Total 1,360 Senior Executive admin assistant job vacancies in Australia

Sales Coordinator

Join Us as a Sales Coordinator – ACMV Industry

Looking to build your career in sales without going door-to-door? We’re hiring a Sales Coordinator to support our sales and project teams from the office. If you’re organized, detail-oriented, and great with communication – we want to hear from you!

Key Responsibilities:

• Prepare and follow up on quotations, tenders, and proposals
• Coordinate between sales, technical, and project teams
• Support sales team with documentation and scheduling
• Handle incoming sales inquiries and client communication
• Assist with CRM data and tracking sales performance

Requirements:

• Experience in ACMV/HVAC industry is a plus
• Good communication & coordination skills
• Proficient in Microsoft Office (Excel, Word)
• Able to multitask and meet deadlines
• Location: Defu Industrial City
• Office Hours: Mon - Fri 8am-5pm / Sat 8am-12pm

Salary : Basic + commission

Job Description:

We're Hiring: Logistics Admin Executive
Location: Sims Avenue, Paya Lebar (less than 8 mins sheltered walk from MRT)
Working Hours: Monday to Friday, 9:00 AM – 5:30 PM
Work Days: 5-day work week

Join our dynamic and growing logistics team! We’re looking for a dedicated and detail-oriented Logistics Admin Executive to provide vital support to our warehouse and operations teams. If you thrive in a fast-paced environment and enjoy staying organized, we want to hear from you!

Key Responsibilities

• Provide day-to-day administrative support to logistics and warehouse operations for both incoming and outgoing shipments
• Preparation of Singapore Customs Declarations.
• Support both Singapore and Kuala Lumpur branch offices with necessary admin tasks
• Answer phone inquiries professionally and efficiently
• Ensure all shipping and logistics documentation is complete, accurate, and well-organized
• Assist with other administrative tasks and ad hoc duties as required

Requirements

• Minimum 'O' Level, NITEC, or Diploma
• 1–2 years of administrative experience, preferably in the logistics or supply chain industry
• Strong attention to detail, sense of situational awareness and ability to work independently
• Proficient in Microsoft Office and other Google tools
• A proactive, reliable, and eager-to-learn attitude
  
  Email your resumes to Jolene@leehoe.com.sg

Our client is a leading player in Kitchen Appliance Industry. They are looking for a Admin Executive to join their Sales Team, in hopes of developing the current high performing team. They are located in the East area – easily accessible.

Key Responsibilities:

• Accurately and promptly process sales orders in the system.
• Verify customer information, product details, and pricing before order confirmation.
• Generate invoices, delivery orders, and other necessary documentation
• Track pending orders and ensure smooth order fulfillment.
• Plan and coordinate delivery schedules with warehouse, dealers, contractors, and customers.
• Ensure goods are delivered on time and in the correct quantities.
• Monitor delivery progress and address any issues that arise.
• Track inventory levels and maintain weekly updates.

Requirements:

• 1–3 years of relevant administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R25157233
• EA Personnel Name: Loh Pooi Keng

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,300 + AWS

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

• Perform policy checks to ensure documents are accurate and complete.
• Handle data entry tasks with attention to detail.
• Upload documents into the internal system.
• Maintain and update internal records accurately and in a timely manner.
• Support the admin team with other routine administrative duties.

Requirements:

• Diploma and above
• At least 2 years of administrative experience in the insurance industry.
• Proficient in using Microsoft Dynamics 365 Business Central.
• Detail-oriented with a strong sense of responsibility.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website atwww.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Admin Role Responsibilities:

• Oversee calendar management, scheduling meetings and appointments
• Serve as the primary point of contact for clients, stakeholders, and internal teams, ensuring clear and professional communication
• Provide assistance with personal tasks when required

HR Role Responsibilities:

• Support the recruitment process by sourcing candidates and tracking their applications
• Write, post, and update job listings
• Act as a liaison between clients, stakeholders, and internal teams, ensuring smooth and effective communication
• Offer help with personal tasks as needed

Requirements:

• Minimum A Levels or a Polytechnic Diploma
• Strong organizational abilities with the capability to manage multiple tasks at once
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information with care

Benefits:

• Opportunities for career advancement and personal growth
• A team-oriented and supportive workplace environment

Location:

Lorong Chuan

• Up to $2,550 + Fixed AWS + Variable Bonuses

• No experience welcome, comprehensive training provided

• Working location: Woodlands

Responsibilities

• Supporting the team on enquiries and activities

• Preparation of quotation

• Execute order processing & order fulfilment

• Coordination of deliveries with internal divisions

Requirement

• No experience welcome as comprehensive training provided

• Possess some experience in administrative will be good

• Proficient in Chinese to liaise with Chinese speaking customers

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word format to

roy.yeo@peopleprofilers.com

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

20 Cecil Street, #08-09 PLUS Building Singapore 049705

EA License Number: 02C4944

Registration Number: R1217882

Posting Personnel: Yeo Yi Rong

Contact: +65 6950 9757

Salary: up to $3000
Duration: 6 months

Working Days & Hours: Mon-Fri office hours

Location: Jurong

Job Description:
• Ensure on-boarding matters are in order for new staff (Specialist/non-specialist and Medical Officer/locum employment).

• Provide administrative support on assigning and tracking the daily Medical Reports.

• Responsible for the overall management of clinical administrative matters; including clinician’s allowance claims, leave applications and tallying of roster

• Assist in audit for MO documentation

• Oversee the management of department intranet webpage

• Assist in collation of data and reporting of department key indicators

• Assist with correspondence and preparation of reports and presentations

• Responsible for the management of department’s PR

• Ensure that there is sufficient stock for daily operations needs

• Be able to contribute to department, institutional, and cluster goals and objectives.

Job Requirements: Min Diploma in any course

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Location: City Hall

The Client

The Client is an established Hong Kong based business solutions consulting firm. They are setting up a new office, a branch in Singapore.

They are hiring an Executive Assistant to support 2 Hong Kong Directors in Singapore.

The Responsibilities

As the pioneer team member in Singapore, your role consists of client reception & itinerary planning for HongKong (HK) government funding projects. You will receive HK corporate clients visiting Singapore. As a support staff, you will arrange hotel, transport, exhibition visits, photo/video sessions. You will coordinate 3 to 5-dayitineraries and ensure smooth execution. You will handle administration & documentation, prepare company profiles, business plans, proposals, minutes, reports, organise files and follow up on project progress.

You will be required as a New Business Support for power bank rental project. You will arrange meetings with partners, follow up contracts, documents, and data. You will assist boss with supplier communication, orders, logistics. You will schedule meetings & travel arrangements and registrations, events.

You will handle basic finance support such as organising invoices, claims, payment documents, assist with simple finance administration. You will also assist in family relocation support (initial stage), school application documents, housing arrangements and liaise with service providers. At the initial stage of setting up, you should be reachable on weekends.

The Requirements

You should have a Diploma holder with minimum 3 years of Executive Assistant experience. You should have excellent MS Office suite skills and adept to technology. You should have excellent administration, documentation, meeting coordination skills, and organisation skills. You should be able to liaise with clients, partners and suppliers. Organised with excellent execution and able to multitask, You should be reliable, honest, with good stress tolerance and resourceful. You should appear professional with reception etiquette. You should be to travel on short notice within Asia with flexible working style. You should have excellent work track record.

Softskills

You should have excellent communication skills who is effective in English and Asian languages that are communicated in North Asia while managing the stakeholders. You should be able to read, write and speak the languages. You will be able to work independently and in teams, self-motivated.

Recruiter Information:

Interested candidates, please send your CV to regina@bearingsearch.com.sg or WhatsApp +65 8656 2988. Or you can connect with me on LinkedIn - linkedin.com/in/reginatiocher .

Only shortlisted candidates will have a virtual discussion with me on the role before presenting your profile to the Client.

Executive Summary

Smart IMS Inc provides Digital technology & Cloud transformation services, Application & Infrastructure Management Services, Unified Communications and Insurance implementation services to customers across the Americas, Europe, Middle East, and Asia-Pacific regions. As the trusted technology and business partner of leading MNCs, including Global Investment Banks, Smart IMS is also a Microsoft Gold Certified Partner, Oracle Platinum Partner and AWS MSP Partner.

We are looking for a Junior Personal Assistant / Executive Assistant to provide high-level administrative and coordination support to senior executives. The ideal candidate is proactive, highly organised, and capable of managing multiple stakeholders’ calendars while ensuring seamless daily operations.

Key Responsibilities:

• Calendar & Schedule Management: Coordinate and manage appointments, meetings, and events for multiple stakeholders.
• Communication Handling: Manage emails, calls, and correspondence professionally, ensuring timely responses.
• Meeting & Event Coordination: Schedule meetings, prepare agendas, take minutes, and follow up on action items.
• Work closely with reporting manager - country technology executive on day-to-day organization matters.
• Establish Meetings and Governance routines for stakeholder.
• Responsible for organizing engagement event, logistics, invitations, set up workshops, trainings, hosting/opening virtual events.
• Responsible for internal publications associated with employee networks, events, activities, pools and surveys.
• Travel & Logistics: Arrange business travel, accommodations, and itineraries.
• Administrative Support: Prepare reports, presentations, and other business documents.
• Confidential Documentation: Maintain and manage sensitive business information with discretion.
• Stakeholder Coordination: Liaise with internal teams and external partners to facilitate smooth business operations.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• 1-3 years of experience in an administrative or PA role in a corporate environment.
• Able to drive employee engagement initiative – in person in Singapore and virtual events.
• Excellent communication and interpersonal skills.
• Proven ability to manage multiple calendars and complex scheduling.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities with attention to detail.
• Ability to work independently and handle confidential matters professionally.

• Support of maintenance and project works function

• Undertaking costs analysis for repair and maintenance project work

• Assisting in stabling client’s requirements and undertaking feasibility studies

• Performing value management and cost control

• Advising on procurement strategy

• Identifying, analysing and developing responses to commercial risks

• Providing advice on contractual claims

• Prepare tender document, tender calling, tender evaluation, market survey report, contract documents, including bills of quantities with clients/ architects, and preparing and analysing costing in detailed reports

• Administer term contractors A&A works

• Valuing completed work and arranging payments

• Understanding the implications of health and safety regulations

• Any other ad-hoc assignments assigned by the Management.

Diploma in Quantity Survey, Building, Engineering, Facility Management or other relevant qualifications with minimum 3 years relevant experience.

Job Scope:

Review and verify all reimbursement and payment transactions to ensure accuracy and compliance with company policies.

Verify and match sales invoices, delivery orders, and purchase orders, ensuring proper documentation and filing in the system.

Prepare and issue sales invoices to customers in accordance with established procedures.

Prepare Ageing report and regular follow up on outstanding payments

Record and process payments and receipts accurately within the accounting system.

Maintain up-to-date bank records, perform bank reconciliations and assist with month-end and year-end closing activities.

Prepare, update, and maintain credit limit documentation, including new applications and amendment requests.

Update and maintain accounting systems, spreadsheets, and supporting documentation.

Prepare month end reports.

Maintain proper filing and organization of financial records.

Any other duties as delegated by your superior.

Job Requirement:

Diploma in Accountancy

Min 1-2 years of relevant experience

Experience in accounting software (Autocount)

Meticulous, detailed, full of initiative

Can work independently with minimum guidance

Comfortable to work in SME environment

Can start work immediately is highly preferred

About the Role

We are looking for a detail-oriented and organized Sales Admin Executive to support our sales operations. This role involves coordinating sales processes, managing documentation, and ensuring smooth communication across internal and external stakeholders.

Working Location: Alexandra Road, Singapore
Working Hours: Monday - Friday, 9AM - 6PM

Key Responsibilities

• Process sales orders using D365 Business Central (order entry, payment verification, delivery orders, invoices, and related documentation).
• Maintain accurate and up-to-date sales records, ensuring proper filing, documentation control, and data backups.
• Coordinate internal follow-ups and track documents/status to support the Sales team.
• Liaise with customers, warehouse teams, and logistics partners to ensure timely and smooth order fulfilment.
• Prepare and send shipment and order documentation, including basic import/export paperwork where applicable.
• Support monthly sales closing, including report submissions and reconciliation of required documents.

Requirements

• Diploma in Business Administration, Supply Chain, or a related field.
• 1–2 years of relevant experience in sales administration or coordination.
• Proficiency in Microsoft Office applications.
• Strong attention to detail with excellent organizational and multitasking skills.
• Good communication and coordination abilities with both internal and external stakeholders.
• Exposure to import/export documentation is an advantage (not required).

Benefits & Working Conditions

• Annual Leave
• Fixed Bonus
• Variable Bonus
• Flexible Benefits
• Health Screening
• Insurance Coverage

Our esteemed client in the Manufacturing industry is seeking an Accounts Assistant/ Junior Accounts Executive to join their dynamic team:

• Employment Type: Permanent
• Position: Accounts Assistant/ Junior Accounts Executive
• Location: North (Nearest MRT: Admiralty)
• Working Hours: Monday to Friday, 8.30am to 5.30pm
• Salary Package: Up to $3,500 + AWS + Bonus

Job Responsibilities:

• Assist the Manager in overseeing daily Accounts functions, including monthly and year-end closing
• Support annual financial audit and regulatory submissions
• Perform bank reconciliations and GST submissions
• Handle Accounts Payable: process supplier invoices and arrange payments
• Manage Accounts Receivable: update payments, prepare statements, aging reports, and support commission tracking
• Review and monitor outsourced accounting activities (management reports, GST, tax)
• Ensure compliance with accounting standards and legal requirements
• Perform ad hoc duties as assigned

Job Requirements:

• Diploma in Accountancy, Business, or a related field
• At least 1 year of relevant working experience, preferably in a manufacturing environment
• Familiarity with accounting systems (e.g. MYOB/ABSS) is an added advantage
• Proficient in MS Office and Google Workspace.

Ready to apply? Here’s how: 

• Click the APPLY button, or 
• Email your resume (in MS Word or PDF format) to adelin@intuitrecruitment.com. Include the job title in your email subject line for prompt processing. 

Only shortlisted candidates will be notified. 

By submitting your application, you consent to the collection and use of your personal data under Personal Data Protection Act (PDPA). 

Adelin Chong | EA Personnel Reg No.: R1875641 

Intuit Recruitment Pte Ltd | EA License No.: 25C2793 

Job Description
•To conduct business development of Facilities Management (FM) business and relationships with potential customers and service partners, and to identify and develop new and existing business opportunities

•Tender Management – to conduct the entire process of tender administrations and tender submission management

•To collaborate with functional departments to generate write-up for effective and competitive FM tender and business proposals

•To generate FM business processes, SOPs and marketing plans into presentable write-up including tender proposals and submissions

•To conduct corporate presentation to potential clients, guests and for tender interviews

•To manage the transition of secured projects including deployment to site operations, mobilisation of manpower, co-ordinating transition activities between clients and Company, reporting progress, procurement of suppliers and services, generate and establish SOPs and processes, recommending and implementing solutions, and contract management

•To prepare reports and minutes for Single Business Unit/Management Meeting •To enhance relationship with service partners and suppliers for the delivery of FM projects and businesses

•To mobilise new projects within timeline and budget, and to meet SLA and KPI established in the contract document

•To Prepare mid-year and annual review of Business Development Unit and assist in preparation of 3-year Business Development Plan

•Any other scope and roles as assigned by the immediate Superior

Job Requirements
•Minimum Diploma in Facilities Management, Estate Management, Building or relevant related discipline from a recognized tertiary institute

•At least 5 years of relevant experiences in facilities management and business development portfolios

•Able to work independently with minimum supervision

•Able to conduct market outreach and marketing

•Proactive and independent

•Dynamic and multi-tasking capabilities