Total 114 Senior Executive workforce administration job vacancies

• Assist with processing applications during the admissions cycle.
• Coordinate and track document submissions from applicants.
• Manage incoming queries via role-based email accounts.
• Redirect enquiries to relevant staff when necessary.
• Assist with any other ad hoc duties assigned by the manager or team.

Qualifications

• Diploma or equivalent with relevant experience may be considered.
• Prior administrative experience in an academic environment is an advantage.

Skills & Competencies

• Strong organisational skills with attention to accuracy and detail.
• Good written and verbal communication skills.
• Ability to manage multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Personal Attributes

• Responsible, reliable, and able to handle confidential information discreetly.
• Ability to work independently as well as collaboratively in a team.
• Adaptable to changing priorities and able to handle ad hoc tasks efficiently
• Positive attitude and willingness to learn.

Interested candidate please click"APPLY" to begin your job search journey and submit your CV directlythrough the official PERSOL job application platform - GO Mobile.

We regret to inform that only shortlistedcandidates will be notified.

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PERSOL Singapore Pte Ltd • RCB No.200007268E • EA License No. 01C4394• Reg No: R1440784 (Foo May Cheng) 

Executive, Administration

Role Overview

The Administrative Executive (Childcare Centre) supports the smooth day-to-day operations of the centre by overseeing administrative, enrolment, and customer service functions. This role ensures accurate record-keeping, regulatory compliance, and effective coordination with parents, staff, and external stakeholders.

Key Responsibilities

1. Centre Administration & Operations

• Manage daily administrative functions to ensure smooth centre operations

• Maintain proper filing systems (digital and physical) for children and staff records

• Handle procurement of centre supplies and inventory tracking

• Support centre logistics, scheduling, and coordination of activities

1. Centre Administration & Operations

• Manage end-to-end enrolment processes (enquiries, registration, withdrawals)

• Serve as the first point of contact for parents and visitors

• Provide timely and professional responses to enquiries via phone, email, and walk-ins

• Maintain strong parent engagement and satisfaction

1. Compliance & Regulatory Matters

• Ensure proper documentation in line with ECDA requirements and centre policies

• Maintain accurate records for licensing, audits, and inspections

• Support subsidy applications and ensure timely submission of required documents

• Monitor attendance and child-related documentation

1. Finance & Billing Support

• Assist with fee collection, invoicing, and subsidy tracking

• Reconcile payments and maintain proper financial records

• Liaise with HQ finance team on billing and reporting matters

1. HR & Support Staff

• Maintain staff records (leave, attendance, certifications, training)

• Support onboarding and documentation for new hires

• Coordinate staff schedules and administrative needs

1. Reporting & Systems Management

• Update centre data in relevant systems (e.g. ECDA portals, internal HRMS)

• Prepare monthly reports (enrolment, attendance, finance, etc.)

• Ensure data accuracy and timely submission to HQ / authorities 

Requirements

• Diploma in Business Administration, Early Childhood, or related field

• 1–3 years of administrative experience (childcare/preschool setting preferred)

• Familiarity with ECDA requirements and subsidy processes is an advantage

• Proficient in Microsoft Office and administrative systems

• Strong organisational and multitasking skills

• Good interpersonal and communication skills
  

Working Hours

Official working hours are aligned with centre operations. Flexibility may be required based on operational needs.

About Us
TOPO Design Studio is a well-established, boutique design practice specializing in luxury resort and hotel projects worldwide. As a small, dedicated team, we are committed to positive, high-quality outcomes and a vibrant working environment.

The Role
We are looking for an enthusiastic, proactive, and detail-oriented Bookkeeping and Administration Executive to provide comprehensive operational and financial support to our Landscape and Architectural team.

Key Responsibilities

1. Financial Management & Accounts Receivable: Lead all bookkeeping functions (Xero) including payroll, invoicing, and expense tracking. A primary focus is Accounts Receivable management—building and maintaining professional relationships with global clients to ensure timely payments and resolve billing queries.
2. HR & Compliance: Manage HR administration, including recruitment coordination, employment contracts, and leave management. Maintain accurate employee records and handle statutory requirements.
3. Project Support: Assist the team in writing project fee proposals and managing contract variations. Ensure project billing schedules are tracked accurately against budgets.
4. Operations & Executive Support: Manage office logistics, procurement, and maintenance schedules (AC, cleaning, equipment). Handle document organization, travel planning, and filing for the senior team.
5. Marketing Coordination: Assist in maintaining the firm’s digital presence by updating the company portfolio, website, and social media pages.

Requirements

• Good bookkeeping knowledge and experience (proficiency in Xero is highly preferred).
• Experience in managing Singapore work pass applications (WP, SP, EP) and navigating relevant HR portals and government platforms.
• Good Microsoft Office skills (specifically Excel, Word, and Outlook).
• Strong verbal and written English skills, with the ability to build rapport with international clients.
• Highly organized with a positive attitude; able to work independently and manage multiple deadlines in a fast-paced environment.
• Understanding of social media platforms for marketing purposes is a plus.

Benefits

• A comfortable, positive, and vibrant workplace in the heart of a creative studio.
• Direct involvement with exciting, high-profile luxury projects worldwide.
• Long-term career opportunities within a growing international practice.
• Excellent salary and performance-based bonus package, commensurable with your experience and abilities.
• Full-time / Part-time position based in Singapore

Please submit your CV with a brief introductory email about yourself and your relevant experience to topo@topo.design.

Key Responsibilities

1. Office Administration and Accounts

• Operations Oversight: Manage both office and clinic facilities, vendor contracts, and insurance renewals to ensure operational efficiency.
• Process Improvement: Develop and implement internal controls and administrative procedures to improve productivity.
• Full Set of Accounts: May be assigned to assist with the accounting matters of other related companies within the group.

2. Subsidiary Management (Physiotherapy Clinic)

• Corporate Secretarial Liaison: Maintain corporate records, coordinate board resolutions, and manage filings with ACRA
• Full Set of Accounts: Perform daily bookkeeping, bank reconciliations, and prepare monthly/yearly financial statements (P&L, Balance Sheet).
• Revenue Cycle Management: Manage patient billing, track outstanding insurance claims, and oversee GST-exempt vs. taxable revenue (e.g., retail products vs. professional services).
• Inventory & Procurement: Track supplies and equipment depreciation and manage payments to vendors.
• Clinical Payroll: Process monthly payroll for therapists and support staff, including CPF and reimbursements, where applicable.

3. Financial Reporting & Analysis

• Provide cash flow forecasting and budget variance reports to help the principal evaluate subsidiary performance.

Requirements

• Experience: Minimum 5 years of accounting and admin experience. Prior experience in a Family Office or Healthcare/Clinical setting is highly preferred.
• Technical Skills: Proficiency in Sage, would be beneficial and advanced Microsoft Excel skills.
• Attributes: High degree of integrity and confidentiality; able to work independently with minimal super
  
  HOW TO APPLY:
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• EA License No: 19C9950
• EA Personnel: Ang Ren Jing (Dino)
• EA Personnel Reg No: R25146829

The Executive Assistant - Academic Support & Administration provides high-level administrative support to the school leadership team while also supporting academic operations. This role combines executive-level assistance with academic support functions, ensuring smooth communication, efficient scheduling, and effective coordination of academic and administrative tasks.

Key Responsibilities:

Executive Support

• Manage calendars, appointments, and meetings for the Principal or senior leadership.
• Prepare agendas, take minutes, and follow up on action items for leadership meetings.
• Draft correspondence, reports, memos, and presentations.
• Coordinate travel arrangements and itineraries.
• Serve as the point of contact between leadership and internal/external stakeholders.

Academic Administrative Support

• Assist in the preparation and distribution of academic schedules, timetables, and calendars.
• Support the coordination of academic events, including exams, parent-teacher conferences, and professional development days.
• Help manage academic records, including attendance, student reports, and faculty documentation.
• Liaise with academic departments to support communication and follow-up on academic matters.
• Assist in compiling and formatting data for academic reporting.

General Administration

• Handle sensitive information with confidentiality and discretion.
• Maintain organized digital and physical filing systems.
• Support onboarding processes for new faculty/staff.
• Assist in the preparation and proofreading of school publications and communications.
• Provide administrative support for school accreditation and compliance requirements.

Qualifications and Skills:

• Bachelor’s degree in Business Administration, Education, or a related field (preferred).
• 3–5 years of experience as an Executive Assistant or in academic administration.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• High level of discretion and professionalism.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Ability to multitask, work independently, and adapt in a fast-paced environment.

Preferred Experience:

• Prior experience in a school or academic institution.
• Familiarity with student information systems and academic databases.

Additional Skills and Attributes:

• Proven experience working in a multicultural environment with staff, students, or stakeholders from diverse nationalities and cultural backgrounds.
• Strong interpersonal skills with the ability to communicate effectively and respectfully across different cultures.
• Demonstrated resilience and the ability to remain calm, focused, and solution-oriented when managing multiple tasks, tight deadlines, or high-pressure situations.
• Adaptable and resourceful, with a proactive approach to problem-solving and decision-making in dynamic academic or administrative settings.

Safeguarding:

The Perse School (Singapore) is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All candidates will be subject to rigorous safeguarding checks, including reference checks, an enhanced DBS (Disclosure and Barring Service) check, and verification of qualifications and employment history.

As part of our commitment to safeguarding, all staff are required to uphold the school’s safeguarding policies, attend regular training, and promote a safe and inclusive environment for all students. Any gaps in employment must be explained, and candidates should be prepared to discuss their approach to safeguarding in education as part of the recruitment process.

Disclaimer

The statements above outline the general nature and scope of work for individuals in this classification. They are not intended to be a comprehensive list of all responsibilities, duties, and skills required. Personnel may be asked to perform tasks beyond their usual responsibilities as needed.

Handle end-to-end loan submission process for commercial and private vehicle financing

Submit loan applications to external banks and internal in-house financing departments

Liaise with sales consultants and customers to collect required documents and information

Verify accuracy of loan documents before submission

Track and monitor loan approvals, follow-ups, and disbursements

Maintain good communication with bank officers and internal teams to ensure smooth processing

Ensure compliance with regulatory and internal SOPs

Prepare loan agreements, approval documents, and disbursement paperwork

Maintain accurate and up-to-date records of all loan applications and approvals

Assist in reporting, documentation audits, and administrative tasks as needed

✅ Requirements:

Minimum 2 years of experience in loan administration, preferably in the automotive or finance industry

Experience in handling both bank and in-house loan submissions

Proficient in Microsoft Excel, Word, and basic administrative tools

Strong communication and interpersonal skills

Detail-oriented, organized, and able to handle multiple submissions daily

Able to work independently and within a team

Fluent in English and Chinese (to liaise with Mandarin-speaking clients and banks)

Immediate availability is a strong advantage

You will be responsible for providing administrative and secretarial support to various clinical services in Medical, Nursing, Allied Health and the department. You will engage in effective office management such as maintaining and monitoring office equipment assets, ensuring proper documentation of purchases and timely submission of invoices and claims.

You will ensure the smooth running of clinical service and operations through coordinating manpower-related activities and providing administrative support for new staff hiring activities. In addition, you will support processes required to comply with SCH policies and regulatory bodies. You will also help to coordinate and provide logistics support for staff education activities.

Job Requirement

• Diploma with 2 years’ experience; or
• Higher NITEC / NITEC/ GCE N / O / A Level + 8 years’ experience
• Good writing skills, meticulous and organised.
• Excellent communication and interpersonal skills. Able to work independently and supervise junior clerical staff.
• Experience in healthcare setting will be an advantage
• Proficient in Microsoft Office

Nanyang Centre for Public Administration (NCPA) at NTU Singapore is a leading institution in Asia that provides quality education and research in public governance and administration development as well as promotes good governance in the region and beyond. We offer 6 programs, in English and Chinese, to meet the education needs at early, mid, and advanced career stages. Faculty on the Teaching Track is expected to teach well and contribute to NCPA’s education objectives. 

The Nanyang Technological University (NTU) invites applications for the position of Senior Lecturer/Lecturer in public governance, public policy and public administration at the NCPA. 

Faculty on the Teaching Track will report to Director, NCPA and is expected to teach and contribute to NCPA’s educational objectives. NCPA is expanding the course offerings of its programs.    

The successful candidate reports to Director, NCPA and will be expected to: 

• contribute to teaching and course development for the Master of Public Administration, and Master of China and Global Governance Program in NCPA, as well as related activities such as supervision of teaching practice, and thesis supervision and examination; 

• undertake administrative and/or leadership roles and contribute to other service-related activities at the department or institution level; 

• develop a robust research agenda and maintain a strong publication record that create impact in the discipline and/or educational practice;

Candidates with the following qualifications are encouraged to apply:  

• PhD in Public Policy, Public Administration, Management, or other related degrees. 

• Ability to teach postgraduate-level courses in English and/or Chinese, such as policy analysis and evaluation, budgeting and finance, leadership and decision sciences, politics and institutions, digital governance, AI and industrial development, or related areas.  

• A record of teaching similar subjects in tertiary educational institutes is strongly preferred.  

• Interest in developing new courses in your specialization. Providing 2-3 synopsis of courses you have not taught but are keen to teach is strongly encouraged.  

• Demonstrated potential for scholarship in a research area undertaken by NCPA is an advantage. These areas include (but are not limited to) Global Asia, AI and public policy, etc. 

• Candidates for the Senior Lecturer position should have extensive experience in the relevant areas of teaching and course development.  

The NCPA seeks a diverse and inclusive workforce and is committed to equal opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status, family responsibilities, or disability.  

Applicants are invited to submit their applications through the NTU career portal by clicking on the “Apply” button above.  

Please provide the following in your application: 

1. Cover letter (mandatory) 

2. Curriculum vitae (including records of competitive grants and graduate supervision, if applicable); 

3. Teaching statement and (if available) Teaching evaluation; 

4. Research statement and (if available) a sample of publication/working paper 

5. Names and contact details of at least three (3) referees for appointments up to the rank of Associate Professor, and 

6. Synopsis of new courses that you are keen to develop 

Only shortlisted candidates will be notified via email.  

We are seeking a meticulous and experienced KEO to lead our compliance and administrative function. This role offers a unique opportunity to take ownership of regulatory governance, ensuring the business operates with the highest standards of integrity and accountability.

You will be responsible for overseeing regulatory compliance and administrative governance in line with the Council for Estate Agencies (CEA) requirements. This position is focused on ensuring adherence to statutory obligations, with no involvement in sales activities or daily operational management of agents.

Key Responsibilities

Compliance & Regulatory Oversight

• Ensure full adherence to the Estate Agents Act and all applicable CEA regulations
• Supervise the registration, renewal, and termination processes for Real Estate Salespersons (RES)
• Oversee accurate and timely submission of all required regulatory filings and declarations
• Maintain proper documentation and records in compliance with CEA standards

Licensing & Records Management

• Handle all administrative matters related to RES licensing, including onboarding, transfers, and cessations
• Ensure personnel and licensing records are consistently accurate and up to date
• Maintain audit-ready documentation at all times

Governance & Policy Management

• Develop and uphold internal compliance policies and administrative procedures
• Ensure processes are aligned with prevailing regulatory requirements
• Assist in conducting periodic internal reviews and compliance checks

Compliance Advisory

• Serve as the main point of contact for CEA-related administrative and licensing matters
• Provide guidance on regulatory requirements and compliance processes
• Stay updated on regulatory changes and implement necessary administrative adjustments

Audit Support & Risk Monitoring

• Assist in regulatory audits and inspections
• Identify and highlight potential compliance risks relating to documentation and licensing
• Ensure timely implementation of corrective administrative measures

Key Requirements

• Registered with, or eligible for registration as, a KEO with the Council for Estate Agencies
• Strong knowledge of the Estate Agents Act and CEA regulations
• Prior experience in compliance, regulatory, or administrative roles within real estate
• Highly detail-oriented, organised, and methodical
• Strong sense of integrity with a focus on governance and compliance

Company Reg No.: 201131609D | License No.: 24S2411 | Reg No:R21102223 | Goh Choon Mui

Provide general administrative support to Operations Department to ensure the smooth running of operations and compliance with regulatory requirements.

Responsibilities:

• Filing of documents, maintaining accurate records, drafting letters, taking minutes during meetings and ensuring the office filing system is organised and up to date.
• Managing incoming and outgoing phone calls, mails, couriers, dispatches, emails and general correspondence.
• Prepares and prints signages, notices, and circulars as needed.
• Screening phone calls, schedulingappointments and arranging meetings.
• Updates and maintains staff annual andmedical leave records.
• Maintaining a schedule for the renewal ofcontracts, certificates, licenses, and permits.
• Participates in fire drills and attends toqueries from tenants, visitors, vendors, deliveries, and contractors as well asmanning the office counter.
• Raising work requisitions and orders forinternal department works and services rendered to tenants.
• Controls inventory lists using SAPsoftware, raises purchase requisitions (PR) and manages invoicing via SAP.
• Manage office inventory and ensure ofadequate stock of office supplies.
• Oversee of car park management. Thisincludes of preparing and maintaining daily parking collection records,submitting daily reports to finance, managing the sale of season parking andcoordinating with the car park system vendor regarding collection variances aswell as prepares monthly car park reports.
• Updating ISO 14001 and ISO 45001documentation for audit purposes.

Requirements:

• Minimum GCE “O” level with 3 years of relevant experience, preferably in facility management
• Proficient in MS Office Tools
• Good interpersonal and communications skills and ability to work under pressure
• Working knowledge of SAP software
• Team player who is able to work independently

Corporate secretary executive 

Location: Marymount
Working Days: Mon-Fri , 5 days
Working hours : 9am to 6pm
Salary: $2500 - $3000 

Job Description

• To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
• Handling submission of ACRA & IRAS transactions
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
• Any other corporate and ad-hoc jobs as required

Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law
• Prior relevant corporate secretarial experience will be an advantage

✅Interested personnel kindly send your CV to WhatsApp: https://wa.me/65 88567364(Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

About the Role

We are seeking a Lease Administration Executive to support the lease management function for a Grade A commercial office portfolio. This role works closely with the Head of Marketing & Commercial and internal stakeholders to ensure accurate documentation, compliance, and smooth day‑to‑day lease operations.

Working Location: Raffles Place, Singapore

Working Hours: Monday - Friday

Key Responsibilities

• Assist in budget modelling and data preparation for leasing activities
• Coordinate property viewings with external agents
• Perform document housekeeping and ensure compliance with SOPs
• Liaise with external legal counsel on lease/licence preparation and related documentation
• Provide administrative support for lease documentation and approvals
• Prepare regular reports and submit them in a timely manner
• Track and manage compliance documents, insurance policies, and deadlines
• Tabulate property tax information and generate system reports
• Collaborate with external consultants to enhance lease management software systems
• Work with internal departments on tenant management matters
• Undertake ad‑hoc duties as assigned

Requirements

• Degree in Business Administration, Marketing, Real Estate, or equivalent1–2 years of relevant experience in lease administration or property management
• Experience in Grade A office buildings is preferred
• Proficient in Microsoft Excel with strong numerical skills
• Proficient in Microsoft Word and PowerPoint
• Meticulous, detail‑oriented, and well‑organised
• Able to work independently under tight timelines
• Strong communication and interpersonal skills
• Fluent in English and Chinese, as the role requires liaison with Chinese‑speaking tenants and agents
• Experience with Anacle and/or Yardi systems will be an advantage

Salary: $3,500 - $4,000
Duration: 6 months (May – October 2026)
Working Days: Monday to Friday
Working Hours:

• Mon – Thurs: 8.30am – 6.00pm
• Fri: 8.30am – 5.30pm
  

About the Role

We are seeking a proactive and detail-oriented Grant & Centre Administration Executive to support administrative operations, stakeholder coordination, and grant management within an academic/research environment. This role requires a highly organised individual who can manage multiple responsibilities and work closely with internal and external stakeholders.

Key Responsibilities

Centre Administration

• Support the Director in administrative reporting and operational matters
• Handle procurement for centre activities, including inventory tracking and management
• Coordinate meetings (e.g. ExCo), including preparation of slides and meeting minutes
• Provide administrative support for academic modules (e.g. PET modules)
• Perform ad-hoc administrative duties as assigned

Stakeholder Engagement

• Liaise with community and industry partners on meetings and collaborations
• Circulate problem statements and coordinate collaboration opportunities with faculty
• Maintain accurate records of stakeholder communications and partnerships

Grants Management

• Support Principal Investigators on grant applications and related queries
• Coordinate and schedule Grant Evaluation Committee meetings; act as secretariat
• Liaise with internal departments (e.g. Finance, TTO, ARO) on grant matters
• Maintain proper documentation and tracking of awarded grants

Donor Management

• Work closely with Advancement Office on donor-related matters
• Coordinate meetings with donors and internal stakeholders
• Track donations, disbursements, and maintain proper records
• Support reporting updates related to donor contributions

Events Management

• Support coordination and logistics for student showcases and events
• Assist in planning workshops, seminars, and related activities

Requirements

• Strong organisational and multitasking skills with attention to detail
• Good interpersonal and communication skills to engage various stakeholders
• Able to work independently while collaborating effectively in a team
• Proactive, responsible, and adaptable to a dynamic environment
• Proficient in Microsoft Office applications

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R25159218 (Teoh Ying Ying)

Responsibilities

• Customer order entry and procurement including customer set-up, vendor/product system set-up and manage internal approvals
• Customer compliance vetting
• Liaise with factories, customers and freight forwarders for order fulfillment
• Logistics coordination including optimization of supply chain, i.e. EOQ, import/export arrangements and logistics vendor selection
• Shipping documentation including occasional Letter of Credit and additional customs clearance documentation
• Handle customer claims and returns
• Monitor order status and delivery performance
• Update delivery backlog scheduling and prepare monthly backlog report
• Short cycle sales administration in conjunction with sales team
• Perform other customer service duties such as handle product enquiries, provide catalogues to support the ordering process and perform duties in conjunction with the sales and finance teams to support the sales process.
  

Requirement

• Degree or diploma holder
• Minimum 5 years working experience preferably with multinational organizations of a related industry in the following areas:

• Order management and customer services, preferably on a regional Asian basis
• Liaison with overseas factories and vendors
• Import & export 
• Logistics coordination
• L/C and shipping documentation
• ERP/order processing system (Navision experience an advantage)

• Customer-oriented

• Good communication skills and excels at being a team player

Job Description:

• Handle engineering and project documentation, including proper filling and record-keeping.
• Prepare quotation, invoice, purchase orders and delivery documents.
• Coordinate with engineers, vendors, and clients on administrative and project-related matters.
• Maintain accurate project records, schedules, and reports
• Support procurement and inventory tracking for materials and equipment
• Assist management with reports and general operational support
• Assist with tender submissions and project filing
• Handle correspondence with clients, authorities, and vendors

Job Requirements

• Diploma or Degree in Business Administration or Engineering related field
• At least 1 year of relevant working experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Organized, detail‑oriented, and able to multitask
• Good communication and interpersonal skills
• Comfortable working with technical teams

Preferred (Advantage)

• Experience in SME, construction, engineering, or project‑based environment
  
  
• Interested candidates are invited to email your resume to vicky@onesmart.com.sg