Total 4,081 Others admin job vacancies in Singapore

Please email your application to info@oxygensd.com

Job Description:

1. Report directly to the Director.

2. Handles general office tasks and administrative duties, such as organizing schedules, entering data, maintaining office equipment, building management/facilities, office tidiness/cleaniness.

3. Handles documents such as enquires, Quotations, DO, PO, Invoices and e-filing.

4. Coordinating, monitoring existing projects and assigning new projects for internal departments.

5. Provide general administrative support to related internal departments.

6. Data entry and record keeping.

7. Liaise with vendors and clients.

8. Vet through incoming tenders and to note down tender due date, project start and end date, tender submission instructions/requirements and mode of submission.

9. Formulate and compile customer enquiries, tenders and RFQs for the submission of bid proposals to customers. Coordinate, prepare and compile bid submission documents.

10. Ensure that tender submissions are standardized in terms of format, font, logo, etc. and in line with customer’s tender requirements.

11. Maintain records of tenders in internal reports and tender document management system.

12. Facilitate hand over of successful bids to Operations and Project teams

13. Identify and raise and concern regarding project progress and status and keep track on the timeline

14. Invigilate the progress of projects – Ensuring work is delivered, to be aware of projects statuses, look far and sound out any concerns regarding the project fulfilment.

15. Ad-hoc/Miscellaneous tasks assigned.

Requirements:

1. Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Business studies/ Administration/Management, Art/Design/Creative Multimedia/ Mass Communications or equivalent.

2. Able to work under pressure and prioritizing multiple tasks (ability to manage multiple RFQs simultaneously) with strict timeline.

3. Familiar with Tendering Process and with prior experience preferred.

4. Good interpersonal, written & verbal communication skills.

5. Highly driven and independent personality.

6. Good analytical and problem-solving skills.

7. Attention to details. Ability to maintain confidentiality of company information.

8. Computer-literate, proficient in MS Office, Adobe Acrobat.

9. Good written and verbal communication skills.

10. Have knowledge of browsing through websites, platforms/portals.

11. Time-management skills and ability to multi-task and prioritize work.

Job Description      
 · Administer travel arrangement such as booking of air ticket, hotel reservations and transportation.

· Process and tracking of company’s vehicle, road tax renewal, insurance, letter of undertaking, summon.

· Coordinate food and beverage logistics

· Handle purchase of office stationery, pantry supplies and office furniture; and printing of pre-printed forms, letterheads, envelopes and name cards

· Maintain corporate mobile subscription and bill tracking.

· Ensure the office cleaners carry out daily and scheduled cleaning chores.

· Liaise with outsource party on the services including security, cleaning, transport, utilities etc.

· Ad-hoc duties as assigned by managements.

Job requirements
· Minimum Diploma or equivalent

· Preferably with 1 - 2 years of working experience

· Has initiative and a positive learning attitude

· Pleasant personality and customer service oriented

· Detail orientated and meticulous

We are seeking a proactive and detail-oriented Administrative Assistant to support a 6-month maternity cover position.

Responsibilities:

A tender administrator plays a pivotal role in the tender life cycle. This role assists in the tender process from the pre‐qualification stage through to the final bid submission, award of contract and engagement close out. Collates & checks documentation within the tendering and contract process.

• Provide overall administrative support inpreparation and submission of project tenders.
• Provide secretarial support to HOD/Tender Manager.
• Support tender costing and evaluation function.
• Maintain organized records of all tender-related documents, correspondence, and contracts, with compliance to ISO standards.
• Upkeep and update company’s Track records.
• Collaborating with various departments within the organization to gather necessary information for the tender submission.
• Ensuring that all tender documents are submitted accurately and on time.
• Other ad-hoc duties as assigned by HOD/Tender Manager.

Requirements:

• Minimum Diploma in any relevant discipline.
• Proficient in Microsoft (Excel, Words & PowerPoint)
• Minimum 2 years of related working experience in Construction Industry.
• Good interpersonal skills with multi-tasking abilities.
• Able to work independently.

Job Description: Customer Service & Administration Executive

Job Summary

The Customer Service & Administration Executive is responsible for providing excellent customer support and administrative assistance to ensure smooth daily operations within the service center. This role involves managing customer inquiries, coordinating service appointments, maintaining records, processing documentation, and supporting the service team in delivering exceptional customer satisfaction.

Key Responsibilities

• Welcome customers and visitors in a professional and friendly manner.
• Handle incoming calls, emails, and customer inquiries promptly and professionally.
• Schedule and coordinate vehicle service appointments with customers and workshop staff.
• Prepare and process service orders, quotations, invoices, and related documentation.
• Maintain accurate customer, vehicle, and service records in the company database.
• Follow up with customers regarding service status, completed repairs, and customer feedback.
• Resolve customer concerns and complaints efficiently while ensuring customer satisfaction.
• Support warranty claims processing and other service-related administrative tasks.
• Coordinate communication between customers, service advisors, technicians, and management.
• Assist with filing, data entry, report preparation, and general office administration.
• Maintain and update customer information and service history records.
• Ensure compliance with company policies, procedures, and customer service standards.
• Maintain the cleanliness, organisation, and overall presentation of the customer lounge and reception area to provide a comfortable and welcoming environment.
• Monitor and replenish lounge amenities, refreshments, and reading materials as needed.
• Conduct regular inspections of the customer waiting area and coordinate with housekeeping or relevant personnel to ensure cleanliness and maintenance standards are met.
• Support ad hoc administrative duties and projects as assigned by management.

Requirements

• Diploma, Certificate, or equivalent qualification in Business Administration, Customer Service, or a related field.
• Previous experience in customer service, administration, or the automotive industry is preferred.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Experience with CRM systems or dealership management software is an advantage.
• Ability to work independently and collaboratively in a fast-paced environment.
• Customer-oriented mindset with strong problem-solving skills.
• Professional appearance and positive attitude.

Key Competencies

• Customer Service Excellence
• Administrative Coordination
• Customer Relationship Management
• Communication Skills
• Time Management
• Attention to Detail
• Problem Solving
• Teamwork
• Record Management
• Organizational Skills
• Service Excellence and Customer Satisfaction Focused Approach

Responsibilities

· Perform data entry for resource deployment on various projects

· Support in administrative duties and ensure proper filing of project documentation

· Manning of Company’s administration (key register list, store inventory list, insurance list, inventory list, equipment list, vehicle list etc)

· Manning of helpdesk phone

· Liaising or sourcing of vendors or suppliers for information

· Prepare letters, memos, invoices, and purchase orders

· Handling of Safety & ISO documentation

· Other ad-hoc duties will be assigned

Requirements

· Minimum GCE ‘O’ Levels /NITEC/Diploma and above

· Proficient in MS office applications

Job Types: Full-time, Permanent

Schedule:

• Day shift
• Monday to Friday

Education:

• GCE 'O' Level or GCE 'N' Level (Required)

Work Location: In person

Job Description:

Admin Executive handles general office tasks and administrative duties, such as organizing schedules, entering data, maintaining office equipment, and so on.

Job scope and required below skills:

- Computer-literate, proficient in MS Office, Adobe Acrobat.

- Good written and verbal communication skills.

- Have knowledge of browsing through websites, platforms/portals.

- Time-management skills and ability to multi-task and prioritize work.

- Documents such as DO, PO, Invoices and e-filing.

- Downloading pitches/tenders/leads, prepare and compilation of documents for submission.

- Coordinating, monitoring existing projects and assigning new projects for internal departments.

- Attitude for learning new software, systems, and online platforms.

- Ability to maintain confidentiality of company information.

- Provide general administrative support to related internal departments.

- Data entry and record keeping.

- Liaise with vendors and clients.

- Ad-hoc/Miscellaneous tasks assigned.

- Candidates with experience in managing leads and preparing tender submissions will be at an advantage.

Company Overview / Employee Value Proposition

• TUNGSAN FOOD INDUSTRIES PTE LTD is a leading manufacturer, wholesaler, trader and retailer of TUNGSAN’s range of pastes, sauces, complementary chilli-based pastes and seasoning condiments. Serving and satisfying over 5,000 diverse customer groups from consumers to hawkers, food courts and restaurants is no easy task. Since it began in 1973, Tungsan has successfully built lasting customer relationships by offering high quality products backed by strong R&D and manufacturing capabilities, a comprehensive wholesale and distribution infrastructure, well-stocked retail outlets, practical culinary solutions and great customer care. It promises quality premium products, timely delivery, and even consultation services (Brand: Yi Pin Tang) for product customization, recognizing that every customer is unique. We are OEM equipped to cater to any contract manufacturing as per requested by customers. Our other brands are Straits Story (Retail Packs) and Yi Pin Tang.

Responsibilities

• Answer phone calls, distribute messages, and redirect calls to the appropriate department to ensure effective communication flow and actions
• Process customer orders by accurately taking orders, issuing invoices, and following up on outstanding payments to maintain timely revenue collection
• Print sales reports for delivery personnel to support accurate and efficient delivery operations
• Verify cash amounts received by salesmen and delivery personnel against invoices to ensure accurate financial transactions
• Receive “goods order form” from warehouse for purchasing and notify the person-in-charge of any price changes to maintain purchasing accuracy
• Perform filing, faxing, scanning, copying, and data entry tasks to maintain organized and accessible records
• Print barcodes for production and branch use to support inventory tracking and management
• Issue memos to communicate important information within the company promptly
• Print and review monthly customer statements to ensure accuracy and timely billing
• Attend to visitors professionally to provide a welcoming environment
• Record, issue, and control company supplies such as stationery, uniforms, toiletries, and keys to maintain inventory and security
• Record and follow up on all customer feedback to support continuous service improvement
• Check, respond to, and process online orders and company emails to maintain customer service responsiveness
• Manage basic bookkeeping duties to support accurate financial record-keeping
• Maintain and update company files and records to ensure information accuracy and accessibility

Job Description

• Responding to students’ administrative inquiries / requests
• To attend to call-in and walk-in clients and public inquiries promptly and render assistance
• Conducting class visits/ welcome orientations/ inductions (if applicable)
• To ensure that all internal and external emails/correspondences are dispatched promptly
• Maintain client confidence and protects operations by keeping information confidential
• Maintain and update billing records and receipts collection records
• Perform other duties as assigned by Admin Supervisor and Assistant Director or Director/CEO

Requirement

• Minimum ‘A’ level or Diploma in any discipline
• General administrative skill
• Able and willing to work on weekends
• Prior experience in the education industry is a plus
• Proficient in Microsoft Office, Excel, and outlook
• Excellent customer service & good interpersonal skills
• Posses communication skills (English, Mandarin) effectively communicate with parents, students, teachers and colleagues
• Able to multi-task, meticulous, organized and has an eye for details
• Able to work independently as well as in a team
• Work place based tuition centre located at various outlet

POSITION SUMMARY

The Logistic Admin will be the main role to handle all logistic and inventory activities, including picking and packing of daily deliveries, schedule local and oversea shipments, goods receiving, stock checking and maintain inventory accuracy.

ESSENTIAL ACCOUNTABILITIES

Good receiving

• Ensure incoming goods tally with document and system
• Perform ERP system receiving, serial number scanning/entering andlocation updates
• Liaising with supplier/sales admin for goods receiving issues e.g.wrong product, missing document, quality problem
• Update Exchange Rate, HS code and COO to ERP system
• Unpack and arrange goods to adequate stock location
• Receive incoming parcel (supplier loan, customer loan return, equipment,sample and others) and allocate to correct internal requestor while ensuringproper procedure has been followed

Goods delivery

• Print out picking list of the day and perform picking of goods
• Pack goods and secure properly into carton boxes for shipment
• Take photos prior to all deliveries
• Manage multiple/bulk shipment daily and ensure goods delivery tocorrect destination
• Schedule shipment with local or oversea forwarders
• Follow delivery status and liaise with forwarder for delivery issues
• Check monthly bills from local forwarders

Issues and receiving of work orders

• Picking and issuing components for internal assembly
• Perform warehouse stock transfer in system
• Received and complete assembly

Inventory Management

• Perform monthly cycle count and quarterly stock take
• Execute daily inventory tasks with high precision to ensure dataintegrity and minimal discrepancies.
• Take ownership of inventory space by ensuring it is kept clean, tidyand organized
• Take photo for new product and upload into system

REQUIREMENTS

• O level/SPM/equivalent
• Well Organised, Clean, attentionto detail
• Physically fit andcomfortable with a dynamic role that involves a mix of desk work and activeinventory management, including manual handling, lifting, and organizing stock.
  
  
  Please apply directly via mycareersfuture OR email to hr@sodavision.com. Resumes sent to other email address WILL NOT be reviewed

Job Description

·      Support supply chain, production, and order processing teams with ERP rollout, maintenance, and enhancements.

·      Collaborate with operations to define, improve processes, and integrate them into ERP with controls and tracking.

·      Manage data accuracy, document control, and operational reporting across functions.

·      Ensure compliance with Code of Conduct and internal policies.

·      Maintain master data integrity and support system integrations.

·      Assist in audits, testing, and workflow optimizations using lean methodologies.

·      Document processes and changes for knowledge transfer.

Job Requirements

Work experience

•         >3 years of administration work experience.

•         Experience of working in industry automation or similar industrial environment

•         Experience in manufacturing functions and processes is a must

Expertise and methodology

•         Basic understanding of ERP system; SAP exposure is a plus and general awareness of supply chain & logistics/customer service operations would be useful

•         Proficient in MS Office (Excel for data analysis, Word, PowerPoint).

•         Lean office methodology a plus.

Other requirement criteria

•         Proactive problem-solving with attention to detail under deadlines.

•         Strong team collaboration and communication skills for cross-functional coordination.

•         Adaptability to shift priorities in fast-paced industrial settings.

Company Overview

SHIPSCAN MARINE (S) PTE LTD is a company specializing in marine services, providing reliable solutions to support maritime operations efficiently.

Job Summary

You will assist with office administrative tasks, prepare reports, and update data accurately using Microsoft Word and Excel to support smooth office operations.

Responsibilities

• Perform office administrative tasks to support daily operations efficiently
• Prepare and compile reports to provide accurate information for decision-making
• Update and maintain data records using Microsoft Word and Excel to ensure data accuracy
• Use Microsoft Word to create and format documents clearly and professionally
• Use Microsoft Excel to organize, analyze, and present data effectively

• Nearest MRT: Raffles Place
• Open to candidates with no experience
• Renewable yearly contract
• Up to $3,500 Basic Salary (depending on experience)
• 2 Days WFH Arrangement
  

Job Description:

Our client is currently seeking an Assistant Manager to join their team in supporting various projects aimed at strengthening the connection between the start-up ecosystems of Japan and Singapore.

1. General Project Assistant Duties (Innovation Team)
・Support various projects aimed at strengthening the connection between the start-up ecosystems of Japan and Singapore.

■Key Responsibilities:
・Coordination and communication with Singaporean companies, government agencies, and internal stakeholders; participation in meetings
・Promotion through newsletters, social media, and event exhibitions
・Preparation of simple materials using Excel, Word, and PowerPoint.
・Data entry and progress management in internal databases.
・Preparation of meeting minutes (in Japanese or English)
・Administrative support for seminars and events, assistance in report preparation.
・General administrative and project support tasks
・Business trips to Japan and Southeast Asia (optional, if desired)

2. Innovation Team Projects

(1) Support for Foreign Direct Investment into Japan
・Support for Foreign Direct Investment into the company's Program: supporting overseas companies to establish and expand their business in Japan.
・Market information, business setup support, legal and tax consultation, and coordination with local governments.

(2) Projects for Major Japanese Corporations
・Supports international open innovation leveraging digital technologies.

Job Requirements:

・Minimum Diploma requirement
・Able to communicate in Japanese language skills with Japanese‑speaking stakeholders and clients.
・Experience in organising events (seminars, business meetings, exhibitions, etc.) or experience in marketing roles will be a plus
・Experience in a marketing-related role will be a plus

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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The Academic Instructor is required to teach the courses in the undergraduate programs offered by the University at Buffalo, The States University of New York, US, in partnership with Singapore Institute of Management in Singapore.

The roles would include:
• Creation of course design and materials, and implementation of syllabus to meet UB learning objectives;

• Delivery of student-centered, interactive course curriculum, including supervision of project work;

• Create, administer, and mark assessment instruments;

• Evaluate student progress and achievements;

• Hold regular consultation hours;

• Maintain and submit academic records.

Job Requirements:

• A Ph.D or Master's Degree in the exact discipline as specified by the teaching assignment from a nationally or regionally (USA) accredited university is required;

• Terminal degree is preferred;

• At least 2 years of relevant full-time teaching experience in the exact discipline as specified by the teaching assignment at the tertiary level is required;

• Ability to independently operate all class level functions of Blackboard classroom management system, including Grade Center is required;

• Substantial evidence of an active academic research agenda and recent history of publication(s) in peer-reviewed scholarly journal(s) are strongly preferred;

• Available to teach during daytime on weekdays.

Purpose of Role:

Assist in the development of ILS deliverables for ILS programmes that meets customer requirements efficiently and on time.

Responsibilities:

• Responsible for data entry and document assembly or extraction.
• Creating and populating data into templates for codification
• Processing and doing MMD data entry into software system • May be required occasionally to be at external site to assist for coordination of delivery of items to store
• May be required occasionally to be at external site for coordination of training
• Occasional lifting and carrying of documents or parts is required.

Requirements:

• Good proficiency in MS Office Suite
• Experience in Document Control for engineering projects will be advantageous
• Good written, verbal communication skills in English is required
• Able to interact effectively with all levels of staff both internally and externally
• Able to work independently
• Willing to commit to 2 years contract

Additional Information:

• Location: 16 Benoi Road (Island-wide transport provided)
• 5 days work week
• Working Hours: 7.25am to 5.00pm