Total 520 Senior Executive assistant manager job vacancies in Indonesia

Responsibilities:

Reporting

• Prepare and submit regular facility operation reports to management.
• Track and report key facility metrics.
• Maintain incident and service request logs for audit and review purposes.
• Provide updates on compliance with safety, health, and environmental regulations.

Stakeholder Management

• Serve as the main point of contact for internal departments regarding facility needs.
• Coordinate with employees to address workspace concerns and requests.
• Liaise with building management for shared facility issues and updates.
• Ensure all stakeholders are informed of facility-related activities and schedules.

Vendor Management

• Manage contracts and service agreements with external vendors
• Monitor vendor performance and ensure service delivery meets agreed standards.
• Schedule and coordinate routine and emergency maintenance with service providers.
• Review and approve vendor invoices and service reports.

Administrative Tasks

• Maintain and update facility documentation and records.
• Coordinate facility access passes, keys, and security systems for staff and visitors.
• Manage procurement of office and facility supplies.
• Ensure compliance with administrative policies and procedures.

Meetings

• Organize and participate in facility-related meetings with internal teams and external vendors.
• Record and distribute meeting minutes and action points.
• Follow up on tasks and resolutions discussed during meetings.
• Assist in preparing presentation materials for management reviews or planning sessions.

Improvement Reviews

• Conduct regular facility inspections and audits to identify areas for improvement.
• Recommend and implement facility upgrades, layout changes, or efficiency improvements.
• Support sustainability initiatives and cost-saving measures.
• Evaluate feedback from users to enhance facility operations and services.

Revenue Improvement

• Support marketing efforts for rentable spaces or services within the facility (e.g., event halls, co-working areas).
• Collaborate with finance and operations teams to align facility functions with revenue goals.

Requirements:

• Candidates should have at least GCE O Level certificate with 3 years of experience in Facilities Management
• Outgoing and vocal with good communications skill.
• Excellent client management skills in a corporate environment and a strong team player.
• Proactive and independent.
• Familiar with CMMS for work order management;
• Dynamic and multi-tasking capabilities.

• Greet and assist patients in a professional and friendly manner.

• Handle patient registration, appointments, and related administrative tasks.

• Respond to patient enquiries promptly and provide accurate information.

• Maintain patient records and update relevant databases.

• Support the healthcare team in daily operations and patient flow.

• Ensure a positive patient experience through effective communication and care.
  

  We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

  EA License No: 20C0270

  EA Personnel No: R22110980

  EA Personnel Name: Lim Hooi Mei

Responsibilities

• Projects ranging from commercial, industrial, institutional, mixed-development, residential, healthcare, infrastructure, MRT etc
• Work on and actively contribute to the design and development of architectural projects with opportunity to carry through the project through various phases of the project cycle (from concept design, schematic design, design development, construction)
• Coordinate with consultants from various disciplines and clients/stakeholders, and find creative and workable solutions for the project together with the project team
• Be a part of a team for design competitions or design, design presentation packages, design development package and tendering
• Attend and participate in meetings, technical discussions and coordination with contractors/consultants
• Follow-up on project and construction activities as well as to carry out contract administration responsibilities

Requirements

• Architectural degree/masters recognised by Board of Architects Singapore
• Min 2-7 years post graduate professional experience
• Competency in BIM/Revit, Archicad, Autocad, Sketch-up, In-Design as well as basic rendering, graphics publishing software program

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit/EA License: 23C1459 (https://gemsrecruit.com/)

EA Personnel No: R1442379 (Jasmine Chin Yan Min)

Whether you’re at the start of your career or looking to discover your next adventure, your story begins here.  At Citi, you’ll have the opportunity to expand your skills and make a difference at one of the world’s most global banks.  We’re fully committed to supporting your growth and development from the start with extensive on-the-job training and exposure to senior leaders, as well as more traditional learning.  You’ll also have the chance to give back and make a positive impact where we live and work through volunteerism.

Shape your Career with Citi

We’re currently looking for a high caliber professional to join our team as Assistant Vice President,  Regional Marketing Senior Analyst - Hybrid (Internal Job Title: Regional Marketing Senior Analyst  - C12) based in Singapore.  Being part of our team means that we’ll provide you with the resources to meet your unique needs, empower you to make healthy decisions and manage your financial well-being to help plan for your future. 

The Regional Marketing Sr Analyst is a seasoned professional role. Applies in-depth disciplinary knowledge, contributing to the development of new techniques and the improvement of processes and work-flow for the area or function.

Integrates subject matter and industry expertise within a defined area. Requires in-depth understanding of how areas collectively integrate within the sub-function as well as coordinate and contribute to the objectives of the function and overall business. Evaluates moderately complex and variable issues with substantial potential impact, where development of an approach/taking of an action involves weighing various alternatives and balancing potentially conflicting situations using multiple sources of information.

Requires good analytical skills in order to filter, prioritize and validate potentially complex and dynamic material from multiple sources. Strong communication and diplomacy skills are required. Regularly assumes informal/formal leadership role within teams. Involved in coaching and training of new recruits Significant impact in terms of project size, geography, etc. by influencing decisions through advice, counsel and/or facilitating services to others in area of specialization. Work and performance of all teams in the area are directly affected by the performance of the individual.

In this role, you’re expected to:

• Manage all aspects of client and prospect events including: invitation process; compliance reviews; logistics; on-site client interaction; budget maintenance; gift, venue, décor, and menu selection; maintenance of salesforce.com CRM database; post-event follow-up.

• Provide senior management with detailed client briefings to create a conducive atmosphere for dialogue and to incorporate into overall strategies

• Use post-event feedback to determine best practices for future events including researching and conducting competitive benchmarking

• ROI: track post-event impact on client revenues, client acquisition and client relationships.

• Approximately 20% travel

• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

As a successful candidate, you’d ideally have the following skills and exposure:

• 5-8 years of experience

• Bachelor's Degree, Marketing / Event planning experience with financial services

• Solid understanding of financial products and services

• Excellent written and verbal communication skills Strict and careful attention to detail Ability to manage priorities. Ability to pinpoint key performance indicators to determine if events was successful Ability to think strategically and ex

• Education: Bachelor's/University degree or equivalent experience

Working at Citi is far more than just a job. A career with us means joining a family of more than 230,000 dedicated people from around the globe. At Citi, you’ll have the opportunity to grow your career, give back to your community and make a real impact.

Take the next step in your career, apply for this role at Citi today

https://jobs.citi.com

Responsibilities

• Support and coordinate operational projects by gathering requirements, working withIT/vendors, managing UAT cycles, and ensuring smooth rollouts to business users.
• Develop user documentation and conduct training or walkthrough sessions to ensure successful system adoption.
• Communicate changes to timelines, processes, and project deliverables to stakeholders and ensure alignment throughout implementation.
• Execute daily operational activities including fund movements across various platforms, fixed deposit placements and rollovers, and transactional processing.
• Maintain product configurations such as interest rates and parameters within internal systems, ensuring accuracy and timely updates.
• Review payment and receipt transactions, obtain approvals, and ensure proper controls and documentation are in place.
• Handle operational enquiries from internal stakeholders and external partners, and investigate system-related issues with vendors or platform providers.
• Prepare reports, support audit/compliance queries, and maintain SOPs including drafting, periodic reviews, updates, and rollout of procedural changes.

Requirements

• Diploma or Degree holder with 2 years of experience in operations, project coordination, or a similar role within financial services.
• Comfortable working on both BAU operations and project-based initiatives, with the ability to manage multiple tasks concurrently.
• Strong communication skills to liaise with business users, IT teams, vendors, and external partners.
• Meticulous and process-oriented, with good problem-solving skills and the ability to work in a regulated environment.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.
Email resume to ken.ng@peopleprofilers.com
People Profilers Pte Ltd, 20 Cecil Street,#08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724
http://www.peopleprofilers.com
EA License Number: 02C4944Registration Number: R1872398
Posting Personnel: Ng Jwee Ken
Ref: W364WV76

Key Responsibilities

Accounts & Finance Operations

• Handle full set or partial sets of accounts (AP, AR, GL)
• Process invoices, payments, and receipts accurately and timely
• Prepare bank reconciliation and monthly financial reports
• Assist in month-end and year-end closing

Project Costing & Budgeting

• Monitor project budgets and track construction costs
• Work closely with Project Managers on cost allocation and reporting
• Prepare cost reports and highlight variances

Accounts Payable (AP)

• Verify supplier invoices and ensure proper documentation
• Process progress claims, subcontractor payments, and staff claims
• Maintain proper records of all payables

Accounts Receivable (AR)

• Prepare customer invoices and progress billings
• Follow up on outstanding payments and ensure timely collection

Compliance & Documentation

• Ensure compliance with company policies and financial regulations
• Maintain proper filing and documentation for audit purposes
• Assist with GST submission and tax-related matters (if applicable)

Administrative Support

• Support audits and liaise with external auditors
• Assist in financial data entry and reporting
• Perform ad hoc duties as assigned

Requirements

• Diploma / Degree in Finance, Accounting, or related field
• 1–3 years of relevant experience (Construction industry experience is an advantage)
• Familiar with accounting software (e.g., MYOB, SAP, QuickBooks, or similar)
• Good knowledge of Excel
• Strong attention to detail and accuracy
• Able to work independently and meet deadlines

Company Overview

Maha Yu Yi Pte Ltd is an established Chinese bookstore in Singapore, founded in 1969 and recognised as a heritage business.

We offer a wide range of Chinese books for children, youths, and adults, and serve schools, libraries, and families through curated selections, educational book procurement, and book‑related events.

Job Summary

Join Maha Yu Yi as a Retail & Bookstore Operations Assistant / Executive to support daily retail operations, provide book recommendations, and participate in school book fairs and external book sales projects. This is a customer‑facing, operational role, with appointment level offered based on experience and capability.

Responsibilities

Core Responsibilities (Assistant & Executive)

• Deliver warm and professional customer service to walk‑in customers by recommending suitable books based on their interests and needs.
• Build familiarity with Chinese books, authors, series, and key reading themes to support customer engagement.
• Communicate in Mandarin and English with parents, teachers, and students to support book selection and enquiries.
• Operate cashiering systems, respond to customer enquiries, and manage daily retail operations.
• Support order fulfilment and general retail tasks during peak periods to ensure smooth store operations.
• Organise and refresh in‑store book displays, posters, and featured sections.
• Support seasonal promotions and in‑store sales activities by preparing posters or promotional materials.

Additional Responsibilities (Executive Level / Progression)

• Coordinate school book fairs, library orders, and external book sales projects.
• Communicate with teachers, schools, librarians, and external partners on book‑related matters.
• Assist with book selection and inventory planning for schools and events, considering age groups, curriculum needs, and past sales data.
• Coordinate event preparation, setup, on‑site sales operations, and dismantling.
• Assist with staff scheduling and deployment for book fairs and external events.
• Support post‑event stock reconciliation and prepare basic sales reports.
• Collaborate with internal teams to ensure smooth retail and school‑related operations.
• Identify and report operational, stock, or manpower issues promptly.
• Collect and relay customer, teacher, and school feedback to support continuous operational improvement.

Required Competencies

• Minimum O‑Level or equivalent qualification.
• Able to handle physical aspects of bookstore operations, including lifting and moving boxes of books.
• Willingness to work on weekends and during school book fairs or peak operational periods when required.

Preferred Competencies & Qualifications

• Diploma or higher qualification in Business, Operations, Marketing, Communications, Arts, Education, Chinese Studies, or related fields is an advantage.
• Interest in books, reading, education, or cultural content.
• Experience in retail operations, book fairs, school or library liaison, events coordination, or operations support is an advantage.
• Experience assisting with book selection, inventory coordination, or event operations is an advantage.

Salary & Appointment Level

Salary: SGD 2,400 – 3,200 per month

Appointment level and salary will be offered based on experience, demonstrated capability, and scope of responsibilities. Higher salary within the range may be considered for candidates with strong experience in bookstore operations, school or library liaison, book fairs, or event coordination.

• Assistant level: Entry‑level or operational role
• Executive level: Able to carry out assigned responsibilities independently and coordinate with internal and external parties when required

Other Information

Working Location
Maha Yu Yi Pte Ltd
Blk 231 Bain Street, #03‑07
Singapore 180231

Nearest MRT Stations: Bugis / City Hall / Bras Basah

How to Apply

Interested candidates may apply with an updated resume to:
E‑mail: staff@yuyi.com.sg

Please include:

• Personal particulars with recent photograph
• Educational background
• Working experience
• Reasons for leaving previous jobs
• Current and expected salary
• Position applied for (Full‑time / Part‑time)
• Date of availability / notice period

We regret that only shortlisted candidates will be notified.

Job Description

• Prepare Invoices, Delivery Orders, Credit Notes
• Prepare Purchase Orders, Goods Receiving and Shipping documents
• Perform Accounts Receivable / Accounts Payable functions
• Perform weekly/monthly/AR/AP/Inventory Report
• Answer phone calls and handle customers enquires and Admin Duties

Requirement

• 1 to 2 years relevant working experience
• Able to work in Kaki Bukit area
• Able to work independently
• Good Interpersonal Skills, Meticulous and Detailed Oriented
• Overtime Required During Peak Period

Working Time

• 5 days work week (Monday to Friday 8:00am -5:45pm)
• Working location at Kaki Bukit area

Salary Range

• Based on Experience

Interested for the above position, please send in your resume to hrm@shengtai.com.sg and include the following information:

1. Last drawn and expected salary

2. Earliest available date

Paperbakes Singapore – Join Us to Serve Real, Wholesome Food with Heart

Are you passionate about healthy food, warm service, and making someone’s day a little better? At Paperbakes Singapore, we believe good food should be wholesome, affordable, and made with real ingredients - no shortcuts, no heavy processing, and absolutely no MSG.

Our specialty? Parchment-baked meals like tender chicken, fresh fish, and nutritious sides - all cooked with minimal oil and maximum flavor. Every dish we serve is made to fuel busy lives in a healthier way, without compromising on taste.

We’re a vibrant and tight-knit team that works hard, supports one another, and has fun doing it. If you’re energetic, friendly, and believe in doing meaningful work that helps people feel good from the inside out - we’d love to have you with us.

Job Duties

• Ingredients preparation and light cooking
• Ensure food are baked and replenished promptly
• Control and replenish inventory stock in a timely manner
• Minimize food waste by following portion control guidelines
• Maintain food safety and hygiene standards
• Adhere to recipes and operating procedures guidelines
• Any other duties as directed

Job Requirements

• Minimum 1 year of relevant working experience in F&B
• Candidates with no prior experience are welcome to apply, as training will be provided
• Salary will be based on experience
• Flexible hours and shifts

Job Perks

• Annual Increment
• Year-End bonus
• Quarterly Sales Variable Bonus
• Referral Bonus
• Birthday Voucher
• Training and Development
• Career Progression
• Walking Distance from MRT

J.P. Morgan's Corporate & Investment Bank is looking to hire a top performing executive assistant to support diverse teams. A successful Administrative Assistant should have excellent interpersonal skills,  attention to detail, quality focus, smart, possess a “can-do” attitude, high energy and flexibility to a high-paced deadline driven organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

As an Executive Administrative Assistant, you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive, their team of managers, and other stakeholders. You bring years of experience being an Executive Assistant while being very adaptable, and welcoming change.

You confidently make independent decisions when handling administrative tasks. You develop an understanding of what matters to the team you are supporting, and you actively apply that knowledge to your day-to-day activities. You act as an owner and a problem solver.

You possess superior communication skills, both written and oral. You are clear, concise and to the point. Your phone etiquette is excellent, and you have a sense of ownership to always follow-up when required. You know when to use tact and discretion when dealing with confidential matters.

In addition to this, the Executive Administrative Assistant job performance expectation will include: 

• Strong ability to manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally. Handle all associated logistical aspects 

• Ability to work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude 

• Telephone Coverage and ability to answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner 

• Arrange and coordinate complicated domestic and international travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers 

• Process invoices and T&E expense claims for team members timely. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures

• Open to take on increased and/or new responsibilities at any time 

• Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks 

• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

Qualifications

• Secretarial / administrative professional certification

• Minimum of 2 years’ experience in an Executive Assistant role in the front office of financial institutions, ideally supporting a team of all levels 

• Tact and good judgment in confidential situations and proven experience interacting with senior management 

• Strong interpersonal and partnership skills, i.e. develop relationships with peers, clients etc. 

• Open to take on increased and/or new responsibilities at any time 

• Good problem-solving ability and adaptable team player 

• Experience in calendar management 

• Excellent telephone etiquette 

• Strong working experience with Microsoft Word, Excel and PowerPoint 

• Knowledge of general office procedures (e.g., scheduling, expenses, calendar) 

• Superior oral and written communication skills

Job Description

· Handle day-to-day operations of warehouse.

· Competency in accurate data entry in essential.

· Order materials and consumables as required for warehouse.

· Ensure timely delivery of goods and services.

· Perform yearly stock counts and report on stock levels.

· Oversee logistics arrangements and coordinate all customers’ orders for deliveries.

· Receiving/ transferring/ checking and storing incoming goods.

· Record and investigate internal customer feedback and implement corrective and preventive measures.

· Use initiative to follow up and resolve operational problems where is waste and inefficiency.

· Ensure accuracy of inventory, correct location of stock and maintenance of proper warehouse documents.

· Maintain and ensure all warehouse equipment is in working condition.

· Ensure operation and practices are in compliance with workplace safety.

Requirement

· Min 3 years working experience in heavy equipment industry.

· Able to work independently.

· Possess class 3 driving licence will be an advantage.

By being part of our dynamic team as a Therapy Assistant, you will play a vital role in creating a nurturing environment for our patients.

Your responsibilities include collaborating with Therapists to guide and support patients through their prescribed programmes, the safe transfer of patients, managing inventory, and ensuring the department’s seamless operations to make a real impact on patients’ comfort and wellbeing.

If you are new to this role, a comprehensive on-the-job training will be provided to you to help you thrive in this fulfilling role.

Job Requirements

• GCE ‘N’ or ‘O’ Level or Diploma in any field
• Recognised Certificate in Therapy Services and Experience as a Therapy Assistant in relevant clinical settings will be an advantage
• Able to work well independently and in groups
• Good interpersonal and communication skills

This position will be based at our Anson clinic.

Responsibilities and Duties

-Manage reception area

-Attend to clients and perform front-desk duties such as:

-Registration

-Appointment scheduling

-Billing

-Answering phone calls

-Arranging bookings for Radiology and Laboratory

tests

-Handle blood/urine/stool samples and liaise with Laboratory/specimens collection and delivery

-Process prescriptions accurately and dispense medicines

-Process billing transactions under different

Government schemes and managed care programmes

-Answer client inquiries, provide information, assurance, and financial counselling

-Assist the Doctor in chaperoning clients, if required

-Manage stock and inventory

-Operate Clinic Management System

-Perform basic health screening assessments, including:

-Height, weight, blood pressure

-Waist, hip measurement, body fat analysis

-Vision testing and Electrocardiogram (ECG) test

-Maintain general cleanliness of the clinic

-Perform ad-hoc duties as assigned

Responsibilities:

General storekeeping and warehouse duties

Carry out physical stock take and packing

Coordinate with logistics for collection

Manage movement of goods and maintain proper and accurate records of physical stocks against system inventory

Good housekeeping in warehouse

Requirement:

At least 2 years relevant experience

Good Pay + OT + Good allowance + High Bonus( Permanemt role )

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 (No Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

About the role

We are seeking a dedicated Speech Therapy Assistant to support our Speech Therapists in delivering quality care to patients with swallowing and communication difficulties. The role involves carrying out assigned swallowing and communication rehabilitation plans safely, preparing and maintaining therapy materials and equipment, maintaining accurate session documentation, and ensuring cleanliness of therapy areas. You will support in caregiver education such as assisting in teaching caregivers swallow exercises and preparation of modified diet/fluid consistencies, and facilitate communication between therapists and patients. If you are new to this role, comprehensive on-the-job training will be provided to help you thrive in this fulfilling role.

Job Requirements

• GCE ‘N’ or ‘O’ Level or Diploma in any field
• Recognised Certificate in Therapy Services and Experience as a Therapy Assistant in relevant clinical settings will be an advantage
• Able to work well independently and in groups
• Good interpersonal and communication skills