Total 1,360 Senior Executive admin assistant job vacancies in Australia

About ENX Systems

ENX Systems is a software company that combines deep expertise in cloud IoT with the power of AI to deliver intelligent, data-driven energy optimization.

Our flagship offering, the ENXTM Sustainability Suite, is a comprehensive cloud native BMS and EMS solution with a suite of integrated applications – including energy, lighting, ACMV, IAQ, occupancy and fault detection on a single platform. It enables real time energy monitoring and optimization through intelligent, demand-based controls to help organizations manage their energy performance efficiently and sustainably.

Our vision is to be an innovative leader in sustainability AI for the built environment. From offices to campuses, retail to community centres, warehouses, data centres and beyond, we are transforming both retrofitted and newly built environments into greener, smarter, and more energy efficient spaces with the ENXTM Sustainability Suite.

Role Overview

We are seeking a highly organized, meticulous and proactive individual to join our team as a Finance and Admin Executive. This role is integral in managing our day-to-day financial operations and provide administrative support to ensure a smooth and efficient business operations.

Key Responsibilities

FINANCE & BUDGETING

• Manage accounts payable and receivable, ensuring timely invoicing and payments.
• Prepare monthly financial statements, cash flow reports, and management accounts.
• Assist in budgeting, forecasting, and variance analysis.
• Maintain accurate records of financial transactions in compliance with accounting standards.
• Liaise with external auditors, tax agents, and banks.
• Monitor expenses and implement cost-control measures.
• Support monthly payroll processing and statutory contributions (CPF, income tax, etc.).

ADMINISTRATIVE DUTIES

• Oversee office operations, including procurement of supplies and vendor management.
• Maintain employee records and support HR functions such as onboarding and leave tracking.
• Responsible for all insurance related matters.
• Ensure compliance with company policies, regulatory requirements, and workplace safety standards.
• Provide administrative support to management and other departments as needed.
• Assist to organize company events or team activities when required.
• And any other ad hoc tasks assigned.

Role Requirements

• Diploma in Finance/Accounting or related field.
• 3-5 years of working experience in a finance and admin role is preferred.
• Strong knowledge of accounting principles and financial reporting.
• Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with accounting software preferred.
• High level of integrity, accuracy, and attention to detail.
• Comfortable to work independently with minimal supervision.
• Meticulous with strong organizational skills to manage operations and administrative duties.
• Excellent communication skills to engage with external parties, customers and suppliers.
• Strong interpersonal skills to work with multi stakeholders internally and externally.
• Able to work with tight deadlines and perform under pressure with multiple priorities.

What We Offer

• Competitive salary and performance incentives.
• Opportunities to work on high-impact sustainability projects.
• Collaborative and innovation-led team culture
• Training & development opportunities

• General administrative duties including documentation, filing & updating data, etc
• Check, verify, and process expense claims and reimbursements
• Responsible for effective recording, maintenance, and reporting of HR information
• Managing the renewal of corporate licenses, ISO and certifications 
• Assist and coordinate recruitment processes
• Handle staff insurance and medical issues (claims, work injury compensation, PCP, etc
• Work pass applications for foreign new hires (including renewal and cancellation)
• Prepare stationery for new staff, such as a laptop, email, and share folder (by Dept)
• Knowledge of worker salary calculations (including OT, allowances, and deductions)
• Perform any ad-hoc duties assigned by manager or management
• Handle and redirect incoming calls, emails, and correspondence daily
• Liaise with the site/ store man/ purchaser to coordinate and place material orders
• Assist site workers with work-related matters and provide necessary support
• Oversee vendor and supplier relations for smooth office operations.
• Raise MR and PO in the Odoo app, verify supplier tax invoices and POs, and arrange delivery upon receiving confirmation from the client.
• To prepare the quotation for the Sales Dept, safety, and tender document submission to the main contractor, if required.
• Prepare monthly claims, verify Payment Certificates, and assist Finance with accounts receivable and tax invoice issuance.
• Experience in HR & administrative disciplines in the construction industry
• Meticulous with good interpersonal and communication skills
• Basic Microsoft Office skills
• Able to meet the deadline
• Candidates with prior experience with Infotech HR & Odoo Apps

• Perform policy checks to ensure documents are accurate and complete.
• Handle data entry tasks with attention to detail.
• Upload documents into the internal system.
• Maintain and update internal records accurately and in a timely manner.
• Support the admin team with other routine administrative duties.

Requirements:

• Diploma and above
• At least 2 years of administrative experience in the insurance industry.
• Proficient in using Microsoft Dynamics 365 Business Central.
• Detail-oriented with a strong sense of responsibility.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website atwww.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Responsibilities:

(i) Prepare cost estimation, endorse and ensure timely submission to the Employer Representatives for approval;

(ii) Prepare financial projection and carry out budgetary and expenditure control of Contractor’s works;

(iii) Prepare Contractor’s monthly payment claims and final account for the Contract and ensure timely and complete submissions to the Employer Representatives for payment, including all supporting documents and evidence;

(iv) Evaluate and carry outmeasurement where necessary,with claims for Purchase Orders;

(v) Compile all payment claims,interim certificates, Purchase Orders and invoices and ensure timely submission to the Employer Representatives for payment;

Requirements:

• Minimum Nitec / Higher Nitec in Facilities Management or Administration.
• Minimum 3 years of relevant experience.
• Good written and verbal communication skills in English and Chinese.
• Posses basic knowledge of handling quotations, invoices and cost tracking is an advantage.
• Have experience in IFM is an added advantage.

Working Location: East Region

Job Description:

• Accounting and book-keeping tasks;
• Assist the Finance & Admin team to see to proper month-end closing and reporting;
• Manage bill postings and credit control activities in a timely fashion;
• Conducting all necessary searches, stamping and other administrative work;
• Uploading of client & case details into File Management System;
• Opening, locating and archiving of files;
• Prepare reports and accounting of daily file count, monthly referral reports and monthly staff sales;
• Assist in data analysis.

Requirements:

• MS Office skills - proficient in MS Excel & Word a must;
• Knowledge of Tessaract Practice Management System is an advantage;
• Must have good interpersonal, strong verbal and written communication skills;
• Strong problem solving skills;
• Must have initiative and adaptable to changes;
• A proactive person with positive attitude;
• Ability to multi-task and work as a team;
• Able to work independently and have strong attention to details;
• Experience in a law firm would be an advantage;
• Immediate availability or can start work within short notice period is an advantage;
• Attractive remuneration package for the right candidate.

Interested applicants to email resume stating experience with current/expected salaries, in strict confidence to recruitments[at]circularlaw.com.sg.

We regret that only shortlisted candidates will be notified.

Nomura Overview

Nomura is a global financial services group with an integrated network spanning over 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Retail, Wholesale (Global Markets and Investment Banking), and Investment Management. Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com.

Department Overview

Nomura's International Wealth Management Division offers unparalleled financial services and solutions to high-net-worth individuals and families globally. Our dedicated team of experts provides personalized advice and tailored strategies to help clients achieve their financial goals and preserve their wealth. With a comprehensive range of investment products and a commitment to exceptional client service, we are proud to be a trusted partner in navigating the complexities of the global financial landscape.

Role Description

As the Executive Assistant, you will provide comprehensive administrative support to two to three Managing Directors within the International Wealth Management Division. This position requires exceptional multitasking abilities and strong attention to detail to support senior leadership and divisional operations.

Responsibilities

• Provide dedicated executive assistant services to three Managing Directors.
• Manage complex calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
• Coordinate comprehensive travel arrangements including flights, accommodations, ground transportation, and itineraries
• Process and submit travel and expense (T&E) reports in accordance with company policies
• Coordinate office logistics and administrative requirements
• Maintain accurate records and filing systems
• Handle ad-hoc administrative projects as required

Requirements

• Minimum Degree in Business or Finance
• Minimum 8 years’ experience providing executive assistant support to C-suite or senior management level executives
• Experience in managing complex calendar management across multiple time zones and comprehensive travel coordination using professional booking systems
• Excellent communication skills, both written and verbal, with a keen attention to detail.
• Discretion and confidentiality when dealing with sensitive information.
• Ability to read financial statements is desirable, but not a must.
• Ability to work independently and collaboratively in a fast-paced environment.

Nomura Competencies

• Explore Insights & Vision: Identify the underlying causes of problems faced by you or your team and define a clear vision and direction for the future.
• Making Strategic Decisions: Evaluate all the options for resolving the problems and effectively prioritize actions or recommendations.
• Inspire Entrepreneurship in People: Inspire team members through effective communication of ideas and motivate them to actively enhance productivity.
• Elevate Organizational Capability: Engage proactively in professional development and enhance team productivity through the promotion of knowledge sharing.
• Inclusion: Respect DEI, foster a culture of psychological safety in the workplace and cultivate a "Risk Culture" (Challenge, Escalate and Respect).

Diversity Statement

Nomura is committed to an employment policy of equal opportunities, and is fundamentally opposed to any less favourable treatment accorded to existing or potential members of staff on the grounds of race, creed, colour, nationality, disability, marital status, pregnancy, gender or sexual orientation.

DISCLAIMER: This Job Description is for reference only, and whilst this is intended to be an accurate reflection of the current job, it is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. The management reserves the right to revise the job and may, at his or her discretion, assign or reassign duties and responsibilities to this job at any time.

Nomura is an Equal Opportunity Employer

SFID: 13126

Job Responsibilities

Administrative Support

• Maintain and update databases, including operator and event participant records. 

• Support monthly updates of preschool jobs and webpages as required. 

• Manage operational and administrative tasks for workshops, learning journeys and other internal and external outreach events, supporting with registrations and issuing of certificates to participants. 

• Take meeting minutes accurately and circulate them promptly to relevant stakeholders.  

To ensure smooth operations, accurate record-keeping, and timely execution of events and stakeholder engagements 

Branding & Communication:  

• Assist the team in delivering NIEC’s key messages across various platforms and activities.

• Support the safeguarding of NIEC’s corporate brand identity by ensuring correct adaptation and usage of corporate identity materials. 

• Develop basic creatives and content (e.g. articles, short-form videos and more) for NIEC website and social media channels, in collaboration with internal and external stakeholders.  

• Provide content and coordination support for simple video and vodcast productions, including preparation of materials, basic filming or post-production support where required. 

• Ensure regular web updates to keep content accurate, relevant, and aligned with NIEC’s branding and communication objectives. 

To support NIEC’s branding and communications efforts and deliver key messages. 

Support Course Enrolment Target: 

• Create, update and maintain content across digital platforms (eg: website, EDMs, social media) to increase awareness and interest in course enrolment. 

• Support the evaluation of marketing initiatives and compile basic data for ROI analysis.  

To increase awareness of NIEC and support course enrolment target.

Media: 

• Monitor media coverage related to the sector and NIEC and compile regular updates and summary reports for the team. 

• Assist in communicating relevant media coverage to internal stakeholders.  

 To be attuned to media coverage related to NIEC and the sector and support the creation and maintenance of a favourable public image of NIEC.

Event and Online Webinar Support: 

• Supporting and coordinating events and engagements with operators and partners. 

• Assist with pre- and post-course or event coordination with stakeholders, including managing registrations, follow-up emails, billings and evaluations. 

• Support NIEC internal and external outreach events such as Naptime Webinars, engagements with operators and partners, recruitment and outreach events, including registration, publicity, administrative tasks and on-site deployment.  

• Provide on-site support and deployment at school booths, career fairs and workshops. 

 To support the smooth running of events.

Job Requirements

• Diploma in any discipline, preferably in Mass Communication, Digital Marketing or Marketing Communications or related fields.

• Possess relevant experience supporting digital marketing activities, such as assisting with social media asset creation and updates, website management, and event support and coordination.

• Proficient in Microsoft Word, Excel and PowerPoint. 

• Familiarity with design and content creation tools (eg: Canva) is advantageous.

• Familiarity with social media platforms (eg: Linkedin, Facebook, Instagram, Tik Tok, Telegram, WeChat, Xiaohongshu).

• Possess design and video production skills, along with familiarity with tools like Premiere Pro/ CapCut will be an advantage.

• Good written and verbal communications skills in English.

• Strong organisational and time management skills.

• Attention to detail and ability to manage multiple tasks.

• Proactive, adaptable, and willing to learn

• Collaborative team player with good interpersonal skills

• Creative mindset with a positive and resourceful approach

• Proficiency in an additional language is an advantage as there is translation work.

Perks & Benefits:

• Flexible Hybrid Work Arrangement

• Comprehensive Benefits Package

We regret that only shortlisted candidates will be notified.

Role:
Accounts & Admin Executive (Up to $3400)

• Singapore Based (Tuas)

• 5 Days work per week (8am to 5pm)

• Basic: $2,900 - $3,400 + AWS

• Min. Diploma in Accounting + Min. 2 years’ finance/accounting and/or reporting experience

• Career Progression Opportunities

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.

• Handling Supplier invoice , delivery order

• Processing expense claims after review.

• Preparing Quotation to customer 

• Update the material cost & labour cost

• Update the accounting entry ( Accounting software : Peachtree )  

• Preparing the report for month end closing

• Handling opening job file 

• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 

• Manage worker dormitory matters.

• Manage supply of stationery and other office supplies   

• Apply and update for Safety Course , Yard entry permit , etc 

• Update for staff personnel information, etc 

• Cover for the Finance & Admin Manager in case of absence

• Carry-out other tasks that can be reasonably expected from this role 

✅ Wee Yuan Huan

✅ Reg No: R21100383

✅ The Supreme HR Advisory Pte Ltd

✅ EA No: 14C7279

Key Responsibilities

• Execution & follow-through: Convert meetings into clear action items, owners, deadlines; track progress and close loops across internal and external stakeholders.
• Planning & coordination: Manage calendar, schedules and logistics; anticipate conflicts and propose options.
• Structured documentation: Maintain disciplined filing, version control, and templates for contracts, vendor documents, project materials and approvals.
• Briefs & written work: Prepare concise briefs, meeting notes, decision summaries, and internal updates with clear next steps.
• Operations support: Coordinate routine operational tasks.

Requirements

• Diploma or Bachelor’s degree in any discipline.
• 2+ years of experience in executive support, operations coordination, project coordination, or similar roles.
• Strong organisation and reliable follow-through; able to manage multiple tasks with priorities and deadlines.
• Strong written work quality: clear, structured, accurate documentation.
• Proactive, adaptable, and quick to learn.

☑ Salary $2800 to $3200 + Bonus of Up to 3.5 Month)
☑ Working Location: Tampines or Alexandra (2 Position)
☑ 5 Days (Monday to Friday – 9.00AM – 6.00PM)
☑ 14 Days Annual Leave
☑ IT System Integrator Industries
☑ Good Working Environment

 Job Scope:

• Attending to client IT enquiries & troubleshooting request

• Coordinating of IT equipment servicing

• Preparing of Quotation and contract

• Liaising with Internal team on service delivery

• Any other ad-hoc administrative tasks assigned

 Requirement:

• Secondary or ITE Qualification or above

• 1 – 3 Years of Administrative Experience

• Proficient in MS Excel software

Please submit your updated resume in MS format by using the APPLY NOW BUTTON.
Alternatively, you may also email your resume to us at emily.fong@atomrecruit.com

Emily Fong
Senior Talent Specialist
Atomrecruit Pte. Ltd. | MOM EA License No.: 15C7443
EA Personnel Reg No.: R1768368

We are looking for a compassionate and enthusiastic team player to join us as an Assistant Programme Executive at Active Aging Centre @ Marsiling. The Assistant Programme Executive assists with the centre activities and clients at the centre

- Plan and prepare monthly activities schedule for clients.

- Engage with the clients during the activities.

- Pack and distribute food ration packages.

- Assess clients’ need and make necessary referrals to appropriate agencies and/or various care services.

- Manage and maintain all necessary documentations and paperwork of clients’ data and centre activities.

- Maintain the general cleanliness of the centre.

- Assist the centre manager on any other ad-hoc duties.

Executive & Personal Assistant

We are a regional trading and operating company with activities spanning plantation operations, commodity trading, and proprietary trading of financial instruments. Our business operates across Singapore, the United States, and Indonesia, covering production, trading, and international markets.

The successful candidate will work closely with the CEO and gain exposure to multiple areas of the business including plantation operations, commodity trading, financial markets, and cross-border business activities.

________________________________________

Key Responsibilities

• Support the CEO in coordinating key business initiatives and internal projects

• Prepare briefing materials and reports for management meetings

• Consolidate operational updates from plantation, trading, and logistics teams

• Monitor key business metrics and prepare summary reports for management

• Conduct research and analysis to support management decisions and business initiatives

• Coordinate follow-up on management decisions across departments

• Provide administrative support related to the CEO’s office when required

Requirements

• Bachelor’s degree in Business, Economics, Finance, Engineering, Agriculture, or related fields

• Strong analytical and organizational skills

• Proficiency in Microsoft Excel and PowerPoint, AI productivity tools

• Strong communication skills and attention to detail

• Ability to work independently and coordinate across teams

• Fluency in Mandarin Chinese and English (spoken and written)

• Highly adaptable to changing responsibilities and willing to work outside regular office hours when necessary

Candidates who demonstrate strong curiosity about business operations, markets, and problem-solving will be particularly well suited for this role. Fresh graduates with strong academic records are encouraged to apply.

Location

Primary location: Singapore

The role may involve periodic travel to the United States and Indonesia depending on business needs.

COMPANY OVERVIEW

A well-established global enterprise offering a diverse portfolio of technology products and business solutions designed to support growth, collaboration, and digital transformation.

JOB RESPONSIBILITIES

·        Provide administrative and operational support to the Office of the Senior level Executive.

·        Coordinate visa applications, travel details, and calendar updates.

·        Prepare, submit, and track expense reports.

·        Assist with daily administrative needs, including IT, facilities, equipment, and subscriptions.

·        Manage meeting room bookings and support purchase order and procurement processes as needed.

·        Track travel and expense budgets in line with fiscal year requirements.

·        Produce timely, high-quality documents, including briefing materials and meeting notes.

·        Support logistics for leadership team offsites when required.

·        Monitor the calendar closely and manage last-minute changes.

JOB REQUIREMENTS

·        Atleast 8 years of relevant experience working in a global organization in fast paced environment.

·        Strong organizational skills with experience in calendar, travel and meeting management.

·        Proven ability to handle confidential and sensitive information with discretion.

·        Solid administrative experience supporting senior leaders.

·        Proactive, deadline-driven, and eager to learn.

·        Strong planning and prioritization skills in a fast-changing environment.

·        Proficient in Microsoft tools and comfortable working with senior stakeholders.

Interested candidates who wish to apply for the above positions, please click "Apply now".

We regret that only shortlisted candidates will be notified.

Working Location: Singapore

Bhadoria Shilpalekha Vikas (R1876178)

JAC Recruitment Pte. Ltd. (90C3026)

This role will be working closely with our Senior Purchasing Executive and support daily procurement operations, coordinating with internal departments for invoice verification and payment follow-ups with the Finance team.

Key Responsibilities:

• Prepare and process purchase orders with a high level of accuracy, ensuring all required documentation is complete and properly maintained
• Create, update, and manage material codes in the system, ensuring accurate descriptions and specifications at all times
• Maintain and regularly update supplier records and procurement databases to ensure data accuracy and reliability
• Prepare and process purchase requisitions (PR) in a timely and efficient manner, in line with established procedures
• Ensure all procurement‑related documents are well‑organized, properly filed, and easily retrievable for audit and reference purposes

Requirements:

• Familiar with SAP systems and material code creation is an advantage
• Proficient in Microsoft Office (Excel, Word).
• Basic knowledge of procurement processes and documentation.
• Good communication and coordination skills.

Job Responsibilities:

 Office Administration and Accounts

• Operations Oversight: Manage both office and clinic facilities, vendor contracts, and insurance renewals to ensure operational efficiency.

• Process Improvement: Develop and implement internal controls and administrative procedures to improve productivity.

• Full Set of Accounts: May be assigned to assist with the accounting matters of other related companies within the group.
  

Subsidiary Management (Physiotherapy Clinic)

• Corporate Secretarial Liaison: Maintain corporate records, coordinate board resolutions, and manage filings with ACRA

• Full Set of Accounts: Perform daily bookkeeping, bank reconciliations, and prepare monthly/yearly financial statements (P&L, Balance Sheet).

• Revenue Cycle Management: Manage patient billing, track outstanding insurance claims, and oversee GST-exempt vs. taxable revenue (e.g., retail products vs. professional services).

• Inventory & Procurement: Track supplies and equipment depreciation and manage payments to vendors.

• Clinical Payroll: Process monthly payroll for therapists and support staff, including CPF and reimbursements, where applicable.

Financial Reporting & Analysis

• Provide cash flow forecasting and budget variance reports to help the principal evaluate subsidiary performance.

Job Requirements:

• Experience: Minimum 5 years of accounting and admin experience. Prior experience in a Family Office or Healthcare/Clinical setting is highly preferred.

• Technical Skills: Proficiency in Sage, would be beneficial and advanced Microsoft Excel skills.

• Attributes: High degree of integrity and confidentiality; able to work independently with minimal super

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

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Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd      

EA License No: 19C9950

EA Personnel: Lee Jun Siong (Johnson)

EA Personnel Reg No: R24120242