Total 1,354 Senior Executive level Administrative / Clerical job vacancies

About the Role

We are looking for a proactive and detail-oriented Admin Executive (Procurement) to join our growing team. In this role, you will play a key part in supporting smooth procurement operations, ensuring that our company sources quality products and services ethically, cost-effectively, and on time. You will work closely with suppliers, internal teams, and management to keep operations running efficiently while contributing new ideas for process improvements.

Key Responsibilities

• Coordinate day-to-day procurement activities, including evaluating suppliers, and preparing purchase orders.
• Source, negotiate, and maintain strong vendor relationships to ensure best pricing and quality.
• Track orders, deliveries, and supplier performance to ensure timely fulfilment.
• Analyse market trends and supply chain data to support cost savings and efficiency.
• Maintain accurate procurement documentation and reports for management review.
• Identify and recommend improvements to procurement processes and systems.
• Support administrative functions related to procurement.

Requirements

• Diploma or equivalent in Business Administration, Supply Chain, Procurement, or related fields.
• Prior experience in procurement, purchasing, or administrative support preferred.
• Strong organizational skills with the ability to manage multiple priorities.
• Good communication and negotiation skills with attention to detail.
• Proficient in MS Office (Excel, Word, PowerPoint) or similar tools.
• Proficiency in operating the Zeemart system will be considered an added advantage.
• A proactive team player with a problem-solving mindset.

Why Join Us?

• Be part of a supportive and collaborative team environment
• Opportunities to learn and grow within procurement and supply chain management
• Exposure to a dynamic food industry
• Convenient office location at Bedok Food City

Job Descriptions:

- General Administrative Work, e.g., Data Entry, Filing, Record Keeping

- Submission of Documents, Drawings, Letters and Transmittal prepared by Executive Staffs

- Supporting Authority Submission by Executive Staffs

- Regular Updating of Record and Summary to Company Managers

- Maintain Proper Organization of Filing System, Storage of Documentation, and Information

- Handling General Enquiries via Email or Phone

- Other supportive ad-hoc office requirement

Requirements:

- Candidate must possess at least a GCE “O” / “A” levels or Polytechnic Diploma in any field

- No work experience required

- Required Skill(s): Microsoft Office

- Preferably entry level specialized in Clerical / Administrative Support or equivalent

- Good Command of English, Ownership of Tasks

- Friendly and Pleasant Personality

Position title: Conveyancing Secretary (Senior x 1) 

Working Days: 5 days
Working Timing: 9:00 am to 6:00 pm
Working Location: Telok Ayer Street
Starting Salary: $3,500 - $4000

Key Responsibilities & Duties:
 
1.    Conveyancing Matters:

• Handle a full range of conveyancing matters, including purchase and sale transactions, development projects, mortgages, transfers, refinance, redemption and leases.
• Prepare legal conveyancing documentation and manage e-lodgment and e-stamping processes.
• Review and proofread documents related to conveyancing.

 
2. Client Communication:

• With clients, banks, and other relevant parties throughout the conveyancing process.
• Provide updates, answer queries, and address any concerns promptly.

 
3. Administrative Support:

• Assist in secretarial work, including conducting searches, billing and maintaining deadlines.
• Manage client appointments and maintain proper records of files.
• Liaise with Banks, CPF Board, Solicitors, and Clients on conveyancing matters.
   

Qualifications and Requirements:

• Education: A diploma or degree in legal studies or a related field.
• Experience: Minimum 2 years of experience as a conveyancing secretary in a law firm. Familiarity with e-litigation processes is advantageous.
• Skills: Proficient in legal conveyancing documentation.

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 8093 8699 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

About the Role

Are you passionate about people, precision, and organization?
We’re looking for an HR & Administrative Executive who takes pride in getting the details right — especially when it comes to payroll — and enjoys being part of a dynamic, close-knit team.

In this role, you’ll oversee end-to-end payroll management, support a broad range of hands-on HR operations, and handle key administrative duties that keep the office running smoothly. It’s a great fit for someone who enjoys variety, thrives in an SME environment, and wants to make a real impact every day.

Recruitment & Onboarding

·         Coordinate recruitment activities (job postings, resume screening, interview scheduling)

·         Prepare offer letters, employment contracts, and onboarding documents

·         Conduct employee orientation and onboarding arrangements

Employee Records & HR Administration

·         Maintain accurate employee records (personal files, contracts, leave, attendance)

·         Update HR databases and ensure compliance with company policies

·         Prepare HR letters (confirmation, promotion, warning, termination, resignation acceptance)

Payroll & Benefits Administration

·         Assist in monthly payroll processing (attendance, overtime, commissions, allowances)

·         Assist in monthly payroll computation

·         Administer employee benefits (leave, claims, insurance, CPF)

·         Handle payroll queries and ensure timely salary disbursement

Performance & Disciplinary Support

·         Assist in probation reviews and performance appraisal administration

·         Prepare documentation for disciplinary actions and performance management

·         Support HR investigations and follow-up actions when required

Compliance & MOM Matters (Singapore)

·         Ensure compliance with MOM regulations and Employment Act

·         Handle work pass matters

·         Prepare MOM submissions, appeals, and documentation when required

2. Administrative Functions

Office Administration

·         Manage office supplies, inventory, and vendor coordination

·         Oversee office facilities, maintenance, and cleanliness

·         Handle incoming calls, emails, and general correspondence

·         Documentation & Reporting

·         Prepare administrative reports and HR summaries

·         Maintain filing systems (physical and digital)

·         Support audits and internal documentation requirements

Management & Operational Support

·         Provide administrative support to management and department heads

·         Coordinate meetings, schedules, and internal communications

·         Assist in company announcements and staff communications

3. Additional Responsibilities

·         Support company events, staff engagement activities, and training coordination

·         Handle ad-hoc tasks assigned by management

·         Uphold confidentiality and professionalism in all HR and administrative matters

What We’re Looking For

• Diploma or higher qualification in Human Resource Management, Business Administration, or a related field.

• 2–4 years of HR and payroll experience, ideally in an SME or fast-paced setup.

• Sound knowledge of local employment laws and statutory compliance.

• Proficient in MS Excel and familiar with Info-Tech payroll system.

• Meticulous, organized, and able to manage multiple priorities efficiently.

• Trustworthy, discreet, and able to handle confidential information with care.

Location: Carros Centre (NorthWest)
Working Days: Mon – Sat
Salary: Basic up to $2.8k plus attractive comms

Job Scope:

• Handle admin duties: documentation, filing, data entry & reports
• Support vehicle sales (buses, lorries, vans, prime movers)
• Source leads, follow up with customers & close deals
• Prepare quotations, sales agreements & invoices
• Coordinate vehicle handover, delivery & movement
• Maintain strong customer relationships

Key Requirements

• At least 1 year of sales experience
• Experience in commercial/heavy vehicle sales is highly advantageous
• Familiar with sales documentation & contracts
• Good communication and negotiation skills
• Proficient in MS Suites

Please submit your updated resume by pressing the APPLY NOW BUTTON if interested

By submitting your resume and/or personal information, you consent to the collection, use, and disclosure of your personal data by the company (or its designated agent) for the purposes of processing, administration and managing your job application.

Please be notified that only shortlisted candidates will be notified.

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Overview

We are seeking a highly analytical and detail-oriented Executive Assistant to provide strategic and operational support. This role goes beyond traditional administrative duties, with a strong focus on data analytics, financial analysis, and business reporting, enabling data-driven decision-making at the leadership level.

Key Responsibilities

• Executive & Administrative Support
• Manage the COO’s calendar, scheduling, and meeting coordination, ensuring optimal time management and prioritization
• Coordinate travel arrangements, including flights, accommodation, and itineraries
• Prepare meeting agendas, take minutes, and track follow-ups on action items
• Handle confidential information with a high level of discretion
• Strategic & Business Support
• Provide high-level support on business initiatives, projects, and operational priorities
• Prepare presentations, reports, and briefing materials for management meetings
• Coordinate cross-functional initiatives and ensure timely execution of deliverables
• Data Analytics & Reporting
• Develop and maintain Power BI dashboards to track key business metrics and KPIs
• Analyse data to generate insights and support data-driven decision-making
• Assist in preparing financial reports and business cases
• Business Performance & Process Improvement
• Monitor KPIs and highlight key trends, risks, and opportunities
• Support operational efficiency initiatives across department
• Stakeholder Coordination
• Liaise with internal teams (Finance, Operations, HR) to gather data and align on priorities
• Act as a key coordination point between the COO and stakeholders

Role Requirements

• Bachelor’s degree in Business, Finance, Analytics, or related field
• Minimum 5 years of experience in a similar role with exposure to analytics or finance
• Strong proficiency in Power BI (dashboard creation, data modelling, visualization)
• Advanced skills in Microsoft Excel (e.g. Pivot Tables, Power Query)
• Experience in financial analysis and reporting
• Strong analytical thinking and problem-solving skills
• Excellent communication and presentation skills

If you are keen to explore this career opportunity, kindly send a copy of your resume to rrkc@rapidrecruitmentasia.com or simply click the button to APPLY NOW! We regret that only shortlisted applicants will be notified.

Chan Ku Ci - R22111446
EA License No: 16C8261

Our client is a leading player in Kitchen Appliance Industry. They are looking for a Admin Executive to join their Sales Team, in hopes of developing the current high performing team. They are located in the East area – easily accessible.

Key Responsibilities:

• Accurately and promptly process sales orders in the system.
• Verify customer information, product details, and pricing before order confirmation.
• Generate invoices, delivery orders, and other necessary documentation
• Track pending orders and ensure smooth order fulfillment.
• Plan and coordinate delivery schedules with warehouse, dealers, contractors, and customers.
• Ensure goods are delivered on time and in the correct quantities.
• Monitor delivery progress and address any issues that arise.
• Track inventory levels and maintain weekly updates.

Requirements:

• 1–3 years of relevant administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R25157233
• EA Personnel Name: Loh Pooi Keng

Job Description

• Industry/ Organization Type: Technology Services
• Position Title: Admin & Accounts Executive (Corporate Support)
• Working Location: Joo Chiat
• Working Hours: 5 days (Monday-Friday, 9.00am - 6.00pm)
• Salary Package: Basic Salary
• Duration: 3 Months Contract

Key Responsibilities

• Handle AP/AR payments, bank updates, petty cash, and filing of invoices/receipts.
• Support audits, trade finance, and government grant applications.
• Provide HR admin support, including employee records, work pass updates, onboarding, and training coordination.
• Maintain and update HR policies, employee handbook, and organisation chart.
• Arrange travel, insurance renewals, and office-related purchases.
• Coordinate with IT on systems, backups, equipment setup, and basic user support.
• Ensure office HSE compliance, manage supplies, vendors, and general office maintenance.
• Organise meetings, events, and name card/office stationery printing.

APPLY NOW!!!

• Diploma or equivalent, preferably in Business Administration or a related field.
• Minimum 2 years’ experience in office administration, corporate support or HR support.
• Proficient in Microsoft Office and Windows.
• Organised, meticulous, and able to manage multiple tasks independently.
• Strong communication and interpersonal skills with a proactive, responsible attitude.
• No regular travel required, except for occasional company trips.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #80833 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description:

• Processing invoices (AP/AR), reconciling bank statements, managing petty cash, and preparing expense reports.
• Data entry, filing, managing office supplies, drafting correspondence, and answering queries.
• Supporting HR, coordinating logistics, and maintaining staff/office contracts.

Job Requirement:

• Minimum Diploma and above
• Minimum 2 years of working experience in Admin and SAP

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

Company Overview

ESTUDIO TECHNOLOGIES PTE. LTD. supplies Home Automation, IoT, and Smart Home Solutions from its base in Singapore at 5008 Ang Mo Kio Ave 5, #05-04, Techplace II.

Job Summary

Support company operations by managing administrative and bookkeeping tasks, coordinating with teams for sales reporting, maintaining data accuracy, and assisting credit control and HR functions related to accounts.

Responsibilities

• Maintain accurate records of contracts, agreements, and operations documentation to support business processes
• Perform bookkeeping tasks including accounts receivable, accounts payable, and cash flow management to ensure financial accuracy
• Manage documentation and prepare minutes of meetings to facilitate communication and record keeping
• Collaborate with the Marketing team to consolidate monthly sales reports and forecasts for management review
• Update and maintain company database to ensure data integrity and accessibility
• Analyze weekly ageing reports and execute credit control actions to manage outstanding payments effectively
• Present credit control issues and escalate necessary matters to management during monthly meetings
• Assist with HR-related functions connected to accounts to support organizational needs
• Perform additional duties as assigned by Managing Director

Required competencies and certifications

• Minimum Nitec certificate or diploma qualification
• Proficient in using MS Office suite to complete administrative and reporting tasks
• Good command of language to communicate effectively in written and verbal formats

Preferred competencies and qualifications

• Fresh entry candidates are welcome to apply, indicating openness to those with limited prior experience

Other Information

Interested candidates may submit their resumes via email to alexlim@estudiotech.sg. Only shortlisted candidates will be notified.

Position title : Admin Assistant
Location: Boon Lay/Lakeside
*****[Company will move to new place in 2027 - still finding office (either North or West)]*****
Working Days: 5. 5 days Mon - Fri; Sat / Sun half day / PH shifts required (rotational)
Working hours : 9am -6pm | 9am - 1pm (Sat) or 2pm-6pm (Sun)
Salary : Up to $2800 

Responsibilities:

• Perform data entry and maintain organized records.

• Manage emails, files, and documents efficiently.

• Provide customer service to both internal teams and clients.

• Assist in resolving issues with practical solutions.

• Support sales team with client follow-ups and sales documentation.

• Maintain customer profiles and handle enquiries professionally.

• Coordinate with operations for smooth delivery of goods.

• Carry out day-to-day administrative tasks as needed.

• Perform other related duties as assigned.

Requirements:

• 1-2 years of experience in an administrative role.
• Minimum qualification of Post Secondary / Diploma.
• Experiences in data entry, document management, customer service and keying invoice.

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 8093 8699 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

Position title: Conveyancing Secretary (Senior x 1) 

Working Days: 5 days
Working Timing: 9:00 am to 6:00 pm
Working Location: Telok Ayer Street
Starting Salary: $3,500 - $4000

Key Responsibilities & Duties:
 
1.    Conveyancing Matters:

• Handle a full range of conveyancing matters, including purchase and sale transactions, development projects, mortgages, transfers, refinance, redemption and leases.
• Prepare legal conveyancing documentation and manage e-lodgment and e-stamping processes.
• Review and proofread documents related to conveyancing.

 
2. Client Communication:

• With clients, banks, and other relevant parties throughout the conveyancing process.
• Provide updates, answer queries, and address any concerns promptly.

 
3. Administrative Support:

• Assist in secretarial work, including conducting searches, billing and maintaining deadlines.
• Manage client appointments and maintain proper records of files.
• Liaise with Banks, CPF Board, Solicitors, and Clients on conveyancing matters.
   

Qualifications and Requirements:

• Education: A diploma or degree in legal studies or a related field.
• Experience: Minimum 2 years of experience as a conveyancing secretary in a law firm. Familiarity with e-litigation processes is advantageous.
• Skills: Proficient in legal conveyancing documentation.

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 8093 8699 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

Job Description & Requirements

• Manage full spectrum of HR function in areas of recruitment, employee relations, payroll, report preparation & submission, etc
• Manage end to end recruitment cycle including sourcing, arranging interview, salary proposal, on boarding process/orientation and exit interview.
• Assist to manage employees’ matters in areas of compensation matters, appraisal for annual increment and performance bonus.
• Manage HR Administrative duties in areas of preparation of all HR related letters, insurance, maintaining HR Documentation, etc
• Processing and timely submission of Form IR21, NS claims, maternity claims, childcare claims, IR21, IR8A etc
• Support employees in consultative guidance/mediation on HR policies, practices, and employee relations matters
• Manage end-to-end onboarding & offboarding matters including but not limited to email, door access, documents and uniform
• Process work pass applications, renewal & cancellations and liaise with Ministry of Manpower for work pass related issues.
• Provide prompt update and accurate maintenance of employee database, organization charts, personal files as well as medical check-up and work pass renewals.
• Assist in coordinating in training programme and liaise with nominated trainees on training requirements.
• Preparation and submission of statutory, WICA and other relevant HR reports
• Fulfil any government reporting requirements.
• MOM Quarterly Survey
• Government ad hoc survey on wages or retrenchment
• General office administration and management
• Manage and supervise the work of HR admin assistants
• To undertake other HR function and ad-hoc assignments or duties as and when assigned from time to time.

Job Requirement & Professional Qualifications

• Diploma / Degree in Human Resource with at least 2 years of relevant HR experience

• Good written and communication skills

• Organized and Meticulous

• Able to work independently.

• Excellent Skill in Microsoft Office (Word/Excel)

• Good knowledge of Employment Act

• Experience with Work Passes application.

• Familiar with MOM employment rules & regulation

Job Highlights

• 5-day work week
• AWS & Performance Bonus, if any
• Nearby Tai Seng MRT

Job Description

• Provide HR and administration support including recruitment, staffing, performance management and training for foreign employee
• Handling foreign employee onboarding and offboarding process
• Maintain and ensure the accuracy of information in HRM system and employee personal files
• Arrange accommodation and housing necessities for foreign employees.
• Responsible for work passes applications, renewal and cancellation
• Support and perform monthly payroll processing
• Administrative support including office/ building and vehicles maintenance, road tax and insurance(s) renewal
• Perform any other responsibilities and tasks as assigned

Requirements

• At least 1 year of HR experience
• Proficient in Microsoft Office and PowerPoint
• Team player and able to work independently with minimal supervision
• Positive work and learning attitude