Total 1,361 Senior Executive admin assistant job vacancies in Australia

Job Description

• Industry/ Organization Type: Electrical Engineering/ Consultancy
• Position Title: Admin & Accounts Executive
• Working Location: Paya Lebar (near MRT)
• Working Hours: 5 Days, Monday - Friday (8.30am – 5.30pm)
• Salary Package: Basic Salary + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Ensure accuracy and completeness of financial records in compliance with relevant accounting standards, laws, and regulations.
• Prepare, maintain, and update financial reports, including monthly management accounts and supporting schedules.
• Perform monthly closing activities, including bank reconciliations and balance sheet reconciliations.
• Consolidate financial documents such as bank statements and related supporting records.
• Generate quarterly billings, statements of accounts, and prepare GST submissions.
• Manage daily finance operations, including Accounts Receivable (AR) and Accounts Payable (AP) functions.
• Provide administrative support and assist with ad-hoc finance or operational duties as assigned.

APPLY NOW!!!

• Diploma or Degree in Accounting, Finance, or a related field.
• At least 1 year of relevant working experience.
• Competent with Microsoft Excel.
• Accounting systems knowledge is a plus.
• Detail-oriented, organised, and able to meet deadlines in a fast-paced environment.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82851 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Technology Services
• Position Title: Admin & Accounts Executive (Corporate Support)
• Working Location: Joo Chiat
• Working Hours: 5 days (Monday-Friday, 9.00am - 6.00pm)
• Salary Package: Basic Salary
• Duration: 3 Months Contract

Key Responsibilities

• Handle AP/AR payments, bank updates, petty cash, and filing of invoices/receipts.
• Support audits, trade finance, and government grant applications.
• Provide HR admin support, including employee records, work pass updates, onboarding, and training coordination.
• Maintain and update HR policies, employee handbook, and organisation chart.
• Arrange travel, insurance renewals, and office-related purchases.
• Coordinate with IT on systems, backups, equipment setup, and basic user support.
• Ensure office HSE compliance, manage supplies, vendors, and general office maintenance.
• Organise meetings, events, and name card/office stationery printing.

APPLY NOW!!!

• Diploma or equivalent, preferably in Business Administration or a related field.
• Minimum 2 years’ experience in office administration, corporate support or HR support.
• Proficient in Microsoft Office and Windows.
• Organised, meticulous, and able to manage multiple tasks independently.
• Strong communication and interpersonal skills with a proactive, responsible attitude.
• No regular travel required, except for occasional company trips.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #80833 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

About the Role

We are looking for a highly organised and detail-driven Executive Assistant (Finance & Operations Support) to work directly with our COO and support high-level executive operations.

This role is primarily focused on C-level executive support, requiring strong organisational skills, discretion, and the ability to manage priorities in a fast-paced environment. In addition, the role will provide support to finance operations, particularly in bookkeeping, documentation, and compliance tasks.

This is a critical role that ensures both executive efficiency and operational continuity across the business.

Key Responsibilities

Executive Support (Primary Focus)

• Provide high-level administrative support to the COO
• Manage schedules, priorities, and executive communications
• Handle confidential information with a high level of discretion
• Support strategic and operational initiatives as needed
• Assist in coordination across teams and stakeholders

Finance & Bookkeeping Support (Secondary)

• Manage and maintain day-to-day financial records and smaller books
• Support the preparation of financial reports and documentation
• Ensure accuracy and organization of financial data across systems

Corporate & Compliance Support

• Assist with corporate filings, registrations, and compliance documentation
• Support legal and administrative documentation across entities

Basic Qualifications:

• Strong Executive Assistant experience supporting C-level leadership (non-negotiable)
• 3+ years of experience in executive support, operations, or administrative roles
• Background in finance, bookkeeping, or accounting support is highly preferred
• Strong organisational, communication, and prioritisation skills
• High level of discretion, reliability, and accountability
• Proficiency in tools such as Excel/Google Sheets, Notion, Dropbox, and accounting software (e.g., QuickBooks, NetSuite)
• Must be willing to travel on short notice if needed
• Must have a valid passport

Preferred Qualifications

• Experience supporting high-growth or eCommerce businesses
• Exposure to multi-entity or international operations

The COMO Group represents an integrated approach to living well, grounded in a celebration of diversity and a deep respect for authenticity. The Group’s businesses extend across hospitality (COMO Hotels and Resorts), fashion (Club21, Kids21, Dover Street Market Singapore), wellness (COMO Shambhala), organic living and specialty foods (COMO Dempsey, Culina and SuperNature) and philanthropy (COMO Foundation).

Culina is a leading purveyor of specialist epicurean foods and wines, a choice distributor to hotels, restaurants and cafes in Singapore. Culina runs a Bistro and Gourmet boutique, an Organic retail store SuperNature in Dempsey as well as a chain of butcheries in Major Supermarkets island-wide.

Job Summary:

The Costing Assistant/Executive will review and validate price lists, perform accurate data entry, and consolidate costing informationinto the master spreadsheet for Manager’s approval.

Key Responsibilities:

• Create and maintain stock codes, PLU IDs, and barcodes in the system
• Develop, update, and ensure accuracy of the costing master spreadsheet in a timely manner
• Input all required information for cost tabulation and analysis
• Perform comparisons between GRN and costing prices, and initiate corrective actions where necessary
• Execute timely price uploads across systems in coordination with Purchasing and Retail teams
• Handle daily incoming email enquiries and perform general administrative duties (e.g., filing).
• Upload and maintain PLU, barcode, stock code, and RSP information in the PLU master
• Support monthly campaign setup and price configuration
• Participate in ad‑hoc projects and duties as assigned

Requirements:

• Diploma in Accounting, Business Administration, Finance, or a related field
• Able to work independently with minimal supervision, as well as collaboratively within a team, including meeting tight deadlines
• Proficient in Microsoft Office applications, including Outlook
• Possesses good interpersonal and communication skills
• Fresh graduates are welcomed to apply, training will be provided

Menicon is a contact lens specialist embracing precision craftsmanship to see life in detail. Join our family in Singapore, the first manufacturing facility outside Japan for daily disposable contact lens and a base for developing technologies and products with advanced, value-added features.

Be part of a collaborative finance team where you’ll take ownership of the accounts payable cycle, support month-end closings, and enhance vendor partnerships while contributing to ERP improvements and exciting digitalization initiatives.

Responsibilities:

• Responsible for accounts payable process, including invoice verification against purchase orders, confirmation of goods and services received, and resolution of discrepancies.

• Accurately document invoices and employee expense claims into the accounting system, ensuring compliance with company policies.

• Reconcile vendor statements, handle payment inquiries, and resolve any discrepancies in a timely manner.

• Perform monthly bank reconciliations and support month-end/year-end closing activities.

• Keep accounting records systematically organized and assist with customer invoice posting and ad-hoc tasks (e.g., fixed asset tagging).

Requirements:

• Diploma in Accounting, Finance or other professional accounting certificate or equivalent

• At least 2 years of Accounts Payable experience

• Experience in Navision or Microsoft Dynamics NAV/Dynamics 365 Business Central or any relevant ERP systems.

• Passionate about tackling challenges, improving processes, and creating structured, effective solutions in dynamic environments.

• Strong attention to detail, excellent organizational skills, and ability to meet deadlines.

• Team player with good communication and interpersonal skills.

• Only Singaporeans/Singapore Permanent Resident will be considered.

1. Key Qualifications & Experience

• Education: Minimum N Level above in Business, Marketing, or a related field.
• Industry Experience: At least 1–3 years of experience in sales or account management, specifically within the FMCG or food sector. 

2. Core Skills & Competencies

• Relationship Management: Skilled at maintaining strong, long-term partnerships with existing retail partners
• Communication: Strong interpersonal, negotiation, and presentation skills.
• Language Proficiency: Ability to communicate effectively is often preferred to serve a diverse client base.
• Technical Proficiency: Experienced with Microsoft Excel for tracking sales targets, inventory, and performance reporting and MS Dynamic an Advantage. 

3. Operational Requirements

• 5-day work week.

4. Key Responsibilities to Highlight

• Developing and executing sales plans to achieve monthly targets.
• Managing the sales process, from lead generation to post-sales support.
• Monitoring market trends and competitor activities to identify growth opportunities. careers.
• Track and manage the Advertising & Promotion budget for specific accounts to ensure a high Return on Investment (ROI) for marketing activities.
• Ensure Market Execution, Strategic Account Growth and Monitor Planogram

Job Description

Provide support in full spectrum of HR function including recruitment and selection, on-boarding and off-boarding, training, performance management and employee relations

Recruitment and interview process

Process work pass applications and renewals

Prepare appointment letters, confirmation letters, and other related HR letters

Maintain & upkeep on employee P-File (hardcopy & softcopy)

Assist annual performance appraisal process

Maintain leave and attendance records

Responsible for registration & renewal of Coretrade, Multi-Skill, CSOC and other training courses

Benefits and welfare administration

Liaise with payroll vendor on payroll matters

Assist in review of HR policies and procedures

Process claim reimbursement

Any other matters as required by Management

Job Requirements

At least 1 – 2 year(s) of working experience in the related field

Experience with Times Software will be advantageous

Strong knowledge of the labour law and other statutory requirements

Possess good interpersonal skills and can communicate effectively while ensuring confidentiality

Working Hours

Accounts Executive

Roles & Responsibilities:

-         Assist manager in overseeing Accounts department functions, such as monthly and year end closing.

-         Assist manager with yearly financial audit.

-         Bank reconciliation and GST submissions.

-         Accounts Payable functions – process supplier invoices into accounting system and arrange bank transfer for payment.

-         Accounts Receivable functions– update customer payment, prepare monthly statement of accounts, aging report and assist in sales commission system.

-         To review and monitor the work of outsource accounting company, which undertakes the functions of management reports, GST, and annual tax returns.

-         To ensure the accounting process complies with the law.

-         To assist with preparation of any other regulatory submissions.

-         Any other ad hoc duties assigned.

Education and experience:

-         Experience in manufactory industry is an advantage.

-         Experience in MYOB/ABSS/Quickbook Online accounting system is an advantage.

-         Candidate must possess at least a Diploma in Business / Accountancy or equivalent

-         Proficient with MSOffice, Google Office.

-         Able to commence immediately or with short notice

Salary Component:

-         Basic Salary from S$2,600- $$ 3,100

-         Work hours: Monday to Friday 8:30AM – 5:30PM

We are looking for a HR Assistant / Executive is responsible for all aspects of leave processing, staff health insurance, support staff recruiting and onboarding and supply faculty. They ensure that all aspects of the applications to the Ministry of Manpower are running smoothly and efficiently. This role will manage the relationships with our staff and external providers. A successful candidate will be an experienced team player who brings enthusiasm and a proactive mindset.

Main Responsibilities:

1. Support and manage recruitment activities including, ensuring job descriptions are kept up-to-date, job posting on the school website and job websites, coordinating the shortlisting of applicants, scheduling interviews and ensuring reference checks are completed.

2. Supporting day-to-day administration of Supply Teachers and staff.

3. Attend and answer regular recruitment and HR-related enquiries by phone and email in a timely and professional manner.

4. Responding to internal and external HR related inquiries or requests and providing assistance.

5. Coordinate the new staff arrival and onboarding process which includes the organisation of IT equipment,, email account provisioning and staff access cards as well as ensuring all relevant agreements and policies are reviewed and signed.

6. Processing leave and attendance records for all staff.

7. Register and ensure that all staff and contractual dependents (where applicable)  are covered by the School’s medical insurance and that information surrounding the School’s medical insurance cover is communicated clearly when necessary. 

8. Support and assist on the Committee of Private Education (CPE) / EduTrust license process.

9. Act in accordance with relevant legislation in Singapore, as well as UK guidelines, particularly with regards to educational provision, health and safety initiatives and child safeguarding and ensure that all students and staff maintain these standards

10. Assist in ad-hoc HR projects and any other HR tasks assigned by the team lead.

Safeguarding

11. Abide by the school safeguarding policy and keep abreast of any changes.

Job Requirements:

1. Minimum 2 years of HR administrative or support experience.
2. Strong attention to detail, organization, and professional communication skills.
3. A team player with a proactive and problem-solving mindset.

Overview*

The incumbent will be responsible to provide operational and administrative support for allied health service counters at Clinical Measurement Centre, Diagnostic Imaging and Rehabilitation to achieve expected outcomes; patient’s service experience, on-the-ground troubleshooting and risk and business continuity management. This is a full-time on-site position.

Job Responsibilities*

Primary Responsibilities (80%)

• Responsible for daily operations of assigned allied health departments, including front counter services, partnering Allied Health Leads and all other staff working within the department to solve system and process problems.

• Ensure systems and processes are in accordance with HAP/SOP/Work Instructions and periodic reviews and updates of relevant documents

• Analyse trends of patient feedbacks to improve counter services, focusing on closing the loop with constructive inputs to fix a problem or acknowledging praises.

• To ensure that workflows for new and existing services are reviewed, optimised and streamlined according to department’s evolving needs.

• Monitors utilisation rates of services and drives initiatives to improve utilisation of resources.

• Manage counter risks assessments and audit matters.

• Ensure that Service Associates receive appropriate induction, orientation, and training so that they possess appropriate skills and knowledge to carry out their jobs.

• Responsible for staff engagement, recruitment and retention to achieve stable, skilled and motivated workforce and achieve the desired patient / caregiver and service outcomes.

• Responsible for two-way communication between staff and management and ensure timely dissemination of information, escalation of issues and recommending solutions to problems.

Secondary Responsibilities (20%)

• Responsible for devising innovative services to continually improve service levels and delight patients.

• Participate in NUHS initiatives (i.e. G.R.O.S.S, Go-Green efforts)

• Any other ad-hoc duties assigned by reporting officer

Requirements*

Qualification Required and Area of Discipline

Degree in any discipline. Graduates from healthcare-related or business management studies will be advantageous.

Required Competencies and Capabilities (Skills, Experiences and Professional Licences)

• At least 3 years of service operational experiences within healthcare clinic setting

• Proficient in Microsoft, EPIC and NBS system

• Excellent team player and effective communication skills

• Problem-solving skills and critical thinking ability

• Ability to multi-task with a “can-do” attitude,

• Empathy, compassion, and social skills help in building trust and handling sensitive situations

If the role sounds interesting to you, please contact ‘careers_alexandra@nuhs.edu.sg’ to understand more on the role. Please indicate the position that you are interested in the subject heading.

*Only Singapore Citizens and Singapore Permanent Residents may apply.

Corporate secretary executive 

Location: Marymount
Working Days: Mon-Fri , 5 days
Working hours : 9am to 6pm
Salary: $2500 - $3000 

Job Description

• To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
• Handling submission of ACRA & IRAS transactions
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
• Any other corporate and ad-hoc jobs as required

Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law
• Prior relevant corporate secretarial experience will be an advantage

✅Interested personnel kindly send your CV to WhatsApp: https://wa.me/65 88567364(Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Responsibilities:

• To maintain andupkeep personal and leave records of employees and ensure that all records arecomplete, kept orderly and treated in strict confidence.
• To prepare,compile and submit HR reports to HR Manager monthly and/ or ad hoc basis.
• To update/check TMS reports and overtime requisitions for salary processing.
• To keep trackof employees' confirmation and ensure that they are appraised by theirimmediate supervisor via the performance appraisal form on time.
• Preparation ofHR Letters (Employment Contracts, Confirmation, Annual Increment, Promotion,etc.)
• Assist inorganising Company functions and staff welfare activities
• Source andorganize training programs and liaise with industry trainers and institutions.
• Full cycle ofrecruitment (Including advertisement, source and screen candidates, interview arrangement, selection etc.)
• Liaise withexternal vendors and employment agencies.
• Work passesapplication, renewal and cancellation.
• Working closelywith HR Manager and also respective department on any HR Administrative needs.

Requirement:

• Diploma in HR Management or equivalent with at least 1 to 2 years of relevant working experience.
• Experience inverifying time attendance records is preferred.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or submit your resume to ref70@trustrecruit.com.sg

Please include the following information:

-         Reason for leaving

-         Expected Salary

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed tosafeguarding your personal data in accordance with the Personal Data ProtectionAct (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Bong Cheong Leong (Alan)

EA Personnel Reg No: R25158271

Job Description

• Provide support in full spectrum of HR function including recruitment and selection, on-boarding and off-boarding, training, performance management and employee relations
• Recruitment and interview process
• Process work pass applications and renewals
• Prepare appointment letters, confirmation letters, and other related HR letters
• Maintain & upkeep on employee P-File (hardcopy & softcopy)
• Assist annual performance appraisal process
• Maintain leave and attendance records
• Responsible for registration & renewal of Coretrade, Multi-Skill, CSOC and other training courses
• Benefits and welfare administration
• Liaise with payroll vendor on payroll matters
• Assist in review of HR policies and procedures
• Process claim reimbursement
• Any other matters as required by Management

Job Requirements

• At least 1 – 2 year(s) of working experience in the related field
• Experience with Times Software will be advantageous
• Strong knowledge of the labour law and other statutory requirements
• Possess good interpersonal skills and can communicate effectively while ensuring confidentiality

Working Hours

5 Days' workweek

Job Description

• Assist in the full spectrum of AR duties which includes invoice preparation, sales verification, month end closing and reconciliation.
• Prepare and process documents such as Invoices (Credit Terms & Cash Terms) & Credit Notes.
• Perform tracking & monitoring of collections & payments including updating of Aging list for dissemination to Sales team for follow up.
• Reconcile outstanding payments, billing disputes, discrepancy.
• Prepare & process Purchase Order (PO).
• Assist in the full spectrum of Stock duties which includes daily stock movement, monthly and year-end stock take.
• Ensure AR/AP/GL transaction into the accounting system timely and accurately

Job Requirements

• LCCI Certification or Diploma in Finance or Accounting
• Proficient in MS office applications
• Highly organised, strong time management with the ability to prioritise
• Ability to work independently and is a good team player

Working Hours

Monday to Friday 08.30am to 5.30pm
Saturday 08.30am to 12.30pm
Sunday Rest Day

Location: One-north

Working Hours:

Office hours

Mon-Thur : 830am - 6pm, Fri : 830am - 530pm

Job details:

• Provide comprehensive administrative and operational support to the Learning & Development (L&D) and Benefits teams within HR Group Shared Services.
• This role focuses on high-volume processing, documentation, and data accuracy to ensure timely delivery of HR services across the cluster.
• Support critical HR operations including training programme coordination, leave administration, claims processing, and audit documentation.
• Training and standard operating procedures will be provided.

Job requirements:

• Min Diploma in Human Resources or any related fields.
• Strong attention to detail and ability to manage high volume tasks.
• Proficient in Microsoft Office and comfortable with HR systems.

Interested candidates, kindly send a copy of your resume to: healthcare7@recruitexpress.com.sg

Jessica Fong Zhi Tong [R1879124]

Email Address: healthcare7@recruitexpress.com.sg

Recruit Express Pte Ltd

EA License No: 99C4599