Total 1,062 Senior Executive admin job vacancies in Singapore

Location: Punggol

Duration: 11 months contract

Working Hours: 8.30am – 6pm (Mon to Thurs), 8.30am – 5.30pm (Fri) with 1 hour lunchbreak

Salary: Up to $2580 + 1 month completion bonus

Job Responsibilities:

• Assist in marketing, outreach and social media activities for the ID/IM programme.
• Analyse and process submitted claims from ID/IM partner companies, verify information for completeness, accuracy and compliance with policies;
• Liaise with grant recipients and relevant officers to address queries or obtain missing documents
• Prepare billing documents and work with Faculty, Finance to raise the billing request to ID/IM partner companies;
• Arrange for Thesis Committee meetings, Mid-Point progress meetings and Thesis Defence etc.
• Assist with programme-level events such as seminars, new student orientation, meetings;
• Assist in any other functional duties or divisional work as assigned.

Job Requirements:

• Minimum Diploma with marketing/admin experience

Ally
The Outsourcing Team
Recruit Express Pte Ltd
EA: 99C4599

Job Description

1. Handle administrative tasks, data entry, and reporting

2. Manage student records, including enrolments, transfers, and withdrawals

3. Support class operations, including scheduling, materials preparation, and printing

4. Manage inventory, stock taking, and packing of materials

5. Assist with billing, collections, and general coordination

6. Maintain and update the Student Management System (e.g. scheduling, classroom allocation)

7. Support daily centre operations and process improvements

Job Requirement

-Strong organisational and multitasking skills

-Detail-oriented with strong sense of responsibility and follow-through

-Good interpersonal and communication skills

-Proficient in Microsoft Office, Google Workspace or WPS Office

-Bilingual in English and Chinese (spoken and written)

-Able to work on both weekends

Experience and Education

-At least a Diploma or equivalent

-At least 1 year of working experience in the related field is required for this position.

Roles & Responsibilities

Job Duties:

• Process and generate delivery orders, and perform data entry in SAP
• Maintain proper filing, document consolidation, and records management
• Manage stationery and office supplies
• Monitor and follow up on the return of signed delivery orders (DO)
• Provide general administrative support as assigned by the manager

Requirements:

• Minimum Diploma in Business Administration or a related field, with at least 2 years of relevant experience
• Ability to multitask and work within tight deadlines
• Strong organizational skills; meticulous, and able to work with minimal supervision
• Proficient in Microsoft Office
• Basic accounting knowledge or experience in the RETAIL industry will be an advantage
• Able to commence work on short notice

Requirements

• Manage full spectrum of HR administrative duties

• Assist in recruitment process (job postings, screening candidates, interview coordination)

• Support onboarding and offboarding processes

• Assist with payroll coordination, attendance, and leave tracking

• Liaise with relevant government authorities when required

• Handle general office administration and support daily operations

Requirements

• Diploma/Degree in Human Resource, Business Administration, or related field

• 1–3 years of relevant experience (Fresh graduates are welcome to apply)

• Good communication and interpersonal skills

• Well-organized, responsible, and able to multitask

• Proficient in Microsoft Office

Why This Role is Great for You

• Gain hands-on HR experience (end-to-end exposure)

• Be part of a growing company with career progression

• Work in a dynamic and fast-paced environment

Responsibilities:

Reports to Finance, Admin & HR Manager.

Issue Of Payment Vouchers In Excel - Local & Overseas Vendors,

Payment Voucher Supporting Details - Extract From Xero And Update In Excel - Local Vendors.

Tracking List Report For Fuel Cards.

Tracking List Report For Overseas Vendors Payment.

Administration Job - Water, Stationery, Hamper, Air Ticket Ordering, etc.

Administration Job - Scanning Documents, Posting Check In Xero And Filing.

Offset Payment In Xero - Local Vendors.

Tracking List Report For Vendors - Photocopier,Engineering, Manpower Vendors,, Accommodation etc.

Utilities Services - Tracking Report And Payment Voucher.

Update Details of procured items files.

Update the supplier list , contact details, emails, addresses.

Purchase of local materials.

Stationery items to the site, Office admin items.

Requirements:

Relevant Certificates / Diploma or Degree in any discipline, preferably in Accounts or Finance.

Preferably 1 year experience in similar capacity. Exposure in Xero preferred.

Professional with excellent administrative, organizational and follow up skills.

Able to multi-task in a fast-paced environment & employee strength of around 150-200 people.

Job Responsibilities:

· Handle end-to-end processing of monthly payroll

· Process CPF, IR8A, IR21, NS make-up pay claim, Government-Paid Leave claim, and government grants

· Submit statutory report and survey to the authorities such as MOM surveys, wage surveys, etc

· Support Increment/Bonus Exercise

· Draft and prepare HR related letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)

· Leave Administration

· Work closely with Operations and Finance department on payroll and billing matters

· Assist in Foreign Worker Levy matters

· Administer work injury compensation (WICA) matters (MOM iReport and claim submission)

· Process foreign worker medical insurance, public liability insurance and medical claims in a timely manner

· Maintain accurate HR database and update employee records in HR information system

· Follow up and ensure that all employees’ employment status is updated and processed timely

· Ensure all documentations are properly filed (i.e. P-Files, E-P Files)

· Design, implement, and manage employee engagement programs (i.e. employee communication platforms and activities, etc.)

· Work pass applications, renewals, cancellations, appeals, etc.

· Coordinate training and development need for employees

· Involve in ISO Audit Preparation and license renewals process

· Review work processes and standard of procedure (SOP) for HR Department

· Review all work done by HR and Admin team

· Assist in yearly performance appraisal exercise

· Administer new project preparation

· Prepare relevant reports for Management review

· Any other duties assigned

Job Requirements:

· Diploma in Human Resource Management and/or related field

· Minimum 2 years’ of experience in HR Function, preferably with payroll and WICA processing experience

· With strong analytical skill, integrity with strong sense of confidentiality

· Proficiency in HR information systems and payroll software

· Good knowledge of Employment Act, IRAS and MOM regulations and HR best practices

· Strong organizational and communication skills

· Ability to handle multiple tasks and prioritize effectively

· Attention to detail and accuracy in documentation

· Highly adaptable and able to perform a variety of fast and change assignments quickly on short notice

· Independent, proactive, and problem solver

· Meticulous and pleasant disposition

Responsibilities:

1. Administrative Duties

• Manage daily office operations and supplies
• Handle daily correspondences, emails, and phone calls
• Maintain filing systems (physical & digital) for company documents
• Organize and coordinate meetings and company events
• Support management with ad-hoc administrative duties

2. Accounts

• Process Accounts Payable (AP) and Accounts Receivable (AR)
• Record expenses, issue invoices, monitor payments and follow up on outstanding balances
• Maintain accurate accounting records and documentation
• Prepare project costing reports

3. HR & Payroll

• Process monthly payroll (including overtime and claims)
• Maintain employee records and HR documentation
• Manage leave, attendance, and employee benefits
• Support recruitment activities (job posting, interview coordination) and onboarding / offboarding processes
• Handle work pass applications / renewals and foreign worker matters

4. IT Support

• Provide basic IT support (user account / email setup, troubleshooting)
• Maintain IT equipment and software licenses
• Coordinate with external IT vendors for helpdesk support

Requirements:

• Higher Nitec or Diploma in Business Administration or related field
• 2 or more years of relevant experience
• Familiar with payroll processing and HR administration
• Knowledge of basic accounting principles
• Strong organizational, multitasking, and problem-solving skills
• Proactive and hands-on with attention to details
• A team player with good communication and interpersonal skills

We are looking for motivated candidate to join our buildingdevelopment and management company.

Location: Central Region (Working location near MRT)

Benefits: Great career advancement

Job Description:

• Sourcing and quotations
• Coordinate with property agents, tenants and sub-contractor
• Incoming/ outgoing emails, filing of documents, staff salary, CPF submission and GST reporting
• Bookkeeping, purchase invoice, preparing payment and account reconciliation with statements
• Any other ad hoc tasks as required by management
• Familiar with MYOB
• MCST experience preferred
• Possess at least diploma
• At least 1 year of account experience
• PR/ Singaporean only

Job Title: HR & Admin Executive (Construction)

Job Description:

We are looking for a responsible and proactive HR & Admin Executive to support our daily operations in the construction sector. The candidate will be involved in manpower coordination, compliance matters, and procurement support.

⸻

Key Responsibilities:

• Handle recruitment and onboarding of construction workers
• Manage work pass applications, renewals, and cancellations in compliance with MOM regulations
• Maintain employee records and ensure proper documentation
• Liaise with government authorities (MOM, ACRA,BCA etc.) when required
• Assist in payroll support and verification of timesheets (if applicable)
• Review and process invoices, purchase orders, and related documents
• Support procurement of construction materials through company-approved vendors
• Coordinate with site teams on manpower and material requirements
• Perform general administrative duties as assigned

⸻

Job Requirements:

• Good command of both spoken and written English and Chinese
• Proficient in Microsoft Office applications (Word, Excel, etc.)
• Familiar with Singapore employment regulations, including hiring of construction workers,BCA and MOM requirements
• Basic knowledge of Singapore tax system; able to understand invoices and financial documents
• Familiar with ACRA regulations and corporate compliance in Singapore
• Able to assist in sourcing and procurement of construction materials
• Possess a valid Class 3 driving license and able to drive light vehicles
• Responsible, detail-oriented, and able to work independently

⸻

Preferred Qualifications:

• Prior experience in construction industry will be an advantage
• Experience handling work pass applications is highly preferred
• Familiar with local suppliers and procurement processes

⸻

Working Hours & Location:

• Location: Singapore
• Working Hours: 5.5 / 6 days work week (depending on company arrangement)

⸻

Salary & Benefits:

• Salary: To be discussed (based on experience)
• Annual leave and medical benefits provided
• Career progression opportunities

*We regret to inform you that only shortlisted candidates would be notified*

Job Description:

We are looking for a responsible and proactive HR & Admin Executive to support our daily operations in the construction sector. The candidate will be involved in manpower coordination, compliance matters, and procurement support.

⸻

Key Responsibilities:

• Handle recruitment and onboarding of construction workers
• Manage work pass applications, renewals, and cancellations in compliance with MOM regulations
• Maintain employee records and ensure proper documentation
• Liaise with government authorities (MOM, ACRA,BCA etc.) when required
• Assist in payroll support and verification of timesheets (if applicable)
• Review and process invoices, purchase orders, and related documents
• Support procurement of construction materials through company-approved vendors
• Coordinate with site teams on manpower and material requirements
• Perform general administrative duties as assigned

⸻

Job Requirements:

• Good command of both spoken and written English and Chinese
• Proficient in Microsoft Office applications (Word, Excel, etc.)
• Familiar with Singapore employment regulations, including hiring of construction workers,BCA and MOM requirements
• Basic knowledge of Singapore tax system; able to understand invoices and financial documents
• Familiar with ACRA regulations and corporate compliance in Singapore
• Able to assist in sourcing and procurement of construction materials
• Possess a valid Class 3 driving license and able to drive light vehicles
• Responsible, detail-oriented, and able to work independently

⸻

Preferred Qualifications:

• Prior experience in construction industry will be an advantage
• Experience handling work pass applications is highly preferred
• Familiar with local suppliers and procurement processes

⸻

Working Hours & Location:

• Location: Singapore
• Working Hours: 5.5 / 6 days work week (depending on company arrangement)

⸻

Salary & Benefits:

• Salary: To be discussed (based on experience)
• Annual leave and medical benefits provided
• Career progression opportunities

*We regret to inform you that only shortlisted candidates would be notified*

Our client is a events company and the work location is at Kranji

This Admin & Accounts Executive role is a hybrid position that bridges office operations and financial management within the specialized events and carpentry sector. It requires a candidate who can handle the structured nature of bookkeeping while adapting to the fast-paced, project-driven environment of a workshop and event site.

Responsibilities

Accounting & Financial Management

• Full Cycle AR/AP: Issue invoices to clients, track incoming payments, and ensure all supplier invoices are verified and paid on time.

• Financial Maintenance: Perform monthly bank reconciliations, assist in month-end closing, and maintain organized financial records.

• Project Costing: Track specific project expenses and assist in cost reporting to ensure projects stay within budget.

• Statutory Compliance: Support GST submissions, CPF processes, and other required statutory filings.
  

Administrative & Project Support

• Documentation: Prepare quotations, job orders, and delivery notes; manage filing, data entry, and document control.

• Logistics & Procurement: Assist in sourcing materials and coordinating logistics for carpentry and event projects.

• Stakeholder Liaison: Act as a point of contact between clients, suppliers, and internal teams to ensure smooth project flow.

• Office & HR Support: Handle general office administration, staff attendance, leave records, and claims.
  

Requirements

Experience & Technical Skills

• Professional Background: 1–3 years of relevant experience in administration and accounts. Experience in events, carpentry, or construction is highly preferred.

• Software Proficiency: Skilled in Microsoft Office (specifically Excel) and familiar with accounting software such as QuickBooks, Xero, SQL, or MYOB.

• Regulatory Knowledge: Knowledge of Singapore-specific processes like GST and CPF is a significant advantage.
  

Core Competencies

• Meticulousness: A high level of accuracy and organization is required to manage financial data and project documentation.

• Communication: Strong interpersonal skills to collaborate effectively with both office staff and site/workshop teams.

• Adaptability: Ability to work independently and meet deadlines in a fast-paced, industrial environment.
  

Working Conditions

• Schedule: 5.5-day work week (Monday to Friday, plus Saturday mornings from 9:00 AM – 12:30 PM when needed).

• Environment: Primarily office-based, with occasional visits to the workshop or project sites as required.

Applicants who are keen to apply for this position can send latest resume to alfred.lai@paradigmrecruitment.com.sg

Alfred Lai
EA Reg No: R1545971
EA License No: 21C0434

Details:

• General secretarial and clerical functions relating in particular to Conveyancing works.
• Maintenance of files and records.
• Provide secretarial assistance as needed.

Requirements:

• No experience is welcome to apply.
• Candidates with experience in conveyancing work will have an added advantage.
• Strong communication skills, enthusiasm, and a positive attitude.
• Proficient in Microsoft Office Applications.
• Ability to thrive in a fast-paced work environment.

Responsibilities

• Support general administrative tasks and daily operations to ensure smooth workflow.
• Maintain accurate and up-to-date records of service providers and clients in the system.
• Prepare, issue, and input data for invoices with precision and timeliness.
• Organize, manage, and maintain paperwork and documents related to claims and site progress, ensuring everything is properly filed.
• Monitor and follow up on work orders and progress reports, providing updates as needed.
• Assist in handling various formalities, including paperwork related to claims.
• Undertake any other duties or ad hoc tasks assigned by the supervisor to support team objectives.

Requirements:

• Minimum Diploma or equivalent
• Possess at least 1 year of relevant experience. Candidates who have no experience but willing to pursue a career in corporate insurance operations are welcomed.
• Able to work independently and a good team player
• Able to multi-task and meet deadlines

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: 8XY376YV

Admin Role Responsibilities:

• Oversee calendar management, scheduling meetings and appointments
• Serve as the primary point of contact for clients, stakeholders, and internal teams, ensuring clear and professional communication
• Provide assistance with personal tasks when required

HR Role Responsibilities:

• Support the recruitment process by sourcing candidates and tracking their applications
• Write, post, and update job listings
• Act as a liaison between clients, stakeholders, and internal teams, ensuring smooth and effective communication
• Offer help with personal tasks as needed

Requirements:

• Minimum A Levels or a Polytechnic Diploma
• Strong organizational abilities with the capability to manage multiple tasks at once
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information with care

Benefits:

• Opportunities for career advancement and personal growth
• A team-oriented and supportive workplace environment

Location:

Lorong Chuan