Total 393 Manager admin executive job vacancies in Singapore

HR & Administration Executive / Manager

(Financial Services)

We are partnering with an established financial institution to hire a HR & Administration professional to support day-to-day HR operations and senior management coordination. This role sits within the HR function and involves close interaction with senior stakeholders, combining hands-on HR responsibilities with administrative and coordination duties.

Key responsibilities include:

HR Operations

• Assist in the delivery of core HR processes across the employee lifecycle (e.g., hiring, onboarding, performance cycles, staff movements, and offboarding)
• Support payroll-related processes, compensation reviews, and staff welfare initiatives
• Handle HR documentation, reporting, and internal record-keeping
• Assist with work pass matters and related regulatory requirements
• Support implementation of HR policies and internal guidelines

Administration & Management Support

• Coordinate meetings, schedules, and internal communications for senior stakeholders
• Prepare materials such as reports, presentations, and internal documents
• Track action items from meetings and follow up with relevant teams
• Liaise with internal teams and regional counterparts on administrative matters
• Maintain proper documentation and filing systems

Requirements:

• Degree in HR, Business, or a related field
• At least 3 years of relevant HR experience, ideally within financial services
• Comfortable supporting senior stakeholders alongside HR responsibilities
• Strong organisational skills and ability to manage multiple priorities
• High level of discretion when handling sensitive information
• Proficient in both English and Chinese (written and spoken)
• Competent in Microsoft Office

R22104718

BeathChapman Pte Ltd | Licence no. 16S8112

Position Title: Project Manager / Senior Project Executive / Project Executive

Location: 51 Anson Road, Anson Centre, Singapore 079904
Working Days: 6 days (Monday–Saturday)
Working Hours: 9:00 AM – 6:00 PM
Salary Range: $3,000 – $6,000

Role Purpose

Responsible for managing projects end-to-end, including planning, execution, budget control, and close-out. Accountable for delivery outcomes in accordance with agreed timelines, specifications, and contractual requirements.

Key Responsibilities

1. Project Management

• Manage the full project lifecycle from commencement to completion

• Develop and maintain project schedules and work plans

• Monitor progress and ensure delivery aligns with approved timelines

2. Client & Stakeholder Management

• Act as the main point of contact for clients throughout the project

• Manage scope changes, variations, and formal documentation

• Coordinate client approvals and site meetings

3. Technical & Site Coordination

• Review and coordinate architectural and technical drawings

• Resolve site coordination issues across trades

• Ensure construction works align with approved design intent

4. Budget & Cost Control

• Manage project budgets and cost tracking

• Prepare and manage variation orders (VOs)

• Coordinate and negotiate with vendors and subcontractors

5. Team Supervision

• Supervise Project Executives (Senior PE, PE II, PE I)

• Assign tasks, monitor progress, and ensure timely completion

• Provide on-the-job guidance to junior staff

6. Documentation & Compliance

• Ensure proper project documentation and filing standards

• Maintain compliance with safety and site requirements

• Support continuous improvement of project delivery processes

7. Handover & Close-Out

• Manage defect rectification and final inspections

• Coordinate project handover and client sign-off

• Ensure submission of complete close-out documentation

Requirements:

• Minimum Diploma in Construction Management, Building, Civil Engineering, Architecture, Interior Design, or a related discipline.

• 2 - 5 years of relevant experience in office fit-out / workplace projects.

• Proven experience managing projects from site mobilisation to completion and handover.

• Site construction knowledge & Computer knowledge

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 9789 3505 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 1000 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

The Senior Executive/ Assistant Manager, Performance and Rewards is responsible for the execution of performance management programmes and support the implementation of compensation and benefits plans across MINDS.

He/ She supervises the preparation of payroll processing and reports and is also responsible to ensure that the performance and compensation records in MINDS HRIS are accurately maintain and that regulatory guidelines are adhered to.

Job Responsibilities

• Lead the various stages of Performance Appraisal in accordance with the Performance Management framework.
• Develop employee communications to inform employees about performance reviews and timelines.
• Prepare data analysis and support the coordination of Performance Ranking session with Senior Management.
• Maintain proper records of performance reviews and rating in HRIS.
• Organise Promotion ceremony and communications.
• Support salary benchmarking exercise.
• Support/ Lead the Excel simulation and execution of Salary Increment (Annual Increment, Structural Adjustment, Promotion & Emplacement), including drafting of papers for Management approval, uploading data in HRIS, as well as creation and uploading of e-letters.
• Support/ Lead the Excel simulation and execution of Bonuses (Mid and year End Variable bonus, Retention Bonus, Annual Wage Supplement, Performance Bonus) payment exercises, including drafting of papers for Management approval, uploading data in HRIS, as well as creation and uploading of e-letters.
• Simulate and execute ad-hoc Compensation-related tasks (eg, AHP stipend, ex-gratia service payment, allowances review, etc).
• Support in the end-to end process of preparing Annual EOM (Expense on Manpower) budget.
• Support in the preparation of payroll processing in HRIS and payroll checking; to ensure accurate and timely salary payment, including generating data and GL reports for payroll and funding purposes.
• Support in data/ report generation for internal and external Compensation/ Benefits/ Payroll audit, including tracking Key Management Personnel remuneration.
• Track and record secondment invoices as well as Government Funding (eg SEC, EEC, CTO). Liaise with Finance for record as needed.
• Participate in Salary and Benefits surveys conducted by Ministry of Social and Family Development (MSF), National Council of Social Service (NCSS), Ministry of Manpower (MOM), Singapore National Employers Federation (SNEF), Mercer, or other business consultant.
• Develop insightful presentation derived from payroll data analytics and HR metrics benchmarking using dashboards or data visualisation tools, in support of Compensation and Benefits projects.
• Communicate with employees on areas such as benefits and claims eligibility and administration, payroll matters, retirement, re-employment, and termination guidelines
• Update and maintain the compensatioin/ payroll policies in Employee Handbook/ Remuneration Policy, as well as internal SOPs.
• Work with Manager, HRIS and/or other stakeholders where necessary to improve C&B/ Payroll SOPs and HRIS functions.
• Support where needed in events/ activities like Long Service Award ceremony, flu vaccination exercise, etc
• Alternate with Benefits personnel to conduct Phantom Employee Check.

Job Requirements

• Degree in Business, Human Resources or Compensation and Benefits related.
• At least 3-5 years relevant Compensation, Performance and Rewards experience
• Proficient in Excel (Intermediate Level and above)
• Advantage for those with payroll knowledge / experience
• Good eye for details, keen learner, and with good interpersonal skills

• Managing the full cycle of monthly payroll for clients from end-to-end processing of personnel, leave, claims and payroll administration.
• Ensuring accurate salary processing and responsible for the monthly payroll of 1,500 employees.
• Timely submission of NS claims, all government related grant/subsidies and CPF contribution.
• Maintaining employees’ data in the payroll system for remuneration and benefits’ record.
• Updating and maintaining YTD and monthly payroll records.
• Updating and maintaining personnel files.
• Liaising with staff on leave, claim and payroll related queries.
• Maintaining leave & claim reports.
• Preparing reports for both internal and statutory reporting.
• Assisting in month end consolidation for finance department.
• Assisting in reconciliation and payment of payroll.
• Assisting in the filling of annual tax reporting.
• Reconciling payroll related to GL accounts.
• Identify gaps in current payroll workflows and continuously seek to streamline.
• Any other duties as assigned.

Requirement

• Diploma holder or Degree in Business Management, HRM or equivalent.
• 3 - 5 years hands-on experience as a Payroll Specialist.
• Proficient in using SAP SuccessFactors and MSOffice.

Account Management

• Manage and grow existing retail accounts 
• Conduct regular store visits to check stock levels, product display, and sales performance
• Build strong relationships with buyers and store managers

 Sales Growth

• Drive sell-in and reorders from existing accounts

• Propose promotions, bundles, and new product launches

• Ensure strong in-store visibility and merchandising
  
   Business Development

  • Identify and open new retail channels (electronics, sports, fitness, lifestyle stores)

  • Pitch and secure new accounts

  • Expand brand presence across Singapore