Total 116 Senior Executive workforce administration job vacancies

• Assist to create new vendor accounts in SAP system. Check bank accounts are valid and update vendor records.
• Create payment transactions using the SAP.
• Provide support in grants administration processes that include performing checks on non-fundable items in claim forms, following up with institutions’ finance on sampling checks, downloading claim forms and updating payment details in the financial systems.
• Assist in proper maintenance of grant and payment records.

Requirements

• Min Degree / Diploma in Accounting
• Min 2 years of finance / Accounting exp

Up to $3.5K

Interested candidates, please forward your resume to kevynhuang@recruitexpress.com.sg

Consultant: Huang Jingsheng Kevyn (R1333338)
Recruit Express Pte Ltd (99C4599)

HIGHTLIGHT

• Five days work week

• Permanent Role

Responsibility

• Provide comprehensive end-user support by managing IT service requests, including technical troubleshooting, access management, and issue resolution.
• Oversee the full employee lifecycle IT processes, including onboarding and offboarding.
• Manage and maintain backend servers, IT infrastructure, and network equipment.
• Maintain accurate records of IT inventory, encompassing hardware, software, and licenses.
• Ensure network security and implement data backup and recovery procedures.
• Execute software deployments and updates to optimize system performance and strengthen cybersecurity with minimal operational disruption.
• Support IT procurement activities and ensure all IT documentation is current.
• Assist the IT Manager with ad-hoc project implementations.

Qualifications and Skills

• Education: Bachelor’s degree in Information Technology, Computer Science (with focus on Programming or Networking), or equivalent.
• Experience: 2 to 5 years of hands-on experience in IT administration.

How to Apply:

Interested applicants, kindly click on “APPLY NOW”

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Khoo Choo Xian (Anthony)

EA Personnel Reg No: R25158524

• Coordinate the selection process for the Teacher of the Year Award, including soliciting nominations, obtaining the approvals from the HODs and Assoc. Deans, and organizing the award ceremony.
• Organize and manage the Dean's List Lunch and the Teacher of the Year Award ceremony, ensuring a memorable and meaningful experience for the awardees.
• Organise Faculty Workshops to foster a community of practice by organizing educator “Lunch and Learn” sessions for faculty members.
• Organise UPO Teambuilding and Internal Events (half-yearly reviews).
• Process access applications for UPO existing/ new colleagues and revoke their access when they resigned from their role.
• Administer undergraduate mid-term scholarships, University/ College-level awards and NBS Financial Aid applications.
• Manage the recruitment, scheduling of duty roster, providing guidance to the student assistants and processing of the monthly claim process for the student assistant under the Work Study Schemes.
• Track payments of the case studies and ensures students make the payments for the cases required for the courses.
• Assist the Discipline Officer with students’ disciplinary matters.
• Assist in managing administration duties for Assoc Deans and Deputy Director of the unit.

Interested candidates please send in your resume to:
Rianne Lim Hui Xuan 
Outsourcing Team 
email to: riannelim@recruitexpress.com.sg

EA License No: 99C4599
Recruit Express pte Ltd 

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

Roles and Responsibilites:

• To support the sales team and ensure timely and accurate order processing and subsequent logistic arrangement.
• To manage and control purchases with optimal stock levels, best cost efficiency and punctual deliveries.
• To attend to all office administration duties.
• To offer marketing support services for our channel sales activities at supermarkets and various food fairs.
• To take charge of all customs clearance, warehousing and logistic assignments of our food import business.
• To assist with petty cash and basic accounting work.
• Any other duties to be assigned as required

1. With diploma certificate or equivalent with relevant experience may apply.
2. Good interpersonal, communications and customer support skills.
3. Good problem solving and analytical skills.

About Us

The Cocoa Association of Asia (CAA), founded in 2004, supports and promotes the cocoa industry throughout the Asia-Pacific region — from farming and processing to manufacturing and trade. Our members include traders, logistics providers, cocoa processors, chocolate manufacturers, and FMCG companies, collectively representing over 90% of the cocoa trade and manufacturing in Asia. We are a small but dynamic secretariat, and every team member plays a meaningful role in shaping the industry.

About the Role

We are looking for a proactive and detail-oriented administrator to join our small secretariat team. This is a hybrid role — you will split your time between working from our Tras Street office and remotely — and requires someone who is genuinely comfortable wearing multiple hats.

You will support the day-to-day operations of the association: from financial data management and member registrations to office upkeep and committee coordination. The ideal candidate is highly organised, comfortable with numbers and systems, and enjoys a varied workday. Prior experience in bookkeeping or financial administration is an advantage, though full training on our processes will be provided.

This role is suited to someone who can multitask confidently, learn new systems quickly, and take ownership of recurring responsibilities with minimal supervision.

Key Responsibilities

Finance & Bookkeeping Support

• Manage and update cashflow data regularly; flag discrepancies and maintain accuracy
• Process payroll on a monthly basis and coordinate bi-monthly payment runs
• Issue invoices and follow up on outstanding payments via DBS
• Assist with data consolidation in QuickBooks Online (training provided); liaise with the external accountant for reconciliation on an agreed schedule
• Prepare weekly financial and operational reports for the COO

Member Support & Registrations

• Handle registrations for courses, events, and webinars — from sign-up through to confirmation and on-site management
• Respond to member enquiries promptly and maintain accurate member records
• Create member log-in accounts on the CAA website
• Organise quarterly member meetings — coordinate logistics, draft agendas, take minutes, and follow up on action items

Events & Course Management

• Support large-scale conferences, booths, workshops, and webinars
• Coordinate speakers, panellists, and vendor/hotel teams
• Assist the CAA Knowledge Committee with new training modules, participant packs, and materials

Marketing & Communications

• Publish event updates and reports on the CAA website
• Send daily RSS feeds and weekly/ad-hoc email newsletters via Mailchimp
• Support digital social media content (LinkedIn, Facebook)

Office & Administration

• Manage day-to-day office operations: supplies, facilities, air conditioning, pest control, and vendor liaison
• Carry out general administrative tasks supporting CAA's activities and committee functions
• Maintain an organised office environment suitable for in-person meetings and member visits

Website & Records Maintenance

• Keep the CAA website current with reports, member news, and event listings
• Ensure member and committee records are up to date across the website and internal database
• Perform basic website maintenance on Wix (training provided; prior experience is a bonus)

What We're Looking For

Essential:

• Comfortable working with numbers, data, and financial records — basic bookkeeping experience is a plus
• Proficiency in Microsoft Office 365, especially Excel (no coding required)
• Organised, methodical, and able to manage recurring financial and administrative cycles (weekly, monthly, bi-monthly, quarterly)
• Strong written and verbal English communication skills
• A genuine multitasker who can context-switch between finance, admin, events, and communications
• Good sense of systems — able to learn and adopt new tools quickly
•  Proactive, reliable, and comfortable working independently in a small team

Desirable:

• Experience with QuickBooks Online, Mailchimp, Wix, or similar platforms
• Fluency in Mandarin (bonus)
• Prior experience in a trade association, nonprofit, or small team environment
• Basic design skills using Canva or similar
• Familiarity with social media management

Job Title: HR Executive (Payroll & HR Administration)

Location: Singapore

Employment Type: Full-time

About Us:

We are a dynamic and fast-growing company in the security industry, committed to fostering a professional and people-oriented work culture. We seek a detail-oriented and adaptable HR Executive to join our HR team.

Job Overview:

The HR Executive (Payroll and HR Administration) will play a vital role in managing HR operations, with a strong focus on payroll processing and HR administration. This role requires high discretion and the ability to adjust to rapidly changing scenarios. It will ensure compliance with local employment regulations and support projects that enhance operational efficiency.

Key Responsibilities:

Payroll Processing:

• Manage end-to-end payroll processes, including salary computation, statutory submissions, and payslip generation.
• Ensure accurate and timely calculations of overtime, leave, and payroll adjustments while maintaining strict confidentiality.
• Address and resolve payroll-related queries with a discreet approach.
• Liaise with government bodies for statutory submissions and compliance.

HR Administration:

• Maintain and update employee records with attention to detail and discretion, ensuring data accuracy and compliance with PDPA.
• Handle HR-related inquiries professionally, focusing on payroll, leave, and employee benefits.
• Support HR onboarding processes, including offer letters, contracts, and new hire documentation.
• Assist with HR projects, adapting quickly to changing priorities and evolving needs.
• Compliance & Reporting:
• Ensure adherence to HR policies, procedures, and Singapore labor laws.
• Prepare HR reports, payroll summaries, and statutory filings with precision and confidentiality.
• Maintain a high level of professionalism, always safeguarding sensitive employee information.

Requirements:

• Diploma or degree in Human Resource Management, Business Administration, or related fields.
• Minimum of 2 years of experience in HR administration and payroll processing. Fresh graduates are encouraged to apply.
• Strong understanding of Singapore labor laws and payroll regulations.
• Proficiency in HRIS, payroll software, and MS Office applications.
• Exceptional attention to detail, organizational skills, and discreetly managing sensitive information.
• Adaptable and capable of handling multiple tasks in a fast-paced environment.

What We Offer:

• Competitive salary and benefits.
• Opportunities for career development within a growing organization.
• A collaborative and supportive work environment that values discretion and adaptability.

If you are an HR professional who values confidentiality and thrives in a dynamic work environment, we want to hear from you!

• Work Location - Buona Vista
• Working Hours - Mon to Thurs 8.30am - 6pm, Fri 8.30am - 5.30pm
• Monthly Salary - up to $3300
• Govt Agency, 3 months contract

Job Scope:

• Manage course evaluations, collate feedback, and prepare reports following established templates
• Maintain course records, track report completion, and support summary reporting
• Coordinate with departments and trainers on evaluation and reporting needs
• Assist with system transition activities and provide feedback on process enhancements
• Provide general administrative support and handle ad-hoc tasks as required

Requirements:

• Degree in a relevant field
• Basic administrative experience, preferably 1-2 years in office environment would be preferred
• Proficiency in Microsoft Office apps on cloud, particularly MS Word and Excel for the generating of course evaluation charts, management of existing Word and Excel templates and course report preparation

Interested candidates, kindly email your resume to: zuli.ng@tg-hr.com

We regret to inform that only shortlisted candidates will be notified.

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

This varied role will put your strong organisational and customer service skills to full use. The Contracts & Administration Executive supports contract administration and general administrative functions across the Residential portfolio, from project launch through to completion. The role also provides broader office and reception support, contributing to the smooth day‑to‑day operations of the team.

Key Responsibilities:

• Preparing, issuing, processing and tracking residential contracts while managing shared contract inboxes.
• Maintaining accurate purchaser, project, compliance and documentation records.
• Assisting with deposits, contract milestones and liaison with solicitors on contract status.
• Supporting finance administration, including credit card reconciliations, invoicing and partner agent/insurance documentation.
• Providing general office, reception, travel‑booking and team coordination support.
• Assisting Operations Manager, Directors and broader team with ad hoc administrative and training tasks.