Total 12,130 Senior Executive admin executive job vacancies in Singapore

Job Description:

1) Provides administrative support to ensure efficient operations of office

2) Carries out administrative duties such as filing, stock taking, data entries and other duties assigned

3) Supports team by performing tasks related to organization

4) Strong communication skill, exhibits polite and professional communication via phone, e-mail

Job Requirements:

1) Nitec / Higher Nitec in Business Services / GCE ‘O’ Level / GCE ‘N’ Level

2) Administrative Writing Skills

3) Microsoft Office Skills

4) Min. 2 years of local working experience

Please indicate the below information in your resume:

1) Current and Expected Salary

2) Reason(s) for leaving

YSCA CONSULTANCY SINGAPORE PTE LTD

YSCA Consultancy Singapore Pte Ltd is an accredited professional Quantity Surveying and Construction Cost Consultant, with strong professionalism, integrity and accountability, delivering hands-on, technically robust solutions to our clients across Singapore and the region.

We are defined by our depth of knowledge and expertise, sound advice, responsiveness and commitment to deliver the best practices and deliverables to our valued clients and projects.

Our experience spans across all major sectors and development, allowing us to bring both technical know-how and commercial insight to projects of varying scale and complexity. We work closely with our clients from the earliest stages through to completion, ensuring clear, reliable advice and well-managed outcomes throughout the project lifecycle.

We are growing and currently have opening for our Singapore's office.

Admin Executive

Job Description

We are looking for a reliable Office Admin Executive, and the ideal candidate will be competent in prioritizing and working with little supervision, resourceful, reliable, dependable and trustworthy.

Responsibilities

1. Provide administrative support to Director and colleagues as required in a timely, proactive and diligent manner.
2. Coordinate office activities and operations to secure efficiency and compliance to company processes and procedures.
3. Manage filing system, phone calls and correspondences.
4. Support in HR, bookkeeping and invoicing.
5. Perform and maintain office & project records and databases.
6. Manage inventory and procurement of office supplies.
7. Assist colleagues where necessary, and other general administrative duties/tasks.

Skills

1. Proven experience as office administrator or relevant role.
2. Outstanding communication and interpersonal abilities.
3. Excellent organizational and leadership skills.
4. Familiar with office management procedures and basic accounting principles.
5. Excellent knowledge of MS Office and office management software.
6. Qualifications in secretarial and office administration studies is preferred.
7. Experience in consultancy or similar will be an advantage.

Interested candidates, please apply with a comprehensive resume with recent photo together with current and expected salary.

About the Role

We are looking for a highly organised and dependable Executive to provide comprehensive secretariat, administrative, and logistical support to a department and its senior leadership.

What You Will Do

Secretariat & Administrative Support

• Provide full secretariat support including meeting scheduling, agenda preparation, minutes writing, material collation, and follow-up tracking
• Make travel arrangements and verify travel invoices, claims, and reimbursements
• Assist with requests and queries from internal and external stakeholders in a timely and professional manner
• Cover PA duties for the Executive Director and Director when required

Events & Meetings Coordination

• Coordinate and organise events, meetings, and engagements across physical and virtual platforms
• Manage venue arrangements, logistics, and all supporting materials for internal and external engagements
• Support advisors with scheduling, logistics coordination, and claims processing
• Handle other ad-hoc tasks and projects as assigned by the team or department

What We Are Looking For

• Diploma or Degree in Business Administration, Secretarial Studies, Office Management, or a related field
• Proficient in Microsoft Office — Word, Excel, PowerPoint, and Outlook; familiarity with virtual meeting platforms (Zoom, Teams, Webex)
• Proactive self-starter who anticipates needs and takes initiative without being prompted
• Singaporeans Only

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

• Contact you about potential opportunities.
• Delete personal data as it is notrequired at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Ho Kah Yeow | R1879233

ScienTec Consulting Pte Ltd |11C5781

The Administrator provides comprehensive administrative support to the Human Resources team while also overseeing the efficient operation of the Singapore office. This multifaceted role combines office management and human resources support responsibilities. The incumbent will perform a diverse array of administrative services, ensuing seamless office functioning and exceptional support to leadership and associates.

Human Resource Administration

·      Provide logistical support in new hires onboarding. (Staff pass, uniform, PPE, corporate gifts etc.)

·      Onboard new hires and provide basic training on office procedures and systems, when necessary.

·      Assist in the administration of all learning and development, retention and compensation & benefits programs.

·      Main liaison person for canteen vendor on food quality, hygiene and menu.

·      Manage dormitory administration.

·      In charge of company transport management.

·      Support employee engagement activities and contribute to their execution.

·      Actively contribute to company-wide projects and HR initiatives as assigned.

·      Support the organization of company events, meetings, off-site retreats and provide logistical assistance.

Office administration

·      Oversee office supplies inventory, pantry management, place orders and maintain office equipment in optimal working condition. 

·      Coordinate with security on visitors and carpark arrangements.

·      Liaise with cleaning vendors and ensure office environment is well-maintained.

·      Manage incoming and outgoing mail, package deliveries, and maintain efficient record keeping systems.

·      Administer travel requests, including booking hotel accommodations, land, and air transportation as needed.

·      Coordinate with IT on any system or technical requests.

·      Update and maintain office organizational charts, directory and support communication efforts.

Any other ad-hoc tasks when assigned.

Job Description:

• Processing invoices (AP/AR), reconciling bank statements, managing petty cash, and preparing expense reports.
• Data entry, filing, managing office supplies, drafting correspondence, and answering queries.
• Supporting HR, coordinating logistics, and maintaining staff/office contracts.

Job Requirement:

• Minimum Diploma and above
• Minimum 2 years of working experience in Admin and SAP

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

Job Responsibilities

Recruitment & Onboarding

• Assist in the end-to-end recruitment process from job posting, resume screening, talents selection and interview arrangement
• Coordinate interviews with hiring managers and candidates, and follow up on interview status
• Assist in preparing Letters of Employment, Confirmation, and other HR-relateddocuments
• Conduct new hire orientation, onboarding, and offboarding processes

HR Operations & Employee Administration

• Update and maintain employees’ details and personal files
• Maintain and update leave records for a designated group of employees, ensuring accuracy and timeliness
• Manage and process employee claims, ensuring accuracy and compliance with company policies
• Organise staff flight and hotel bookings and process related claim forms
• Coordinate the creation and distribution of name cards for employees, including management and staff across all regions except the Philippines (PH) and Saudi Arabia (KSA)
• Provide support in day-to-day HR and administrative operations

Training & Learning & Development (L&D)

• Manage the full process of staff training programs, including coordination with internal stakeholders and training vendors, course registration and confirmation, post-training evaluations, training records maintenance, and certification tracking
• Source and liaise with training vendors to register employees for training
• Coordinate planning and scheduling of L&D courses, including trainer liaison and participant management
• Evaluate effectiveness of training programs through employee feedback

Office Administration, Front Desk & General Support

• Answer incoming calls, take messages and redirect calls when required
• Cover reception duties when needed
• Manage and maintain pantry inventory and assist in purchasing pantry items
• Plan, organise, and execute internal events and activities, including monthly birthday celebrations, monthly fruit day, and festive celebrations such as Chinese New Year (CNY) and Christmas
• Perform any other ad-hoc HR and administrative duties as assigned

Job Requirements

• Minimum "O" Level / "A" Level / ITE / Diploma or equivalent
• At least 1 year of related working experience
• Entry level is welcome to apply
• Proficient in Microsoft Office applications
• Good communication and interpersonal skills
• A good team player with a positive work attitude, strong initiative, and resilience
• Able to work independently with minimal supervision

Others

• Working hours: 9am to 5pm, Mondays to Fridays
• AWS and Performance Bonus is given subject to company and individual's performance

We regret to inform that only shortlisted candidates will be contacted.

Primary Responsibilities:

a)     Transaction Processing:

1. Check matching of suppliers invoice, purchase order (PO) and purchase requisition (PR).
2. Prepare sales invoices and process receipts.
3. Check all invoices for proper authorisation according to the financial regulations before processing payment.
4. Prepare payment vouchers and cheques.
5. Prepare journal entries / vouchers.
6. Monitor capital commitment.
7. Check major supplier statements and accrue expenses for goods received without invoice.
8. Account coding of invoices for recognition of expenses/assets.
9. Comparisons on estimated revenue /charges against actual (Vendors)

b)     Maintenance of Accounting Records:

1. Data input / verification.
2. Update accounting database (NAV).
3. Reconcile database maintained indifferent modules.
4. Maintain fixed assets register.

c)     Reporting:

1. Monthly financial statements.
2. Supplementary reports and schedules.
3. Reconciliation of creditors’ statement of accounts.

d)     Tax Processes:

1. Prepare tax schedules.

Requirements:

• At least diploma in Accounting/Finance
• 3 -5 years experience in finance/accounting field
• Strong attention to detail and organizational skills.
• Strong analytical and problem-solving skills.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.

Remuneration:

• Salary: $3,800 to $4,300
• Working hours: Monday to Friday (8am – 5pm)
• Company transport provided / transport allowance of $120/- if possess own transport

• Working Location: Alexandra | Singapore
• Basic: $2800 to $3200
• Working Hours: 10am to 6pm (Monday to Friday)
• WFH Arrangement after probations
• Training Provided

Job Responsibilities:

• Provide administrative support on pre- and post- sales matters.
• Attending to client’s queries on behalf of Manager whenever required.
• Maintain Manager’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Design & update meeting slides, rewards/challenges, and upcoming events for the team.
• Welcoming of guests and clients in office
• Liaising with clients for any outstanding documentation, maintaining polite and professional communication via phone, e-mail, and mails.
• Submission and follow-up on insurance documents via system.
• Perform other clerical and administrative duties such as maintenance of proper filing system for client database.
• Tracking of daily expenses, consolidating, and preparing of monthly tax receipts and claims.
• Other ad-hoc duties whenever required

Requirements:

• NITEC or equivalent in Business Administration or related field
• Candidate without experience is welcome to apply – Training will be provided

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.


Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Key Responsibilities

Handle end-to-end HR administration including onboarding, offboarding, contracts, and employee records

Support payroll processing, leave management, and HR documentation

Liaise with external vendors (payroll, insurers, etc.)

Assist with recruitment coordination and interview scheduling

Support compliance with local employment regulations and company policies

Assist in ad-hoc HR and administrative tasks as required

Manage daily office administration and ensure smooth office operations

Support compliance with employment regulations and internal HR policies

Assist in setting up, tracking, and maintaining internal KPIs for teams and staff performance, in coordination with management

Maintain office supplies, pantry items, and stationery inventory

Coordinate with building management, vendors, and service providers

Handle government-related submissions and claims (e.g. grants, reimbursements, statutory filings where applicable)

Manage office facilities, equipment, and general maintenance matters

Assist with expense tracking, invoices, and administrative records

Provide administrative support to management and team as needed

Job Requirements

• Diploma or Degree in Human Resources, Business Administration, or related field

• 1–3 years of experience in HR and/or administrative roles

• Familiar with local employment regulations and basic payroll processes

• Strong organizational skills and attention to detail

• Good communication and interpersonal skills

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Able to work independently and handle confidential information professionally

What we do​
​The Finance and Accounting team is a business partner for internal and external stakeholders such as management, auditors, and banks. The team works with colleagues across the globe and provides exposure to interesting topics and projects related to our responsibilities. We cover key areas such as accounts payable, receivable, tax, and invoicing areas to name a few. In close collaboration with our controlling department, we provide a strong foundation for finance excellence. Our team consists of a range of professionals, junior and senior, which contribute to everyday operational success. The Finance and Accounting department is an essential pillar of the company; therefore, its members represent a valuable and respectable team that always strives for excellence.

What you will do​

​Contract Terms:

We are seeking a suitably qualified Finance & Admin to provide accounting and administrative support to the organisation. This position is offered on a1-year contract basis, with an option to renew subject to business requirements and satisfactory performance.

• Process staff claims and verify supporting documentation for completeness and accuracy.
• Perform reconciliation of vendor invoices and follow up on discrepancies in a timely manner.
• Post invoices into the accounting system accurately and on a timely basis.
• Generate and issue invoices in accordance with established procedures and timelines.
• Prepare payment runs and the relevant supporting documentation for review and processing.
• Maintain proper filing and records management for accounting and administrative documents.

• Take care of the documentation management (archiving: invoices, contracts, and other documents, etc.)

• Provide general administrative support, including mail collection and coordination of courier services.
• Undertake any other ad hoc duties as assigned by the Company from time to time.

What we are looking for​

​Requirements​

• Diploma, LCCI, NITEC, or equivalent qualification inAccounting, Finance, Business Administration, or a related discipline.
• Minimum 1 year of relevant working experience inaccounting, accounts administration, or a similar support function.
• Basic knowledge of invoice processing, staff claims,reconciliation, and payment preparation.
• Proficiency in Microsoft Office applications,particularly Excel and Word.
• Ability to work independently, follow established procedures, and meet assigned deadlines.
• Meticulous, organised, and responsible, with a strong attention to detail.
• Nice to have​
• First hand experience with SAP FI
• Previous experience in global company and work in international team

What we offer​

• A place where individuals are equally valued and where diversity and cultural differences are cherished.
• Competitive salaries and a broad range of benefits, some of which are highlighted below.
• Comprehensive Medical Outpatient Coverage.
• Broad range of competitive benefits.
• Hybrid working arrangement.

About the Role

We are looking for an organised and reliable PropertyOperations & Leasing Admin Executive to support the day‑to‑day runningof our co‑living studio portfolio. This role is hands‑on and involves maintenancecoordination, tenant onboarding, and leasing administration. You will workclosely with the Director and be a key part of keeping our units safe, well‑maintained,and tenanted.

This role does not require CEA registration. All leasingtasks are administrative/logistical.

Key Responsibilities

Property Maintenance & Facilities

• Coordinate vendors (cleaning, aircon, pest control, handyman, locksmith) and check completed work
• Maintain a compliance/servicing calendar across all units
• Conduct or schedule periodic unit inspections and flag safety issues
• Manage keys/access codes and coordinate access for tenants and vendors

Tenant Onboarding

• Arrange move‑in/move‑out logistics and condition checklists
• Prepare welcome packs and maintain tenant records
• Support deposit reconciliation (data gathering only)

Leasing Administration

• Update PropertyGuru/EdgeProp listings (content provided)
• Handle first‑line enquiries on availability, pricing, and unit specs
• Schedule and confirm viewing appointments
• Maintain enquiry and listing‑performance trackers

Requirements

Qualifications

• Minimum N/O‑Level or equivalent
• 1–2 years’ experience in admin, customer service, hospitality, or operations
• Candidates with 3–4 years’ experience in property management/co‑living/facilities admin are welcome
• Singaporean/PR preferred

Skills & Competencies

• Proficient in Excel/Google Sheets (tracking, basic formulas)
• Strong organisational and multitasking skills
• Clear written and spoken English
• Comfortable using WhatsApp and basic listing platforms
• Basic spoken Mandarin (for vendor/tenant communication)

Physical Requirements

• Able to travel independently between units for inspections/viewings
• Able to conduct physical walkthroughs (stairs, minor lifting)
• Willing to support occasional after‑hours/weekend urgent issues

Employment Details

Item

Details

Employment Type

Full‑Time

Location

Home‑based for admin (D19 preferred); regular travel to Hougang, Kovan, Simei, Redhill

Working Hours

Tue–Fri, 11am–7pm

Saturday & Sunday 9 am to 12 pm.

Salary

S$2,200 – S$3,200 (commensurate with experience)

Reporting To

Director, VCPL

Benefits

• 14 days annual leave
• Transport reimbursement
• Phone/data allowance
• Performance bonus / AWS

Growth Opportunities

You will gain broad exposure across property operations,facilities management, and leasing. As our portfolio expands, there ispotential for increased responsibility and career progression.

How to Apply

Please send your resume, expected salary, and earliestavailability to Maya.propnex@gmail.com. Cc. Patrickkoh.propnex@gmail.com.Only shortlisted candidates will be contacted.

Job Description

• Industry/ Organization Type: Building Materials
• Position Title: Accounts and Admin Executive
• Working Location: Woodlands
• Working Hours: 5 days (Mon-Fri: 8.30am - 6.15pm)
• Salary Package: Basic salary up to $3,500 + AWS + OT + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Process supplier invoices, payment vouchers, expense claims, and payment requests accurately and on time.
• Check supporting documents for payment processing and ensure they follow internal procedures.
• Prepare supplier payments, cheque payments, GIRO / bank transfers, and maintain payment records.
• Maintain Accounts Payable listings and monitor supplier balances.
• Assist with bank reconciliations, journal entries, accruals, and general ledger support.
• Assist with month-end closing activities and prepare accounting schedules.
• Support the preparation of management reports, audit schedules, GST documents, and reconciliations.
• Support variance tracking, cash flow reporting, and finance documentation.
• Support stock movement records, reconciliation, and stock take exercises when required.
• Assist with Purchase Order processing and related documentation when required.
• Maintain finance records, filing systems, and document control.
• Coordinate with suppliers, internal departments, and external parties when required.
• Support general departmental administrative duties.
• Maintain confidentiality of company and financial information.
• Perform ad-hoc accounting and administrative duties assigned by Management.

APPLY NOW!!!

• Possess at least a Diploma in Accounting, Finance, Business Administration, or equivalent.
• Have 2 to 4 years of relevant accounting experience.
• Experience in Accounts Payable and general accounting is preferred.
• Proficient in Microsoft Excel and accounting / ERP systems.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10021 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

• Well Established Company
• Salary: $3000 - $4300
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Assist in GST submission and expenses claims
• Assist in preparing monthly financial reports, bank reconciliations, and supporting documents for accounting purposes.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Assist in preparing quotations, purchase orders, and other administrative paperwork when required.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.
• Manage auditors queries
• Handle general office maintenance like copier, renew lift maintenance contract, aircon servicing, etc

Job Requirements:

• Diploma / Degree in Accounting, Finance or related discipline.
• Minimum 5 years of relevant accounting experience.
• Hands-on experience in Accounts Payable and Accounts Receivable functions.
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Procurement Duties

• Source, evaluate, and negotiate with suppliers and vendors to obtain competitive pricing and quality services/products.
• Prepare and process purchase requisitions, purchase orders, and quotations.
• Monitor delivery schedules and ensure timely procurement of materials and services.
• Liaise closely with internal departments, suppliers, and logistics providers to ensure smooth procurement operations.
• Maintain accurate procurement records, vendor databases, and documentation.
• Conduct market research to identify new suppliers and cost-saving opportunities.
• Ensure procurement activities comply with company policies and procedures.
• Support inventory monitoring and stock control where required.

Administrative Duties

• Provide general administrative and operational support to the team.
• Handle filing, documentation, and record management.
• Coordinate office supplies, courier services, and general office maintenance.
• Assist in preparing reports, presentations, and internal documentation.
• Support scheduling of meetings and coordination with external stakeholders.
• Perform any other ad-hoc duties assigned by management.

Requirements

• Diploma or Degree in Business Administration, Supply Chain, Procurement, Maritime Studies, or related disciplines.
• Minimum 2–5 years of relevant working experience in Procurement and Administration.
• Candidates with majority of their experience in Procurement are highly preferred.
• Prior experience in the Marine and Offshore industry will be a strong advantage.
• Familiarity with procurement processes, vendor management, and purchasing documentation.
• Strong negotiation, communication, and coordination skills.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Able to work independently, multitask, and meet deadlines in a fast-paced environment.
• Meticulous, organized, and a strong team player.

Preferred Profile

• Experience dealing with marine equipment, offshore vendors, or shipyard-related procurement.
• Knowledge of ERP or procurement systems is advantageous.
• Candidates who are resourceful and commercially aware will be highly regarded.

About the Role