly update master database (personal file, personal database & etc.) of each employee.

· Assist in recruitment & selection activities.

· Administer onboarding / exit clearance activities

· Handle work passes application, renewal and cancellation.

· Maintains company organization chart and employee contact list.

· Liaise with insurance company on staff insurance and claims

· Administer training related matters including coordination or enrolment of internal & external courses, update & maintain training record etc.

· Handle disciplinary issues of foreign workers.

· Assists to prepare and submit IR8A for all operational workers.

· Handle workers' payroll.

· Perform general office administrative duties such as stationary / pantry requisition and maintenance of office equipment / facilities;

· Any Ad-hoc assigned by your superior.

Requirements

· Minimum 2 years of relevant working experience in HR and Admin functions in construction industry.

· Preferably possess working experience handling worker's payroll

• Perform policy checks to ensure documents are accurate and complete.
• Handle data entry tasks with attention to detail.
• Upload documents into the internal system.
• Maintain and update internal records accurately and in a timely manner.
• Support the admin team with other routine administrative duties.

Requirements:

• Diploma and above
• At least 2 years of administrative experience in the insurance industry.
• Proficient in using Microsoft Dynamics 365 Business Central.
• Detail-oriented with a strong sense of responsibility.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website atwww.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Our client is a leading player in Kitchen Appliance Industry. They are looking for a Admin Executive to join their Sales Team, in hopes of developing the current high performing team. They are located in the East area – easily accessible.

Key Responsibilities:

• Accurately and promptly process sales orders in the system.
• Verify customer information, product details, and pricing before order confirmation.
• Generate invoices, delivery orders, and other necessary documentation
• Track pending orders and ensure smooth order fulfillment.
• Plan and coordinate delivery schedules with warehouse, dealers, contractors, and customers.
• Ensure goods are delivered on time and in the correct quantities.
• Monitor delivery progress and address any issues that arise.
• Track inventory levels and maintain weekly updates.

Requirements:

• 1–3 years of relevant administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R25157233
• EA Personnel Name: Loh Pooi Keng

Job Summary

This role provides comprehensive administrative support across operations, human resources, and front office functions. The incumbent will be responsible for managing business licenses, HR administration processes, procurement activities, and general office administration to ensure smooth and efficient daily operations.

The role works closely with management, internal departments, and external stakeholders to support business objectives and maintain effective organizational workflows.

Key Responsibilities

Operations & Administration

• Manage application, renewal, and cancellation of business licenses

• Maintain accurate records of licenses, contracts, and important documents

• Draft contracts, letters, and handle renewal-related matters

• Process Purchase Requisitions (PR), Purchase Orders (PO), and invoices using the Navision system

• Handle insurance claims (e.g., public liability insurance) and liaise with insurance brokers

• Manage inventory, obtain supplier quotations, and coordinate procurement activities

• Handle utilities account setup/termination and support operational matters (e.g., delivery platforms, testing kits, etc.)

• Compile operational reports and coordinate with internal departments

Human Resources

• Manage payroll processing, CPF contributions, IR21 tax filings, and other statutory submissions

• Handle full employee lifecycle processes (onboarding, confirmation, transfers, promotions, and offboarding)

• Manage work pass applications, renewals, and cancellations

• Support employee onboarding and exit interviews

• Administer compensation and benefits, including bonuses and employee welfare programs

• Support performance management and HR reporting (e.g., manpower cost analysis, payroll vs sales reporting)

• Participate in recruitment activities and HR-related projects

• Respond to employee enquiries and escalate complex cases when necessary

Reception & Office Administration

• Manage front desk duties, including answering calls and attending to visitors

• Coordinate meeting room bookings and refreshment arrangements

• Maintain cleanliness and order of office areas (reception, meeting rooms, pantry, etc.)

• Manage office supplies, uniforms, and inventory tracking

• Handle courier services, mail distribution, and outgoing/incoming correspondence

• Support procurement, invoice processing, and general administrative tasks

• Maintain office security procedures (visitor registration, access control)

General Duties

• Ensure all tasks are completed accurately and in a timely manner

• Support cross-department coordination and communication

• Perform other ad-hoc duties as assigned

• Monday to Friday
• 9am to 6pm
• $ 2600 - $ 3200
• Boon Lay

Job Scope

1. Sales Order Administration

• Receive and review sales orders submitted by the sales team through the company order system (e.g. Google Form).
• Verify completeness and accuracy of all order details including customer information, product specifications, engraving details, and installation location.
• Ensure supporting documents (photos, artwork references, text for engraving) are properly submitted.
• Clarify missing or unclear information with the sales team before processing.
   

2. Order Processing & Workflow Coordination

• Create and manage internal job cases for each confirmed order.
• Allocate and distribute job details to relevant departments:

                •             Artwork Design Team

                •             Production Team

                •             Installation Team
 

3.  Production Coordination

• Track production progress for:

                •             Memorial plaques

                •             Porcelain photos

                •             Engraving work

                •             Keepsake products

                •             Update internal order status once production is completed
 

4. Installation Scheduling

• Coordinate installation schedules with the installation team.
• Prepare daily work orders for installers including:

                •             Installation location

                •             Customer contact details

                •             Product details

                •             Site requirements

                •             Inform customers about scheduled installation dates.
 

5. Customer Communication

• Provide updates to customers regarding order status, artwork confirmation, production timeline and installation arrangements.
• Respond to customer inquiries regarding their memorial orders.
• Maintain professional and empathetic communication with bereaved families.
   

6. Documentation & Record Management

• Maintain accurate records of all sales orders and job progress.
• Ensure all customer data, artwork files and production details are properly archived.
• Update internal systems to reflect order status changes.
   

Requirements

• Diploma Holder
• Basic knowledge of Microsoft Office / Google Workspace
• Experience in administrative coordination, logistic, handling day in / day out orders purchasing / delivery preferred