Total 1,354 Senior Executive level Administrative / Clerical job vacancies

• Provide comprehensive secretarial and administrative support to senior management, managing schedules, priorities, and daily executive operations with a high level of discretion.
• Serve as the primary contact for the executive office, coordinating with board members, investors, senior management, and external stakeholders.
• Prepare and manage executive communications, presentations, and materials, as well as organize board meetings and corporate engagements.
• Support talent acquisition and HR-related initiatives, including sourcing, recruiter coordination, onboarding, and special confidential projects.

Requirements:

• Diploma or Degree in Business Administration, Human Resources, or equivalent.
• At least 5 years of experience in executive support, office management, or HR administration, preferably supporting senior leadership.
• Hands-on exposure to recruitment processes and familiarity with Singapore employment practices.
• Highly organized, professional, and independent, with strong communication skills and the ability to operate in a fast-paced environment.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Key Responsibilities

• Provide administrative and operational support to ensure smooth daily operations of the unit.
• Coordinate and support events, workshops, and meetings, including logistics and post-event follow-ups.
• Liaise with vendors, speakers, and internal stakeholders to facilitate programme and event delivery.
• Assist with procurement processes, including purchase requisitions, vendor coordination, and payment processing.
• Support billing, budget tracking, and grant administration while ensuring compliance with financial policies.
• Maintain records for gifts and donations and assist with reporting requirements.
• Provide secretariat and administrative support for programmes, meetings, and other centre initiatives.

Requirements

• Bachelor’s degree in a relevant discipline with at least 3 years of administrative or coordination experience.
• Strong organisational and communication skills with the ability to manage multiple stakeholders.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Detail-oriented, proactive, and able to handle confidential information with discretion.
• Able to work independently in a fast-paced and dynamic environment.

Attention to: Debbie Tan | 82115165

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Debbie TAN | Registrations No: R26159853

Responsibilities

• Support general administrative tasks and daily operations to ensure smooth workflow.
• Maintain accurate and up-to-date records of service providers and clients in the system.
• Prepare, issue, and input data for invoices with precision and timeliness.
• Organize, manage, and maintain paperwork and documents related to claims and site progress, ensuring everything is properly filed.
• Monitor and follow up on work orders and progress reports, providing updates as needed.
• Assist in handling various formalities, including paperwork related to claims.
• Undertake any other duties or ad hoc tasks assigned by the supervisor to support team objectives.

Requirements:

• Minimum Diploma or equivalent
• Possess at least 1 year of relevant experience. Candidates who have no experience but willing to pursue a career in corporate insurance operations are welcomed.
• Able to work independently and a good team player
• Able to multi-task and meet deadlines

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: 8XY376YV

Responsibilities:

Reports to Finance, Admin & HR Manager.

Issue Of Payment Vouchers In Excel - Local & Overseas Vendors,

Payment Voucher Supporting Details - Extract From Xero And Update In Excel - Local Vendors.

Tracking List Report For Fuel Cards.

Tracking List Report For Overseas Vendors Payment.

Administration Job - Water, Stationery, Hamper, Air Ticket Ordering, etc.

Administration Job - Scanning Documents, Posting Check In Xero And Filing.

Offset Payment In Xero - Local Vendors.

Tracking List Report For Vendors - Photocopier,Engineering, Manpower Vendors,, Accommodation etc.

Utilities Services - Tracking Report And Payment Voucher.

Update Details of procured items files.

Update the supplier list , contact details, emails, addresses.

Purchase of local materials.

Stationery items to the site, Office admin items.

Requirements:

Relevant Certificates / Diploma or Degree in any discipline, preferably in Accounts or Finance.

Preferably 1 year experience in similar capacity. Exposure in Xero preferred.

Professional with excellent administrative, organizational and follow up skills.

Able to multi-task in a fast-paced environment & employee strength of around 150-200 people.

Job Responsibilities:

· Handle end-to-end processing of monthly payroll

· Process CPF, IR8A, IR21, NS make-up pay claim, Government-Paid Leave claim, and government grants

· Submit statutory report and survey to the authorities such as MOM surveys, wage surveys, etc

· Support Increment/Bonus Exercise

· Draft and prepare HR related letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)

· Leave Administration

· Work closely with Operations and Finance department on payroll and billing matters

· Assist in Foreign Worker Levy matters

· Administer work injury compensation (WICA) matters (MOM iReport and claim submission)

· Process foreign worker medical insurance, public liability insurance and medical claims in a timely manner

· Maintain accurate HR database and update employee records in HR information system

· Follow up and ensure that all employees’ employment status is updated and processed timely

· Ensure all documentations are properly filed (i.e. P-Files, E-P Files)

· Design, implement, and manage employee engagement programs (i.e. employee communication platforms and activities, etc.)

· Work pass applications, renewals, cancellations, appeals, etc.

· Coordinate training and development need for employees

· Involve in ISO Audit Preparation and license renewals process

· Review work processes and standard of procedure (SOP) for HR Department

· Review all work done by HR and Admin team

· Assist in yearly performance appraisal exercise

· Administer new project preparation

· Prepare relevant reports for Management review

· Any other duties assigned

Job Requirements:

· Diploma in Human Resource Management and/or related field

· Minimum 2 years’ of experience in HR Function, preferably with payroll and WICA processing experience

· With strong analytical skill, integrity with strong sense of confidentiality

· Proficiency in HR information systems and payroll software

· Good knowledge of Employment Act, IRAS and MOM regulations and HR best practices

· Strong organizational and communication skills

· Ability to handle multiple tasks and prioritize effectively

· Attention to detail and accuracy in documentation

· Highly adaptable and able to perform a variety of fast and change assignments quickly on short notice

· Independent, proactive, and problem solver

· Meticulous and pleasant disposition

Responsibilities:

1. Administrative Duties

• Manage daily office operations and supplies
• Handle daily correspondences, emails, and phone calls
• Maintain filing systems (physical & digital) for company documents
• Organize and coordinate meetings and company events
• Support management with ad-hoc administrative duties

2. Accounts

• Process Accounts Payable (AP) and Accounts Receivable (AR)
• Record expenses, issue invoices, monitor payments and follow up on outstanding balances
• Maintain accurate accounting records and documentation
• Prepare project costing reports

3. HR & Payroll

• Process monthly payroll (including overtime and claims)
• Maintain employee records and HR documentation
• Manage leave, attendance, and employee benefits
• Support recruitment activities (job posting, interview coordination) and onboarding / offboarding processes
• Handle work pass applications / renewals and foreign worker matters

4. IT Support

• Provide basic IT support (user account / email setup, troubleshooting)
• Maintain IT equipment and software licenses
• Coordinate with external IT vendors for helpdesk support

Requirements:

• Higher Nitec or Diploma in Business Administration or related field
• 2 or more years of relevant experience
• Familiar with payroll processing and HR administration
• Knowledge of basic accounting principles
• Strong organizational, multitasking, and problem-solving skills
• Proactive and hands-on with attention to details
• A team player with good communication and interpersonal skills

About THIB
At TH Insurance Brokers (THIB), we provide personalized and reliable insurance solutions while delivering proactive risk guidance to our clients. Our people‑first culture values putting both our clients and our people at the heart of everything we do - fostering a culture built on trust, collaboration, and continuous learning. You’ll join a supportive team where hands‑on training and growth opportunities are part of how we help you succeed.

Your Role
The Administrative Executive will ensure smooth operations and supports administrative workflows, enabling the team to deliver seamless client service.

Key Responsibilities

● Support sales manager to obtain quotations for new and existing client's insurance policies

● Liaise with existing clients on administrative matters or clarifications related to their insurance processing, and respond promptly to emails, phone calls, and messages.

● Other administrative/operations duties as assigned by the manager.

● Assist in coordinating internal processes and ensuring smooth operations within the team.

Key Requirements

● Prior experience in an administrative or sales support role is advantageous. Fresh graduates, career switchers or willingness to pick up relevant soft skills are welcome to apply.

● Proficiency with Microsoft Office applications.

● Proactive with a strong desire to learn and ability to take initiative to support the team and client needs.

● Able to work in a fast-paced environment while remaining organised and detail-oriented.

● Meticulous with ability to handle highly confidential issues as well as communicate effectively with clients and colleagues.

We are looking for motivated candidate to join our buildingdevelopment and management company.

Location: Central Region (Working location near MRT)

Benefits: Great career advancement

Job Description:

• Sourcing and quotations
• Coordinate with property agents, tenants and sub-contractor
• Incoming/ outgoing emails, filing of documents, staff salary, CPF submission and GST reporting
• Bookkeeping, purchase invoice, preparing payment and account reconciliation with statements
• Any other ad hoc tasks as required by management
• Familiar with MYOB
• MCST experience preferred
• Possess at least diploma
• At least 1 year of account experience
• PR/ Singaporean only

Roles & Responsibilities

Job Duties:

• Process and generate delivery orders, and perform data entry in SAP
• Maintain proper filing, document consolidation, and records management
• Manage stationery and office supplies
• Monitor and follow up on the return of signed delivery orders (DO)
• Provide general administrative support as assigned by the manager

Requirements:

• Minimum Diploma in Business Administration or a related field, with at least 2 years of relevant experience
• Ability to multitask and work within tight deadlines
• Strong organizational skills; meticulous, and able to work with minimal supervision
• Proficient in Microsoft Office
• Basic accounting knowledge or experience in the RETAIL industry will be an advantage
• Able to commence work on short notice

☑ Salary $2800 to $3200 + Bonus of Up to 3.5 Month)
☑ Working Location: Tampines or Alexandra (2 Position)
☑ 5 Days (Monday to Friday – 9.00AM – 6.00PM)
☑ 14 Days Annual Leave
☑ IT System Integrator Industries
☑ Good Working Environment

 Job Scope:

• Attending to client IT enquiries & troubleshooting request

• Coordinating of IT equipment servicing

• Preparing of Quotation and contract

• Liaising with Internal team on service delivery

• Any other ad-hoc administrative tasks assigned

 Requirement:

• Secondary or ITE Qualification or above

• 1 – 3 Years of Administrative Experience

• Proficient in MS Excel software

Please submit your updated resume in MS format by using the APPLY NOW BUTTON.
Alternatively, you may also email your resume to us at emily.fong@atomrecruit.com

Emily Fong
Senior Talent Specialist
Atomrecruit Pte. Ltd. | MOM EA License No.: 15C7443
EA Personnel Reg No.: R1768368

Job Description:

• Manage administrative tasks related to representatives, including transfer administration and representative code management.
• Assist in organizing and supporting company events.
• Conduct fit and proper due diligence assessments for candidates.
• Perform periodic assessments of existing representatives to ensure compliance.
• Perform any other general administrative and clerical duties as assigned.
• Undertake ad-hoc projects and activities as assigned
• Excellent interpersonal and communication skills
• Proficient in Microsoft Excel and Word
• Resourceful, with strong teamwork and collaboration skills
• Meticulous with excellent attention to detail
• Able to multitask, work well under pressure, and stay agile in a fast-paced environment

Other Information:

• 5 day work week
• Permanent position
• Working hours: 9 am to 6 pm

Key Responsibilities:

• Plan and deploy daily manpower resources according to weekly schedules
• Coordinate both contractual and ad hoc job schedules as part of the Client Success department
• Ensure adherence to internal SOPs and external quality standards (including ISO 9001 QMS)
• Handle and resolve customer complaints via phone and email; conduct follow-up service calls or visits to ensure satisfaction
• Serve as the Quality Management Representative to maintain ISO compliance
• Act as the Single Point of Contact for clients within the assigned zone
• Respond to customer enquiries and provide timely resolutions
• Execute billing-related activities
• Collaborate with Area Managers to meet operational KPIs
• Handle administrative tasks alongside other team members
• Perform any other related duties as assigned by immediate superior

Key Result Areas (KRAs):

• Timely and effective manpower deployment
• High customer satisfaction through proper handling of feedback
• Compliance with ISO 9001 QMS standards
• Accurate job scheduling and billing
• Achievement of operational productivity targets
• Strong coordination and communication within internal teams and with clients

Requirements:

• Minimum 2 years of relevant experience in pest control or a related service industry
• Preferably holds a diploma or tertiary qualification
• Familiarity with ERP systems is an advantage
• Possession of a valid NEA Vector Control Operator (VCO) license is a bonus
• Results-oriented, self-driven, and able to work independently
• Strong interpersonal, presentation, and communication skills
• Sociable and proactive in client engagement

This position is for a Japanese Speaking Personal Assistant (PA) / Executive Assistant to the President of one to ONE Holdings Pte. Ltd. Proficiency in spoken and written Japanese, along with a sound understanding of Japanese culture, business etiquette, lifestyle, and the local environment, is a key requirement.

Qualifications:

Bachelor's degree or Diploma in Business Administration, Hospitality, or related field; JLPT N1; preferred over 1 year personal / executive assistant experience with fluent Japanese and English, advanced Google Workspace skills, and deep understanding of Japanese business culture and etiquette.

The role will occasionally require emergency response and assistance outside of regular working hours, including weekends and public holidays, in support of the President and his family. Applications are welcome regardless of gender or age.

Executive and Schedule Management

1. Coordinate and manage all internal and external meetings, ensuring alignment across global time zones and stakeholders.
2. Maintain the executive calendar in Google Calendar, strategically prioritizing and adjusting schedules as needed.
3. Prepare and distribute a weekly executive schedule summary, sending Remind Mail (RM) every Friday to support forward planning using the designated format.
4. Maintain and update the President's annual schedule, aligning strategic, operational, and personal priorities.
5. Plan and coordinate business trips, including flights, hotels, ground transportation, and on-site meeting coordination.
6. Manage YPO International event registrations, ensuring accurate reflection in the calendar, logistics coordination, and participation readiness. (YPO (Young Presidents’ Organization) is a global leadership community of chief executives and entrepreneurs).

Travel, Immigration, and Compliance

1. Monitor and verify border control measures and entry requirements for all business and personal travel.
2. Prepare and arrange visas, entry permits, and arrival cards to ensure smooth travel experiences.
3. Coordinate passport renewals and visa applications for the President and family members.
4. Handle document notarization, certification, and legalization with relevant government agencies, embassies, and notaries for corporate documents
5. Ensure full compliance with travel, immigration, and corporate regulations, proactively addressing potential procedural issues.

Personal and Family Support

1. Schedule and manage personal care appointments, including acupuncture, haircuts, rehabilitation, and hand & foot care.
2. Arrange and oversee babysitting and domestic service providers, maintaining trusted vendor relationships.
3. Organize annual health checkups for the President and family, and coordinate medical and dental appointments for the family.
4. Assist with school-related scheduling and administrative coordination.
5. Manage apartment maintenance and relocation logistics, liaising with property agents and moving companies.
6. Prepare and submit insurance reimbursement applications.

Corporate Administration and Financial Coordination

1. Liaise with banks to facilitate account openings, document submissions, and ongoing maintenance.
2. Coordinate with auditors, accountants, and secretarial firms to ensure compliance with annual filings, audits, and tax submissions.
3. Manage corporate and payroll payments, liaising with payment processors and vendors for timely execution.
4. Collaborate with subsidiary finance teams to support document provision and audit requirements.
5. Maintain and update Practice and Procedures (P&P) for PA responsibilities, ensuring process consistency and excellence.
6. Follow Corporate Policy and Quality Policy, applying the OKR (Objectives and Key Results) framework to goal-setting and performance tracking.

Communications and External Relations

1. Draft and refine LinkedIn posts, professional bios, and executive profiles for events and public engagements.
2. Maintain the corporate contact database, ensuring new business cards and updates are reflected accurately.
3. Coordinate the preparation and mailing of seasonal greeting cards and other key correspondence.
4. Oversee courier and shipment coordination (FedEx, etc.) to ensure timely and secure document handling.

Technology, Reporting, and Operations

1. Make full use of Gemini for Google Workspace, particularly its Gmail, Docs, Calendar, Research, and Translation functions.
2. Manage equipment maintenance for o2Oh employees, including PCs, iPhones, and related devices.
3. Submit a daily progress report summarizing agreed tasks, completed tasks, performance improvement areas.

Asia Pacific Heart Rhythm Society

https://www.aphrs.org

5-Day Work Week | 9:00am - 6:00pm | Novena

We are seeking a proactive and detail-oriented Administrative Executive to support our daily operations and organisational activities. This role is ideal for individuals who enjoy working in a dynamic environment and are keen to contribute to healthcare and medical community

Fresh graduates are welcome to apply. Salary will be commensurate with experience.

Key Responsibilities:

• Provide administrative support to the Manager in the day-to-day office operations
• Organise meetings, prepare agendas, and record accurate minutes
• Support the Board by tracking and following up on action items
• Perform a full spectrum of administrative duties to ensure smooth office functioning
• Coordinate and oversee the planning and execution of key events, including Annual Scientific Meeting, Annual General Meeting, and other ad-hoc meetings and activities
• Liaise with industry partners to coordinate physician training programmmes
• Manage applications for fellowship programmes, travel grants, and related initiatives
• Copy-edit and proofread articles for the newsletters and publications
• Handle membership administration, database management, and reporting
• Manage and update content for social media platforms and the organisation's website
• Support any ad-hoc duties as assigned

Requirements:

• Bachelor's degree in any discipline (no prior experience required)
• Strong written and verbal communication skills
• Good interpersonal skills with the ability to engage stakeholders professionally
• Proficient in Microsoft Office (work, Excel, PowerPoint)
• Meticulous, organised, and able to multitask effectively
• Strong analytical and problem-solving abilities
• Self-motivated, responsible, and willing to go the extra mile

We are seeking a detail-oriented and organized Accounts cum Admin Executive to support our finance department in maintaining accurate financial records and ensuring smooth day-to-day operations, statutory compliances and to provide valuable advice to the management. The ideal candidate will have a strong grasp of accounting principles, excellent numerical skills, and the ability to work efficiently in a fast-paced environment.

Responsibilities

Procurement & Accounts Payable (AP)

• Source, compare, and issue purchase orders for raw materials (timber, hardware, finishes) and factory supplies.
• Liaise with suppliers on delivery schedules, quality, and pricing.
• Process supplier invoices, verify against purchase orders and delivery orders, and schedule timely payments.
• Reconcile supplier statements and maintain accurate AP records.

Projects & Accounts Receivable (AR)

• Coordinate with project and production teams to generate quotation, invoices for customers.
• Perform project scheduling, tracking and analysis.
• Monitor accounts receivable, issue monthly statements, and follow up on outstanding payments.
• Process customer receipts and reconcile AR aging reports.
• Assist in sales order entry and ensure accurate documentation for each project.

General Admin & Office Support

• Maintain proper filing (physical and electronic) for all financial and procurement documents.
• Assist with administrative tasks such as answering phone calls, email and supporting factory administration.
• Prepare basic financial reports (e.g., AP/AR summaries) for management.
• Support in ad-hoc duties related to factory operations and office management.

Requirements

• Diploma in Accounting, Business Administration, or related field.
• Minimum 2 years of relevant experience in a similar combined role (Manufacturing and Construction industry preferred).
• Familiarity with procurement processes and basic accounting principles (AP/AR).
• Proficient in Microsoft Officeapplications and QuickBooks desktop software experience will be an addedadvantage.
• Meticulous, detail-oriented and with a strong sense of accountability, excellent organizational and time-management skills.
• Self-motivated and able to work well under deadlines, willing to learn and adapt quickly to change.
• Able to start work immediately or with short notice period.