Total 1,973 Junior Executive level Administrative / Clerical job vacancies

Job Description:

· Answer and direct phone calls.

· Welcome visitors in friendly manner.

· Attend to walk-in visitor.

· Maintain reception area and all common areas in a clean and tidy manner at all times.

· Keep detailed and accurate records of visitor.

· Receive deliveries; sort and distribute incoming mail.

· Keep track and update of phone list on monthly basis.

· Assist HR Operations team in administrative tasks.

· Other ad hoc duties as assigned by supervisor.

Requirements:

· 2-3 years of relevant experience in an office environment

· Proficient in Microsoft Office

· Handling of basic incoming/outgoing calls

Interested and suitable candidate kindly click quick apply. Resume will be forwarded to Stepfan Soon Yit

We regret that only suitable candidate will be notified.

GEMS Recruit/EA License : 23C1459

EA Personnel No : R24120893 (Stepfan Soon Yit)

Responsibilities:

- Prepare quotation, design ideas and work schedule.

- Project management: work closely with suppliers, subcontractors, and client.

- Provide administrative support to ensure efficient operation of office

- Process billings to customers and receipts from customers

- Check employee petty cash claims

- Check on reimbursement claims

- Ensure proper recording and filing of documents are maintained

- Filling and submission of Government claims

- Perform any other duties as assigned by Head of Department

Requirements:

- At least 2 to 3 years of working experience in the related field is required for this position

- Must have strong office and administrative skills and strong people skills

- Strong attention to detail

- Ability to work without supervision

- Excellent interpersonal skills

- Ability to multitask

- Knowledge of MS office is required (Word, Excel, PowerPoint)

- Good team player and positive attitude

We are seeking a highly organised, proactive, and dependable Personal Assistant to provide comprehensive administrative and coordination support. The ideal candidate is resourceful, detail-oriented, and able to manage multiple priorities with discretion and professionalism.

In this role, you will play a key part in ensuring the smooth management of daily schedules, communications, and operational matters, enabling the individual you support to focus on strategic priorities and high-value activities.

Key Responsibilities:

• Manage calendars, appointments, and meeting schedules efficiently.
• Screen and manage emails, phone calls, and other correspondence.
• Prepare meeting materials, presentations, reports, and documentation when required.
• Handle administrative tasks, including filing, data entry, expense tracking, and record maintenance.
• Conduct research and gather information to support decision-making and ongoing projects.
• Monitor deadlines, follow up on action items, and ensure timely completion of tasks.
• Provide ad-hoc support and assist with special projects as assigned.

Requirements:

• Excellent organisational and time management skills, with the ability to prioritise effectively.
• Strong verbal and written communication skills.
• High level of integrity, professionalism, and discretion when handling confidential information.
• Proficient in Microsoft Office and/or Google Workspace applications.
• Self-motivated, adaptable, and able to work independently in a fast-paced environment.

Personal Assistant cum Driver (Teaching Experience Preferred)

Salary: SGD 4,500 – 5,500+ (commensurate with experience)

Location: Woodleigh

Work Schedule: 6 days per week

Job Responsibilities

Chauffeur a secondary school student to and from school and other activities

Supervise homework completion and study routines

Provide academic guidance and encourage positive learning habits

Coordinate daily schedules and appointments

Provide general personal and administrative support when required

Accompany the family on overseas trips during school holidays when required

Ensure the student's safety and well-being at all times

Requirements

Bachelor's Degree or equivalent qualification

Valid Singapore Class 3 Driving Licence with a good driving record

Teaching, tutoring, childcare, or student mentoring experience will be highly advantageous

Strong communication and interpersonal skills

Responsible, patient, trustworthy, and well-organised

Comfortable working with teenagers

Able to travel overseas during school holidays when required

Benefits

Competitive salary package of SGD 4,500 – 5,500+

Stable long-term employment

Supportive and respectful working environment

Opportunity for overseas travel during school holidays


Employment Agency Disclosure

EA Personnel Name: ZOE ZHANG ZIJUN

EA Registration No.: R23116173

EA Licence No.: 13C6639

6 months contract
Monday - Friday
Transport available

KEY ACTIVITIES / ACCOUNTABILITIES

Purchasing & Procurement

 • Prepare and process purchase requisitions (PRs) and payment vouchers (PVs) for HR and office supplies/services.

• Source vendors, obtain quotations, and assist with vendor evaluation and selection in line with company procurement policies.

• Track and confirm delivery of purchased items, and address discrepancies or issues with suppliers.

• Maintain an up-to-date inventory of office supplies and equipment.

Office Management

• Oversee general office administration including maintenance, repairs, and facility management.

• Coordinate with relevant stakeholders for office equipment, stationery, pantry supplies, and other services as required.

• Ensure the office environment is well-organized and conducive to productivity.

• Responsible for supporting the onboarding of new employees by arranging welcome kits and sending out onboarding notifications.

• Manages employee offboarding by sending out offboarding notifications to ensure a smooth transition process.

HR Administrative Support

• Maintain proper documentation and filing of HR and procurement records.

• Support HR projects and initiatives as assigned.

Finance & Compliance

• Ensure all procurement and payment processes comply with internal controls and company policies.

• Liaise with the Finance department to resolve any payment or invoicing issues.

ESSENTIAL EDUCATIONAL AND / OR TRAINING QUALIFICATIONS & CERTIFICATES
Diploma or higher in Business Administration,Human Resources, or related field.

PREFERRED EXPERIENCE AND KNOWLEDGE
• Minimum 2 years of relevant experience, preferably in HR or office administration with exposure to purchasing/procurement.

• Proficient in MS Office applications (Word, Excel, Outlook); experience with ERP systems is an advantage.

• Ability to work independently and as part of a team

• Strong organizational, communication, and time management skills.

• Familiarity with procurement processes and office management best practices.

NECESSARY TECHNICAL / FUNCTIONAL SKILLS
• Detail-oriented and proactive.

• Customer service mindset.

• High integrity and professionalism.

• Ability to handle confidential information with discretion.

Job Description

Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management, Marketing, Secretarial or equivalent.

At least 3 year(s) of working experience in the related field is required for this position.

Preferably Managers specializing in Secretarial/Executive & Personal Assistant or equivalent.

Willing to work 6 days a week.

Full-Time position(s) available.

Responsibilities:

Full spectrum of secretarial support to Chairman & CEO.

Provide support to the daily activities of the Chairman & CEO including emails and meeting arrangement.

Prepare reports, documents and presentation materials to be used by Chairman & CEO including co-ordination.

Arrange internal and external meetings

Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.

Attend to Chairman & CEO’s personal work.

Any other duties as required by the Chairman & CEO

Can be travelling frequently

Explore business opportunity

Follow-up on sales enquiries email

Requirements:

Possess at least a diploma/degree

Minimum 2 years of experience in similar capacity, preferably in construction industry

Possess excellent interpersonal and communications skills

Excellent communication skills in English and Mandarin (spoken and written).

Strong command of Microsoft Office and productivity tools.

Good initiative, well organized, meticulous and able to work independently.

Ability to thrive in a fast-paced environment.

Availability to work 6 days per week.

Jober Pte Ltd UEN 201616711G

EA License No: 16C8401

XING CHONG | Registration No: R22109860

#SGUnitedJobs

Website : https://www.jobersg.com/

Job Description

• Registers and ensures that samples received are with proper documentation into in-house sample and test database in accordance with SOP (Standard Operating Procedures) within pre-determined lead time
• Prepares and sends sample into different laboratories
• Liaises with customers on sample and reporting aspects including enquiries
• Prepares forms and reports test reports using test results from testing sections for signatory approval using in-house software according to test method and/or customer requirements
• Reports discrepancies on the documents and reports received from actual sample and sample submission forms
• Maintains sample database
• Archives of samples, forms and reports
• Ensures that training records is updated regularly
• Supports general registration and report work process and other related tasks assigned
• In his/her absence, his/her duties shall be covered by the Registration and Report Officer
• Assists Section Head/QA in the investigation of nonconforming work related to reporting and the execution of MS
• Assists in the lab work testing when required
• Performs other ad-hoc duties as assigned

Job Requirement

• Candidate must possess at least GCE “O” Level or equivalent, Diploma in preferred
• Interacts with operational personnel, scientific personnel, and department management
• Great communication and presenting skills
• Team player with positive attitude and pleasant personality
• Overtime and weekend work as required

• Working Hours: Monday - Friday | 8:30am - 5:30pm
• Location: Pioneer
• Salary: $2400 - $3000

Job Responsibilities:

Accounts / Finance Support

• Handle daily accounting duties including data entry, invoicing, and receipt processing
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) functions
• Perform bank reconciliations and maintain accounting records
• Prepare supporting documents for monthly financial closing
• Liaise with vendors and customers on billing and payment matters
• Support finance-related audits and ad-hoc accounting tasks

Administrative Support

• Provide general administrative support including filing, documentation, and data management
• Process purchase orders, delivery orders, and office supply requests
• Handle incoming calls, emails, and correspondence
• Maintain proper filing and records of contracts, invoices, and company documents

Job Requirements:

• Relevant experience in accounting and administrative support
• Familiar with AP, AR, invoicing, and bank reconciliation

Company Overview

The Singapore National Paralympic Council (SNPC) represents Singapore in the International Paralympic Committee and other international sports federations for athletes with disabilities. It promotes Paralympic aspirations and supports athletes at major international events.

Job Summary

The Assistant Secretary General (ASG) supports SNPC’s management by coordinating strategic initiatives, overseeing operations, managing communications, and representing the organization to advance its mission and goals.

Responsibilities

• Plan and execute SNPC events by coordinating logistics, communications, and stakeholder engagement to meet organizational standards
• Coordinate promotion of SNPC events to engage athletes, stakeholders, and the public
• Develop and implement communication strategies to enhance SNPC’s visibility and reputation
• Oversee media relations including press releases, interviews, and public relations efforts to promote a positive image
• Oversee SNPC’s digital presence, including website and social media platforms, ensuring effective stakeholder communication
• Develop and implement strategic plans aligned with SNPC’s mission in collaboration with the Secretary General and stakeholders
• Support daily administrative operations to ensure smooth organizational functioning and compliance with policies
• Facilitate communication and coordination across SNPC departments to enhance operational efficiency
• Act as liaison with external bodies such as the International Paralympic Committee and International Federations to build positive relationships
• Contribute to policy development and ensure effective implementation and adherence within the organization
• Represent SNPC at internal and external meetings and events, articulating its mission, values, and objectives professionally
• Provide regular updates and comprehensive reports on organizational activities and performance to the Secretary General
• Contribute to the annual report by highlighting key achievements, challenges, and communication plans

Required competencies and qualifications

• Experience in corporate partnership and event management
• Experience in strategic, operational, and administrative planning
• At least 5 years in senior management, preferably in a non-profit organization

Other Preferred competencies and qualifications

• Candidates should demonstrate the ability to build and influence strong working relationships with key stakeholders
• Ability to identify strategic opportunities and emerging issues effectively
• Critical thinking and problem-solving skills applied to organizational challenges
• Strong facilitation and decision-making capabilities
• Competence in budget understanding and report preparation
• Exceptional verbal and written communication skills
• Networking skills to maintain positive relationships with stakeholders, sponsors, and partners
• Professional representation of the organization in external settings
• Excellent time management and attention to detail
• Commitment to ethical conduct, integrity, and upholding SNPC’s values and principles

JOB DESCRIPTION

• Issue SO, PO and generate invoices
• Handle phone and email enquiries and orders from customers
• Placing orders and suppliers
• Answering phone calls and calling customers to place orders
• Organizing orders
• Liase with other department regarding orders and deliveries and related queries
• Assist walk in customer
• Other ad-hoc admin duties assigned by the management

Requirements:

• Knowledgeable in Oracle netsuite is an advantage
• Working Schedule:

1. Monday - Friday 9:00am-6:00pm
2. alternate Saturday 8:30am-5:30pm

JOB DESCRIPTION:

• Answer all phone calls and taking orders from customers.
• Follow up with customers regarding delivery / order issues.
• Keying in daily orders.
• Stock checking for daily delivery loading.
• Prepare quotation for all existing and potential customers.
• All administrative jobs such as filing, packing when necessary.

BENEFITS:

• AWS & Performance bonus
• Medical reimbursement

Job Details:

• Location: Tanjong Pagar
• Working Hours: Mon-Fri 10am - 7pm
• Contract to Perm

Key Responsibilities

• Post-Investment Management: Tack and manage the progress of various investment projects, ensuring effective coordination and clear communication with relevant stakeholders
• Administrative & Private Office Support: Handle the Principal’s bank account matters, visa applications, travel arrangements, daily administrative support and Business Translation on the document
• Lifestyle & Asset Management: Support the management of lifestyle assets, including research, procurement, and inventory management
• Stakeholder Coordination: Act as the primary liaison between internal departments, external project teams, to ensure efficient and accurate information flow.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile https://sg.persolgo.com/job/apply/15978

We regret to inform that only shortlisted candidates will be notified.

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PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394  • EA Registration No. R23117223 (Poh Siew Ling)

Working hour: Mon - Fri 9.00 am to 06.00 pm.
Salary: $2200 - $2400
Location: Bugis (2 mins walk from Bugis MRT)

Roles & Responsibilities

• Accountable for customer orders and inventory management in the operations function.
• Distribution of client's information.
• Packing supplements picked by courier companies.
• General administrative work.

Requirements

• At least 2 years of relevant experience

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• $2,800 + bonus

• Company transport available

• Career progression to full-set accounting and leadership

• Strong track record & long-standing reputation
  

Our Client, a trusted A1-graded contractor, is inviting qualified candidates to fill the position as Accounts cum Admin Assistant.

RESPONSIBILITIES:

• Handle basic accounting duties including data entry, invoicing, and payment process

• Assist in accounts payable and accounts receivable functions

• Maintain proper filing and documents of accounting records

• Handle general administrative duties and provide office support

• Perform other ad hoc duties as assigned by Superior or Management

REQUIREMENTS:

• Diploma / LCCI / relevant accounting qualification

• At least 1 year of relevant experience

• Proficiency in Microsoft Office application (Excel, Word)

• Knowledge of ACCPAC and Ezy accounting software will be an added advantage

• Meticulous, responsible, possession of a good working attitude and a team player
  
  

OTHER INFORMATION:

• Location: Upper Thomson  

• Working Days/Hours: 5 days/Office hours, 8.30am - 5.30pm

• Salary: $2,800 (salary will commensurate according to experience & qualifications)

The Warehouse Admin Support Assistant will be assisting where needed to ensure the smooth functioning and running of all warehouse and logistics concerning activities. which contributes to the optimum growth of the Company.

Work Location: 18 Jalan Besut
Working Day: Monday to Friday 9am - 6pm, Saturday 9am - 1pm

Main duties and responsibilities:

Daily Operations Support

• Ensure readiness and accuracy of documentation for inbound and outbound shipments in timely manner.
• Generate warehouse picks and monitor shipment processing in WMS.
• Post warehouse shipments in WMS upon completion of the picking done by warehouse via handheld device.
• Post warehouse receipts in the WMS system upon confirmation from the warehouse supervisor that the accuracy and condition of the stocks are acceptable.
• Coordinate with purchasers to resolve discrepancies between physical stock and documentation.
• Coordinate with business units and warehouse colleagues to support operational requests (the scope includes but not limited to assisting in providing physical count quantities, coordinating the delivery status, lead time and eta, etc).
• Retrieve and archive signed delivery documents from the logistics team
• Scan and distribute documents and photos to relevant stakeholders (Purchaser / Market Support / Compliance) upon job completion according to SOP. (e.g. Container stuffing and unstuffing photos/endorsed documents, etc).
• Generate pallet markings in accordance with Singapore Customs physical tagging guidelines and coordinate with warehouse supervisor and purchaser to facilitate space preparation and collection for inbound shipments.
• Coordinate with warehouse colleagues for the internal transfer orders to ensure smooth and efficient completion.

Record Maintenance

• Maintain proper physical and electronic filing of shipment, including daily inbound/outbound record updates in shared folders. It is to track the order details, vehicle and driver assignments which are crucial for future report generation and investigation for various purposes.
• Detect and report documentation discrepancies to the line supervisor, record incidents for further investigation.
• Ensure proper maintenance of office equipment and regularly update the warehouse asset maintenance record.
• Maintain the daily attendance record.
• Ensure the reverse logistics is done in system in accordance with the physical return. For the VDP/KIV/Damaged stocks, monitor and follow up to maintain the stock accuracy.
• Update the lot book upon receiving inbound shipments.
• Maintain required photo documentation (embassy orders, return stock receipt, inbound discrepancy etc) based on business or compliance requirements.

Ad hoc duties

• Assist in cycle count/annual stock take if being assigned.
• Undertake any other duties in relation to the job scope as assigned by your superior from time to time.

Qualifications:

• Proficient in MS Outlook, Excel and Word

• Strong attention to detail with good communication and interpersonal skills

• Positive team player, willing to learn and adapt in a fast-paced environment

• Familiarity with warehouse operations is an advantage

• Knowledge of permits or shipping documentation is a plus

• Experience in administrative and coordination support, ensuring accurate documentation and compliance

• Proper record keeping and upkeep of records