Total 4 job vacancies by Trusted Services Pte. Ltd.

Be responsible for the preparation of corporate secretarial documents, maintenance and updating of statutory registers and secretarial records, attending board/board committee meetings, handling of client billing and payments and other ad-hoc duties, as and when required.

Key Responsibilities:

Portfolio Lead

We serve a broad spectrum of clients whose boards comprise successful business leaders and professionals. You will be given an opportunity to gain exposure to high level board discussions that will present you with many learning opportunities in the various industries that we serve.

• Deliver Customer Satisfaction
• Portfolio Management
• Providing guidance to the Executive Support

Board.Vision Project Advisory / Support

This is a digital board activity management software developed by Trusted Services to enable boards to go paperless and make decisions in an efficient manner, anytime and anywhere. We have a team who will provide training to new joiners.

• Advise on various aspects of the project development
• Provide and attend training / sales presentations
• Provide other support to the Product Owner, where required, to meet project deliverables

Executive Support

• Attend to assignments or queries proactively
• Atend and draft client's meeting minutes

Dynamic Adaptation:

• Manage portfolio of companies with minimal supervision.

Qualification, Competencies/ Other Requirements

• Minimum 3 years of experience in corporate secretarial work.
• Diploma holder with related experience or degree holder or holder of a professional certificate in chartered secretary.
• Good understanding of regulatory and statutory requirements of the Singapore Companies Act.
• Ability to organise and prioritise work.
• Possess a flexible and proactive attitude.
• Good command of English is a key requirement.

By submitting your application, you consent to the collection, use, and disclosure of your personal data for recruitment and employment-related purposes in accordance with the Personal Data Protection Act (PDPA).

For more information on how we manage personal data, please refer to the link provided : https://www.trustedservices.com.sg/careers

• Source, evaluate, negotiate and manage third party vendors and/or venues

• Manage registration process to create a streamlined experience for invitees, including flights and hotel bookings

• Attend and facilitate (as appropriate) all regular progress update meetings

• Provide speakers liaison and management

• Manage F&B and dietary requirements and setup

• Manage event collateral design and production

• Responsible for successful delivery of the event, ensure smooth communication with partners, vendors and stakeholders

• Management of stakeholders and assigned team members, including overall resource planning of roles and responsibilities pre-event and onsite

• Budget and timeline management and updates

Requirements

• General University Degree

• Graduates and/or with 2-3 years’ of work or event management experience

• Good Microsoft Office

• Meticulous · Good interpersonal and communication skills

By submitting your application, you consent to the collection, use, and disclosure of your personal data for recruitment and employment-related purposes in accordance with the Personal Data Protection Act (PDPA).

For more information on how we manage personal data, please refer to the link provided : https://www.trustedservices.com.sg/careers

Financial Institutions Account Management, including Know Your Customer (KYC) processes

• Collaborate with clients’ representatives and support clients in attending to account opening and closure documentation, KYC queries and requests, and other account related matters in connection with clients’ accounts with various Financial Institutions (“FIs”) in various jurisdictions.

• Prepare and review account opening forms, responses, and communications with FIs with the objective of ensuring accuracy and completeness.

• Liaise with financial institutions to facilitate smooth account opening/closure/KYC processes. In the course of the work, collaborate effectively and seamlessly with corporate secretarial colleagues on corporate secretariat documents that may be required.

Knowledge Management

• Maintain up-to-date knowledge of AML/CRS/FATCA requirements of financial institutions and various jurisdictions, personal data protection laws.

• Maintain a knowledge base of FAQs related to financial institutions’ account/KYC matters.

• Maintain SOPs, including use of solutions platforms.

Document and Record-Keeping

• Maintain meticulous records of all account opening and KYC activities.

• Organize and archive client documentation securely.

• Generate reports and summaries for internal use, clients, and regulatory purposes as required.

Clients Communication

• Active communication and management of clients.

• Provide timely updates on the status of their account opening and KYC processes as needed.

• Address client inquiries and concerns professionally.

 Audit / Compliance & Regulatory

• Provide support to clients in connection with their audit procedures.
• Stay current with evolving regulatory requirements related to bank broker account opening and KYC.
• Implement and enforce internal policies and procedures, including client-specific policies and procedures, to ensure compliance.

By submitting your application, you consent to the collection, use, and disclosure of your personal data for recruitment and employment-related purposes in accordance with the Personal Data Protection Act (PDPA).

For more information on how we manage personal data, please refer to the link provided : https://www.trustedservices.com.sg/careers

• Managing the full cycle of monthly payroll for clients from end-to-end processing of personnel, leave, claims and payroll administration.
• Ensuring accurate salary processing and responsible for the monthly payroll of 1,500 employees.
• Timely submission of NS claims, all government related grant/subsidies and CPF contribution.
• Maintaining employees’ data in the payroll system for remuneration and benefits’ record.
• Updating and maintaining YTD and monthly payroll records.
• Updating and maintaining personnel files.
• Liaising with staff on leave, claim and payroll related queries.
• Maintaining leave & claim reports.
• Preparing reports for both internal and statutory reporting.
• Assisting in month end consolidation for finance department.
• Assisting in reconciliation and payment of payroll.
• Assisting in the filling of annual tax reporting.
• Reconciling payroll related to GL accounts.
• Identify gaps in current payroll workflows and continuously seek to streamline.
• Any other duties as assigned.

Requirement

• Diploma holder or Degree in Business Management, HRM or equivalent.
• 3 - 5 years hands-on experience as a Payroll Specialist.
• Proficient in using SAP SuccessFactors and MSOffice.