Total 1,673 Junior Executive level Administrative / Clerical job vacancies

Well Established Company
IT Industry
Salary: $2300 - $2400
Working location: East Area
Working hours: Monday - Friday, 9am - 6.30pm
Training Provided

Job Responsibilities:

• Handle general administrative tasks and office operations

• Prepare and maintain reports, documents, and records

• Support day-to-day office activities and coordination

• Maintain organized and up-to-date administrative systems
  
  
  

Requirements:

• Prior experience in administrative roles in a similar IT industry is a plus

• Proficient in Microsoft Office (Word, Excel, Outlook)
  

Candidates are encouraged to apply to this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background
  

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

行政助理 | Administrative Assistant

工作地点：新加坡 | Location: Singapore

我们诚邀一位积极主动、细心且具职业素养的行政助理加入团队，支持公司日常运营及东南亚市场拓展工作。
We are seeking a proactive, detail-oriented, and professional Administrative Assistant to join our team, supporting daily operations and Southeast Asia market expansion.

职位要求 | Key Requirements

• 本科及以上学历，优先考虑东南亚研究或相关专业背景
  Bachelor’s degree or above, preferably in Southeast Asian Studies or a related field
• 性格开朗，具备出色的人际沟通能力，能够与团队高效协作
  Outgoing personality with excellent interpersonal skills; able to collaborate effectively within a team
• 对东南亚市场有兴趣，愿意参与业务拓展及品牌建设与宣传工作
  Interest in Southeast Asian markets and willingness to participate in business development and branding initiatives
• 熟悉社交媒体及数字沟通工具
  Familiarity with social media platforms and digital communication tools
• 中英文听说读写流利，能够顺畅与中国团队沟通
  Fluent in Mandarin and English (spoken and written) to communicate effectively with teams in China
• 会马来语或印尼语者优先
  Proficiency in Malay or Indonesian is a plus

岗位职责 | Key Responsibilities

1. 行政支持 | Administrative Support负责日常行政事务，包括员工请假、报销及政府文件提交等
   Manage daily administrative tasks, including staff leave, expense claims, and submission of government documents
2. 业务与市场支持 | Business & Marketing Support协助销售团队进行东南亚市场调研
   Assist the sales team in Southeast Asia market research参与品牌建设、市场宣传及推广活动
   Participate in branding, marketing, and promotional activities

其他说明 | Additional Information

• 欢迎新加坡公民及永久居民申请
  Open to Singapore Citizens and Permanent Residents
• 在校实习生及应届毕业生亦可考虑
  Interns and fresh graduates are welcome to apply
• 合同将与集团旗下的分公司签订
  The employment contract will be signed with one of the group’s affiliated entities

The Administrative Assistant supports the project team and office operations by performing clerical, documentation, and coordination tasks. This role ensures smooth communication between site teams, suppliers, contractors, management, and clients.

Key Responsibilities:

Assist the Project Manager and Site Engineers with administrative and documentation tasks.

Prepare, update, and maintain construction-related documents such as:

Work permits

Method statements

Safety records

Drawing registers

Material delivery reports

Timesheets

Coordinate with suppliers, vendors, and subcontractors for quotations, purchase orders, and delivery follow-ups.

Maintain attendance records, daily manpower reports, overtime records, and submit them to HR/Management.

Schedule meetings, prepare agendas, and record minutes of meetings.

Manage filing systems (both digital and physical) for project documentation.

Support procurement activities by preparing purchase requests and tracking material status.

Assist in preparing project reports, invoices, and payment claims.

Coordinate with safety teams to ensure documentation compliance (PPE logs, training records, toolbox meetings).

Maintain communication between site and office teams through emails, WhatsApp, and internal systems.

Required Skills and Qualifications:

Diploma or Certificate in Business Administration or related field (Civil/Construction knowledge preferred).

Minimum 1–3 years of admin experience in the construction industry.

Good knowledge of MS Office (Excel, Word, PowerPoint), Email communication, and documentation systems.

Familiarity with construction terms, drawings, and site workflow (optional but preferred).

Strong organizational and multitasking skills.

Good written and verbal communication skills.

Personal Attributes:

Detail-oriented and accurate in documentation.

Ability to work under pressure and meet deadlines.

Professional, cooperative, and team-oriented attitude.

About the Role

We are looking for a responsible and detail-oriented Admin & Accounts Assistant to support daily administrative and Accounting functions.

This role is ideal for someone who is organized, willing to learn, and comfortable handling invoicing and payment follow-ups in a fast-paced environment.

Key Responsibilities

• Support end-to-end order processing, including invoicing, payment processing, and fulfilment on e-commerce platforms
• Coordinate with warehouse and logistics teams to ensure timely and accurate shipments
• Monitor inventory levels and update product availability across platforms
• Assist in implementing order tracking and providing customers with delivery updates
• Handle and resolve order-related issues and customer inquiries professionally
• Assist in monitoring and resolving billing discrepancies
• Follow up on outstanding payments with customers to ensure timely collection
• Coordinate with the Finance team to ensure accurate billing and smooth operations
• Perform general administrative duties including data entry, filing, and record keeping

Requirements

• Minimum ITE graduate or equivalent qualification
• Prior experience in administrative or office support roles preferred
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Familiarity with e-commerce platforms or order management systems is an advantage
• Strong organizational skills with attention to detail
• Good communication and interpersonal skills
• Ability to multitask, prioritize, and work in a fast-paced environment
• Able to work independently and as part of a team

What We Offer

• Supportive and collaborative team environment
• Opportunities for professional growth and development
• Competitive salary and benefits package

HR Duties

• Responsible for supporting the HR & Operations Department in full spectrum of human resource & administrative duties
• Coordinates the induction/ orientation for new employees and handles exit clearance procedures
• Handle MOM matters including work pass application/renewal/cancellation
• Workers Dormitory arrangement, Coordinate with Training & Development dept on CSOC, Coretrade & Multi-skilling matters
• Purchasing of Security bonds
• Submission of government claims & training grants
• Monitoring & keeping up to date training records
• Assist in Company Audit ISO
• License renewal & preparation of document for submission
• Administering payroll & maintaining employee records
• Monitoring & updating daily attendance of employees, administer leave/MC records and maintain a proper filing system
• Documents signature circulation that is related to Top Management
• Staff activities coordinator
• Assisting with Employee Relations
• Ad hoc HR duties assigned

Admin Duties

• Responsible in admin duties to run business operation smoothly (Emails, phone calls, billings etc.)
• Organize files and documents
• Document drafting and preparation, Data entry and filing
• To perform procurements of general supplies
• Handle reception duties and attend to guests when needed
• Assist in daily office/warehouse needs
• Liaise with warehouse, suppliers, carriers, and freight forwarders to ensure smooth flow of shipments & ensure timely delivery
• Follows company and departmental policies and procedures and internal control to promote and ensure efficient operations
• Supporting ad hoc projects as necessary

Requirements

• Minimum GCE 'N/O' Level/Diploma qualification
• At least two years of related working experience in an administrative function (operations/logistics, human resources, or administration)
• Good computer skills (Microsoft Office)
• Experienced in Info-Tech payroll software, payroll and dormitory administration will be an added advantage
• Excellent English skills, both verbal and written
• Positive attitude and Team player but able to work independently
• Able to multi-task while maintaining attention to detail and deadlines
• Possess good organization communication and people's skills
• Able to work under pressure

• Assist in marketing, outreach and social media activities for the ID/IM programme.

• Analyse and process submitted claims from ID/IM partner companies, verify information for completeness, accuracy and compliance with policies;

• Liaise with grant recipients and relevant officers to address queries or obtain missing documents

• Prepare billing documents and work with Faculty, Finance to raise the billing request to ID/IM partner companies;

• Arrange for Thesis Committee meetings, Mid-Point progress meetings and Thesis Defence etc.

• Assist with programme-level events such as seminars, new student orientation, meetings;

• Assist in any other functional duties or divisional work as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

• East / Ubi | 5 Days | Office Hours

• Monday to Friday, 8:30 AM – 5:30 PM

Job Responsibilities

• Process and submit expense claims, travel forms, and related documents for engineers

• Coordinate travel arrangements and update shared calendars

• Prepare quotations and service reports

• Maintain and update quotation control records

• Follow up with engineers on service reports

• Liaise with vendors and monitor service job schedules

• Maintain proper document filing (electronic and physical)

• Provide general administrative support and perform ad hoc duties

Requirements

• GCE ‘N’, ‘O’, ‘A’ Levels or NITEC qualification

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Able to work independently and manage multiple tasks

• Able to start work immediately or within short notice preferred

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or email to submit your resume.

We regret to inform that only shortlisted candidates will be notified.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Chew Hong Huang

EA Personnel Reg. No.: R24124128

Job Responsibilities:

• Assist B&P supervisor in various office admin work, including reports, filing, tracking and invoicing matters.

• Make and submit accident reports and liaise between customers and insurance companies to follow up.

• Opening and closing of repair orders with accuracy and invoicing with payment collection.

• Liaise and follow up closely with the Parts dept and Workshop team to track on progress of B&P jobs.

• Monitoring and review of insurance claims, filing, tracking, and settlement in a timely manner.

• Reports to Aftersales Manager of daily jobs and weekly progress.
  

Requirements:

• At least 3 year(s) of working experience in the related office admin field. (Automotive workshop experience will have advantage)

• Good Organisational Skills, Team Player, Aptitude for Problem Solving.

• Clear communication skills with both external and internal customers.

• Experience in insurance motor claims processes will have advantage.

• Basic computer skills with knowledge in MS Excel and workshop DMS system.

Working Hour

• Mondays, Tuesday, Thursdays & Friday: 8:00am to 5:30pm,inclusive of 1hr lunch break
• Wednesday: 8:30am to 5:30pm, inclusive of 1hr lunch break
• Service not required on Saturdays, Sundays and gazette public holidays

Key Roles       

1. Managing General Office counter

• Attending to walk-in visitors and phone calls
• Handling enquiries from students, parents, and stakeholders

2. Providing basic first aid for pupils with minor injuries (i.e., small cuts, bruises etc.)

3. Managing incoming and outgoing mail

4. Maintaining cleanliness and tidiness of:

• General Office
• Reception area
• Storerooms and workspaces
• Sickbay

5. Managing office supplies and stationery distribution

6.  Performing administrative duties such as:

• Filing, sorting, photocopying, and shredding documents

7. Supporting logistics and operations, including:

• Packing and distributing materials
• Coordinating deliveries and collections

8.  Tracking and replenishing first-aid supplies (General Office and Special Rooms)

9.  Performing any other ad-hoc duties assigned

Qualifications

• Completed secondary school education

Skills

• Good interpersonal and communication skills
• Comfortable with working in a fast-paced environment
• Resourceful and able to prioritise work to meet deadlines
• Takes initiative and is able to work under minimal supervision
• Good team player
• Good organisation skills
• Basic knowledge of Microsoft Word and Excel

Experience

• Personnel should preferably have at least 3 years of experience performing duties

Job Summary

You will handle front office duties, administrative tasks, and operational support to ensure smooth daily office functions and assist students, parents, and stakeholders effectively.

Responsibilities

• Manage the General Office counter by attending to walk-in visitors and answering phone calls promptly
• Handle enquiries from students, parents, and stakeholders clearly and professionally
• Provide basic first aid for pupils with minor injuries such as small cuts and bruises
• Manage incoming and outgoing mail to ensure timely distribution
• Maintain cleanliness and tidiness of the General Office, Reception area, Storerooms, workspaces, and Sickbay
• Manage office supplies and distribute stationery efficiently to meet operational needs
• Perform administrative duties including filing, sorting, photocopying, and shredding documents accurately
• Support logistics and operations by packing and distributing materials and coordinating deliveries and collections
• Track and replenish first-aid supplies in the General Office and Special Rooms to maintain readiness
• Perform other ad-hoc duties as assigned to support office operations
• Collaborate with team members by supporting and covering duties when required
• Adapt to rotation across front desk and backend administrative roles as needed

Preferred competencies and qualifications

• Completed secondary school education or relevant working experience if secondary education is incomplete
• Good interpersonal and communication skills to engage effectively with diverse stakeholders
• Ability to work efficiently in a fast-paced environment while prioritizing tasks to meet deadlines
• Initiative-taking and ability to work independently under minimal supervision
• Strong teamwork skills to collaborate with colleagues
• Good organizational skills to manage multiple tasks and maintain order
• Basic knowledge of Microsoft Word and Excel for document handling and record-keeping
• Preferably at least 3 years of experience in front office operations, administrative support, and school operational or logistical tasks
• Previous experience working in a primary school or educational environment is an advantage

Job Description & Requirements

5 days’ work week

Company Transport provided from Lakeside MRT

On-the-job training is provided

Job Description:

• Provide general administrative and clerical support to ensure the smooth day-to-day operations;
• End-to-end monthly invoice processing;
• Managing office documentation, data entry, filing, handling incoming calls and correspondence, coordinating staff schedules and assisting in procurement of office supplies;
• Support internal departments in routine administrative tasks;
• Ensure compliance with company procedures and relevant statutory requirements, where applicable.

Job Requirement:

• Minimum one (1) year of prior work experience in an administrative role in Hospitality/Commercial Laundry Industry;
• Minimum GCE N-Level or O-Level certificate;
• Ability to multi-task to perform various tasks simultaneously;
• Meticulous and detail-oriented;
• Good organizational skills;
• Good interpersonal communication;
• Computer literacy; Proficient in using MS Office such as Microsoft Excel, Word, Outlook.

Position title : Admin Assistant
Location: 6 Chin Bee Ave [Boon Lay/Lakeside]
*****[Company will move to new place in 2027 - still finding office (either North or West)]*****
Working Days: 5. 5 days Mon - Fri; Sat / Sun half day / PH shifts required (rotational)
Working hours : 9am -6pm | 9am - 1pm (Sat) or 2pm-6pm (Sun)
Salary : Up to $2800 

Responsibilities:

• Perform data entry and maintain organized records.

• Manage emails, files, and documents efficiently.

• Provide customer service to both internal teams and clients.

• Assist in resolving issues with practical solutions.

• Support sales team with client follow-ups and sales documentation.

• Maintain customer profiles and handle enquiries professionally.

• Coordinate with operations for smooth delivery of goods.

• Carry out day-to-day administrative tasks as needed.

• Perform other related duties as assigned.

Requirements:

• 1-2 years of experience in an administrative role.
• Minimum qualification of Post Secondary / Diploma.
• Experiences in data entry, document management, customer service and keying invoice.

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 8093 8699 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

Company Overview

Buildo Engineering PTE LTD leads in supplying Autoclaved Aerated Lightweight Concrete (ALC) panels, promoting green architecture with sustainable, low-carbon products. They also offer cork-based thermal and acoustic plaster, supporting eco-friendly building solutions.

Job Summary

You will support daily operations by managing procurement tasks and assisting HR functions, ensuring accurate documentation, timely vendor coordination, and effective administrative support.

Responsibilities

• Assist in sourcing suppliers, issuing purchase orders, and coordinating procurement activities to support operational needs
• Track and monitor orders and deliveries to ensure timely receipt and vendor communication
• Maintain accurate procurement documentation and records for audit and reference purposes
• Support HR by managing employee records and assisting with HR-related administrative tasks
• Prepare summaries and documents to facilitate smooth office operations
• Perform ad-hoc administrative duties as assigned to support team efficiency

Preferred competencies and qualifications

• Familiarity with procurement and basic HR processes in Singapore to enhance task effectiveness
• Proficiency in Microsoft Office applications (Excel, Word) to prepare and manage documents
• Strong communication skills to liaise with suppliers and internal teams
• Organizational skills to manage multiple tasks and maintain accurate records
• Willingness to learn and ability to multitask in a dynamic work environment

- Worker List submissions

- Processing invoices and quotations

- General Admin Duties, Filing of Documents

- Provide Administrative Support to Account team

- Responding to incoming Email and Phone Enquiries

- Adhoc duties assigned by Management

Requirements:

- Required skill(s) : MS Excel, MS Office, PowerPoint

- GCE 'O' Level or other equivalent qualifications

- Able to be read and written in English

- With/ Without Work Experience

- Willing to learn

- Fresh graduate are welcome

- Full- Time Position(s) Available

- Mon-Fri 9am-6pm

- Location: Kaki Bukit