Total 1,352 Senior Executive level Administrative / Clerical job vacancies

Job Description:

- Responsibilities.

- Lead and manage a team of admin.

- In charge of the day-to-day administrative functions

- Ensure smooth and adequate flow of information within the company to facilitate business operations

- Plan reception of customer or key executives who visit Singapore.

- Manage contract, price negotiations and service performance with office vendors and service providers.

- Monitor due dates for renewal, termination of contracts and other follow-up actions.

- Oversee other logistic matters, like transport, telecommunications, mail/courier services, hospitality for meetings, off-site storage and asset management.

- In charge of the procurement and administration of all office supplies, pantry supplies, assets, inventories as well as maintenance and repair of office equipment.

- Basic HR administration

- Assist in ad-hoc assignments as tasked.

Requirements:

- Minimum GCE 'O' Level

- Fluent in English and Mandarin

- At least 2 years’ experience in an administrative

- Meticulous, positive attitude and good interpersonal skills

- Able to work in a fast-paced environment with tight deadlines with limited supervision

- Good prioritization skills and drive to achieve outcomes

- Strong verbal and written communication skills

- Proficient in Microsoft Office; Outlook, Word, Excel, PowerPoint

You are invited to email your resume to: HR@amb.com.sg stating your current and past experience and expected salary.

Title : Centre Operation Executive 

Location: Yishun Outlet (with weekly visits to Hougang/Midtown & Khatib)

Working days: 5 day work week, including 1 weekend (Tues - Sun or Mon - Sat)

Weekday Hours: 12:30 PM – 9:30PM (to cover afternoon/evening classes)

Weekend Hours: 8:30 AM – 6:30 PM (1 weekend day required)

Salary: $2000 - $2500

Job summary:

Be the first point of contact for parents and students at our Yishun outlet, manage enrolment and scheduling across all three outlets, coordinate monthly billing processes, and ensure each outlet is operationally ready through regular visits.

Job Responsible:

1. Outlet Operations — Yishun (Daily)

• Open and close the outlet; ensure the centre is clean, ready, and well-stocked daily
• Greet and attend to walk-in parents and students, handling enquiries with warmth and professionalism
• Manage student attendance records and update class registers
• Handle trial class bookings, follow-up calls, and enrolment onboarding
• Liaise with teachers on scheduling, class materials, and classroom needs
• Manage the centre's shared WhatsApp number — responding to parent queries from all three outlets in a timely manner

2. Multi-Outlet Coordination (Weekly Visits)

• Visit Hougang/Midtown and Khatib outlets once or twice weekly to conduct operational checks
• Ensure each outlet is operationally ready — supplies, schedules, signage, cleanliness
• Coordinate with part-time staff and teachers at each branch on any operational matters
• Flag and escalate any issues to the founders promptly

3. Enrolment & Scheduling

• Manage student enrolment, withdrawals, and level/class changes across all outlets
• Coordinate makeup class scheduling — matching student requests with available slots and informing all parties
• Maintain accurate and up-to-date student records in the management system

4. Billing & Finance Administration

• Prepare the monthly billing spreadsheet accurately (student fees, adjustments, makeup credits)
• Reconcile incoming payments against invoices in Xero using bank feeds
• Follow up with parents on outstanding payments via WhatsApp in a professional and courteous manner
• Flag overdue accounts to the founders; liaise with our outsourced accountant when required

5. Parent Communication & Relations

• Serve as the primary point of contact for parent enquiries across all channels (walk-in, phone, WhatsApp)
• Communicate class updates, schedule changes, and centre announcements to parents promptly
• Handle feedback and complaints with empathy; escalate where needed
• Solicit and encourage Google reviews from satisfied parents

Requirement:

• Minimum GCE O-Level / Diploma; any discipline
• At least 2 years of experience in admin, operations, customer service, or a related role

WhatsApp me your resume for quicker processing! ☺️
WhatsApp: https://wa.me/6596112291 (Kyra)
Voon Yih Boon Reg No: R22106724 | The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Summary

Maintain accurate project records and assist with tender documentation while coordinating with clients, subcontractors, and stakeholders to resolve queries and support smooth project operations.

Responsibilities

• Maintain detailed project records including timesheets, inventory, and correspondence to ensure accurate documentation
• Prepare tender documents, presentations, and related materials to support project bids and client communications
• Liaise with clients, subcontractors, and stakeholders to address queries and resolve issues promptly
• Organize and prioritize tasks effectively to meet deadlines and support project workflow
• Communicate professionally and courteously with team members and external parties to foster positive relationships
• Use Microsoft Office suite (Word, Excel, PowerPoint) proficiently to create and manage documents and presentations
• Work independently and collaboratively within a team to achieve project goals
• Ensure attention to detail and accuracy in all administrative tasks to maintain high-quality standards

Preferred competencies and qualifications

• Minimum 2 years' experience in an administrative or office support role, preferably in the construction industry

Job Responsibilities:

• Manage end-to-end registry processing operations (registrations/renewals), ensuring consistent application of requirements and compliance with TAEPP standards.
• Establish and monitor data quality controls (validation checks, reconciliations, periodic reviews) to maintain integrity of the registry database.
• Manage frontline service delivery (query handling, case management), including triage, coaching, and consistent responses for stakeholders.
• Coordinate operational readiness for onboarding/migration activities and maintain up-to-date operational documentation.
• Plan resources and manage queues during peak cycles; identify root causes of recurring issues and drive process improvements to reduce rework and improve turnaround time.
• Set, track and meet service standards (turnaround times); oversee exception handling and escalate complex/policy-sensitive cases as needed.
• Ensure audit-ready documentation and governance for key decisions and exceptions; conduct periodic quality reviews.
• Ensure personal data-handling compliance across registry operations (confidentiality, access controls, secure recordkeeping).

Period: Immediate till 31 December 2026

Location: Eunos

Working Hours: 8.30am to 5.30pm, Monday to Friday

Salary: Up to $4,000

Job Requirements:

• Diploma or Degree holder with at least 1 year of administrative experience.
• Strong attention to detail and ability to manage high transaction volumes.
• Proficient in Microsoft Office applications; knowledge of registry systems is an advantage.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Commitment to continuous learning and professional development.
• Experience in customer service, shared services, and/or operations support environment.
• Strong Excel skills for data checking and reporting; experience with case/ticketing systems is an advantage.

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

tracy@successhrc.com.sg (Reg No: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)
160 Robinson Road, #13-07/08/09 SBF Center, Singapore 068914
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Job Scope:

• Oversee administrative operations and performance-related activities within the Senior Care Centre.

• Engage with prospective clients and prepare service agreements.

• Generate fee invoices and manage payment collection.

• Coordinate client service schedules and arrange transportation when necessary.

• Adhere to Standard Operating Procedures (SOPs) of the centre.

• Prepare and submit subvention claims to relevant regulatory authorities.

• Manage inventory and ensure proper maintenance of equipment.

• Supervise procurement and purchasing processes.

• Assist in handling customer service matters and managing client feedback.

Job Requirements:

• Min Diploma in Business or Management
• Minimum 2 years experience in administration and financial
• Proficient in Microsoft
• Working Hours : 5 days

Check Aber Care Website for more details.

Interested applicants may email your updated resume to career@abercare.sg.

Abercare.sg | EA License No. 18C9070 | KOH SU WEN, CLARISSA| Registration No. R24119504

About ENX Systems

ENX Systems is a software company that combines deep expertise in cloud IoT with the power of AI to deliver intelligent, data-driven energy optimization.

Our flagship offering, the ENXTM Sustainability Suite, is a comprehensive cloud native BMS and EMS solution with a suite of integrated applications – including energy, lighting, ACMV, IAQ, occupancy and fault detection on a single platform. It enables real time energy monitoring and optimization through intelligent, demand-based controls to help organizations manage their energy performance efficiently and sustainably.

Our vision is to be an innovative leader in sustainability AI for the built environment. From offices to campuses, retail to community centres, warehouses, data centres and beyond, we are transforming both retrofitted and newly built environments into greener, smarter, and more energy efficient spaces with the ENXTM Sustainability Suite.

Role Overview

We are seeking a highly organized, meticulous and proactive individual to join our team as a Finance and Admin Executive. This role is integral in managing our day-to-day financial operations and provide administrative support to ensure a smooth and efficient business operations.

Key Responsibilities

FINANCE & BUDGETING

• Manage accounts payable and receivable, ensuring timely invoicing and payments.
• Prepare monthly financial statements, cash flow reports, and management accounts.
• Assist in budgeting, forecasting, and variance analysis.
• Maintain accurate records of financial transactions in compliance with accounting standards.
• Liaise with external auditors, tax agents, and banks.
• Monitor expenses and implement cost-control measures.
• Support monthly payroll processing and statutory contributions (CPF, income tax, etc.).

ADMINISTRATIVE DUTIES

• Oversee office operations, including procurement of supplies and vendor management.
• Maintain employee records and support HR functions such as onboarding and leave tracking.
• Responsible for all insurance related matters.
• Ensure compliance with company policies, regulatory requirements, and workplace safety standards.
• Provide administrative support to management and other departments as needed.
• Assist to organize company events or team activities when required.
• And any other ad hoc tasks assigned.

Role Requirements

• Diploma in Finance/Accounting or related field.
• 3-5 years of working experience in a finance and admin role is preferred.
• Strong knowledge of accounting principles and financial reporting.
• Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with accounting software preferred.
• High level of integrity, accuracy, and attention to detail.
• Comfortable to work independently with minimal supervision.
• Meticulous with strong organizational skills to manage operations and administrative duties.
• Excellent communication skills to engage with external parties, customers and suppliers.
• Strong interpersonal skills to work with multi stakeholders internally and externally.
• Able to work with tight deadlines and perform under pressure with multiple priorities.

What We Offer

• Competitive salary and performance incentives.
• Opportunities to work on high-impact sustainability projects.
• Collaborative and innovation-led team culture
• Training & development opportunities

Description

• Plan and Manage Schedule for Technicians
• Answer All Phone calls and emails coming in
• Prepare clearance letter for routine service
• Prepare approved maintenance / service contract
• Prepare Service quotation
• HR Duties - Arrange and Manage all Training Programmes
• Key in all sales inquiry & forward accordingly via phone calls or sms
• Apply all Security Passes Applications
• Do filing for office documents
• Follow-up on renewal on Maintenance Contract
• Follow-up on un-confirmed Quotation
• Order & issue stationeries for Office use
• Key in daily service call attended by technician
• Project Planning
• Submit Namelist, RA and all other Safety Documents prior to Project or Scheduled Routine Service
• Schedule Van for Servicing & Inspection
• Key-In Works Order to Project List
• Arrange job schedule with the Sales In Charge
• Coordinate with the purchasing to make sure that all equipments needed on the job site has been purchased and prepared

• Attend to Sales Enquiries and complaints
• And other duties as may assigned

• Need to work Under pressure

We are looking for an Admin Executive to support daily office operations and administrative functions. The role involves managing office supplies, handling and ensuring smooth and efficient office administration.

Key Responsibilities

• Provide general office administration duties, including managing office stationery and pantry supplies.
• Manage incoming correspondence such as emails and telephone calls.
• Maintain and monitor office supplies inventory
• Assist in preparing invoices and issuing purchase orders (PO)
• Coordinate and manage staff insurance matters.
• Handle staff course registrations and training arrangements.
• Assist with ad-hoc duties as assigned by relevant in-charge.

Requirements

• Diploma or Degree in Business Administration, Human Resources, or related field.
• At least 1–2 years of relevant administrative experience preferred.
• Familiarity with administrative tasks is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Well-organized, detail-oriented, and able to multitask.
• Responsible, proactive, and able to work independently.
• Able to start work immediately/short notice

Job Description:

• Coordinate and respond to maintenance requests, as well as carry out preventive maintenance activities for all outlets and the Central Kitchen.
• Keep track of service agreements and maintain proper records of equipment for outlets and the Central Kitchen.
• Plan and organize maintenance schedules.
• Handle Purchase Requisitions and Purchase Orders, and coordinate with the finance team on payments and related matters.
• Arrange distribution of QA supplies to all outlets.
• Perform any additional tasks or responsibilities assigned by the manager.

Requirements:

• Diploma in Business Management or any related fields.
• Minimum 1 year of experience as Admin role.
• Excellent communication and presentation skills.

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: gs1@talenttradersg.com;

EA License No.: 13C6305

Registration No.: R23117856 CHOE KIN MUN

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Description:

• Accounting and book-keeping tasks;
• Assist the Finance & Admin team to see to proper month-end closing and reporting;
• Manage bill postings and credit control activities in a timely fashion;
• Conducting all necessary searches, stamping and other administrative work;
• Uploading of client & case details into File Management System;
• Opening, locating and archiving of files;
• Prepare reports and accounting of daily file count, monthly referral reports and monthly staff sales;
• Assist in data analysis.

Requirements:

• MS Office skills - proficient in MS Excel & Word a must;
• Knowledge of Tessaract Practice Management System is an advantage;
• Must have good interpersonal, strong verbal and written communication skills;
• Strong problem solving skills;
• Must have initiative and adaptable to changes;
• A proactive person with positive attitude;
• Ability to multi-task and work as a team;
• Able to work independently and have strong attention to details;
• Experience in a law firm would be an advantage;
• Immediate availability or can start work within short notice period is an advantage;
• Attractive remuneration package for the right candidate.

Interested applicants to email resume stating experience with current/expected salaries, in strict confidence to recruitments[at]circularlaw.com.sg.

We regret that only shortlisted candidates will be notified.

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS
• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Interested applicants can also send your resume to (Liwenpoh741#gmail.com) and allow our consultant to match you with our clients. No Charges will be incurred by Candidates for any service rendered.

WA ME 9735 4019 for more Admin & Account Executive role

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role

POH LI WEN REG NO: R25136683

THE SUPREMEHR ADVISORY PTE LTD EA NO: 14C7279 

Role:
Accounts & Admin Executive (Up to $3400)

• Singapore Based (Tuas)

• 5 Days work per week (8am to 5pm)

• Basic: $2,900 - $3,400 + AWS

• Min. Diploma in Accounting + Min. 2 years’ finance/accounting and/or reporting experience

• Career Progression Opportunities

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.

• Handling Supplier invoice , delivery order

• Processing expense claims after review.

• Preparing Quotation to customer 

• Update the material cost & labour cost

• Update the accounting entry ( Accounting software : Peachtree )  

• Preparing the report for month end closing

• Handling opening job file 

• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 

• Manage worker dormitory matters.

• Manage supply of stationery and other office supplies   

• Apply and update for Safety Course , Yard entry permit , etc 

• Update for staff personnel information, etc 

• Cover for the Finance & Admin Manager in case of absence

• Carry-out other tasks that can be reasonably expected from this role 

✅ Wee Yuan Huan

✅ Reg No: R21100383

✅ The Supreme HR Advisory Pte Ltd

✅ EA No: 14C7279

Our client is a leading player in Kitchen Appliance Industry. They are looking for a Admin Executive to join their Sales Team, in hopes of developing the current high performing team. They are located in the East area – easily accessible.

Key Responsibilities:

• Accurately and promptly process sales orders in the system.
• Verify customer information, product details, and pricing before order confirmation.
• Generate invoices, delivery orders, and other necessary documentation
• Track pending orders and ensure smooth order fulfillment.
• Plan and coordinate delivery schedules with warehouse, dealers, contractors, and customers.
• Ensure goods are delivered on time and in the correct quantities.
• Monitor delivery progress and address any issues that arise.
• Track inventory levels and maintain weekly updates.

Requirements:

• 1–3 years of relevant administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R25157233
• EA Personnel Name: Loh Pooi Keng

We’re Hiring Administrative Officers for the Corporate Service Division!
If you have experience as an Administrative Officer, IT Support Officer, or Facilities Coordinator, this role could be the perfect fit for you.

About the Role:
As an Administrative Officer, you’ll provide essential administrative support to the Planning and Corporate Service Divisions. You’ll focus on IT asset management, document preparation for cybersecurity compliance, and time-sensitive operational tasks, ensuring everything is running smoothly and on time. This role will be vital in maintaining operational efficiency and meeting audit requirements.

Key Responsibilities:

• Track and manage IT assets, ensuring proper documentation for audits and cybersecurity compliance.
• Assist with the deployment of equipment for new staff and collect equipment from departing staff.
• Ensure all IT equipment is handled properly from stock-taking to return or disposal.
• Perform timely operational support, such as ensuring scheduled facilities work is completed on time.
• Help manage user access in systems and assist with IT and administrative matters.
• Attend to deliveries and manage mail.

Requirements:

• Must-Have: Experience or familiarity with IT asset management, documentation for audit compliance, and basic IT operations.
• Strong attention to detail and the ability to manage time-sensitive tasks efficiently.
• Ability to work independently and as part of a team to ensure smooth operations.
• Fresh graduates with a background or interest in IT and administrative support are welcome to apply.

Executive & Personal Assistant

We are a regional trading and operating company with activities spanning plantation operations, commodity trading, and proprietary trading of financial instruments. Our business operates across Singapore, the United States, and Indonesia, covering production, trading, and international markets.

The successful candidate will work closely with the CEO and gain exposure to multiple areas of the business including plantation operations, commodity trading, financial markets, and cross-border business activities.

________________________________________

Key Responsibilities

• Support the CEO in coordinating key business initiatives and internal projects

• Prepare briefing materials and reports for management meetings

• Consolidate operational updates from plantation, trading, and logistics teams

• Monitor key business metrics and prepare summary reports for management

• Conduct research and analysis to support management decisions and business initiatives

• Coordinate follow-up on management decisions across departments

• Provide administrative support related to the CEO’s office when required

Requirements

• Bachelor’s degree in Business, Economics, Finance, Engineering, Agriculture, or related fields

• Strong analytical and organizational skills

• Proficiency in Microsoft Excel and PowerPoint, AI productivity tools

• Strong communication skills and attention to detail

• Ability to work independently and coordinate across teams

• Fluency in Mandarin Chinese and English (spoken and written)

• Highly adaptable to changing responsibilities and willing to work outside regular office hours when necessary

Candidates who demonstrate strong curiosity about business operations, markets, and problem-solving will be particularly well suited for this role. Fresh graduates with strong academic records are encouraged to apply.

Location

Primary location: Singapore

The role may involve periodic travel to the United States and Indonesia depending on business needs.