Total 1,360 Senior Executive admin assistant job vacancies in Australia

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS
• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Interested applicants can also send your resume to (Liwenpoh741#gmail.com) and allow our consultant to match you with our clients. No Charges will be incurred by Candidates for any service rendered.

WA ME 9735 4019 for more Admin & Account Executive role

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role

POH LI WEN REG NO: R25136683

THE SUPREMEHR ADVISORY PTE LTD EA NO: 14C7279 

Main Responsibilities

• Recruitment Leadership: Manage the full lifecycle of hiring for all levels, from site workers to technical engineers and project staff.

• Manpower Planning: Collaborate with department heads and external agencies to forecast and fill personnel needs.

• Regulatory Compliance: Oversee the administration of all work passes (EP, S Pass, WP) and ensure adherence to MOM and BCA (A1 grading) standards.

• Operations & Benefits: Manage complex logistics including worker dormitories, expatriate housing, and corporate insurance (WICA).

• Strategy & Reporting: Drive employee engagement initiatives, assist with payroll/statutory submissions, and participate in annual salary and performance reviews.

Requirements

• Diploma or Degree in Business, Human Resources, or equivalent.

• 4+ years of HR experience, with a heavy emphasis on recruitment (Construction industry experience is a major plus).

For interested applicants, kindly send your resume in Word/PDF format to include the following in your resume including:

1. Current Salary

2. Expected Salary

3. Availability

4. Reason for leaving

Thank you for your application, and we regret that only shortlisted applicants will be notified

By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers with the services provided by us.

Nguyen Thi Doan | R23116355

RRecruiter Pte. Ltd. | 18C9514

Job Responsibilities:

• Manage end-to-end registry processing operations (registrations/renewals), ensuring consistent application of requirements and compliance with TAEPP standards.
• Establish and monitor data quality controls (validation checks, reconciliations, periodic reviews) to maintain integrity of the registry database.
• Manage frontline service delivery (query handling, case management), including triage, coaching, and consistent responses for stakeholders.
• Coordinate operational readiness for onboarding/migration activities and maintain up-to-date operational documentation.
• Plan resources and manage queues during peak cycles; identify root causes of recurring issues and drive process improvements to reduce rework and improve turnaround time.
• Set, track and meet service standards (turnaround times); oversee exception handling and escalate complex/policy-sensitive cases as needed.
• Ensure audit-ready documentation and governance for key decisions and exceptions; conduct periodic quality reviews.
• Ensure personal data-handling compliance across registry operations (confidentiality, access controls, secure recordkeeping).

Period: Immediate till 31 December 2026

Location: Eunos

Working Hours: 8.30am to 5.30pm, Monday to Friday

Salary: Up to $4,000

Job Requirements:

• Diploma or Degree holder with at least 1 year of administrative experience.
• Strong attention to detail and ability to manage high transaction volumes.
• Proficient in Microsoft Office applications; knowledge of registry systems is an advantage.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Commitment to continuous learning and professional development.
• Experience in customer service, shared services, and/or operations support environment.
• Strong Excel skills for data checking and reporting; experience with case/ticketing systems is an advantage.

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

tracy@successhrc.com.sg (Reg No: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)
160 Robinson Road, #13-07/08/09 SBF Center, Singapore 068914
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Job Description

• Industry/ Organization Type: Wholesale of Marine Equipment and Accessories
• Position Title: Admin Assistant
• Working Location: Tuas West Road (8 minutes walking distance from the MRT)
• Working Hours: Monday – Friday, 9am – 5.30pm (One Saturday per month, 9am – 12pm)
• Salary Package: Basic Salary + Variable Bonus + Medical Benefits
• Duration: Permanent

Key Responsibilities

• Monitor and renew company vehicle insurance and road tax.
• Schedule and track vehicle servicing, inspections, and manage traffic summons records.
• Oversee usage and mileage tracking for company spare vehicles.
• Manage renewals and updates for company mobile phones; maintain an up-to-date mobile phone register.
• Coordinate travel arrangements, including flight and hotel bookings, through approved vendors.
• Raise purchase requisitions for office supplies such as stationery, cartridges, paper, and letterheads.
• Process supplier invoices and submit payment applications.
• Prepare meeting agendas and minutes for Department Manager meetings.
• Maintain and update the Kaizen Register for DSG and its overseas offices.
• Provide backup coverage for the receptionist when needed.
• Support the Head of Department with various administrative duties as assigned.

APPLY NOW!!!

• Diploma/Degree in Business Administration, Office Management, or equivalent.
• At least one year of experience in a similar administrative role, preferably within a corporate or technical environment, would be an advantage.
• Proficient in Microsoft Office applications, especially Word, Excel, and PowerPoint.
• Meticulous, detail-oriented, and disciplined in maintaining records.
• Proactive team players without prior experience but who are willing to learn, take initiative, and demonstrate a strong sense of responsibility are welcome to apply. Training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #77593 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description
The Sales Executive or Sales Assistant will promote the Company’s assets for rental and sales and will be accountable for the entire sales process, or the pre-sales process for the Sales Assistant. He/She will need to visit clients (new and existing) and their project sites or new sites to canvass for business, generate interest in the Company’s services and secure the order. As part of the sales process, he/she should also be able spot or monitor current and upcoming construction trends/requirements. He/She will also need to liaise with the Operations team to ensure smooth delivery of the assets to the client site. He/She will also need to follow up with their clients to ensure that invoices are paid and monies collected within a reasonable time frame.

He/She will report directly to the Sales Manager (if applicable), or directly to Senior Management and will regularly update them on sales pipeline, discussion progress and implements activities to achieve the targets set by the Company.

Job Requirements

- Must be self driven and have an entrepreneurial mindset with some basic technical understanding

- Fresh graduates encouraged to apply

- possess a valid driving license, Class 3 preferred

- Good communications and soft people skills

- be able to submit daily updates, and weekly reports to management

Job Summary

You will support daily operations by accurately entering data, coordinating procurement activities, maintaining organized records, and performing general administrative tasks independently in a fast-paced environment.

Contact: avancemfg3@gmail.com

Responsibilities

• Enter data accurately to maintain up-to-date and reliable records for operational use
• Coordinate procurement activities to ensure timely ordering and delivery of supplies
• Organize and maintain records to support efficient retrieval and compliance
• Communicate clearly with internal teams and external vendors to facilitate smooth operations
• Manage general administrative duties to support daily business functions effectively
• Work independently to prioritize tasks and meet deadlines in a fast-paced setting

Preferred competencies and qualifications

• Prior experience in administrative or procurement roles to enhance operational support
• Proficiency in Microsoft Office applications (Excel, Word) to complete documentation and reporting tasks
• Strong communication and organizational skills to coordinate activities and maintain order

Other Information

• Location: Tuas, Singapore
• Eligibility: Singaporeans and Malaysians are welcome to apply
  

1.0 Job Purpose

Provide administrative and operational support for Yong-en Care Centre (YCC), supporting the day-to-day operations in the Cognitive Intervention Programme and Gym Tonic @ Jia You. Coordinate with management, program teams, external clients, vendors, and regulatory agencies, ensuring confidentiality, accurate record-keeping, and compliance with YCC policies and regulations.

2.0 Key Responsibilities

2.1 General Administration

• Manage incoming communications and correspondences (e.g., calls, emails).
• Handle public inquiries related to programmes and activities.
• Manage departmental claims and submissions, including petty cash.
• Maintain systematic record-keeping, filing, and manage operational inventories and supplies.
• To keep inventory of printed materials such as brochures and reports.
• Manage procurement and stock of stationery, medical supplies, and other consumables.

2.2 Operational and Administrative Support for Client Management

• Coordinate client schedules, appointments, and transport (e.g. taxi, e-voucher).
• Record attendance for clients and volunteers.
• Support new client admissions, including contracts, means-testing, and service changes.
• Handle invoicing and fee collection for services and membership packages.
• Assist with Gym Tonic, SOAR, Bixeps, and YEAH! registration, scheduling, and attendance tracking.
• Maintain accurate client records and filing systems (physical and electronic).
• Support communication with clients and families on scheduling matters.
• Assist with AIC data submissions, programme claims, audits, and compliance documentation.
• Perform general office administration (reception, mail, supplies, online orders).
• Coordinate logistics for meetings (room booking, setup, note-taking).
• Support month-end reporting and statistics as needed.

3.0 Requirements for the position

• Diploma / Advanced Diploma / Degree
• Minimum 2 years of relevant experience (preferably with basic accounting background)
• Proficient in office management system and procedures
• Excellent knowledge of MS office
• Good planning and time management skills
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Proficient in English and able to communicate in dialects with non-English/Mandarin speaking clients
• Discretion and confidentiality
• Strong team player, resourceful and systematic

4.0 Other Requirements (applicable to all staff):

• Uphold strict confidentiality regarding information obtained during duty.
• Participate in YCC’s activities such as fundraising events, AGM meetings, staff retreat, etc. whenever required.
• Continuously improve skills and performance, staying up-to-date in your area of work.
• Support other YCC departments when needed.

5.0 Scope of Job Description

This job description reflects the requirements and responsibilities of the post. It is not an exhaustive list of the duties but gives a general indication of work undertaken which may vary in detail in the light of changing demands and priorities. Substantial changes may be carried out in consultation with the post holder.

Only shortlisted candidates will be notified.

Job Summary

You will manage secured loan processes including documentation checks, disbursement, servicing, redemption, and fee collection while preparing customer communications and maintaining accurate records and system controls.

Responsibilities

• Verify and process secured loan documentation to ensure compliance and accuracy throughout loan disbursement and servicing activities
• Manage loan redemption and fee payment collections to maintain account integrity and customer satisfaction
• Prepare clear and timely instructions, payment advices, and notification letters for customers to support loan transactions
• Perform imaging, indexing, and filing of collateral documents to maintain organized and accessible records
• Review and update system reports regularly to monitor loan limits and prevent limit breaches
• Organize filing of source reports and media, and coordinate archival to ensure proper document retention and retrieval

Admin Executive & Receptionist

Embark on a meaningful career to make a real difference in the lives of children!

Science Studios is a leading education centre specialising in the teaching of primary and secondary school science through engaging experiments and excellent printed materials. Learning at Science Studios is also supplemented by, and enhanced through, proprietary online resources.

We believe children should enjoy learning in order to achieve better grades. We go the extra mile to carefully design, prepare, and deliver each lesson so that students are engaged and have fun learning. For many students, coming to Science Studios is one of the highlights of their week! If you want a positive work environment where you can make a real difference, this is the right place for you!

We currently have 3 branches across Singapore: West (Bukit Timah Plaza), Central (Balmoral Plaza) and East (Eastgate at Katong). Do let us know if you prefer to work at one of the locations.

Job Description

• Communicate with customers regarding SS programmes, fees, replacement classes, etc.

• Prepare apparatus for experiments. This includes purchasing and maintaining inventory.

• Mark quizzes and monitor students’ progress to help them achieve better grades.

Requirements

+ Passionate about enriching children's lives through effective education.

+ Maintain high standards with a strong attention to detail. Thorough and accurate when accomplishing assigned tasks.

+ Able to work one and a half weekend days (Sunday from 12 noon, and Saturday).

[2 weekdays, including Fridays, will be rest days. You’ll be able to avoid weekend crowds on your rest days. Furthermore, there is no need to work on most weekends in June and December.]

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

• First contact for applicants, answer phone calls and reply email queries.
• Assist in admissions and discharge processes.
• Keep proper records of resident’s / client’s file, ensure completion of forms and data are updated in a timely and accurate manner.
• Conduct financial Means Test and determine the subsidy quantum.
• Liaise with resident’s / client’s NOK or guarantor regarding subsidy, billing, and charges.
• Update ILTC portal on required information.
• Assist in preparation of monthly reports.
• Debt management, remind clients on due payments and outstanding balance.
• Contribute and ensure that the department meet its KPIs

Requirements:

• Minimum GCO O Level
• At least 1 year of relevant working experience

Responsibilities

• Projects ranging from commercial, industrial, institutional, mixed-development, residential, healthcare, infrastructure, MRT etc
• Work on and actively contribute to the design and development of architectural projects with opportunity to carry through the project through various phases of the project cycle (from concept design, schematic design, design development, construction)
• Coordinate with consultants from various disciplines and clients/stakeholders, and find creative and workable solutions for the project together with the project team
• Be a part of a team for design competitions or design, design presentation packages, design development package and tendering
• Attend and participate in meetings, technical discussions and coordination with contractors/consultants
• Follow-up on project and construction activities as well as to carry out contract administration responsibilities

Requirements

• Architectural degree/masters recognised by Board of Architects Singapore
• Min 2-7 years post graduate professional experience
• Competency in BIM/Revit, Archicad, Autocad, Sketch-up, In-Design as well as basic rendering, graphics publishing software program

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit/EA License: 23C1459 (https://gemsrecruit.com/)

EA Personnel No: R1442379 (Jasmine Chin Yan Min)

Location: Upper Changi Road

Employment Type: 2-Year Contract

Eligibility: Singapore Citizens only

Working Hours:

• Monday to Friday: 8:00am – 5:00pm
• Saturday: 8:30am – 1:00pm (5.5-day work week)

Key Highlights: 5.5-day work week, leadership exposure, university environment, stable 2-year contract

Scope of services

As a Senior IT Engineer,

1. Provide on-site services for IT-related issues, including problems with Desktops, Notebooks/MacBooks, Tablets, Printers, Plotters, MFDs, Copiers and Scanners to users

2. Conduct IT Equipment Management Services related to escalation e.g., to external 3rd party vendor for maintenance support, etc.

3. Conduct Preventive Maintenance on all laptops, workstations, and MacBooks for the University

4. Able to assist the Team Lead to coach and manage a group of Onsite Engineers

Further administrative tasks:

1. Knowledge or experience in managing company IT Asset in term of excel sheets or organization asset portal.

2. Using excel database to compile and consolidate data and put up to Presentation slides.

3. Experience in PC Tech Refresh, Asset Write-off and Disposal exercises (added advantage)

4. Presenting reports to Client, on Assets and Operation Service Levels

-Having Leadership attribute and self-motivating

-Able to handle stress to meet deadline and Service Level

-Able to communicate and respond to client during normal operation and service recovery situation

-Experience with handling VIP as an added advantage

-Competence in Microsoft excel and PowerPoint

About the Company

Global financial institution providing bespoke private wealth management services.

About the Job

• Deliver high-level administrative support to senior C-suite executives within the private banking division.

• Act as the primary gatekeeper, managing complex and ever-changing professional calendars.

• Coordinate intricate domestic and international travel itineraries, including visa arrangements and logistics.

• Organize and facilitate executive meetings, ensuring all digital and physical resources are prepared in advance.

• Handle confidential documentation and sensitive client information with the utmost discretion.

• Serve as a professional point of contact for internal stakeholders and high-net-worth individuals.

Skills and Requirements

• Proven track record as an Executive Assistant supporting senior leadership, ideally within private banking or financial services.

• Exceptional mastery of calendar management and scheduling software.
  

To apply online please use the 'apply' function.(EA: 94C3609/ R24124496)

Job Responsibilities

• Manage the Executive Vice President’s calendar, appointments, and meetings.
• Prepare, review, and format presentations, reports, meeting materials, and correspondence.
• Arrange and coordinate business travel, including flights, accommodation, visas, and itineraries.
• Prepare travel schedules and follow up on travel claims and expense submissions.
• Liaise with internal teams across the region to coordinate meetings, collect updates, and track follow-up actions.
• Support the preparation of management meetings, conferences, including meeting agendas, minutes, and action items.
• Maintain proper filing systems for documents and records, in both digital and physical formats.
• Support document control, approvals, and version tracking.
• Handle confidential and sensitive information with due care and discretion.
• Other ad-hoc duties assigned by the managements.

Job Requirements

• Bachelor’s degree and above in Business Administration, Business Management, or a related discipline.
• At least 3 years of relevant experience in a Personal Assistant, Executive Assistant, or similar administrative support role. Experience in supporting senior management or regional leadership will be an advantage.
• Good organizational, coordination, and time management skills, with attention to detail.
• Able to work independently, manage multiple tasks, and meet deadlines in a fast-paced environment.
• Good written and spoken communication skills.
• Able to handle confidential information with professionalism and discretion.
• Experience in a multinational or matrix organization will be an advantage.
• Proficiency in English and Mandarin is required to communicate and coordinate with English- and Mandarin-speaking stakeholders in the course of work.
• Willing to travel as required by business needs.