Total 1,354 Senior Executive level Administrative / Clerical job vacancies

Job Duties

1) Support Operations Administration

2) Procurement

3) Preparing marketing material for wine sales

4) Manage e-commerce platforms

5) Inventory management and monthly check

6) Liaise with clients and wine suppliers

7) Other adhoc duties

Requirements

• Min. GCE ‘O’ Level

• Min. 3 years of experience in administration

• Good communication skills

• Good proficiency in Excel (pivot table, lookup function)

• Independent and good working attitude

• Ability to multi task and meet deadlines

• Sales & marketing experience not necessary

• Possess basic wine knowledge will be an advantage

Fresh graduates with good learning attitude may apply.

*Only shortlisted candidates will be notified.

· Oversee all activities related to procurement and manage e-procurement system.

· Manage food catering vendors to ensure quality improvement and manage feedback from internal stakeholders.

· Responsible for Home’s store and inventory including maintenance of equipment and building facilities matters.

· Ensure compliance in workplace safety and health.

· Ensure compliance of organisation’s PDPA policies.

· Responsible for petty cash disbursements and ensure Finance matters related are in compliance with procedures.

· Ensure all donations are accounted and submitted to HQ Finance & Donor Management.

· Assist in Residents’ outings with care staff

· Ensure timely submission and reporting of HES & RES matters.

· Act as point of contact for Home related issues with relevant stakeholders.

Requirements

· Minimum Diploma in related discipline or its equivalent

· Minimum 3 years’ relevant experience in a similar capacity

· Ability to work independently and in a team effectively.

· Able to work in a fast-paced environment.

· Comfortable to work in a male Psychiatric Rehabilitation Home

· Good writing and interpersonal skills

· Tech savvy and proficient in MS Office

· At least 2 years of supervisory experience in a similar setting

· Only Singaporeans & Permanent Residents need apply

COMPETENCY AND PROFICIENCY LEVEL

Must-Have Competencies

· Dangerous Goods (DG) Management – Level 3

· Warehouse Inventory Control/Audit – Level 3

· Warehouse/Cargo-related Occupational Health and Safety Management – Level 3

· Procurement Management – Level 3

· Vendor Management – Level 3

· Contract Administration and Management – Level 3

· Stakeholder Management – Level 3

Good-To-Have Competencies

· Quality and Audit Management - Level 3

· Risk Management - Level 3

· Workplace Safety and Health - Level 3

· Service Excellence – Level 3

· Project Coordination – Level 3

Critical Core Skills

· Communication – Intermediate

· Influence – Intermediate

· Collaboration – Intermediate

· Adaptability – Intermediate

· Decision Making – Intermediate

*For more information, please refer to Technical Skills and Competency (TSCs) and Critical Core Skills (CCSs) in Skills Framework for Social Service Industry via this website https://www.skillsfuture.gov.sg/skills-framework/social-service

Admin Role Responsibilities:

• Manage and coordinate calendars, ensuring meetings and appointments are scheduled effectively
• Act as the main point of contact for clients, stakeholders, and internal teams, facilitating clear and professional communication
• Provide support with personal tasks as needed

Requirements:

• A minimum of A Levels or a Polytechnic Diploma
• Strong organizational skills with the ability to handle multiple responsibilities simultaneously
• Excellent communication and interpersonal abilities
• Capability to manage confidential information with care and discretion

Benefits:

• Opportunities for career growth and personal development
• A supportive and collaborative work environment

Location:

Lorong Chuan

Job Description:

We are seeking an organized and responsible Executive Secretary to manage and Coordinate our manpower operations and foreign worker management. The successful candidate will assist in sourcing suitable candidates, coordinating worker deployment, and handling day-to-day foreign worker matters to ensure smooth operations.

Responsibilities:

• Source and screen suitable candidates based on company and client requirements, assist to shortlist candidates

• Coordinate worker deployment, placement, and movement across sites.

• Maintain and update manpower records, schedules, and reports.

• Liaise with HR, supervisors, and other internal teams on manpower planning and worker welfare.

• Support accommodation, transport, and other operational arrangements when required. Provide workers orientation and coaching for culture shocks.

• Handle worker issues, feedback, and basic disciplinary matters professionally.

Requirements:

• No experience is required but preferred 1 year of relevant experience in manpower coordination and managing foreign workers especially from Philippines and Vietnam.

• Strong communication, organization, and multitasking skills.

• Able to work independently and manage multiple priorities.

• Comfortable with basic computer use, messaging apps, and document handling.

• Candidate with experience in scheduling, coordination, and operations support prefe

What You’ll Do

• Handle sales documentation (invoices, agreements, financing paperwork)
• Coordinate vehicle registration, transfer, and delivery timelines
• Liaise with banks, insurers, LTA-related processes, and partners
• Track stock, vehicle status, and documentation flow
• Support sales team with admin coordination
• Ensure all paperwork is accurate, complete, and compliant
• Manage customer documentation and follow-ups
• Maintain organized records and filing systems

Who We’re Looking For

We need someone who is sharp, structured, and reliable.

• Highly organized with strong attention to detail
• Able to multitask and manage multiple cases at once
• Fast, responsive, and proactive
• Good communication skills (English required)
• Comfortable with paperwork, systems, and coordination
• Prior automotive admin experience is a plus

What Makes You Stand Out

• You catch mistakes before they happen
• You move fast without sacrificing accuracy
• You understand urgency in sales operations
• You take ownership — not just follow instructions

What You’ll Get

• Stable role with growth into operations / management
• Exposure to high-value automotive transactions
• Structured systems and workflow
• Supportive and performance-driven team

Responsibilities:

• Provide full administrative and operational support to Business Development team
• Liaise with car dealers and hirers on all car financing matters
• Evaluate and process loan applications, ensuring accuracy and completeness prior to approval
• Manage loan disbursement and ensure all approval conditions are met
• Handle customer and dealer enquiries on loan status, financing options, and post-approval matters
• Support credit management activities related to car financing
• Assist with COE renewal, insurance enquiries, and other ad-hoc duties

Prerequisites:

• Diploma or Degree in any discipline
• Minimum 1–2 years’ experience in auto financing, loan processing, or credit evaluation
• Strong communication and interpersonal skills
• Detail-oriented, with good organisational and multitasking abilities
• Able to work in a fast-paced environment

Job Description:

• Processing invoices (AP/AR), reconciling bank statements, managing petty cash, and preparing expense reports.
• Data entry, filing, managing office supplies, drafting correspondence, and answering queries.
• Supporting HR, coordinating logistics, and maintaining staff/office contracts.

Job Requirement:

• Minimum Diploma and above
• Minimum 2 years of working experience in Admin and SAP

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

Job Title: Administrative Executive

Location: Singapore

Employment Type: Full-Time

Job Summary

We are seeking a responsible and detail-oriented Administrative Executive to support daily office operations and ensure smooth business processes. The ideal candidate should be organized, proactive, and able to handle multiple administrative tasks efficiently.

Key Responsibilities

Provide general administrative and clerical support to the office

Manage correspondence, emails, and phone calls

Maintain proper filing systems (both physical and digital)

Handle data entry, record keeping, and documentation

Coordinate meetings, appointments, and schedules

Assist in preparing reports, presentations, and documents

Liaise with internal departments and external vendors

Support HR-related tasks such as onboarding and leave tracking

Manage office supplies inventory and procurement

Perform any other ad-hoc duties as assigned

Requirements

Minimum 'O' Levels /Diploma in Business Administration or related field

At least 1–3 years of relevant administrative experience

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Strong organizational and multitasking skills

Good communication and interpersonal abilities

Attention to detail and ability to work independently

Positive attitude and willingness to learn

Working Hours & Benefits

5-day work week

Work from home 2days

Performance bonus (subject to company performance)

Salary $3000

Key Responsibilities

• Manage day-to-day accounts receivable (AR) and accounts payable (AP) operations, ensuring timely and accurate processing
• Act as the primary liaison with suppliers and vendors for payment matters, resolving discrepancies and enquiries efficiently
• Verify, process, and reimburse employee expense claims in accordance with company policies
• Perform reconciliation of receipts against sales to ensure accuracy and completeness of financial records
• Maintain proper documentation and filing of payment records (both digital and hard copy) for audit and compliance purposes
• Prepare invoices, issue billing reminders, and follow up on outstanding payments
• Perform accurate data entry into the accounting system, ensuring correct amounts and expense coding
• Support general administrative and clerical duties, including filing, documentation, and record management
• Assist with ad hoc accounting and administrative tasks as assigned

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration, or related field
• 1–3 years of relevant experience in accounting or administrative roles, Fresh Graduates are welcomed to apply.
• Proficient in Microsoft Excel and accounting software
• Strong attention to detail and accuracy
• Good organizational and time management skills
• Effective communication skills to liaise with internal and external stakeholders
• Ability to work independently and meet deadlines
• Meticulous, responsible, and proactive attitude
• Team player with a willingness to learn

Admin Role Responsibilities:

• Manage the calendar by coordinating meetings and appointments
• Act as a liaison for clients, stakeholders, and internal teams, maintaining professional communication
• Offer support with personal tasks when needed

Requirements:

• Minimally A Levels or a Polytechnic Diploma
• Exceptional organizational skills with the ability to handle multiple tasks at once
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and manage sensitive information discreetly

Benefits:

• Opportunities for career growth and personal development
• A collaborative and supportive workplace environment

Location:

Lorong Chuan

Pay:

$10-15/hr

Position title: Conveyancing Secretary (Senior x 1) 

Working Days: 5 days
Working Timing: 9:00 am to 6:00 pm
Working Location: Telok Ayer Street
Starting Salary: $3,500 - $4000

Key Responsibilities & Duties:
 
1.    Conveyancing Matters:

• Handle a full range of conveyancing matters, including purchase and sale transactions, development projects, mortgages, transfers, refinance, redemption and leases.
• Prepare legal conveyancing documentation and manage e-lodgment and e-stamping processes.
• Review and proofread documents related to conveyancing.

 
2. Client Communication:

• With clients, banks, and other relevant parties throughout the conveyancing process.
• Provide updates, answer queries, and address any concerns promptly.

 
3. Administrative Support:

• Assist in secretarial work, including conducting searches, billing and maintaining deadlines.
• Manage client appointments and maintain proper records of files.
• Liaise with Banks, CPF Board, Solicitors, and Clients on conveyancing matters.
   

Qualifications and Requirements:

• Education: A diploma or degree in legal studies or a related field.
• Experience: Minimum 2 years of experience as a conveyancing secretary in a law firm. Familiarity with e-litigation processes is advantageous.
• Skills: Proficient in legal conveyancing documentation.

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 8093 8699 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

• 1 year contract with completion bonus

• Location: West

• Must have at least 2 years of relevant B2B sales experience within Home / Personal Care.

• Must have proven strong commercial acumen, communication and negotiation skills.

Key Responsibilities

Business Growth

• Identify and develop new sales opportunities across the SEA region.

• Actively follow up on leads and promote product applications to customers.

• Consistently meet or exceed sales targets through proactive account management and business development.

Commercial Negotiation

• Lead commercial negotiations to secure optimal agreements with customers.

• Ensure alignment with internal pricing strategies and marketing policies.

Market Intelligence

• Gather and analyze market data, including competitor activities and pricing trends.

• Provide actionable insights to support sales and marketing strategies.

Stakeholder Management

• Manage and strengthen distributor partnerships across the region.

• Collaborate cross-functionally with Supply Chain, Finance, and Technical teams to ensure a seamless order-to-cash process.

Reporting & Technical Support

• Provide technical support through customer visits and solution-based selling.

• Maintain accurate records and reporting in internal systems such as Voyager and C4C.

Requirements

• Degree in Chemistry, Chemical Engineering, or a related scientific discipline.

• Minimum 2 years of B2B sales experience within a multinational company (MNC).

• Proven experience covering the Southeast Asia (SEA) region, specifically Singapore, Malaysia, and the Philippines.

• Industry background in Science / Chemical sectors, including manufacturing, personal care or home care.

• Strong commercial acumen, with excellent negotiation and communication skills.

• Ability to translate technical concepts into commercial opportunities.

• Self-motivated, results-driven, and capable of working independently.

• Strong drive to achieve regional business growth and build long-term customer relationships.

Triton AI Pte Ltd
Registration Number: R1980724
EA: 21C0661

We’re looking for a meticulous admin executive to facilitate smooth company operations. You are a tidy, organized, and systematic person who takes ownership of the tasks you undertake. You are able to multitask and be adaptive to changes and growths. Armed with good computer knowledge, you are able operate basic computer software with ease.

You have a keen eye for details, excellent communication and have at least 2 years of working experience. You thrive on collaboration, demonstrate proactivity and leadership, manage your time and priorities with ease, enjoy learning new things, and can execute to a very high standard.

• Provides administrative support to ensure efficient operation of office
• Perform all financial transactions inclusive of invoicing, credit notes, payments and payrolls
• Accounting and HRM Systems entries
• Ensure all records are updated and filed properly, accurately, in timely manner
• Generate contracts/invoices /other company doctrines
• Attend and respond to emails / calls
• Perform bank reconciliation monthly
• Liaise and follow up on grant/claim/submission applications
• Employees attendance/leave tracking
• Job Vacancies posting
• Data Entry
• Other Ad-hoc duties assigned by the Management

Requirements:

• Proficient in Microsoft Office
• Minimum 2 years relevant working experience
• Communicate effectively with team members, internal and external customers
• Strong work ethic, quick learner, and willing to work in a fast-paced environment
• Contributes to team effort by accomplishing related results as needed
• (Bonus) Proficient in QuickBook
• (Bonus) Diploma in Accounting or equiv.
• (Bonus) Experienced in Accounting/Finance related jobs

Work Arrangement / Schedule:

• Full Remote (WFH)
• 2 hours per day / 5 days work week (Mon-Friday)
• 1st working day of the month = 4 hours
• Hourly pay: $10-12/hr. Monthly settlement

HR & Admin Executive

Location: Tuas
(Company Transport / Transport Allowance $120 if candidate travel to work by themselves)
Mon to Fri (8am to 5pm)
Basic: $3000 to $3500

Requirement 

• Diploma in HR Management or equivalent with at least 1 year of relevant working experience. 
• Good knowledge of employment laws and best practices 

Responsibilities 

• To maintain and upkeep personal and leave records of employees and ensure that all records are complete, kept orderly and treated in strictest confidence. 
• Work passes application, renewal and cancellation. 
• To update/ check TMS reports and overtime requisitions for payroll processing. 
• To keep track of employees' confirmation and ensure that they are appraised by their immediate supervisor via the performance appraisal form on time. 
• Preparation of HR Letters (Employment Contracts, Confirmation, Annual Increment, Promotion, etc.) 
• Recruitment function including liaising with external vendors and employment agencies. 
• To prepare, compile and submit HR reports to HR Manager monthly and/ or ad hoc basis. 
• Source and organize training programs and liaise with industry trainers and institutions. 
• Assist in organizing Company functions and staff welfare activities 
• Working closely with HR Manager and respective department on any HR & administrative needs.

Chin See Min Reg No. : R22107450

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

About Us

Woodlands Hospital is a next-generation healthcare system in Singapore, designed from the ground-up to meet the future of care. As a new integrated acute and community hospital with specialist outpatient clinics and innovative care models, we go beyond traditional hospital walls to deliver person-centred, connected, and seamless care. Our mission is to redefine healthcare for a rapidly aging and diverse population, through digital innovation, preventive health, and strong partnerships with the community. With a deep commitment to team-based care, sustainability and health equity, Woodlands Hospital is not just about treating illness – we are building a healthier future for all.

Why This Role Matters

We are seeking a highly competent and experienced Executive Assistant to provide dedicated executive support to the Chief Human Resource Officer (CHRO) and targeted support to the HR leadership team in a fast‑paced and complex healthcare environment.

This role is designed for a mature professional who brings structure, precision and calm to senior leadership work. The successful candidate will demonstrate sound judgement, strong organisational discipline, and the ability to operate independently while managing multiple, time‑sensitive priorities with discretion and professionalism.

What You Will Drive

Executive & Leadership Support

• Provide high‑quality, proactive and reliable executive support to the CHRO and, as required, the HR leadership team.
• Anticipate needs, manage competing demands, and exercise sound judgement in prioritisation and escalation.
• Act as a trusted gatekeeper, handling requests, information and access with discretion and professionalism.

Calendar, Meeting & Governance Support

• Manage complex calendars, meetings, travel arrangements and related logistics with accuracy and attention to detail.
• Prepare meeting agendas, briefing papers, presentations and accurate minutes to support governance and decision‑making.
• Track decisions and action items, ensuring timely follow‑up and closure.

Stakeholder Coordination & Communication

• Serve as a key liaison between senior leadership, internal teams and external stakeholders.
• Support clear, professional and timely communication, including coordination of meetings, follow‑ups and documentation.
• Build effective working relationships while maintaining appropriate professional boundaries.

Project, Committee & Priority Support

• Provide structured administrative and coordination support for approved projects, committees and cross‑functional initiatives.
• Monitor timelines, deliverables and dependencies, helping to bring clarity and structure in evolving workstreams.
• Ensure actions are tracked through to completion.

Professional Standards & Confidentiality

• Handle confidential, sensitive and complex information with the highest level of discretion, integrity and good judgement.
• Produce clear, accurate and professional written communication, including emails, minutes and formal documents.
• Represent the organisation and senior leadership with tact, professionalism and credibility at all times.

Systems, Tools & Continuous Improvement

• Use digital tools and systems effectively to manage schedules, documents and workflows.
• Maintain organised and accessible records.
• Identify opportunities to improve administrative processes, efficiency and quality of executive support.

What You Bring

• 8–12 years of experience supporting senior leaders in complex, fast‑paced and/or highly regulated environments.

• Strong organisational and planning skills, with the ability to manage multiple priorities independently.
• Demonstrated ability to produce high‑quality written work with strong attention to grammar, tone and accuracy.
• High level of discretion, emotional intelligence and sound professional judgement.
• A proactive, dependable working style with strong ownership and follow‑through.
• Ability to operate effectively amid change and ambiguity, bringing structure where needed.
• Proficiency in common productivity and collaboration tools (e.g. email, calendars, document preparation, presentations).
• Professional maturity and confidence in supporting senior leadership.
• Interest in contributing to meaningful work within a public healthcare setting.
• Willingness to support time‑sensitive requests and occasional after‑hours demands associated with senior leadership roles.

Success Profile 

A successful Executive Assistant in this role brings structure, precision and calm to a demanding leadership environment, consistently delivers high‑quality work with minimal supervision, and upholds the highest standards of professionalism and discretion.