Total 1,872 Junior Executive level Administrative / Clerical job vacancies

Working Days: 5 Days (Mon-Fri), 8:30am-5:30pm

Location: Ang Mo Kio 

Salary $2,400 - $2,700 + AWS

Job Descriptions:

• Attend and handle incoming hotline calls
• Assist in the planning, coordination, and execution of marketing campaigns and internal training events
• Create and maintain marketing collateral such as brochures, presentations, and social media content
• Provide administrative support to the sales & marketing team, including scheduling and data entry
• Packing and preparing of shipping goods and handling of LC documents for bank submission
• Submit monthly forecasted pending sales order report to Account team
• Other ad hoc administrative duties as assign

Job Requirements:

• Certificate or degree in Marketing, Communications, or a related field
• 1-2 years of experience in a marketing or administrative support role
• Proficient in using MS Office suite, Excel and familiar with QuickBooks Accounting Software

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• Assist with documentation and paper work
• Update daily delivery report
• Date entry key in
• Assist in basic account and payroll
• Any other ad-hoc projects assigned
• Strong organizational and good communication skills.
• Experience in Google Sheet or Excel
• Excellent communication and interpersonal skills, both written and verbally.

Alexandra Road

1 year contract

8.30am to 6.30pm (Monday)

8.30am to 6.15pm (Tuesday-Friday)

• Submit the loan cases to bank for processing. 
• Record loan cases into Salesforce. 
• Liaise with Banks for update on loan status. 
• Monitor and update Salesforce with loan approval advice from the Banks. 
• Convey the loan status to Sales Consultants. 
• Release loan amount into Salesforce for registration. 
• Check loan documents submitted by Sales Consultants before releasing loan amount into Salesforce for registration. 
• Liaise with Sales Consultants for outstanding documents before & after registration. 
• Check the Tax Invoices, LTA logcard and Insurance Cover Note from Vehicle Admin before despatch to Banks. 
• Check the HP Agreement and other required forms are duly signed before despatch to Banks. 
•  Generate despatch batch in Salesforce and prepare documents to Banks for disbursement. 
• Update and record outgoing documents into Salesforce.  
• Liaise with Banks and arrange for daily collection of documents. 
• Other daily admin duties include photocopying, archiving of loan cases into ParaDM, etc 
• Other ad hoc duties as assigned.

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Company Overview

The client is a service provider specializing in technical inspection and certification of minerals and agricultural products, supporting quality assurance and compliance for their customers.

Job Summary

You will support the team by maintaining accurate documents and processing reports to ensure smooth administrative operations.

Responsibilities

• Coordinate daily administrative and operational tasks under guidance from Manager or Ops Executive to support division efficiency
• Manage documentation and reporting requirements accurately to meet operational needs and deadlines
• Maintain client files and database records with organized bookkeeping to ensure data integrity
• Prepare invoicing as assigned and communicate weekly and monthly sales updates to accounts personnel in coordination with Manager
• Archive and store job files effectively to ensure easy retrieval and compliance
• Meet deadlines for assigned tasks including vessel and product flow statistics reporting as directed
• Liaise with vendors, suppliers, and subcontractors to coordinate administrative matters and maintain smooth operations
• Follow company procedures and SOPs for communication, reporting, and audit compliance to uphold quality standards

Preferred competencies and qualifications

• Experience using MS Office, especially Excel and PowerPoint, to create reports and presentations
• Prior experience in shipping, commodity inspection, or logistics industries is advantageous
• 1 to 2 years of experience as an admin or operations executive in relevant industries

Other Information

Job location: Raffles Place
Work week: Monday to Friday
Salary: Up to $3,200 per month (Higher salary can be considered for candidates with relevant experience of minimum 2 years)

Job posted by
Bhanu Rajan
Saitech Intl
EA Regn No: R1106079

Company Overview

Ssangyong Engineering & Construction Co., Ltd is a leading international construction firm established in 1977. Known for expertise in building and civil projects, it has completed over 12,000 hotel guestrooms and advanced intelligent buildings. The company seeks dynamic professionals in Singapore.

Job Summary

Support accounting and administrative operations by preparing payment vouchers, managing supplies, processing payroll, maintaining employee records, and handling work pass renewals to ensure smooth office and site functions.

Responsibilities

• Prepare payment vouchers for suppliers, contractors, and staff claims to ensure accurate financial transactions
• Monitor stock levels and order stationery, pantry, and office supplies to maintain office operations
• Draft employee contracts and update personal, leave, and medical claim records to maintain accurate HR documentation
• Track employee work pass expiry dates and coordinate applications, renewals, issuances, or cancellations to ensure compliance with regulations
• Process payroll for staff and workers accurately and timely
• Perform general administrative duties to support daily office functions
• Complete other ad-hoc duties as assigned to support team needs

Required competencies and certifications

• Minimum 3 years of relevant experience, preferably in the construction industry
• Knowledge of Ministry of Manpower (MOM) procedures for different types of work passes
• Proficiency in Microsoft Word and Excel for document preparation and data management
• Familiarity with SAGE Payroll System Advantage for payroll processing
• Ability to work independently with minimal supervision
• Capability to manage heavy workloads and meet tight deadlines effectively

Other Information

Working Hours

• 8am to 6pm (Monday to Friday), 8am to 12 noon (Alternate Saturdays)

Location

• Stationed at Construction Site Office

Admin Assistant

Location
Tuas West Road

Working Timing
8.30am-6pm, (Mon-Fri), 8.30am-12.30pm (Sat)

Salary
Up to $3000

Roles & Responsibilities

The Sales Coordinator (Issue Order) is responsible for accurately processing sales orders after deal confirmation, ensuring all documentation, pricing, and internal approvals are in place.

Key Responsibilities

Order Processing & Documentation

• Issue Sales Orders (SO)upon deal confirmation
• Verify accuracy of sales details including pricing, packages
• Prepare and maintain complete sales documentation, Ensure all required approvals are obtained before issuing orders
• Liaise closely with Sales team to clarify deal terms and requirements
• Work with Operations / Delivery teams to ensure order details are correctly handed over
• Maintain proper filing (digital & physical) of sales records and contracts
• Track order status and follow up on pending actions or missing documents
• Support internal audits by providing accurate and complete sales documentation
• Assist with ad-hoc sales administration tasks as required

Requirements & Qualifications

• Diploma in Business Administration, Sales, Operations, or related field
• Minimum 1–2 years of experience in sales coordination, sales administration, or order processing
• Prior experience handling sales orders, contracts, or billing coordination is preferred

Skills & Competencies

• Strong attention to detail and accuracy
• Good coordination and communication skills
• Ability to manage multiple orders and deadlines simultaneously

Interested applicants, please WhatsApp your resume to +65 8229 2038

Chin Racheal (R25157940)
Business Edge Personnel Services Pte Ltd (96C4864)

Job Description:

· Answer and direct phone calls.

· Welcome visitors in friendly manner.

· Attend to walk-in visitor.

· Maintain reception area and all common areas in a clean and tidy manner at all times.

· Keep detailed and accurate records of visitor.

· Receive deliveries; sort and distribute incoming mail.

· Keep track and update of phone list on monthly basis.

· Assist HR Operations team in administrative tasks.

· Other ad hoc duties as assigned by supervisor.

Requirements:

· 2-3 years of relevant experience in an office environment

· Proficient in Microsoft Office

· Handling of basic incoming/outgoing calls

Interested and suitable candidate kindly click quick apply. Resume will be forwarded to Stepfan Soon Yit

We regret that only suitable candidate will be notified.

GEMS Recruit/EA License : 23C1459

EA Personnel No : R24120893 (Stepfan Soon Yit)

Job Description

1. Managing the General Office counter

 Attending to walk-in visitors and phone calls

 Handling enquiries from students, parents, and stakeholders

2. Providing basic first aid for pupils with minor injuries (i.e., small cut,

bruises etc.)

3. Managing incoming and outgoing mail

4. Maintaining cleanliness and tidiness of:

 General Office

 Reception area

 Storerooms and workspaces

 Sickbay

5. Managing office supplies and stationery distribution

6. Performing administrative duties such as:

 Filing, sorting, photocopying, and shredding documents

7. Supporting logistics and operations, including:

 Packing and distributing materials

 Coordinating deliveries and collections

8. Tracking and replenishing first-aid supplies (General Office and

Special Rooms)

9. Performing any other ad-hoc duties assigned

All personnel shall:

• Support and cover one another when required

• Be rotated across duties when necessary

• Be capable of performing both front desk and backend

administrative roles

Job Responsibilities:

1. Provide administrative support for daily operations.
2. Monitor the accuracy and movement of stock inventory.
3. Process and prepare billings, delivery orders and generate quotations.
4. Liaise with cross functional team in the head quarter for support.
5. Manage the Company’s e-Commerce operations and coordinate with customers for order fulfillment and requirements.
6. Provide product knowledge to customers when applicable.
7. Stand in for customer service in their absence.
8. Ensure the shop's appearance, cleanliness, and provisions are well-organized.
9. Continuously identify and recommend work process improvements.
10. Any other ad-hoc duties as assigned.

Requirements:

1. Proven experience in administrative roles, with a focus on backend paperwork and documentation.
2. Ability to work independently and collaboratively within a team environment.

This role is for maternity cover, ideally from now until 31 Jan 2027.

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About The Role

As an Administrative Assistant at Knight Frank Property & Facilities Management, you will play a key role in supporting business operations, management reporting, and strategic initiatives across the organisation. Beyond administrative coordination, this role focuses on project tracking, preparation of management presentations and proposals, and supporting leadership in driving operational initiatives.

You will work closely with senior stakeholders to ensure initiatives are well-coordinated, business materials are professionally prepared, and key deliverables are executed efficiently.

What You Will Be Doing

• Support management in coordinating and tracking business initiatives, projects, and operational priorities
• Prepare high-quality PowerPoint presentations, reports, and proposal materials for management reviews, client meetings, and tender submissions
• Consolidate and analyse operational data to support reporting and decision-making
• Monitor project timelines, track action items, and follow up with stakeholders to ensure timely execution
• Assist in preparing business proposals, summaries, and presentation decks.
• Coordinate meetings, prepare materials, record minutes, and track follow-up actions
• Liaise with internal departments and external stakeholders to gather information and align deliverables
• Maintain organised documentation, trackers, and reporting records
• Provide administrative and operational support to management, including ad-hoc business projects

We’re Looking For Someone Who’s

• At least 2 years of experience in administrative, business support, project coordination, or business analyst–type roles
• Experienced in coordinating projects or tracking business initiatives across multiple stakeholders.
• Highly proficient in Microsoft Office, especially PowerPoint and Excel, with strong presentation preparation skills
• Strong organisational, analytical, and multitasking abilities with keen attention to detail
• Effective communicator who is professional, proactive, and comfortable working in a fast-paced real estate or professional services environment
• Diploma in Business Administration, Real Estate, Finance, or a related discipline

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!

Key Responsibilities

• Provide high-level personal support to the Principal, including managing household affairs and lifestyle-related logistics.
• Accompany the Principal for social engagements, leisure activities, and overseas business trips as required.
• Manage complex travel arrangements, itineraries, and schedule coordination.
• Provide administrative support for the company's executive and business-related functions.
• Coordinate appointments, reservations, and personal errands efficiently and professionally.
• Maintain strict confidentiality and handle sensitive information with discretion.

Requirements

• Relevant Experience: Proven experience as a Private Personal Assistant (PA), Executive Assistant, or Lifestyle Manager supporting High-Net-Worth Individuals (HNWI).
• Adaptability & Professionalism: Able to maintain a high level of professionalism, responsiveness, and attention to detail in a fast-paced environment.
• Discretion & Confidentiality: Demonstrates sound judgment, integrity, and the ability to handle confidential matters with utmost discretion.
• Flexible Schedule: Comfortable working flexible hours in accordance with the Principal's schedule, including weekends and public holidays when required.
• Interpersonal Skills: Possesses strong communication and interpersonal skills; patient, child-friendly, and able to interact positively within a family-oriented environment.
• Organisational Skills: Strong ability to multitask, prioritise responsibilities, and manage changing schedules effectively.
• Travel Readiness: Willing and able to travel overseas on short notice when required.

Benefits

• Annual Leave: 15 days per annum.
• Sick Leave: 14 days per annum.

Responsibilities:

· Provide administrative support to day today Office and Operations works

· Schedule and manage projects to meet all requirements and datelines

· Manage and organize business documents, contracts, and records

· Prepare simple reports, presentations, and forms

· Support basic bookkeeping (invoices, expense tracking) and documentation

· Follow up on pending tasks and deadlines

· Manage costings and budgets

· Assist with social media posting and online listings

· Maintain updated library of materials and catalogues

· Coordinate with clients, workers and suppliers

· Handle emails, calls, and WhatsApp communications professionally

⁠Job Requirements:

· O-Level / A-Level / Diploma or equivalent

· Strong organizational and communication skills

· Competent with Microsoft Office / Google Workspace

· Attentive and able to multitask

· Manage and follow through projects and work independently

· Positive, reliable, and eager to learn

· Bilingual

· Prior admin experience is a plus

· Fresh graduates welcome

• Well Established Company
• Basic $2500 - $3000 + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Tuas
• Working day: Monday to Friday
• Working hours: 8.15am to 5.30pm

Job Responsibilities:

• Responsible for employment & work permit related pass applications, cancellations, renewals, and updates
• Registration of workers’ courses
• Submit claims and update claim record
• Assist in monthly payroll computation
• Provide administrative support to the Management
• Any other ad-hoc duties as assigned

Job Requirements:

• Possess minimum Diploma in Business Administration / HR or relevant qualification
• Training Provided for those lesser/without experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

Verminator is hiring!

We are looking for an Operations Admin Assistant to join us. You will play an important role in assisting the Operations Manager to run our daily operations and projects at various sites.

Job Scope

· Assist Operations Manager in overseeing and managing all pest control activities across various sites

· Schedule and coordinate daily job assignments

· Plan and allocate resources, including vehicles, equipment, consumables, and manpower

· Maintain detailed records for daily operations, training sessions, and site activities

· Act as liaison between customers, supervisors, and the management team to ensure quality service delivery

· Handle and process operations staff claims

· Take meeting minutes and follow up on action items

· Arrange, schedule, and monitor project job assignments

· Monitor schedules and prepare reports for projects

· Prepare and process invoices

· Manage data entries and updates in the Praxedo (Online Field Management System)

· Maintain vehicle records and ensure documentation is up to date

· Support any other operations-related administrative tasks as required

Skills & Qualifications

· Min 2 Years of experience in administrative work

· Ownership mindset and an eagerness to perform

· Good command of English Language

· Knowledge of Microsoft Office applications

· Min educational qualification – NITEC

What We Offer

• A supportive and dynamic team environment
• Opportunities for growth and learning in operations
• Annual leave, medical benefits, and performance bonus (if applicable)
• Company in-house and sponsored training (where applicable)

Site Project Admin Assistant

5.5 days work week
Monday – Friday: 8.30am – 5.30pm; Saturday: 8.30am – 12pm
Company Office: Lavender
Working Location: Project site (Currently Woodlands; future sites subject to project assignment)
$ 1,800 – $ 3,000 (Depending on experience)

Industry: Mechanical Engineering / Semiconductor
 

Requirements:

• Minimum GCE ‘O’ Level or equivalent; Diploma preferred.
• At least 1 year of administrative experience (Preferably in construction or engineering industry).
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities:

• Provide daily administrative support to the project team at the site.
• Prepare and maintain documentation, filing and reports.
• Handle office supply procurement and inventory control.
• Assist in scheduling appointments and meetings.
• Liaise with vendors, clients and internal departments.
• Support daily operations to ensure smooth workflow at site.
• Coordinate and arrange logistics such as air and sea shipments.
• Attend weekly site meetings and take minutes of meeting.

Interested applicants kindly submit your resume through here and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Tan Yu Jing Reg No: R26161199

The Supreme HR Advisory Pte Ltd EA No: 14C7279