Total 507 Senior Executive assistant manager job vacancies in Indonesia

Executive Summary

Smart IMS Inc provides Digital technology & Cloud transformation services, Application & Infrastructure Management Services, Unified Communications and Insurance implementation services to customers across the Americas, Europe, Middle East, and Asia-Pacific regions. As the trusted technology and business partner of leading MNCs, including Global Investment Banks, Smart IMS is also a Microsoft Gold Certified Partner, Oracle Platinum Partner and AWS MSP Partner.

We are looking for a Junior Personal Assistant / Executive Assistant to provide high-level administrative and coordination support to senior executives. The ideal candidate is proactive, highly organised, and capable of managing multiple stakeholders’ calendars while ensuring seamless daily operations.

Key Responsibilities:

• Calendar & Schedule Management: Coordinate and manage appointments, meetings, and events for multiple stakeholders.
• Communication Handling: Manage emails, calls, and correspondence professionally, ensuring timely responses.
• Meeting & Event Coordination: Schedule meetings, prepare agendas, take minutes, and follow up on action items.
• Work closely with reporting manager - country technology executive on day-to-day organization matters.
• Establish Meetings and Governance routines for stakeholder.
• Responsible for organizing engagement event, logistics, invitations, set up workshops, trainings, hosting/opening virtual events.
• Responsible for internal publications associated with employee networks, events, activities, pools and surveys.
• Travel & Logistics: Arrange business travel, accommodations, and itineraries.
• Administrative Support: Prepare reports, presentations, and other business documents.
• Confidential Documentation: Maintain and manage sensitive business information with discretion.
• Stakeholder Coordination: Liaise with internal teams and external partners to facilitate smooth business operations.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• 1-3 years of experience in an administrative or PA role in a corporate environment.
• Able to drive employee engagement initiative – in person in Singapore and virtual events.
• Excellent communication and interpersonal skills.
• Proven ability to manage multiple calendars and complex scheduling.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities with attention to detail.
• Ability to work independently and handle confidential matters professionally.

• Support of maintenance and project works function

• Undertaking costs analysis for repair and maintenance project work

• Assisting in stabling client’s requirements and undertaking feasibility studies

• Performing value management and cost control

• Advising on procurement strategy

• Identifying, analysing and developing responses to commercial risks

• Providing advice on contractual claims

• Prepare tender document, tender calling, tender evaluation, market survey report, contract documents, including bills of quantities with clients/ architects, and preparing and analysing costing in detailed reports

• Administer term contractors A&A works

• Valuing completed work and arranging payments

• Understanding the implications of health and safety regulations

• Any other ad-hoc assignments assigned by the Management.

Diploma in Quantity Survey, Building, Engineering, Facility Management or other relevant qualifications with minimum 3 years relevant experience.

Job Scope:

Review and verify all reimbursement and payment transactions to ensure accuracy and compliance with company policies.

Verify and match sales invoices, delivery orders, and purchase orders, ensuring proper documentation and filing in the system.

Prepare and issue sales invoices to customers in accordance with established procedures.

Prepare Ageing report and regular follow up on outstanding payments

Record and process payments and receipts accurately within the accounting system.

Maintain up-to-date bank records, perform bank reconciliations and assist with month-end and year-end closing activities.

Prepare, update, and maintain credit limit documentation, including new applications and amendment requests.

Update and maintain accounting systems, spreadsheets, and supporting documentation.

Prepare month end reports.

Maintain proper filing and organization of financial records.

Any other duties as delegated by your superior.

Job Requirement:

Diploma in Accountancy

Min 1-2 years of relevant experience

Experience in accounting software (Autocount)

Meticulous, detailed, full of initiative

Can work independently with minimum guidance

Comfortable to work in SME environment

Can start work immediately is highly preferred

Our esteemed client in the Manufacturing industry is seeking an Accounts Assistant/ Junior Accounts Executive to join their dynamic team:

• Employment Type: Permanent
• Position: Accounts Assistant/ Junior Accounts Executive
• Location: North (Nearest MRT: Admiralty)
• Working Hours: Monday to Friday, 8.30am to 5.30pm
• Salary Package: Up to $3,500 + AWS + Bonus

Job Responsibilities:

• Assist the Manager in overseeing daily Accounts functions, including monthly and year-end closing
• Support annual financial audit and regulatory submissions
• Perform bank reconciliations and GST submissions
• Handle Accounts Payable: process supplier invoices and arrange payments
• Manage Accounts Receivable: update payments, prepare statements, aging reports, and support commission tracking
• Review and monitor outsourced accounting activities (management reports, GST, tax)
• Ensure compliance with accounting standards and legal requirements
• Perform ad hoc duties as assigned

Job Requirements:

• Diploma in Accountancy, Business, or a related field
• At least 1 year of relevant working experience, preferably in a manufacturing environment
• Familiarity with accounting systems (e.g. MYOB/ABSS) is an added advantage
• Proficient in MS Office and Google Workspace.

Ready to apply? Here’s how: 

• Click the APPLY button, or 
• Email your resume (in MS Word or PDF format) to adelin@intuitrecruitment.com. Include the job title in your email subject line for prompt processing. 

Only shortlisted candidates will be notified. 

By submitting your application, you consent to the collection and use of your personal data under Personal Data Protection Act (PDPA). 

Adelin Chong | EA Personnel Reg No.: R1875641 

Intuit Recruitment Pte Ltd | EA License No.: 25C2793 

Job Description
•To conduct business development of Facilities Management (FM) business and relationships with potential customers and service partners, and to identify and develop new and existing business opportunities

•Tender Management – to conduct the entire process of tender administrations and tender submission management

•To collaborate with functional departments to generate write-up for effective and competitive FM tender and business proposals

•To generate FM business processes, SOPs and marketing plans into presentable write-up including tender proposals and submissions

•To conduct corporate presentation to potential clients, guests and for tender interviews

•To manage the transition of secured projects including deployment to site operations, mobilisation of manpower, co-ordinating transition activities between clients and Company, reporting progress, procurement of suppliers and services, generate and establish SOPs and processes, recommending and implementing solutions, and contract management

•To prepare reports and minutes for Single Business Unit/Management Meeting •To enhance relationship with service partners and suppliers for the delivery of FM projects and businesses

•To mobilise new projects within timeline and budget, and to meet SLA and KPI established in the contract document

•To Prepare mid-year and annual review of Business Development Unit and assist in preparation of 3-year Business Development Plan

•Any other scope and roles as assigned by the immediate Superior

Job Requirements
•Minimum Diploma in Facilities Management, Estate Management, Building or relevant related discipline from a recognized tertiary institute

•At least 5 years of relevant experiences in facilities management and business development portfolios

•Able to work independently with minimum supervision

•Able to conduct market outreach and marketing

•Proactive and independent

•Dynamic and multi-tasking capabilities

We are looking for a proactive and detail-oriented individual to support our daily operations across administrative, sales coordination, and customer support functions.

This is a great opportunity for someone who enjoys keeping things organized, working with people, and ensuring smooth day-to-day business operations.

Job Scope:

• Provide general administrative support (data entry, filing, documentation)

• Assist with sales coordination, including preparing quotations, invoices, and order processing

• Liaise with customers on enquiries, order status, and delivery updates

• Coordinate with internal teams to ensure timely execution of tasks

• Maintain accurate records and support reporting when required

• Handle email correspondence and basic customer service support

• Support ad-hoc administrative and operational tasks

Requirement:

• Experience in administration / sales support / customer service roles

• Proficient in Microsoft Office (especially Excel and Word)

• Good communication and coordination skills

• Organized, detail-oriented, and able to multitask

• Positive attitude with willingness to learn and support the team

• Entry-level candidates are welcome to apply
  

To Apply, kindly click on the "APPLY NOW" button.

We regret that only shortlisted candidates will be notified.

StaffKing Pte Ltd (20C0358) | Chong Kar Ming (John) (R21101412)

Company Overview

The Straits Dental Group is a boutique dental practice in Singapore focused on customer-first care. Our clinics feature skilled dentists and surgeons who deliver innovative, personalized treatments in a friendly environment.

Job Summary

You will assist dentists during procedures, prepare instruments and equipment, manage patient care instructions, and maintain clinic hygiene to ensure smooth dental operations and positive patient experiences.

Responsibilities

• Help patients feel comfortable before, during, and after dental treatments
• Provide patients with care instructions prescribed by dentists, including post-operative and oral hygiene guidance
• Assist dentists during procedures by preparing and handing over appropriate instruments to facilitate patient care
• Prepare and set up dental procedure rooms ensuring all instruments, trays, materials, and equipment are ready before patient arrival
• Assist in taking and developing dental diagnostic x-rays to support accurate diagnosis
• Perform lab tracking, casting, impression taking, and retainer fabrication tasks as required
• Check, pouch, and sterilize instruments and instrument sets following proper protocols
• Disinfect and maintain dental chairs, equipment, working surfaces, and instruments to meet hygiene standards
• Monitor clinic room materials to ensure sufficient sterile instruments and supplies are available for daily use
• Handle and manage patient feedback professionally to support patient satisfaction
• Report incidents such as equipment malfunction, defects, or loss promptly to management
• Conduct stock takes and notify in-charge when inventory is low, ensuring proper inventory management and storage using the first in, first out (FIFO) principle
• Perform other duties assigned by Clinic In-Charge or Manager

Preferred competencies and qualifications

• Proven experience as a dental assistant
• Knowledge of dental instruments and sterilization methods
• Understanding of health and safety regulations
• Good computer skills to support clinic operations
• Ability to work effectively in a fast-paced environment
• Strong customer service skills to enhance patient experience
• Team player with excellent communication and interpersonal skills
• Ability to learn quickly and adapt to clinic needs
• Attention to detail and organizational skills
• Good command of English for clear communication
• Educational qualifications: GCE ‘N’/’O’ Levels, Higher/NITEC
• Preferred background as junior executives specialized in Healthcare - Nurse/Medical Support & Assistant or equivalent
• Relevant skills: dental assisting, nursing, customer service, hospitality, administration, healthcare, retail

Other Information

Benefits

• AWS
• Performance Bonus based on company performance
• Employee Dental Benefits
• Healthcare Insurance
• Career Progression opportunities

Location

• Orchard / Tai Seng / Raffles Place (All locations near MRT)

Contact

• Whatsapp +65 87999371
• Email resume to ananth@straitsdental.com

Only shortlisted candidates will be notified.

Job Responsibilities:

• Support onboarding and off boarding process of clinicians and department staff, including access applications.
• Prepare and verify claims for overtime, night allowances, leave and petty cash for department staff.
• Manage and plan rosters of clinicians, with uploading into system.
• Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.
• Collation of data required by the department for purposes of cost management and improvement.
• Procurement of common items used by the department, maintaining a master inventory list.
• Manage mailbox for the department, including dispatch to respective clinics.
• Manage the Director’s/ Clinical leads’ calendars as required.
• Perform any other duties assigned by supervisor.

Requirements:

• GCE ‘A’ or Diploma in any field
• A good understanding of accounting and figures.
• Good computer skills in Word, Excel and Power Point.

All Interested candidates are invited to email your resume in MS Word format to:

nerissa.goh@recruitexpress.com.sg

Please include your full working experience, education background, notice period, expected salary.

Nerissa Goh Jia Ying (R21103899)

Recruit Express Pte Ltd

Company Reg. No. 199601303W | EA License Number: 99C4599

Recruiter's ref code: #HGN

We regret to inform that only suitable candidates will be shortlisted for an interview.

Reporting to the Dean (Research), Griffith Health, you will play a key role in supporting the efficient and effective operation of the portfolio. You will provide dedicated executive assistance to senior leadership, ensuring seamless coordination of activities and contributing to the overall success of the team.

Key Responsibilities

• Provide high-level executive support, including complex diary management, coordination of meetings, and arranging domestic and international travel.
• Manage day-to-day administrative operations, including information flow, email monitoring, and responding to enquiries in a timely manner.
• Maintain and support administrative processes, including financial and HR systems.
• Develop strong working relationships with internal and external stakeholders, ensuring effective communication and coordination.
• Prepare, format and draft a range of documents, including reports, submissions and presentations.
• Provide secretarial support to committees and working groups, including agenda preparation and minute taking.
• Coordinate events, workshops, conferences, and visitor itineraries.
• Contribute to projects and undertake ad hoc research activities as required.
• Ensure compliance with relevant legislation, University policies, and health and safety requirements.

About You
To be successful in this role, you will have:

• An associate diploma qualification with relevant experience in an executive support or advanced administrative role, or an equivalent combination of skills and experience.
• Demonstrated experience providing high-level administrative support to senior stakeholders.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills.
• A high level of discretion, professionalism, and attention to detail.
• Proven ability to build effective relationships and work collaboratively.

What we can offer
This is a continuing, full-time position primarily based at Griffith University Gold Coast. As a multi-site University, you may be required to work across other locations as needed.

Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary Range
The full time equivalent base salary will be HEW Level 5 range $79,705 - $89,416 per annum + 17% superannuation. The total FTE package will be in the range $93,255 - $104,617 per annum.

Assistant Executive (Contract)