Key Responsibilities

Finance Data and Process Automation

• Drive and implement process enhancement initiatives to improve operational efficiency, reporting accuracy, controls and governance, including:

1. Finance system implementations, upgrades and integrations.
2. Automation of financial close processes, and optimization of data workflows to minimize manual efforts and maximize productivity.
3. Strengthen internal controls and compliance while improving transparency and accuracy.

• Collaborate with APAC and global Finance teams on strategic projects and ad hoc tasks to strengthen data governance, ensure seamless integration with other systems, and align processes with best practices and organizational objectives.
• Conduct training and provide guidance to Finance teams, enabling them to effectively use programming and data management tools to drive automation and innovation in financial processes. 

Financial Closing

• Support month-end, quarter-end and year-end closing processes, including the preparation and posting of journal entries to ensure accurate and timely financial results.
• Collaborate with cross-functional teams, including Underwriting, Claims, Actuarial, IT and Reinsurance, to ensure accurate, consistent and complete data for financial reporting and group intercompany reconciliations.

Financial Reporting

• Prepare and review the regulatory and statutory reporting in compliance with MAS requirements and IFRS 17 standards.
• Prepare and deliver accurate monthly financial reporting packages and group reporting submissions, in accordance with group reporting requirements and timelines.
• Assist with external and internal audits, including preparing detailed schedules, supporting documentation and timely responses to audit queries.

Requirements Qualifications

• Bachelor’s degree in Accountancy, Finance, Actuarial Science, Data Science or a related discipline.
• Minimum of 3–5 years of hands-on experience in regulatory and financial reporting, process improvement and data analytics.
• Professional qualifications such as CA Singapore, ACCA, CPA, actuarial certifications, or data analytics credentials are highly desirable.
• Prior experience in insurance financial reporting or working with renowned audit firms is an advantage.

Skills

• Ability to improve performance and efficiency through the implementation of effective business intelligence techniques and strategies.
• Experience in automation and/or scripting and coding languages (e.g. VBA, R, Python).
• Able to work with multiple data sources using tools like Excel, SAS, SQL, Power BI, is an added advantage.
• Knowledge of ERP accounting systems e.g., SAP, SUN, or other equivalent systems.

Key Competencies

• Accountability and reliability in delivering high-quality work.
• Strong analytical skills and attention to detail.
• Ability to prioritize tasks and consistently meet tight deadlines.
• Strong communication and collaboration abilities.
• Proven ability to work autonomously while contributing positively to team-oriented projects.

Job Summary

As a Senior Executive / Assistant Manager, the incumbant will be you are to oversee end-to-end IT Procurement activities and working closely with internal teams and vendors to ensure the success of each procurement project. Vendor evaluation and risk assessment, project and process management, and contract negotiation and assessment are other duties.

You will be working in a fast-paced and dynamic environment that will require you to effectively balance diverse stakeholder needs while managing concurrent priorities.

Supporting the procurement requirements of the company including new innovation needs and working in a fast-paced and dynamic environments that will require the incumbant to be effectively balance diverse stakeholders' needs and requirments.

This is a new role and a 1 year contract.
Work Location: nearest MRT station (One North)

Job Responsibilities:

• Execute Request for Proposal/Quotation (RFP/RFQ) process including evaluation, negotiation and award recommendation
• Ensure that procurement of products and services are always carried out in compliance with procurement policy
• Work with internal users/stakeholders to ensure that the products and services procured fulfil users' needs
• Monitor and manage compliance with contract/agreement and communicate to relevant parties including Legal Team, if required
• Guide users on the completion of the requisition on eProcurement

Job Requirements:

• Degree in Engineering, Business, Supply Chain or related discipline
• Minimum 3 - 5 years of procurement experiences, experience in IT Procurement will be an advantage
• Experience in using eProcurement tools
• Process knowledge of procurement governance
• Proven analytical and negotiation skills
• Strong verbal and presentation skills, with the ability to communicate clearly with stakeholders at all levels
• Proficient in MS PowerPoint and Excel

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your information to potential hiring managers for their consideration. All information will be treated with highest confidentiality.

An exciting career awaits you at ALPS. Join us to embark on a meaning career that brings value and impact to the population. Apply now if that sounds like something you would like to be a part of.

Only shortlisted candidates would be notified.

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Senior-ExecutiveAssistant-Manager-%28Recruitment-&-Admissions%29%2C-MBA-Programmes-Office/32343-en_GB/

We regret that only shortlisted candidates will be notified.

About NUS Business School

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

We are looking for a driven and hands-on individual to execute marketing and recruitment initiatives for The NUS MBA Programmes Office. This role involves handling outreach campaigns and events end-to-end and is ideal for someone who enjoys working in a fast-paced environment and taking ownership to deliver results.

Key responsibilities:
1. Marketing Campaign Execution

• Execute marketing campaigns across digital and offline channels to drive awareness and lead generation
• Work with internal teams and external partners to develop campaign assets and ensure timely delivery
• Monitor campaign performance (e.g. leads, engagement, conversion) and suggest practical improvements

2. Event and Outreach Management

• Plan and execute end-to-end recruitment events across local and international markets
• Manage timelines, logistics and stakeholder coordination to ensure smooth delivery
• Track registration and attendance, and take proactive steps to optimise turnout and engagement

3. Prospect Engagement and Conversion

• Engage with prospective candidates through various touchpoints and offer guidance in their application journey
• Follow up consistently to convert interest to applications
• Provide advice on programme suitability and identify cross-selling opportunities where relevant

4. Stakeholder and Partner Coordination

• Work closely with internal stakeholders to support marketing and recruitment efforts
• Coordinate with external partners to execute campaigns and outreach initiatives

5. Insights and Continuous Improvement

• Track and analyse event and campaign performance to identify areas for improvement
• Recommend and implement practical enhancements to improve efficiency and effectiveness
• Identify gaps in current processes and take initiative to address them

Qualifications

• Bachelor’s degree with minimum 5 years of work experience. Previous experience in service-related marketing positions or postgraduate student recruitment on an international scale would be an advantage.
• Strong project management and organisational skills, with the ability to manage multiple initiatives simultaneously
• Good understanding of digital marketing channels and basic performance metrics
• Excellent communication and interpersonal skills
• Proactive, resourceful and able to take ownership of tasks and projects
• Able to travel 20% of the time

(Appointment job grade will commensurate with the selected candidate's experience)

About Us:

We are Singapore's premier wine, spirits, and beer supplier, prioritizing clients and employees. Our commitment to integrity, enjoyment, and teamwork drives us to excel. With a reputation for exceptional service, a diverse product range, and adaptability, we're dedicated to becoming the industry's top employer.

What We're Looking For:

The Demand Planner and Buyer will manage both demand planning and procurement activities within the organization. This role requires close collaboration with the management, sales, and logistics teams to ensure optimal product availability. The ideal candidate will utilize their analytical expertise to identify demand trends that drive business decisions. A background in FMCG and experience in demand planning and procurement processes will be highly advantageous.

By joining our team, you’ll have the chance to grow professionally and take on new challenges, helping you upgrade your expertise while contributing to the company’s success.

Responsibilities:

Demand Planning:

• Develop and maintain accurate demand forecasting models to predict future product needs.
• Analyze depletion reports to identify sales trends and generate product forecasts for procurement requirements.
• Work closely with management, sales, and logistics teams to ensure the timely availability of products.
• Continuously analyze data to identify trends and provide actionable recommendations for improvement.

Buyer:

• Manage daily procurement and requisition activities, including handling shipments, and coordinating with vendors, warehouses, and freight forwarders.
• Develop, implement, and regularly update standard operating procedures (SOPs) for procurement processes.
• Ensure all procurement activities adhere to company policies, procedures, and regulatory requirements.
• Oversee documentation for customs clearance, ensuring compliance with import/export laws and regulations.
• Review vendor backlogs regularly and proactively expedite deliveries to meet deadlines.
• Submit timely depletion reports to brand owners and relevant stakeholders.
• Develop and maintain strong, positive relationships with suppliers, negotiating terms, pricing, and delivery schedules.
• Evaluate supplier performance regularly, addressing any issues related to quality, delivery timelines, or service.
• Implement cost-saving strategies without compromising product quality or delivery timelines.
• Monitor inventory levels and lead times to prevent stockouts and overstocking, ensuring optimal stock availability.
• Maintain high-quality standards for procured goods, conducting regular quality checks and inspections on received shipments.

Qualifications and Skills:

• Ability to work autonomously, manage multiple tasks, and drive results with minimal supervision.
• Diploma or Degree in Supply Chain Management, Business Administration, or a related field.
• 2 to 3 years of experience in the FMCG industry, particularly in demand planning and procurement processes.
• Understanding of international trade regulations, customs procedures, and import/export documentation.
• Strong negotiation abilities, with excellent verbal and written communication skills.
• Detail-oriented with a capacity to analyze data and make informed decisions.
• Skilled in Microsoft Office Suite (Excel, Word, PowerPoint) and SAP.
• Knowledge of best practices and current trends in procurement and supply chain management.

Responsibilities:

• Drive risk management activities and initiatives, design control policies and procedures to mitigate risks, and monitor the effectiveness of the recommended control measures.
• Monitor developments and proposed developments in Regulations, advising on the actual or potential business impact and recommend appropriate action and/or responses to the Regulator.
• Develop promote and monitor the implementation of Risk Management and Compliance policies and practices to meet regulatory & Group Risk management framework that is proportional to size/scale of the operations.
• To promote risk management and compliance awareness and culture, including conducting training on risk management and compliance topics.      
• Assist in the preparation of reports on a regular basis to keep senior management and regional office informed of the operation and progress of compliance efforts and risk management initiatives.
• Manage, review and update business continuity management
• Conduct screening for AML/CFT.
• Any other duty or assignment as and when instructed by the superior.

Requirements:

• Bachelor’s degree in Risk Management, Finance, Business Administration, or related field; professional certifications (FRM, CAMS) are an advantage.
• Minimum 5 years’ experience in risk management or compliance roles.
• Preferably CGI qualifications or relevant insurance equivalent.
• Proven ability to design and implement effective risk controls.
• Strong knowledge of regulatory frameworks and AML/CFT requirements.
• Skilled in interpreting regulations and preparing compliance documentation.
• Excellent analytical, communication and organisational skills, manage priorities effectively.

Company Overview

CardioScan is a global leader in cardiac monitoring solutions, providing cardiac data and reporting to healthcare practitioners across ten countries. We deploy cardiac equipment, collect heart data, and deliver analysis via our cloud-based software, Beatbox, focusing on quality, accuracy, and speed.

Job Summary

Drive marketing initiatives for CardioScan’s medical device and services portfolio by developing strategies, executing campaigns, supporting product launches, and engaging healthcare professionals to enhance brand presence and market growth.

Responsibilities

• Develop and execute marketing plans aligned with business and product objectives to drive growth
• Conduct market research, customer segmentation, and competitive analysis to identify growth opportunities and define target markets
• Lead or support product positioning, messaging, and branding initiatives in collaboration with Product Management to align value propositions
• Create marketing collateral including brochures, presentations, and digital content to support product marketing
• Plan and execute multi-channel marketing campaigns across digital platforms, events, email, and key opinion leader (KOL) engagement
• Manage conferences, trade shows, and clinical workshops to increase brand visibility and stakeholder engagement
• Track, analyze, and optimize campaign performance and return on investment (ROI) to improve marketing effectiveness
• Ensure all marketing materials comply with regulatory requirements, internal quality standards, and healthcare advertising guidelines
• Collaborate with Global Marketing teams to secure necessary approvals for marketing content
• Partner with sales teams to develop sales tools, training materials, and product education programs that enhance sales effectiveness
• Support distributors and regional teams by developing localized marketing strategies tailored to specific markets
• Build and maintain relationships with healthcare professionals, KOLs, and partners to strengthen market presence
• Collaborate cross-functionally with product, clinical, regulatory, and commercial teams to align marketing efforts
• Monitor market trends, competitor activities, and customer feedback to inform marketing strategy
• Analyze sales data and marketing metrics to generate insights and prepare reports and presentations for management

Preferred competencies and qualifications

• Familiarity with regional regulatory frameworks such as FDA, CE, and HSA to support compliant marketing practices
• Experience working with healthcare professionals and clinical environments to enhance stakeholder engagement
• Exposure to digital health, medtech innovation, or B2B marketing to drive innovative marketing approaches

Requirements

• Minimum 1-2 years Medical marketing experience
• Diploma/Degree in Marketing/Business

Roles & Responsibilities

At Addison, we ignite people’s zest for learning

Addison Institute has grown into one of Singapore’s most trusted names in adult learning. With a strong focus on building vibrant learning communities, we empower individuals with the in-demand skills needed to thrive in today’s fast-evolving workforce.

Our long-standing partnerships with leading organisations such as e2i Singapore and NTUC reflect our commitment to delivering industry-relevant, future-ready training.

Across our multiple training centres islandwide, our experienced trainers have guided over 25,000 adult learners, helping them upskill with confidence, curiosity, and enthusiasm.

Responsibilities

• Drive sales of education and training programs across local and international markets to achieve revenue targets
• Execute strategic business development initiatives to expand immersion and training program portfolios
• Identify, cultivate, and manage strategic partnerships with educational institutions, education agents, travel agencies, corporate clients, and government organizations to grow business opportunities
• Coordinate and host immersion and training groups by managing class scheduling, trainer allocation, campus tours, and program briefings to ensure smooth delivery
• Maintain strong relationships with existing clients while proactively identifying and converting new business opportunities to exceed sales targets
• Prepare and present weekly sales performance reports to monitor progress and support continuous improvement in sales processes and outcomes
• Collaborate closely with training academy and operations teams to ensure seamless and efficient program delivery

Required competencies and certifications

• Demonstrated experience in educational sales with a proven track record of achieving sales targets within the education or training industry
• Strong understanding of immersion and training sectors, including familiarity with cross-cultural education environments
• Excellent communication, negotiation, and presentation skills applied in client-facing sales contexts
• Highly self-motivated and detail-oriented with the ability to work independently and collaboratively

What You Will Build

• A predictable SME acquisition engine

• A high-velocity sales organisation

• Sector-led SME solutions

• Expansion and recurring revenue models

• A scalable regional growth playbook

What Success Looks Like

Year 1: SME growth engine operational and leadership hired.

Year 2: Rapid SME penetration and expansion revenue growth.

Year 3: $10M SME business achieved with regional scalability.

Why Join Now

You will join at a moment of strong market opportunity, committed investment, and leadership support to build a scalable SME corporate vertical with real ownership and impact, followed with Strong competitive salary scheme with attractive commission.

The Innovation & Improvement (I&I) Office plays a strategic role in positioning Khoo Teck Puat Hospital and Yishun Community Hospital (KTPH & YCH) for future success by driving organisation‑wide transformation and innovation. In addition to strengthening operational excellence and quality improvement, I&I leads place‑based and community‑centred initiatives, which reimagines hospital environments as active wellness destinations that promote health creation, social connectivity, and community engagement. Through these efforts, I&I supports the hospital’s ability to achieve its strategic objectives efficiently and sustainably.

• Leveraging Data and Insights: Using data-driven approaches to support decision-making, assess performance gaps and guide improvement efforts.  
• Facilitating Innovation: Encouraging and implementing new ideas that enhance operational efficiency, patient care and organisational effectiveness.
• Building Capabilities: Strengthening the hospital’s ability to continuously improve through training, coaching and structured methodologies. 

The Senior Assistant Manager/Manager role focuses on detailed planning and facilitating the implementation of improvement initiatives aimed at enhancing organisational performance and efficiency. The individual collaborates across departments to identify areas for improvement, develop strategic plans, and execute solutions that drive operational excellence.

MAJOR DUTIES AND RESPONSIBILITIES

(A)       SPECIFIC

1. Analyse Processes: Conduct in-depth analysis of existing processes to identify inefficiencies and areas for enhancement.
2. Project Management: Co-lead projects from conception to completion, ensuring timely delivery and achievement of desired outcomes.
3. KPI Monitoring: Work closely with cross-functional teams to establish metrics and KPIs to monitor the effectiveness of improvement initiatives and make data-driven decisions.
4. Reporting: Prepare and present regular reports on the progress and impact of improvement projects to key stakeholders.
5. Supporting continuous improvement: Work closely with doctors, nurses, allied health, operations staff and other support departments to foster a culture of innovation and continuous improvement.

(B)       GENERAL

1. Align the department's goals with the business goals of the hospital.
2. Provide secretariat and administrative support to the department and hospital.
3. Support all corporate activities, including at NHG cluster level.

JOB REQUIREMENTS

(A)       EDUCATION, TRAINING AND EXPERIENCE

1. • Minimally hold a recognised Bachelor’s degree in any discipline
   • Minimum of 2 - 3 years in service industry/health-care related areas preferred.
   • Intermediate to advanced level of skill in Microsoft Excel preferred.
   • Facilitation skills preferred.
   • Comfortable with uncertainty in work assignments.
   • Excellent written and analytical skills.

• Independent, dynamic, self-motivated and result oriented.

• Possess a positive attitude, is proactive and keen to learn.
• Possess good interpersonal and communication skills.

Role Overview

We are seeking a senior candidate at Senior Executive / Assistant Manager level who can take ownership of accounting functions and contribute to process improvements.

Key Responsibilities

- Handle full sets of accounts including AR, AP, GL, and month-end/year-end closing

- Prepare financial statements, reports, and schedules in a timely manner

- Ensure compliance with accounting standards and statutory requirements

- Manage and oversee daily accounting operations

- Supervise / guide 1–2 team members, including task delegation and review

- Work closely with internal stakeholders on financial matters

- Support audits, tax submissions, and reporting requirements

- Identify opportunities to improve accounting processes and internal controls, especially related to inventory control

Requirements

- Proven experience in handling full sets of accounts

- Prior experience in leading or supervising small teams (1–2 staff)

- Strong understanding of ERP/accounting systems, with ability to improve processes (especially inventory-related workflows)

- Good analytical, problem-solving, and organizational skills

- Able to work independently and meet deadlines

Preferred Qualifications

- Diploma/Degree in Accounting, Finance, or related field with at least 5 years of related working experience.

- Experience in trading, retail, or distribution environment is an advantage

- Hands-on experience with ERP systems (e.g., SAP, Oracle, or similar)

Working Hours

Monday to Friday

9:00 AM to 6:00 PM

About Us

NANYANG BEAUTY ACADEMY PTE. LTD.is a premier private education institution in Singapore, offering accredited vocational and professional training in beauty, wellness, digital marketing, and artificial intelligence. Our courses are designed to equip adult learners with industry-relevant skills for career advancement and entrepreneurship. As part of our expansion, we are seeking a results-driven Sales Manager / Sales Executive to lead and grow our student recruitment efforts.

Job Responsibilities:

• Proactively engage potential learners through phone calls, walk-ins, and online inquiries
• Provide accurate information and guidance on available courses, funding options, and career pathways
• Follow up on leads, maintain strong relationships with prospects, and convert inquiries into enrolments
• Develop and execute sales strategies to meet monthly and quarterly enrolment targets
• Work closely with the marketing team to align sales activities with campaign promotions
• Track sales metrics and generate reports for management review
• Ensure a smooth registration process and provide pre-course and post-course support to learners
• Maintain a high standard of service, addressing learner concerns promptly and professionally
• Cultivate long-term relationships with learners for referrals and repeat course sign-ups
• Lead, train, and motivate a team of sales consultants (for Sales Manager role)
• Assist in refining sales processes and improving team performance

Requirements:

• Proven sales experience, preferably in education, training, or service-based industries
• Excellent communication and interpersonal skills
• Strong negotiation, closing, and objection-handling abilities
• Goal-oriented, self-motivated, and able to thrive in a fast-paced environment
• Proficient in Microsoft Office and CRM/sales tracking tools

Bonus Points If You Have:

• Bilingual in English and Mandarin/Malay to support a diverse learner base

• • Prior experience in adult education or private training institutions

Who are we?

Mondrian is built on a team of visionaries at the forefront of hospitality, cuisine, design, and entertainment. Our lifestyle moments are forged with highly-curated and passionate service. We are committed to authenticity, sophistication, mastery and innovation. Our mission has been to make food and beverage the heart and soul of our hotels. Our stage is the world. Our time is now. We are an equal opportunity employer.

What do we expect of you?

We are seeking a highly motivated and results-oriented Senior Marketing Executive to join our dynamic team in Mondrian Singapore Duxton. As a Marketing Executive, your primary responsibility will be to develop and implement marketing strategies to promote our brand and drive customer engagement.

How your day looks:

• Develop and execute marketing plans and campaigns to increase brand awareness, Public relations and drive customer acquisition.
• Conduct market research to identify customer needs, preferences, and trends, and use this information to develop targeted marketing strategies.
• Collaborate and create Marketing collaterals with the respective F&B outlets and department to create promotional materials and sales collateral that effectively communicate our value proposition.
• Collaborate and engage with community around Mondrian Singapore Duxton for partnership and creating a buzz around the neighborhood.
• Manage digital marketing initiatives, including social media marketing, Social media content curation, email marketing, and website content management, to enhance brand visibility and engage with our target audience.
• Analyze marketing data and metrics to measure the effectiveness of marketing campaigns and make data-driven recommendations for improvement.
• Monitor industry trends and competitor activities to stay informed and adapt marketing strategies accordingly.
• Coordinate and attend industry events, trade shows, and exhibitions to showcase our brand and establish meaningful connections with potential clients.
• Liaising with vendors to expedite collaterals such as Designers, photo, videographers, printers.
• Build and maintain relationships with key industry influencers, media outlets, and partners to maximize brand exposure and generate positive publicity.
• Collaborate with cross-functional teams, including operations, sales, and finance, to ensure marketing activities align with overall business objectives.
• Stay up-to-date with industry best practices, emerging marketing trends, and new technologies to continuously improve our marketing efforts.
• Support and execute Ad-hoc projects and/or Art related projects.

How do you deliver this?

• Tell It Like It Is- Be authentic, honest, direct, sincere & professional.
• Build Rapport – Be engaging, reliable, thoughtful, helpful, energetic & empathetic.
• Gain Trust- Be dependable, deliver on promises, take ownership & follow through.
• Play To Win – Be original, bold, cutting edge and decisive.
• Right Here, Right Now – Be attentive, meticulous, determined & impressive.

Job Responsibility :

Team and People Management

• Lead and manage internal/ external stakeholders to ensure effective account management and operation efficiencies

• Highlight and share best practices within the team to ensure consistency and continuity in operational excellence approach

• Drive automation and continuous improvement initiatives to increase productivity within the team

• Work and communicate with various teams based around the region

Customer Management

• Responsible to assist in managing the daily operations (execution plan, utilization management, knowledge management and communications). Ensure team actively engage assigned customers in business + performance reviews

• Monitoring KPI, including tracking of overall improvement goals and outcomes. Execute process improvement/ initiative across countries to improve KPIs situationally

• Identify opportunities to improve the operations, proactively reinforce and iterate on our processes and create standardized business processes that result in increase of performance and provide negotiation of difficult matters to drive outcomes

• Work closely with internal and external stakeholders to support business growth and development.

• Optimize data/data flows and operational reporting

• Strategic planning based on forecast, especially on peak period.

• Responsible for analysing, mapping and documenting the current and future requirements and processes, as part of a defined standardization framework and alignment across the region.

• Assist in the preparation of the QBR decks.

• Working closely with implementation team for Project management and execution to ensure smooth on boarding process

• Well verse with overall APAC market updates and call out to customer with mitigation plan

• Ad hoc duties as required

Job Requirements

• Proven track record of operating independently, demonstrating creativity, maintaining organization, strong attention to detail, and managing multiple tasks simultaneously.

• Excellent communication skills, with a keen ability to synthesize crucial information to deliver to key stakeholders.

• Strong people skills and the ability to engage on all levels of the organization.

• Experience with creating organizational consensus and managing deadlines with a strong sense of urgency.

• Ability to identify inefficiencies and create process improvement through standardization and policies.

• Ability to work in a fast-paced environment and openness to working in ambiguity.

• Strong sense of problem solving and proactive approach.

. This role is require to communicate with client and counter part in China region

Working hours:

Mon to Fri 8.30pm - 6pm

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link:  https://careers.nus.edu.sg/job/Senior-ExecutiveAssistant-Manager-%28Research-Administration%29/32338-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

a) Programme and Project Management
• Support the Principal Investigator in the strategic and operational management of a large portfolio of modelling and public health research projects.
• Develop and maintain detailed project plans, timelines, risk registers, and milestone tracking systems across multiple concurrent studies.
• Monitor project progress to ensure deliverables, reporting requirements, and key performance indicators are met.
• Coordinate across modelling teams, data analysts, collaborators, and institutional stakeholders to maintain alignment and momentum.
• Identify operational risks or bottlenecks and proactively implement mitigation strategies.
b) Grant and Financial Management
• Support pre award and post award grant management activities in coordination with institutional research administration units.
• Track project budgets, expenditures, and burn rates across grants to ensure financial compliance and sustainability.
• Prepare financial and progress summaries for the Principal Investigator and funding agencies.
• Assist in the preparation of grant reports, renewals, and new funding applications where required.
c) Stakeholder and Collaboration Management
• Serve as a central coordination point between the Principal Investigator, research team members, institutional offices, and external collaborators.
• Facilitate communication across multi institution and international partners to support complex collaborative projects.
• Organise and manage project meetings, steering committees, and technical working groups, ensuring clear documentation and follow up of action items.
• Support the development and maintenance of collaboration frameworks and data sharing workflows where needed.
d) Research Operations and Delivery Support
• Support the timely production of key research outputs including reports, manuscripts, policy briefs, and technical deliverables by coordinating inputs across team members.
• Maintain organised project documentation, version control, and reporting records aligned with funder and institutional requirements.
• Contribute to continuous improvement of project management systems, particularly for large scale modelling and data intensive programmes.
e) Strategic Growth and Portfolio Development
• Support the Principal Investigator in scaling and coordinating large national and international research initiatives.
• Contribute to the development of new project management structures suitable for complex, multi partner programmes.
• Identify opportunities to strengthen programme efficiency, integration, and external impact.

Qualifications

• Applicants are expected to have at least a Bachelor degree from a recognised institution. Having a scientific background (undergraduate degree in a science discipline) is a plus.
• Preferrably with at least 2 years of experience in an administrative position within academic, research or healthcare sector.
• Candidates with experience in research administration, grant management, agreement review, research ethics, research compliance or database management will be at an advantage.
• A team player with effective problem-solving skills and excellent communication skills to perform well in a fast-paced environment.
• Able to take initiative to learn on the job and manage various responsibilities.
This role is well suited for candidates seeking to build deep expertise in managing large, technically complex research programmes with strong potential progression into senior national and international project management leadership roles.