Total 116 Senior Executive workforce administration job vacancies

Job Title: Finance & Administration Executive

Organisation: Home for Good Singapore

Employment Type: Part-Time

About the Role

Home for Good Singapore is seeking a reliable and detail-oriented Part-Time Finance & Administration Executive to support the organisation’s financial and administration operations. This role is suited for someone comfortable working in a small IPC charity environment, managing day-to-day finance and administration processes while ensuring compliance and accurate reporting.

Key Responsibilities

• Maintain a full set of accounts using Xero accounting software
• Manage organisational budgets, expense tracking, and basic financial reporting
• Process HR payroll, CPF submissions, and related documentation
• Issue donor tax receipts and maintain accurate donation records in line with IPC requirements
• Support financial operations, including invoicing, payments, bank reconciliations, and expense claims
• Assist with audit preparation, documentation, and grant reporting where required
• Ensure compliance with charity governance and finance procedures
• Maintain and organise the organisation’s relevant documents
• General administration

Requirements

• Experience using Xero is required
• Prior experience in finance/admin roles, preferably in a non-profit or IPC charity setting
• Working knowledge of Singapore payroll processes and statutory submissions
• Strong organisational skills and attention to detail
• Able to work independently in a small team environment
• Good communication skills

Preferred Qualifications

• Diploma or degree in Accounting, Finance, or related field
• Familiarity with donor management or charity compliance practices in Singapore

Working Arrangements

• Part-time role
• Hybrid or onsite arrangements depending on organisational needs

How to Apply

Interested applicants may submit a resume and a brief cover note outlining relevant experience with finance operations and non-profit work to hiring@hfg.org.sg

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

Summary:

As the Lease Administration Executive, you will be responsible end-to-end lease and property administration, tenant relations, compliance, and reporting, ensuring smooth operations and accurate records across internal systems and regulatory portals.

1.    Lease Documentation Processing

• AML check and ACRA search on tenants and prospects.

• To ensure full execution of documents after tenant’s acceptance of Letter of Offer and preparation of DR/DP.

• Assist and support the team to ensure the smooth process of lease documentation – including proper filing, liaise withlawyers to send and track the execution of lease documents by tenants and the required internal resolutions. 

• Maintain filing in accordance with SOP.

• Timely update concluded deals in Yardi and Clause Library. 

2.    Viewing Arrangements

• Attend to phone enquiries and making viewing arrangements via VTS.

• Maintaining calendars of the AM team (office) for viewing arrangements.

• Calculation of area for proposed subdivided units.

3.    Vacancy Listing

• Maintain vacancy listing and agent mailing list.

• To send the vacancy list update to agents, fortnightly.

4.    Arrears Management

• To ensure timely follow up with tenants on arrears for rent and ad hoc charges in accordance with SOP.

5.    Property Tax

• To review and manage property tax matters for respective properties.

• To ensure timely follow up on objections / appeals to the authorities in accordance with the SOP.

• Put up new unit numbering and separate assessment to IRAS for new units.

• Ensure timely follow up with tenants on updating of Tenants’ PL insurance in accordance with SOP.

6.    Tenant’s PL Insurance

• To ensure timely follow up with tenants on updating of Tenants’ PL insurance in accordance with SOP.

7.    Tenants Related Matters

• Arrange for flowers to be sent for tenant’s business commencement

8.    Procurement

• Creating purchase request and uploading of invoices.

9.    Contact Database

• Ensure timely updated of the contact database for tenants and business associates. Support with relevant contact details for events etc.

10.  URA Occupancy Reporting

•   Reporting of building occupancy in the URA portal.

11.  CEA

• To help maintain salesperson’s training hours / record in the CEA portal.
• Process the renewal of CEA licence for both agency and salesperson.

Requirements:

• 1 to 2 years of administration/operations experience.

• Well-conversant with Microsoft Office software applications especially with Microsoft Word, Excel, Access and Outlook

• Understanding PIVOT table, basic macro skills, mail merge and/or reports will be added advantage.

• Details-oriented and quality conscious.

• Good follow through skills.

• Pleasant personality and good interpersonal skills.

• Able to keep to timeline.

Key Responsibilities:

• Provide end-user support for laptops, peripherals and software.
• Install, configure and maintain operating systems and applications.
• Coordinate hardware warranty support with vendors.
• Manage device enrollment and compliance via Microsoft Intune.
• Monitor and maintain server room equipment, storage, UPS systems and backups.
• Configure, manage and troubleshoot access control systems.
• Support network (LAN/WAN) infrastructure for stability and security.
• Maintain firewalls and enforce security policies.
• Manage and support video conferencing and meeting room technologies.
• Maintain accurate IT asset documentation and lifecycle tracking.
• Prepare reports on system performance and security status.

Qualifications / Requirements:

Responsibilities

• Provide overall support for operations , co-ordination and general office administration through a variety of tasks related to organization and communication.
• Scheduling Courses and Coordination
• Plan and scheduling trainers and assignments
• Co-ordinating with Trainers and stakeholders
• Provide training for new trainers
• Provide customer service ,support and guide to trainees enquiries
• Provide simple IT support to trainees and stakeholders
• Plan and organise regular business reviews
• Assist in preparation of monthly report and update meeting with senior management
• Develop and maintain a filing system
• Provide support in project research work
• Assist in the planning and organising of eco-system, internal engagements and transformation initiatives
• Assist in commercialisation of products and solutions
• Provide support in the marketing and promotions of the Business Innovation Centre
• Provide after course and during course support.
• Able to follow up with claims and collection of fee.
• Able to travel between branches
• Able to ensure a smooth day to day operations process.
• Simple Book-Keeping

Requirements

• Minimum GCE A Level/Diploma in any discipline
• Good communication skills and with an excellent command of English.
• Proficient in Microsoft Office
• Proactive and with a positive mentality, creative with excellent presentation, communication, negotiation and interpersonal skills
• Able to work independently and as well as a team player
• Able to lead the team and have good initiative
• Prior operations and office administration experience preferred
• Prior to WSQ claim and operation experience preferred
• Able to work independently and as well as a team player

Job Type: Full-time

Job Types: Contract, Permanent

Job Description:

• Handle front desk and reception duties, including visitor registration, call handling, document/courier handling, and meeting room coordination;
• Provide day-to-day administrative support, including filing, record maintenance, office supplies coordination, and logistics support;
• Assist in finance reimbursement processes, including collection, organization, and filing of supporting documents;
• Support vendor information maintenance, procurement tracking, and update of contracts and purchase records;
• Perform other duties as assigned by the department or management.

Requirements:

• Relevant experience in front desk, administration, office support, finance clerical support, or procurement coordination is preferred;
• Strong spoken and written communication skills in both English and Chinese, as the role requires bilingual reception, telephone/email communication, and coordination in a bilingual working environment;
• Proficient in Microsoft Office applications;
• Detail-oriented, service-focused, and equipped with good communication and coordination skills.

Additional Details:

• 1 month completion bonus
• Renewable Contract (subject to performance)
• Medical Insurance

Executive Summary

Smart IMS Inc provides Digital technology & Cloud transformation services, Application & Infrastructure Management Services, Unified Communications and Insurance implementation services to customers across the Americas, Europe, Middle East, and Asia-Pacific regions. As the trusted technology and business partner of leading MNCs, including Global Investment Banks, Smart IMS is also a Microsoft Gold Certified Partner, Oracle Platinum Partner and AWS MSP Partner.

We are looking for a Executive Assistant / Secretary / Business Support Administration to provide high-level administrative and coordination support to senior executives. The ideal candidate is proactive, highly organised, and capable of managing multiple stakeholders’ calendars while ensuring seamless daily operations.

Key Responsibilities:

• Executive assistance includes calendar management, tasks, travel booking, claims etc
• Work closely with reporting manager - country technology executive on day-to-day organization matters.
• Establish Meetings and Governance routines for stakeholder.
• Responsible for organizing engagement event, logistics, invitations, set up workshops, trainings, hosting/opening virtual events.
• Responsible for internal publications associated with employee networks, events, activities, pools and surveys.
• Work under defined business standards and processes, performing a wide range of business support tasks with due regard to confidentiality and safeguarding,
• Expense management through Resource changes, on-boarding, off-boarding, reporting and metrics as well as reconciliation with overall APAC Technology organization reports.
• Attend General ad hoc requests as needed for executive level meetings, business presentations, corporate communications, etc.
• Generate Organizational metrics.
• To create and manage information relating to finance, staffing information, procurement, or any other service requirement.
• To undertake a range of financial support processes, processing claims and orders, engagement events, logistics, resolving issues.
• Collaborate with other business support staff and administrative assistants.
• Assist in ad hoc financial analysis and reconciliation.
• Administration and Business Support Activities on Requisitions, HC, Seats review and management.

Requirements:

• Dynamic personality, extrovert and can engage with wide spectrum of individuals in organization – junior entry level to C suite.
• 4-5 years of working experience in executive assistance, administration, business support, banking, auditing, or consulting
• Excellent communication skills (written and verbal).
• Able to drive employee engagement initiative – in person in Singapore and virtual events covering 5 countries.
• Familiarity with Diversity, Opportunity and Inclusion activities, volunteering events to be conducted in organization.
• A team player and collaborate well with multi-ethnic and multi-cultural team spread across Asia Pacific - includes peers, partners, and stakeholders
• Desirable to have multilingual verbal communication with Singapore, Hong Kong and Taiwan staff.
• University degree in related fields e.g., finance, accounting, business administration or equivalent.
• Good Time management. Strong data and analytical skills – quantitative analytics
• Management reporting skills, possess expertise in Excel, MS Access, Tableau and PowerPoint to communicate progress against targets.
• Experience in a presentation/graphic design role in and Technology Services Company is a plus

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

Roles & Responsibilities

We are looking for an Assistant HR & Admin Executive to support the Human Resources department in administrative and operational functions. The successful candidate will assist in recruitment coordination, payroll support, and HR documentation while ensuring compliance with Singapore employment regulations.

Key Responsibilities

• Assist in monthly payroll processing and leave administration, ensuring accurate data updates and proper supporting documentation.
• Support recruitment activities, including job advertisement posting, interview scheduling, and candidate coordination.
• Assist in employee onboarding and offboarding processes, including preparation of HR documentation.
• Maintain employee records and ensure timely updates in HR systems and personnel files.
• Assist in work pass administration, including application, renewal, and cancellation of Work Permits.
• Support worker administration matters, including maintaining worker movement records and coordinating accommodation arrangements.
• Assist in worker income tax administration, including preparation of IR8A and IR21 documentation.
• Assist in preparing HR reports, government surveys, and statutory documentation when required.
• Maintain HR filing systems and databases while ensuring confidentiality of employee information.
• Assist in organising company events and employee well-being programmes.
• Provide administrative support for HR operations and departmental activities.

Requirements

• Diploma in Human Resources, Business Administration, or a related discipline.
• 1–2 years of HR and administrative experience preferred.
• Experience in the construction industry or familiarity with MOM work pass administration will be an advantage.
• Good organisational, communication, and coordination skills.
• Ability to work in a structured environment and handle administrative responsibilities accurately.

JOB DESCRIPTION: Senior Fund Corporate Officer

Office: India

Department: Fund Cosec

Job Summary

• To co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A
• To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with.
• To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures.
• To build, develop and maintain partnerships with Operation teams in Luxembourg
• To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. 

Core Responsibilities

• Responsible for the provision of corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Luxembourg) S.A.
• Acts as a point of contact for daily operations on complex clients
• Assist with the audit process, Attend board and shareholders meetings
• Finalise board minutes, prepare complex board packs
• Review board minutes of more junior team members
• Prepare and review RCS, RBO, UBO and other related documents
• Review of bank account opening forms
• Coordinate with the Lux FCS and Payment team on payments processing
• Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments
• Conduct/review Compliance File Review (CFRs) of Client files
• Assists on client onboarding processes.
• Ensure prompt follow-up and timely execution of requests, in good quality, from the Lux FCS team
• Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager
• To be able to effectively communicate and relate with various stakeholders of the team.  Maintains and enhances relationships with the FCS team.
• Acquire knowledge to become specialists of their designated clients' requirements and deliverables.
• Seeks knowledge and expertise for their own professional development.
• Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists.

Workflow Management

• Ensures timesheets are completed daily and accurately filed for all hours worked.

Systems

• Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed.
• Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner.
• Monitor and ensure that Antrance is properly updated in line with internal guidelines
• Understands and uses best practice on workflow platform/s.

Risks

• Ensures relevant procedures and checklists are adhered to and completed to mitigate errors.
• Acquires knowledge of risk factors and potential breach.

Key behaviours we expect to see

In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:

• Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders.
• Courage - Stepping up to address difficult issues, saying what needs to be said.
• Drives Results - Consistently achieving results, even under tough circumstances.
• Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
• Decision Quality - Making good and timely decisions that keep the organisation moving forward.

Job Summary

• To co-ordinate and execute day-to-day administrative and corporate secretarial support to the Lux Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ global network offices.
• To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with.
• To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures.
• To build, develop and maintain partnerships with Operation teams in global network offices.
• To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. 

Core Responsibilities

• Responsible for the provision of corporate secretarial support to the global network Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ global network offices.
• Acts as a point of contact for daily operations on complex clients
• Assist with the audit process, Attend board and shareholders meetings
• Finalise board minutes, prepare complex board packs
• Review board minutes of more junior team members
• Prepare and review RCS, RBO, UBO and other related documents
• Review of bank account opening forms
• Coordinate with the global network FCS and Payment team on payments processing
• Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments
• Conduct/review Compliance File Review (CFRs) of Client files
• Assists on client onboarding processes.
• Ensure prompt follow-up and timely execution of requests, in good quality, from the global network FCS team
• Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager
• To be able to effectively communicate and relate with various stakeholders of the team.  Maintains and enhances relationships with the FCS team.
• Acquire knowledge to become specialists of their designated clients' requirements and deliverables.
• Seeks knowledge and expertise for their own professional development.
• Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists.

Workflow Management

• Ensures timesheets are completed daily and accurately filed for all hours worked.

Systems

• Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed.
• Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner.
• Monitor and ensure that Antrance is properly updated in line with internal guidelines
• Understands and uses best practice on workflow platform/s.

Risks

• Ensures relevant procedures and checklists are adhered to and completed to mitigate errors.
• Acquires knowledge of risk factors and potential breach.

Key behaviours we expect to see

In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:

• Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders.
• Courage - Stepping up to address difficult issues, saying what needs to be said.
• Drives Results - Consistently achieving results, even under tough circumstances.
• Optimises Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
• Decision Quality - Making good and timely decisions that keep the organisation moving forward.