Total 1,360 Senior Executive admin assistant job vacancies in Australia

Job Description

• Industry/ Organization Type: Wholesale of Marine Equipment and Accessories
• Position Title: Admin Assistant
• Working Location: Tuas West Road (8 minutes walking distance from the MRT)
• Working Hours: Monday – Friday, 9am – 5.30pm (One Saturday per month, 9am – 12pm)
• Salary Package: Basic Salary + Variable Bonus + Medical Benefits
• Duration: Permanent

Key Responsibilities

• Monitor and renew company vehicle insurance and road tax.
• Schedule and track vehicle servicing, inspections, and manage traffic summons records.
• Oversee usage and mileage tracking for company spare vehicles.
• Manage renewals and updates for company mobile phones; maintain an up-to-date mobile phone register.
• Coordinate travel arrangements, including flight and hotel bookings, through approved vendors.
• Raise purchase requisitions for office supplies such as stationery, cartridges, paper, and letterheads.
• Process supplier invoices and submit payment applications.
• Prepare meeting agendas and minutes for Department Manager meetings.
• Maintain and update the Kaizen Register for DSG and its overseas offices.
• Provide backup coverage for the receptionist when needed.
• Support the Head of Department with various administrative duties as assigned.

APPLY NOW!!!

• Diploma/Degree in Business Administration, Office Management, or equivalent.
• At least one year of experience in a similar administrative role, preferably within a corporate or technical environment, would be an advantage.
• Proficient in Microsoft Office applications, especially Word, Excel, and PowerPoint.
• Meticulous, detail-oriented, and disciplined in maintaining records.
• Proactive team players without prior experience but who are willing to learn, take initiative, and demonstrate a strong sense of responsibility are welcome to apply. Training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #77593 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

• Provide administrative support to the marketing & leasing team by preparing tenancy and/or sales agreements, as well as input and update tenants and tenancy details.

• Perform marketing coordination functions, include handling of calls, emails, etc. and maintenance of data bases.

• Assist in all marketing, sales and leasing activities including online and social media platforms.

• Follow up on contractual documents, mass mailing letters & reminders as well as preparation of progress reports.

• Manning the hotline for sales and marketing to filter and route potential prospects to marketing colleagues.

• To provide centralized administrative function /support to ensure smooth operations of the company such as ordering of get-well baskets and/or wreath for employees or their families, handling of petty cash submissions, manage & execute travels and hotel arrangements as well as name card ordering and stationery requisitions.

• Provide administrative support to the project development team which includes printing, coordinating the signing of and scanning of development related documents, and preparing letters to government authorities for development projects as well as filing of drawing plans.

• Any other ad hoc administrative duties including assignments given by immediate supervisor.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Admin Executive (12-Month Contract)

Job Description
- Administrative & accounting related duties
- Keeping track of new, ongoing and complete work orders
- Ordering of materials & parts where required (local and overseas suppliers)
- Create / Update / Sending of invoices and statement of accounts
- Following up on payment collections
- Scanning / Filing of records

Job Requirement
- N / O Level / Diploma
- Good organisational & interpersonal skills
- Familar with Microsoft Word / Excel
- Prior experience in automotive trade will be added advantage
- Work Location (Kranji)

Join our vibrant and dedicated team at Tao Li Swimming Club (TLSC), where we're passionate about fostering a love for swimming and promoting excellence in aquatic sports. Our club provides a supportive and inclusive environment for swimmers of all ages and skill levels, from beginners to elite athletes. We are currently seeking an enthusiastic Administrative Executive to contribute to the efficient operation of our club and support for both our Learn-To-Swim Program and Competitive Program swimmers.

Responsibilities:

• Provide administrative support to the club's management team, coaches and members.
• Manage club inquiries from members and the public.
• Communicate with parents and kids.
• Coordinate scheduling for club activities, including new classes, replacement classes, leave of absence and fees payment.
• Assist with fee collection, and membership inquiries.
• Maintain accurate records and databases related to membership.

Qualifications:

• Proficiency in both Chinese and English languages to effectively communicate with a diverse members.
• Previous experience in an administrative role preferred, if no experience. training will be provided as long have a strong willingness to learn.
• Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a customer service-oriented approach.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• Attention to detail and accuracy in record-keeping and data management.

Benefits:

• Competitive salary based on experience.
• Commision Pay

WORK SCHEDULE: 5.5 Days Week, off on weekdays only

• Perform policy checks to ensure documents are accurate and complete.
• Handle data entry tasks with attention to detail.
• Upload documents into the internal system.
• Maintain and update internal records accurately and in a timely manner.
• Support the admin team with other routine administrative duties.

Requirements:

• Diploma and above
• At least 2 years of administrative experience in the insurance industry.
• Proficient in using Microsoft Dynamics 365 Business Central.
• Detail-oriented with a strong sense of responsibility.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website atwww.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Job Description

• Industry/ Organization Type: Management of Companies and Enterprises
• Position Title: Accounts & Admin Executive
• Working Location: Tuas (Company transportation provided)
• Working Hours: 5 days (Monday – Friday, 8:30 AM – 4:30 PM)
• Salary Package: Basic Salary + Meal Allowance + AWS
• Duration: Permanent Role

Key Responsibilities

• Manage daily bookkeeping and bank reconciliations.
• Handle accounts payable (AP) and accounts receivable (AR).
• Prepare and process invoices, payments, and expense claims.
• Support monthly, quarterly, and yearly financial closing activities.
• Assist with GST submissions and tax filings, where applicable.
• Prepare financial reports and support audit activities.
• Provide general office administrative support, including filing, scheduling, and correspondence.
• Manage office supplies and maintain an organised workplace.
• Liaise with vendors on property investment and maintenance matters.
• Perform other ad-hoc duties as assigned.

APPLY NOW!!!

• Diploma/Degree in Accounting, Business Administration, or a related field.
• At least 2 years of relevant accounting and administrative experience.
• Detail-oriented, organised, and able to multitask.
• Able to work independently and handle confidential information with care.
• Responsible, able to meet deadlines, and able to comply with data privacy requirements.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82058 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Sales Coordinator

Join Us as a Sales Coordinator – ACMV Industry

Looking to build your career in sales without going door-to-door? We’re hiring a Sales Coordinator to support our sales and project teams from the office. If you’re organized, detail-oriented, and great with communication – we want to hear from you!

Key Responsibilities:

• Prepare and follow up on quotations, tenders, and proposals
• Coordinate between sales, technical, and project teams
• Support sales team with documentation and scheduling
• Handle incoming sales inquiries and client communication
• Assist with CRM data and tracking sales performance

Requirements:

• Experience in ACMV/HVAC industry is a plus
• Good communication & coordination skills
• Proficient in Microsoft Office (Excel, Word)
• Able to multitask and meet deadlines
• Location: Defu Industrial City
• Office Hours: Mon - Fri 8am-5pm / Sat 8am-12pm

Salary : Basic + commission

• Act as the primary in-house IT contact for end users, providing prompt support and resolution for hardware, software, network, and peripheral issues.
• Liaise and coordinate with external IT vendors for quotations, procurement, service requests, annual software license renewals and technical support.
• Manage IT inventory assets, including tracking, maintenance and disposal of obsolete equipment.
• Coordinate onboarding of new staff by setting up PCs, laptops, user accounts and access through Active Directory administration.
• Oversee daily monitoring of IT infrastructure, including server health and storage capability, and provide monthly overview of server storage space.
• Create and manage Zoom meetings and other communication tools to support internal collaboration.
• Support IT operations by ensuring smooth function and addressing operational IT issues, while escalating approvals and critical decisions to higher management as required.
• Support occasional IT projects such as hardware upgrades or system migrations.

Requirements:

• Diploma or higher qualification in Information Technology, Computer Science, or a related field.
• At least 1- 3 years of hands-on experience in IT support or IT operations within an SME environment.
• Proficient in user support, troubleshooting hardware / software / network issues, and IT Infrastructure monitoring.
• Familiarity with Active Directory administration and user account management.
• Experience liaising with vendors and handling IT procurement processes.
• Good communication and interpersonal skills to support end users and coordinate with management and vendors.
• Self-motivated, organized, and able to work independently with minimal supervision.
• Willingness to learn and adapt to evolving IT needs in a growing company.

Interested applicants may e-mail to : suathong@addp.sg

1. Handling full set of accounts, carrying out the responsibilities of accounting duties such as data compilation, bookkeeping, AR & AGM filing, secretarial works, quarterly GST submission, corporate tax computation including tax filing Form C/C-S, prepare monthly management accounts, yearly financial report, or assist in monthly/annual budgeting and planning process.

2. Performing basic office tasks, such as filing, data entry, processing mail, issuing invoices, collections etc. Carrying out the responsibilities of accounting duties such as accounts receivable, claims or other accounting/admin tasks.

3. Handle inventory including stocktaking and inventory reconciliation.

4. Assisting with product registration, audits, fact checks, tenders and resolving discrepancies.

5. Undertake special assignments and perform any ad-hoc task assigned by Finance Manager.

Education Qualifications Required for this Role:

a. Minimum Diploma in Accounting, Degree in Accountancy or any field.

b. Familiar with MS Excel and have knowledge & experience in using Accounting Software will be advantageous.

c. Good math skills and the ability to spot numerical errors

d. Positive attitude, meticulous and someone with initiative

e. Hardworking, fast learner and able to work independently.

Job Description

• Industry/ Organization Type: Construction/ Interior Design
• Position Title: Admin Executive
• Working Location: Woodlands
• Working Hours: 5 Days, Monday – Friday (9am – 6pm)
• Salary Package: Basic Salary + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Prepare, review, and process Purchase Orders, Invoices, Quotations, and Sales Orders accurately and in a timely manner.
• Provide comprehensive administrative support to ensure smooth day-to-day office operations.
• Monitor and coordinate inventory control, including conducting periodic stock checks and maintaining accurate records.
• Manage document control, including proper filing, data entry, and maintenance of both electronic and hardcopy documentation.
• Consolidate supplier invoices for payment processing and handle staff claims, reimbursements, and related administrative matters.
• Other duties as assigned by the management

APPLY NOW!!!

• Minimum GCE ‘O’ Level.
• At least 1–2 years of administrative experience.
• Detail-oriented, organized, and able to work independently with minimal supervision.
• Proficient in Microsoft Office applications.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82564 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Admin Executive x1

1. Handling full set of accounts, carrying out the responsibilities of accounting duties such as data compilation, bookkeeping, quarterly GST submission, corporate tax computation including tax filing Form C/C-S, prepare monthly management accounts, yearly financial report, or assist in monthly/annual budgeting and planning process.

2. Performing basic office tasks, such as filing, data entry, processing mail, issuing invoices, collections etc. Carrying out the responsibilities of accounting duties such as accounts receivable, claims or other accounting/admin tasks.

3. Handle inventory including stocktaking and inventory reconciliation.

4. Assisting with product registration, audits, fact checks, and resolving discrepancies.

5. Undertake special assignments and perform any ad-hoc task assigned by Finance Manager.

Education Qualifications Required for this Role:

a. Minimum Diploma in any field

b. Familiar with MS Excel and have knowledge & experience in using Accounting Software will be advantageous.

c. Good math skills and the ability to spot numerical errors

d. Positive attitude, meticulous and someone with initiative

e. Hardworking, fast learner and able to work independently.

Job Responsibilities:

• Support onboarding and off boarding process of clinicians and department staff, including access applications.
• Prepare and verify claims for overtime, night allowances, leave and petty cash for department staff.
• Manage and plan rosters of clinicians, with uploading into system.
• Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.
• Collation of data required by the department for purposes of cost management and improvement.
• Procurement of common items used by the department, maintaining a master inventory list.
• Manage mailbox for the department, including dispatch to respective clinics.
• Manage the Director’s/ Clinical leads’ calendars as required.
• Perform any other duties assigned by supervisor.

Requirements:

• GCE ‘A’ or Diploma in any field
• A good understanding of accounting and figures.
• Good computer skills in Word, Excel and Power Point.

All Interested candidates are invited to email your resume in MS Word format to:

nerissa.goh@recruitexpress.com.sg

Please include your full working experience, education background, notice period, expected salary.

Nerissa Goh Jia Ying (R21103899)

Recruit Express Pte Ltd

Company Reg. No. 199601303W | EA License Number: 99C4599

Recruiter's ref code: #HGN

We regret to inform that only suitable candidates will be shortlisted for an interview.

Company Overview

The Straits Dental Group is a boutique dental practice in Singapore focused on customer-first care. Our clinics feature skilled dentists and surgeons who deliver innovative, personalized treatments in a friendly environment.

Job Summary

You will assist dentists during procedures, prepare instruments and equipment, manage patient care instructions, and maintain clinic hygiene to ensure smooth dental operations and positive patient experiences.

Responsibilities

• Help patients feel comfortable before, during, and after dental treatments
• Provide patients with care instructions prescribed by dentists, including post-operative and oral hygiene guidance
• Assist dentists during procedures by preparing and handing over appropriate instruments to facilitate patient care
• Prepare and set up dental procedure rooms ensuring all instruments, trays, materials, and equipment are ready before patient arrival
• Assist in taking and developing dental diagnostic x-rays to support accurate diagnosis
• Perform lab tracking, casting, impression taking, and retainer fabrication tasks as required
• Check, pouch, and sterilize instruments and instrument sets following proper protocols
• Disinfect and maintain dental chairs, equipment, working surfaces, and instruments to meet hygiene standards
• Monitor clinic room materials to ensure sufficient sterile instruments and supplies are available for daily use
• Handle and manage patient feedback professionally to support patient satisfaction
• Report incidents such as equipment malfunction, defects, or loss promptly to management
• Conduct stock takes and notify in-charge when inventory is low, ensuring proper inventory management and storage using the first in, first out (FIFO) principle
• Perform other duties assigned by Clinic In-Charge or Manager

Preferred competencies and qualifications

• Proven experience as a dental assistant
• Knowledge of dental instruments and sterilization methods
• Understanding of health and safety regulations
• Good computer skills to support clinic operations
• Ability to work effectively in a fast-paced environment
• Strong customer service skills to enhance patient experience
• Team player with excellent communication and interpersonal skills
• Ability to learn quickly and adapt to clinic needs
• Attention to detail and organizational skills
• Good command of English for clear communication
• Educational qualifications: GCE ‘N’/’O’ Levels, Higher/NITEC
• Preferred background as junior executives specialized in Healthcare - Nurse/Medical Support & Assistant or equivalent
• Relevant skills: dental assisting, nursing, customer service, hospitality, administration, healthcare, retail

Other Information

Benefits

• AWS
• Performance Bonus based on company performance
• Employee Dental Benefits
• Healthcare Insurance
• Career Progression opportunities

Location

• Orchard / Tai Seng / Raffles Place (All locations near MRT)

Contact

• Whatsapp +65 87999371
• Email resume to ananth@straitsdental.com

Only shortlisted candidates will be notified.