Total 108 Manager workforce administration job vacancies

Position: Manager/ Senior Manager- Administration & Accounting (Job ID: 20143)

• Changi

• Basic + AWS + VB
  

Job Description:

Strategic Leadership & Administration

• Support the development and execution of administrative strategies aligned with corporate goals to improve operational effectiveness.

• Contribute to the planning and ongoing development of the branch’s organisational structure.

• Manage the annual administration budget with a focus on cost awareness and efficiency.

• Work with stakeholders to plan manpower needs that support business operations.

• Identify opportunities for continuous improvement across administrative processes and systems.

• Facilitate coordination across the Administration, Sales, and Freight Service teams to ensure smooth day-to-day operations.

• Help establish and maintain SOPs for handling events or situations that may impact operations, employees, or stakeholders.
  

Financial Management & Control

• Support accounting operations, including tax matters, fixed assets, and compliance with financial guidelines.

• Help ensure financial reports are accurate and prepared in line with company standards.

• Coordinate accounts receivable processes, including documentation and expense tracking.

• Assist with customer credit management and follow-up on outstanding receivables when needed.

• Coordinate the distribution of Airway Bills and related documentation, working closely with relevant partners such as GSSAs.
  

Human Resources & Talent Management

• Support the employee lifecycle, including recruitment, onboarding, development, and transitions.

• Assist in administering compensation and benefits, including payroll coordination and tax submissions to IRAS.

• Help manage employee benefits, as well as health, safety, and well-being initiatives.

• Ensure HR practices are aligned with local employment regulations and labour laws.
  

Operations, Facilities & Vendor Management

• Oversee the upkeep and coordination of branch facilities, equipment, and infrastructure.

• Support the management of data and telecommunications systems.

• Coordinate with external service providers such as legal advisors, accountants, and consultants.

• Assist in managing vendor relationships, including in-flight meal services.

• Support logistics for flight crew, including transportation and accommodation arrangements.
  

Compliance, Government & External Relations

• Act as a key point of contact for government agencies, regulators, and external partners.

• Coordinate the submission of regulatory applications and support compliance with local requirements.

• Build and maintain positive working relationships with external stakeholders.

• Ensure administrative activities align with aviation security and relevant industry standards.

• Support general administrative matters and public relations efforts to maintain a positive corporate image.

• Coordinate with partner companies on supporting flight operations
  

Job Requirements:

• Bachelor's degree in Business Administration, Management, or related field

• 8-10 years of administrative management experience (Accounting, HR is a MUST) in aviation, logistics, or related industry preferred

• Comprehensive knowledge of HR practices (Payroll, VISA applications etc) , financial management, and facility administration

• Experience in government liaison and regulatory compliance

• Proven track record in budget management and cost control

• Experience in vendor management and contract negotiation

• Preferably someone with hands-on experience in an SME setting and the ability to manage multiple tasks flexibly.　
  

Skills & Competencies:

• Strong leadership and team management capabilities

• Excellent financial acumen and budgeting skills

• Effective communication and stakeholder management

• Strategic planning and organizational abilities

• Problem-solving and decision-making skills

• Knowledge of local labour laws and regulations

• Proficiency in office management software and systems (SAP)
  

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Thank you for your cooperation.

Tan Katrina Therese Yap

EA Registration No: R25128964
Pasona Singapore Pte Ltd
1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246
URL: www.pasona.com.sg

EA License No:90C4069

Roles & Responsibilities

· Manage development and implementation of business strategyapproved by CEO

· Monitoring and reporting of company performance (monthlyperformance analysis report and financial reports against targets)

· Legal representation of company and maintain regularcontact with overseas government including timely reports (tax department andother agencies as required)

· Establish and maintain an effective local and overseasmarketing and sales strategy (Direct sales, B2B contracts)

· Represent company in corporate meetings (Both inSingapore, ASEAN countries and in China).

· Acquire new partnerships in the ASEAN and China market.

· Creating, optimizing, and monitoring corporate travelpolicies.

· Analyzing and preparing reports on travel tours.

· Ensuring operations run smoothly

Join OurProfessional Team
You will be an integral part of a professional team that is responsible for upholding proper procurement governance and contract management, rendering office administration, overseeing facility maintenance for corporate office, and providing IT administrative support to the organization.

Procurement & Contract Management

• Co-guide the procurement team with Head, Administration & Procurement

• Responsible for development and implementation of procurement framework and workflow

• Perform timely execution of procurement activities (SVP, ITQ, ITT) and approval submissions to achieve optimal Procure-to-Pay (P2P) results

• Generate tender documents, contract drafts, and purchase orders in accordance to procurement policies and guidelines 

• Facilitate negotiation, evaluation and review of sourcing and tender submissions with relevant stakeholders and evaluation committees

• Conduct market research and engage industries to understand market supply conditions

• Maintain proper contract management in preparation for sourcing or tender process  

• Manage business relationships with suppliers including contract management, negotiations and performance review

• Provide advice and consultation to all divisions on procurement and contract management policies and procedures to align procurement plans with overall procurement strategy and resources to achieve intended outcomes

• Assist in coordinating and managing audit requests for both internal and external audits.

• Responsible for contract creation and purchase order fulfilment in ERP system

• Ensure compliance to procurement procedures are adhered

• Render guidance and assistance to the team

Facilities Management (FM)

• Oversee the subcontracted FM team and ensure office premises in working condition

• Monitor subcontractor’s service level performance and actively review the monthly FM reports and meetings

Other Duties

• To co-mentor and guide the Administration & Procurement team so as to enhance the overall competency of staff to adapt and engage in the daily operational needs

• To perform any other duties as assigned by the Reporting Officer

PreferredCompetencies & Qualifications

• Bachelor’s Degree or Diploma preferably in the area of supply chain management and procurement

• Preferably possess at least 5 years of hands-on experience in procurement and contract management

• Self-driver with good interpersonal, communications and writing skills

• Strong critical thinking, analytical, and planning skills required

• Performance driven, result oriented and an effective team lead

• Eye for details and high level of meticulousness

• Ability to work under pressure in time-sensitive environment, take initiative, and manage work independently

• Good understanding of Government Procurement and Contract Law will be an added advantage

• Proficiency in IT skill and ERP knowledge will be an added advantage

Why Join Us

• Develop procurement expertise and contribute to organizational governance.

• Gain exposure to cross-functional operations in procurement, facilities, and IT.

• Grow your career with clear progression and skill-building opportunities.

• This is a 2-year contract position with opportunities for extension or permanent conversion, subject to business needs and individual performance. Hybrid work arrangements are also available.