Total 2 job vacancies by Szu Engrg & Tech Pte. Ltd.

The Purchasing & Administrative Executive supports both administrative operations and procurement functions to ensure efficient office management while sourcing technical materials, equipment, and services required for engineering projects. The ideal candidate is detail-oriented, cost-conscious, and familiar with engineering specifications and project timelines.

Key Responsibilities

Purchasing Duties

• Source and procure engineering materials, equipment, tools, and services

• Evaluate supplier quotations based on technical specifications, cost, and lead time

• Negotiate pricing and terms with vendors and subcontractors

• Prepare and issue purchase orders in line with project requirements

• Coordinate closely with engineers to ensure purchased items meet specifications

• Track deliveries and ensure timely supply to project sites

• Handle discrepancies in quality, quantity, or delivery schedules

• Maintain supplier performance records and approved vendor lists

Administrative Duties

• Manage daily office operations to ensure smooth day-to-day operations

• Coordinate meetings, site visits, and project schedules

• Prepare reports, minutes of meetings, and internal documentation

• Liaise with internal departments, site teams, and external stakeholders

• Support HR and management with administrative tasks as needed

Requirements

• Diploma or Degree in Business Administration, Supply Chain, Engineering, or related field

• 2–5 years of experience in purchasing and administrative roles, preferably in engineering, construction, or manufacturing

• Familiar with technical specifications, engineering materials, and equipment

• Experience with ERP systems or procurement software

• Strong negotiation and vendor management skills

• Knowledge of inventory control and material planning

• Good organizational and multitasking abilities in a project-based environment

• Strong communication skills to liaise with engineers, suppliers, and project teams

Key Competencies

• Attention to detail in handling technical specifications

• Ability to work under tight project timelines

• Cost control and budgeting awareness

• Problem-solving and coordination skills

• Team collaboration across engineering and operations

Responsibilities:

1. Administrative Duties

• Manage daily office operations and supplies
• Handle daily correspondences, emails, and phone calls
• Maintain filing systems (physical & digital) for company documents
• Organize and coordinate meetings and company events
• Support management with ad-hoc administrative duties

2. Accounts

• Process Accounts Payable (AP) and Accounts Receivable (AR)
• Record expenses, issue invoices, monitor payments and follow up on outstanding balances
• Maintain accurate accounting records and documentation
• Prepare project costing reports

3. HR & Payroll

• Process monthly payroll (including overtime and claims)
• Maintain employee records and HR documentation
• Manage leave, attendance, and employee benefits
• Support recruitment activities (job posting, interview coordination) and onboarding / offboarding processes
• Handle work pass applications / renewals and foreign worker matters

4. IT Support

• Provide basic IT support (user account / email setup, troubleshooting)
• Maintain IT equipment and software licenses
• Coordinate with external IT vendors for helpdesk support

Requirements:

• Higher Nitec or Diploma in Business Administration or related field
• 2 or more years of relevant experience
• Familiar with payroll processing and HR administration
• Knowledge of basic accounting principles
• Strong organizational, multitasking, and problem-solving skills
• Proactive and hands-on with attention to details
• A team player with good communication and interpersonal skills