Total 1,352 Senior Executive level Administrative / Clerical job vacancies

We have an opening for the following position:

Receptionist cum Administrative Junior Executive

Responsibilities & Duties

– Welcome visitors in a warm and friendly manner, and answer their queries

– Manage meeting room bookings

– Co-ordinate with tea ladies to serve drinks to clients and visitors

– Coordinate overseas courier request

– Frank mails and ensure cost recovery

– Route incoming fax

– Take on any other duties as and when assigned

Qualifications / Skills:

• Relevant working experience in similar roles preferred

• Maintain a professional appearance at all times

• PC literate and good knowledge of Microsoft office software (especially Excel and Word)

• Meticulous, strong organization and communication skills

• A ‘can do’ attitude, is a team player with initiatives

• Good writing skills and phone mannerism

• Ability to multitask and adapt to environment

A competitive and attractive remuneration package awaits the successful candidate.

Please submit your resume stating qualifications, work experience, current and expected salary.

We regret to inform that only short-listed applicants will be notified.

Company Overview

MARINTEKNIK SHIPBUILDERS (S) PTE LTD is a company specializing in shipbuilding and related maritime services.

Job Summary

Perform data entry and verify invoices by liaising with purchasers, customers, suppliers, and vendors to ensure accurate payment processing. Manage daily accounts, maintain project filing and bookkeeping systems, and support administrative tasks in a fast-paced environment.

Responsibilities

• Enter data accurately to support financial and administrative processes
• Verify invoices by coordinating with purchasers, customers, suppliers, vendors, and the Accounts Department to resolve payment issues
• Perform daily accounts and administrative duties to maintain smooth office operations
• Maintain a systematic project filing and bookkeeping system to ensure organized record-keeping
• Manage ad-hoc duties as assigned by the company to support various operational needs
• Communicate effectively with Mandarin-speaking vendors to facilitate vendor relations and payment processes
• Use Microsoft Office tools to prepare documents, reports, and correspondence
• Work independently to manage workloads and meet deadlines in a fast-paced environment
• Demonstrate meticulous attention to detail to ensure accuracy in all tasks
• Collaborate as a good team player and maintain professional working etiquette

Required competencies and certifications

• Proficient in Microsoft Office applications
• Ability to communicate in English and speak with Mandarin-speaking vendors to support vendor interactions
• Minimum 1 year of relevant work experience in finance, accountancy, or administrative support

Preferred competencies and qualifications

• Higher secondary/Pre-U/A level/College, Professional Certificate, or NiTEC in Finance, Accountancy, Banking, Business Studies, or equivalent
• Experience as a Junior Executive specializing in Clerical/Administrative Support or equivalent
• Ability to work independently and handle workloads efficiently
• Good communication skills and professional working etiquette

Location: Changi Airport
Salary: Up to $2,800/month
Contract Duration: May 2026 – 31 March 2027

About the Role

Join a leading organisation in the aviation industry and support leasing and operational activities within a maintenance environment. This role is ideal for candidates who are hands-on, resilient, and comfortable working both in office and on-site.

Key Responsibilities

Leasing & Administration

• Manage lease administration, including preparation, renewal, and maintenance of lease documentation
• Maintain and update tenancy schedules and lease management database
• Ensure accuracy of lease records and activate contracts within the system
• Monitor lease timelines and ensure key milestones are met

Tenant & Finance Coordination

• Assist in screening prospective tenants, including background checks
• Liaise with tenants on enquiries and support leasing/renewal processes
• Work closely with Finance to track security deposits, rental payments, and arrears

Reporting & Operations

• Prepare monthly and quarterly leasing reports
• Conduct site visits to external premises when required
• Provide general administrative and ad-hoc operational support

Requirements

• Possess valid Class 3 Driving Licence (Manual)

Location: Tuas
Working Hours: Monday – Friday, 8.00am – 5.00pm

Job Description

• Manage contractor resources through the site-wide hiring management system to support staffing requirements across departments.
• Support initiatives aimed at enhancing employee workplace experience, including projects related to staff engagement, pantry improvements, and workplace environment enhancements.
• Manage departmental purchasing processes, including purchase order creation, tracking, and coordination until completion and delivery.
• Provide administrative and coordination support for executive leadership visits and site-wide events to ensure smooth operations.
• Assist with content planning and digital asset management, including uploading materials to internal platforms such as intranet and SharePoint when required.
• Provide additional administrative and operational support when required.

Requirements

• Diploma or Degree in Business Administration or related field.
• Prior experience in administration, project coordination, or operations support will be an advantage.
• Proficient in Microsoft Office applications.
• Familiarity with intranet or SharePoint systems is an advantage.
• Good communication and organisational skills with the ability to manage multiple tasks.

Interested applicants, please email your updated CV to rachel.lim@recruitexpress.com.sg or WA 97527630 for more information.

We regret to inform that only shortlisted candidates will be contacted.

EA Personnel No: R23116144

EA Personnel Name: Lim Ruo Yi, Rachel

Company EA license No.: Recruit Express Pte Ltd (99C4599)

Responsibilities:

• Handle full set of accounts (AP, AR, General Ledger)

• Process supplier invoices, payments, and receipts

• Issue customer invoices, delivery orders (DO), and billing

• Perform bank reconciliation & petty cash management

• Monitor cash flow and outstanding payments (credit control)

• Prepare monthly financial reports & management accounts

• Assist in GST submission and tax filing

• Support year-end closing and audit preparation

• Shipping documentation

Requirements:

• Diploma/Degree in Accounting or related field
  

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Tan Sin Yong (Stella)

EA Personnel Reg No: R24124127

Job Summary

You will support daily operations by accurately entering data, coordinating procurement activities, maintaining organized records, and performing general administrative tasks independently in a fast-paced environment.

Contact: avancemfg3@gmail.com

Responsibilities

• Enter data accurately to maintain up-to-date and reliable records for operational use
• Coordinate procurement activities to ensure timely ordering and delivery of supplies
• Organize and maintain records to support efficient retrieval and compliance
• Communicate clearly with internal teams and external vendors to facilitate smooth operations
• Manage general administrative duties to support daily business functions effectively
• Work independently to prioritize tasks and meet deadlines in a fast-paced setting

Preferred competencies and qualifications

• Prior experience in administrative or procurement roles to enhance operational support
• Proficiency in Microsoft Office applications (Excel, Word) to complete documentation and reporting tasks
• Strong communication and organizational skills to coordinate activities and maintain order

Other Information

• Location: Tuas, Singapore
• Eligibility: Singaporeans and Malaysians are welcome to apply
  

Job Description:

• Provide full spectrum of HR and administrative support to ensure smooth daily operations
• Manage end-to-end work pass matters including application, issuance, renewal, cancellation, and monitoring of expiry dates
• Renewal of Work Injury Compensation (WICA) and Foreign Worker Medical Insurance (FWMI) annually
• Handle recruitment process including job postings on MyCareersFuture portal, and interview scheduling
• Maintain and update employee records in HR systems and ensure proper documentation (both digital and physical filing)
• Monitor employees’ attendance, leave records, and support timekeeping processes
• Prepare and issue HR-related documents such as employment contracts, confirmation letters, disciplinary letters and exit documentation etc.
• Support monthly payroll processing including data preparation and verification for monthly salary payout
• Assist in statutory reporting and submissions (e.g., IRAS AIS)
• Coordinate employee training and certification courses and maintain training records
• Support performance appraisal exercises for both operational and office staff
• Liaise with government agencies on HR-related matters (e.g., MOM, grant applications, surveys, LCR renewal, BCA renewal)
• Handle employee enquiries and provide timely HR support
• Perform general office administration duties and ad-hoc assignments

Job Requirements:

• Diploma or Degree in Human Resource Management, Business Administrative or related discipline
• Fresh graduates are welcome to apply as well
• 1 to 2 years of relevant HR experience
• Familiar with Singapore Employment Act and practices
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to handle confidential information with discretion
• Able to work independently and in a fast-paced environment
• Good interpersonal and communication skills

Job description:

1. Handling full set of accounts, carrying out the responsibilities of accounting duties such as data compilation, bookkeeping, quarterly GST submission, corporate tax computation including tax filing Form C/C-S, prepare monthly management accounts, yearly financial report, or assist in monthly/annual budgeting and planning process.

2. Performing basic office tasks, such as filing, data entry, processing mail, issuing invoices, collections etc. Carrying out the responsibilities of accounting duties such as accounts receivable, claims or other accounting/admin tasks.

3. Handle inventory including stocktaking and inventory reconciliation.

4. Assisting with product registration, tenders, audits, fact checks, and resolving discrepancies.

5. Undertake special assignments and perform any ad-hoc task assigned by Finance Manager.

Requirements:

a. Minimum Diploma in any field

b. Familiar with MS Excel and have knowledge & experience in using Accounting Software will be advantageous.

c. Good math skills and the ability to spot numerical errors

d. Positive attitude, meticulous and someone with initiative

e. Hardworking, fast learner and able to work independently.

Procurement Functions

• Manage the end-to-end procurement process including sourcing, requesting quotations, price comparison and purchase order issuance.

• Liaise with suppliers and vendors on pricing, product availability, delivery schedules and contract terms.

• Ensure timely procurement of medical supplies, pharmaceuticals, equipment and general consumables for clinics and departments.

• Monitor stock levels and coordinate replenishment to prevent shortages or overstocking.

• Track and follow up on delivery status to ensure on-time receipt of goods.

• Verify invoices against purchase orders and delivery orders before submission for payment processing.

• Maintain proper documentation and records of procurement transactions.

Vendor Management

• Source and evaluate new suppliers to ensure quality and cost effectiveness.

• Maintain strong working relationships with existing vendors.

• Assist in contract negotiation and renewal with suppliers where required.

• Monitor supplier performance in terms of pricing, quality and delivery timelines.

Inventory Management

• Assist in inventory tracking and stock take exercises.

• Maintain accurate records of inventory movement and usage.

• Coordinate with clinic teams on stock requirements and usage trends.

• Ensure proper storage and labelling of supplies in accordance with healthcare standards.

Administrative Support

• Prepare procurement reports and cost analysis when required.

• Maintain updated procurement database and vendor list.

• Support general administrative duties within the operations department.

• Ensure compliance with company procurement policies and healthcare regulatory requirements.

Requirements

• Diploma in any discipline.

• Minimum 1–2 years of procurement or administrative experience, preferably in healthcare industry.

• Proficient in Microsoft Office applications (Excel, Word).

• Strong organisational and coordination skills.

• Good communication and interpersonal skills.

• Ability to work independently and manage multiple tasks efficiently.

• Familiarity with inventory management systems or ERP software.

• Knowledge of healthcare compliance standards will be an added advantage.

• First contact for applicants, answer phone calls and reply email queries.
• Assist in admissions and discharge processes.
• Keep proper records of resident’s / client’s file, ensure completion of forms and data are updated in a timely and accurate manner.
• Conduct financial Means Test and determine the subsidy quantum.
• Liaise with resident’s / client’s NOK or guarantor regarding subsidy, billing, and charges.
• Update ILTC portal on required information.
• Assist in preparation of monthly reports.
• Debt management, remind clients on due payments and outstanding balance.
• Contribute and ensure that the department meet its KPIs

Requirements:

• Minimum GCO O Level
• At least 1 year of relevant working experience

HR & Admin Executive
Basic Salary: $3000 to $3500
Working Days: Mon to Fri (8am to 5pm)
Location: Tuas (Company Transport / Transport Allowance $120 if candidate travel to work by themselves)

Responsibilities 

• To maintain and upkeep personal and leave records of employees and ensure that all records are complete, kept orderly and treated in strictest confidence. 
• Work passes application, renewal and cancellation. 
• To update/ check TMS reports and overtime requisitions for payroll processing. 
• To keep track of employees' confirmation and ensure that they are appraised by their immediate supervisor via the performance appraisal form on time. 
• Preparation of HR Letters (Employment Contracts, Confirmation, Annual Increment, Promotion, etc.) 
• Recruitment function including liaising with external vendors and employment agencies. 
• To prepare, compile and submit HR reports to HR Manager monthly and/ or ad hoc basis. 
• Source and organize training programs and liaise with industry trainers and institutions. 
• Assist in organizing Company functions and staff welfare activities 
• Working closely with HR Manager and respective department on any HR & administrative needs.

Requirement 

• Diploma in HR Management or equivalent with at least 1 year of relevant working experience. 
• Good knowledge of employment laws and best practices