Total 1,216 Junior Executive admin job vacancies in Singapore

HR Assistant cum Admin (Junior)

Address: Lower Delta Rd [ 3 Bus stop from Tiong Bahru MRT ]

Working Hours: Monday - Friday / 8.45am to 6pm

Alternate Saturday / 8.45am to 1.15pm

Responsibilities

• Administrative duties such as attending to phone calls, visitors, courier services, mails processing, distribution of mails and activities logs and records
• Worker Pass application, renewal and cancellation
• MOM matters and survey
• To maintain accurate HR database and up-to-date employees’ records
• Other general HR duties
• Other administrative & front desk duties and ad-hoc duties as assigned

Requirements

• Diploma in Human Resources
• Training Provided

Interested applicants, WA your resume to +65 9136 9792 or email your resume to supreme.yentan@gmail.com.

Tan Yen Zhen (Chen Yan Zhen) Reg No: R25138932

The SupremeHR Advisory Pte Ltd EA No: 14C7279

Duration: Full Time
Location: Queenstown
Working Hours: 5 days office hours
Salary: $2500-2600

Job Scope:

• Support onboarding and off boarding process of clinicians and department staff, including access applications.
• Prepare and verify claims for overtime, night allowances, leave and petty cash for department staff.
• Manage and plan rosters of clinicians, with uploading into system.
• Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.
• Collation of data required by the department for purposes of cost management and improvement.
• Procurement of common items used by the department, maintaining a master inventory list.
• Manage mailbox for the department, including dispatch to respective clinics.
• Manage the Director’s/ Clinical leads’ calendars as required.
• Perform any other duties assigned by supervisor.

Job Requirements:

• Min. GCE ‘A’ or Diploma in any field
• No experience as training will be provided
• Keen in healthcare industry

Interested applicants please submit their detailed resumes via email to melissa@recruitexpress.com.sg

All applications and personal information received will be treated with the strictest confidence.

Melissa Zhang Zhiqi (Mezzo)
R2197564
Recruit Express Pte Ltd
EA Licence No.: 99C4599

The Services required are set out as follows:

a. Management of resources

 Regular Inventory management in Science Labs including stock-

take, replenishing, repairs and replacement

 Assist HOD (Science) to liaise with vendors in procurement for

inventory management in Science Labs

 Organise resources neatly with name labels in the Science Labs

 Assist the teacher to facilitate student discussions

 Tidying up of Science Labs

b. Preparation of resources

 Co-ordinate loan request from teachers in the Science Labs

 Preparing and set up of resources according to scheme of work

& specifications given by teachers in the Science Labs

 Printing and photocopying jobs in the Printing Room

 Preparation of teaching aids such as cutting and lamination

works in the Science Labs

Administrative duties:

Assist with other ad-hoc administrative duties and preparation of

resources for the Authority as required by the school and/or department.

The Services required are set out as follows:

1. Assist in the preparation of teaching and learning resources.

2. Assist in the preparation of science experiment materials and

maintain the cleanliness and organisation of the science

laboratory.

3. Assist students in carrying out the science experiments under the

supervision of the Science teachers.

4. Provide administrative support to the teachers (e.g. preparation

of student’s achievement certificates and collation of students’

survey responses).

5. Manage the loan and return of teaching resources and prepare

documentation for the condemnation of teaching resources

where required.

6. Provide front-desk customer service, including handling walk-in

and telephone enquiries from parents as when required.

7. Assist with school printing duties as when required.

Job Description:

• Client servicing and follow-ups – Assist advisors in scheduling client meetings, following up on documents, and ensuring smooth communication with clients.
• Policy and investment administration – Prepare, submit, and track insurance applications, investment forms, and policy servicing requests.
• Compliance and documentation – Ensure all client documents, KYC forms, and regulatory requirements are properly completed and filed.
• Portfolio and reporting support – Help prepare client portfolio summaries, investment reports, and meeting materials for advisors.
• Operational and administrative support – Maintain client databases, manage appointments, coordinate seminars/events, and support day-to-day office operations.

Job Summary

You will manage office operations, support procurement and finance tasks, maintain documentation, and assist management and project teams to ensure smooth and compliant business processes.

Responsibilities

• Manage daily office operations to maintain smooth workflow and efficient use of resources
• Maintain office supplies, equipment, and facilities to ensure operational readiness
• Coordinate office maintenance and vendor services to support facility upkeep
• Handle incoming calls and general enquiries to provide timely and accurate information
• Prepare, organize, and maintain physical and digital records for easy access and retrieval
• Assist in drafting letters, reports, and internal communications to support effective information flow
• Assist in sourcing and purchasing supplies and services by obtaining quotations and comparing vendor pricing
• Process purchase requisitions and coordinate with suppliers to ensure timely delivery of goods and services
• Issue Purchase Orders (PO) and Delivery Orders and follow up on order status to maintain procurement accuracy
• Prepare import and export shipping documents to support logistics and compliance
• Support management and project teams with administrative tasks to facilitate project execution
• Coordinate deliveries and prepare import/export documents to ensure smooth logistics operations
• Assist in processing invoices and payment documentation to support financial accuracy
• Verify supplier bills and support monthly reconciliation as needed to maintain financial records
• Track and ensure timely payment to vendors to uphold good supplier relationships
• Ensure adherence to company policies and ISO 9001 procedures to maintain compliance and quality standards

Preferred competencies and qualifications

• At least 1 year of working experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Ability to work independently and collaboratively in a fast-paced environment
• Organized, responsible, committed, and meticulous with a positive work attitude
• Self-driven, self-motivated, and proactive

DUTIES AND SCOPE OF WORK

The Employee shall be required to perform the following duties including but not limited to:

(i) Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

(ii) Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies

(iii) Provides administrative support to ensure efficient operation of office

(iv) Supports team by performing tasks related to the organization

(v) Prepares regularly scheduled reports by collecting and analysing information accurately

(vi) Prepares documents for clients as assigned

(vii) Submission of forms and documents for consultants and clients

(viii) Handle clients’ and any sensitive information in a confidential manner

(ix) Procuring gifts for business purposes, such as client appreciation, employee recognition or promotional events

(x) Preparation of gifts for delivery to clients and employees

(xi) Provide support for Manager and Director through tasks as assigned

(xii) Any other duties as assigned

*Preferably to start immediately

Requirement: Min A Level / Diploma
Work Hours: Office hours
Type: Contract ( Min 3 Months )

Job Scope

• Data entry and updating records
• Filing, scanning, and basic admin tasks
• Prepare simple reports and documents
• Maintain accuracy and confidentiality

Requirements

• A Level or Diploma in any field
• No experience needed; training provided

All qualified applicants, please click “ APPLY NOW”

Or you may send in your resume to:

Whatsapp: https://wa.me/+6589530688

Email : kimlow@recruitexpress.com.sg

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Our Client is a distributor and manufacturer of various solvents.

• Provide admin support to sales department including invoice processing, order administration and shipment matters
• Handle purchasing in the company and liaise with customers on schedule
• Process delivery orders and other ad hoc duties

Requirements:

• Able to use MS Office
• Min 1 year of administrative experience

Interested candidates who wish to apply for the advertised position, please click on “Apply Now” or WhatsApp us at 8909 8083 for quicker respond. Alternatively, you may send your resume tojamie.chan@chiefrecruit.com for better reach.

We regret that only shortlisted candidates will be notified.

Reg. No.: R1987360 (Chan Jie Min)

EA License No: 24C2083 (Chief Recruit Pte Ltd)

By submitting your personal information and resume(CV) to us, you grant permission to Chief Recruit Pte Ltd and its associated entities to collect, process, and share your personal data for the purposes outlined in the Privacy Policy, which can be accessed at https://chiefrecruit.com/privacy-policy. You confirm that you have reviewed, understood, and accepted the terms of the Privacy Policy.

Responsibilities

• Handle full spectrum of Accounts Payable (AP) function
• Processing of vendor invoices
• Processing of payment run for all modes of payments
• Perform monthly staff petty cash claims
• Ensure all invoices and expenses of petty cash claims are complete and approved by authorized personnel
• Print and insert food tag
• Responsible for proper filing and sorting of documents
• Perform ad-hoc duties as and when required

Requirements

• Candidate must possess at least ‘O’ Level
• Computer literate
• Must be able to communicate with English and Chinese speaking client
• Preferably able to start work immediately or short notice

Working days: 5 days

Location: Located in the West (Pandan Loop)

Interested candidates are invited to apply online with a comprehensive resume, via the APPLY NOW button below.

We regret that only shortlisted candidates will be notified.

Thank you for applying.

Working Hour

• Mondays to Fridays: 7:30 am to 5.00 pm

Key Responsibilities

Customer Service & Communication

• Provide pleasant and attentive service to members of the public, parents, students, and other stakeholders, addressing their enquiries and requests professionally.

• Screen and direct phone calls accurately, take and relay messages promptly, and provide required information to callers and visitors.

Student Support & Sick Bay Management

• Attend to sick or injured students who report to the General Office.

• Notify relevant staff regarding students at the sick bay.

• Maintain accurate records of sick bay usage.

• Monitor and replenish first aid inventory.

Administrative & Operational Support

• Organise and sort incoming mail.

• Receive deliveries and assist with related administrative tasks.

• Assist in recording students' late coming.

• Check the completeness of forms submitted to the General Office.

• Maintain proper records of keys and lockers issued.

• Maintain proper records of lost and found items.

General Duties

• Complete other duties as assigned by the Principal, Vice-Principals, Administration Managers, or Administrative Executives.

Qualifications, Skills & Experience

• Experience: Minimum 3 years of experience working as a receptionist, as a personal assistant to management/C-suite personnel, or possession of relevant certificates.

• Interpersonal Skills: Strong interpersonal skills with the ability to interact courteously and professionally with visitors and colleagues.

• Computer Literacy: Basic computer literacy, including proficiency in Microsoft Office applications such as Word and Excel.

• Multitasking Ability: Ability to manage multiple priorities effectively.

• Independence: Ability to work independently with minimal supervision.

Admin Assistant 

5 days & 1 half Sat per month 

Working hours: 8.30am - 5.50pm (Mon to Fri); 8.30am – 12.50pm (1 Sat per month)

Salary: $2000 -$2500

Location: Pioneer Sector Walk (Transport pickup at West area)

Job Description:

• Responsible for the purchases and upkeep of factory/ warehouse/ office related supplies, maintenance and repairs (cranes, air-con, vehicles, timber, stone, safety shoes, stationery, pantry supplies)
• Issue Purchase Order, check Delivery Order, match Invoices
• Responsible for creating, maintaining and updating of equipment, vehicles maintenance records
• Responsible for arranging payment for all maintenance, servicing & miscellaneous purchases
• Perform day-to-day office duties, such as handle telephone call, mail, visitors, etc.
• Perform & liaise with stakeholders for renewal of BCA Licenses, ISO Cert, NEA, LTA, SCDF, and all the necessary authorities for licenses for company
• Maintain records in database (e.g. SAP and/or Excel)
• Inspect and perform reconciliation for discrepancies
• Any ad-hoc projects, duties and assignments as assigned

Requirements:

• Min 1 year of working experience in the related field is required for this position.
• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• SAP Knowledge in Accounts preferable.