Total 1,354 Senior Executive level Administrative / Clerical job vacancies

We are looking for a proactive and detail-oriented individual to support our daily operations across administrative, sales coordination, and customer support functions.

This is a great opportunity for someone who enjoys keeping things organized, working with people, and ensuring smooth day-to-day business operations.

Job Scope:

• Provide general administrative support (data entry, filing, documentation)

• Assist with sales coordination, including preparing quotations, invoices, and order processing

• Liaise with customers on enquiries, order status, and delivery updates

• Coordinate with internal teams to ensure timely execution of tasks

• Maintain accurate records and support reporting when required

• Handle email correspondence and basic customer service support

• Support ad-hoc administrative and operational tasks

Requirement:

• Experience in administration / sales support / customer service roles

• Proficient in Microsoft Office (especially Excel and Word)

• Good communication and coordination skills

• Organized, detail-oriented, and able to multitask

• Positive attitude with willingness to learn and support the team

• Entry-level candidates are welcome to apply
  

To Apply, kindly click on the "APPLY NOW" button.

We regret that only shortlisted candidates will be notified.

StaffKing Pte Ltd (20C0358) | Chong Kar Ming (John) (R21101412)

Executive Summary

Smart IMS Inc provides Digital technology & Cloud transformation services, Application & Infrastructure Management Services, Unified Communications and Insurance implementation services to customers across the Americas, Europe, Middle East, and Asia-Pacific regions. As the trusted technology and business partner of leading MNCs, including Global Investment Banks, Smart IMS is also a Microsoft Gold Certified Partner, Oracle Platinum Partner and AWS MSP Partner.

We are looking for a Junior Personal Assistant / Executive Assistant to provide high-level administrative and coordination support to senior executives. The ideal candidate is proactive, highly organised, and capable of managing multiple stakeholders’ calendars while ensuring seamless daily operations.

Key Responsibilities:

• Calendar & Schedule Management: Coordinate and manage appointments, meetings, and events for multiple stakeholders.
• Communication Handling: Manage emails, calls, and correspondence professionally, ensuring timely responses.
• Meeting & Event Coordination: Schedule meetings, prepare agendas, take minutes, and follow up on action items.
• Work closely with reporting manager - country technology executive on day-to-day organization matters.
• Establish Meetings and Governance routines for stakeholder.
• Responsible for organizing engagement event, logistics, invitations, set up workshops, trainings, hosting/opening virtual events.
• Responsible for internal publications associated with employee networks, events, activities, pools and surveys.
• Travel & Logistics: Arrange business travel, accommodations, and itineraries.
• Administrative Support: Prepare reports, presentations, and other business documents.
• Confidential Documentation: Maintain and manage sensitive business information with discretion.
• Stakeholder Coordination: Liaise with internal teams and external partners to facilitate smooth business operations.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• 1-3 years of experience in an administrative or PA role in a corporate environment.
• Able to drive employee engagement initiative – in person in Singapore and virtual events.
• Excellent communication and interpersonal skills.
• Proven ability to manage multiple calendars and complex scheduling.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities with attention to detail.
• Ability to work independently and handle confidential matters professionally.

• Up to $2,550 + Fixed AWS + Variable Bonuses

• No experience welcome, comprehensive training provided

• Working location: Woodlands

Responsibilities

• Supporting the team on enquiries and activities

• Preparation of quotation

• Execute order processing & order fulfilment

• Coordination of deliveries with internal divisions

Requirement

• No experience welcome as comprehensive training provided

• Possess some experience in administrative will be good

• Proficient in Chinese to liaise with Chinese speaking customers

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word format to

roy.yeo@peopleprofilers.com

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

20 Cecil Street, #08-09 PLUS Building Singapore 049705

EA License Number: 02C4944

Registration Number: R1217882

Posting Personnel: Yeo Yi Rong

Contact: +65 6950 9757

Sales Coordinator

Join Us as a Sales Coordinator – ACMV Industry

Looking to build your career in sales without going door-to-door? We’re hiring a Sales Coordinator to support our sales and project teams from the office. If you’re organized, detail-oriented, and great with communication – we want to hear from you!

Key Responsibilities:

• Prepare and follow up on quotations, tenders, and proposals
• Coordinate between sales, technical, and project teams
• Support sales team with documentation and scheduling
• Handle incoming sales inquiries and client communication
• Assist with CRM data and tracking sales performance

Requirements:

• Experience in ACMV/HVAC industry is a plus
• Good communication & coordination skills
• Proficient in Microsoft Office (Excel, Word)
• Able to multitask and meet deadlines
• Location: Defu Industrial City
• Office Hours: Mon - Fri 8am-5pm / Sat 8am-12pm

Salary : Basic + commission

Our client is a leading player in Kitchen Appliance Industry. They are looking for a Admin Executive to join their Sales Team, in hopes of developing the current high performing team. They are located in the East area – easily accessible.

Key Responsibilities:

• Accurately and promptly process sales orders in the system.
• Verify customer information, product details, and pricing before order confirmation.
• Generate invoices, delivery orders, and other necessary documentation
• Track pending orders and ensure smooth order fulfillment.
• Plan and coordinate delivery schedules with warehouse, dealers, contractors, and customers.
• Ensure goods are delivered on time and in the correct quantities.
• Monitor delivery progress and address any issues that arise.
• Track inventory levels and maintain weekly updates.

Requirements:

• 1–3 years of relevant administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R25157233
• EA Personnel Name: Loh Pooi Keng

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

Job Description:

We're Hiring: Logistics Admin Executive
Location: Sims Avenue, Paya Lebar (less than 8 mins sheltered walk from MRT)
Working Hours: Monday to Friday, 9:00 AM – 5:30 PM
Work Days: 5-day work week

Join our dynamic and growing logistics team! We’re looking for a dedicated and detail-oriented Logistics Admin Executive to provide vital support to our warehouse and operations teams. If you thrive in a fast-paced environment and enjoy staying organized, we want to hear from you!

Key Responsibilities

• Provide day-to-day administrative support to logistics and warehouse operations for both incoming and outgoing shipments
• Preparation of Singapore Customs Declarations.
• Support both Singapore and Kuala Lumpur branch offices with necessary admin tasks
• Answer phone inquiries professionally and efficiently
• Ensure all shipping and logistics documentation is complete, accurate, and well-organized
• Assist with other administrative tasks and ad hoc duties as required

Requirements

• Minimum 'O' Level, NITEC, or Diploma
• 1–2 years of administrative experience, preferably in the logistics or supply chain industry
• Strong attention to detail, sense of situational awareness and ability to work independently
• Proficient in Microsoft Office and other Google tools
• A proactive, reliable, and eager-to-learn attitude
  
  Email your resumes to Jolene@leehoe.com.sg

Admin Role Responsibilities:

• Oversee calendar management, scheduling meetings and appointments
• Serve as the primary point of contact for clients, stakeholders, and internal teams, ensuring clear and professional communication
• Provide assistance with personal tasks when required

HR Role Responsibilities:

• Support the recruitment process by sourcing candidates and tracking their applications
• Write, post, and update job listings
• Act as a liaison between clients, stakeholders, and internal teams, ensuring smooth and effective communication
• Offer help with personal tasks as needed

Requirements:

• Minimum A Levels or a Polytechnic Diploma
• Strong organizational abilities with the capability to manage multiple tasks at once
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information with care

Benefits:

• Opportunities for career advancement and personal growth
• A team-oriented and supportive workplace environment

Location:

Lorong Chuan

About the Role

We are looking for a detail-oriented and organized Sales Admin Executive to support our sales operations. This role involves coordinating sales processes, managing documentation, and ensuring smooth communication across internal and external stakeholders.

Working Location: Alexandra Road, Singapore
Working Hours: Monday - Friday, 9AM - 6PM

Key Responsibilities

• Process sales orders using D365 Business Central (order entry, payment verification, delivery orders, invoices, and related documentation).
• Maintain accurate and up-to-date sales records, ensuring proper filing, documentation control, and data backups.
• Coordinate internal follow-ups and track documents/status to support the Sales team.
• Liaise with customers, warehouse teams, and logistics partners to ensure timely and smooth order fulfilment.
• Prepare and send shipment and order documentation, including basic import/export paperwork where applicable.
• Support monthly sales closing, including report submissions and reconciliation of required documents.

Requirements

• Diploma in Business Administration, Supply Chain, or a related field.
• 1–2 years of relevant experience in sales administration or coordination.
• Proficiency in Microsoft Office applications.
• Strong attention to detail with excellent organizational and multitasking skills.
• Good communication and coordination abilities with both internal and external stakeholders.
• Exposure to import/export documentation is an advantage (not required).

Benefits & Working Conditions

• Annual Leave
• Fixed Bonus
• Variable Bonus
• Flexible Benefits
• Health Screening
• Insurance Coverage

Salary: up to $3000
Duration: 6 months

Working Days & Hours: Mon-Fri office hours

Location: Jurong

Job Description:
• Ensure on-boarding matters are in order for new staff (Specialist/non-specialist and Medical Officer/locum employment).

• Provide administrative support on assigning and tracking the daily Medical Reports.

• Responsible for the overall management of clinical administrative matters; including clinician’s allowance claims, leave applications and tallying of roster

• Assist in audit for MO documentation

• Oversee the management of department intranet webpage

• Assist in collation of data and reporting of department key indicators

• Assist with correspondence and preparation of reports and presentations

• Responsible for the management of department’s PR

• Ensure that there is sufficient stock for daily operations needs

• Be able to contribute to department, institutional, and cluster goals and objectives.

Job Requirements: Min Diploma in any course

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

• Perform policy checks to ensure documents are accurate and complete.
• Handle data entry tasks with attention to detail.
• Upload documents into the internal system.
• Maintain and update internal records accurately and in a timely manner.
• Support the admin team with other routine administrative duties.

Requirements:

• Diploma and above
• At least 2 years of administrative experience in the insurance industry.
• Proficient in using Microsoft Dynamics 365 Business Central.
• Detail-oriented with a strong sense of responsibility.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website atwww.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

Job Summary

Manage full set of accounts and administrative tasks using MYOB and IT tools, ensuring accurate e-filing to government agencies while maintaining confidentiality and professionalism.

Responsibilities

• Prepare and maintain full set of accounts using MYOB to ensure accurate financial records
• Perform e-filing of statutory documents to government agencies in compliance with regulatory requirements
• Utilize computer and IT skills to manage accounting and administrative tasks efficiently
• Handle confidential information with maturity and discretion to protect company data

Job Description

• Industry/ Organization Type: Electrical Engineering/ Consultancy
• Position Title: Admin & Accounts Executive
• Working Location: Paya Lebar (near MRT)
• Working Hours: 5 Days, Monday - Friday (8.30am – 5.30pm)
• Salary Package: Basic Salary + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Ensure accuracy and completeness of financial records in compliance with relevant accounting standards, laws, and regulations.
• Prepare, maintain, and update financial reports, including monthly management accounts and supporting schedules.
• Perform monthly closing activities, including bank reconciliations and balance sheet reconciliations.
• Consolidate financial documents such as bank statements and related supporting records.
• Generate quarterly billings, statements of accounts, and prepare GST submissions.
• Manage daily finance operations, including Accounts Receivable (AR) and Accounts Payable (AP) functions.
• Provide administrative support and assist with ad-hoc finance or operational duties as assigned.

APPLY NOW!!!

• Diploma or Degree in Accounting, Finance, or a related field.
• At least 1 year of relevant working experience.
• Competent with Microsoft Excel.
• Accounting systems knowledge is a plus.
• Detail-oriented, organised, and able to meet deadlines in a fast-paced environment.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82851 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

We are seeking a reliable and proactive Personal Assistant & Social Media Executive to support daily business operations and assist with online marketing activities.

Key Responsibilities:

• Manage and publish product information across various online platforms (e.g. social media, marketplaces, etc.)
• Monitor inquiries and follow up with potential customers in a timely manner
• Assist the director (Chinese-speaking) in handling daily business and administrative tasks in Singapore
• Support communication with English-speaking clients, partners, and service providers
• Coordinate basic operational matters such as scheduling, document handling, and external liaison
• Provide general administrative and operational support as required
• Support the director in improving basic English communication skills through daily interaction and practice

Requirements:

• Proficient in both English and Chinese (spoken and written)
• Familiar with social media platforms and basic content posting
• Good communication and coordination skills
• Responsible, detail-oriented, and able to handle multiple tasks
• Prior experience in administrative or social media roles is preferred but not mandatory