Total 162 Senior Executive programme director job vacancies

You will report to the Hougang lead and Team Lead to:

• Liaise with both internal and external stakeholders for outreach and volunteering opportunities
• Follow-up on volunteer enquiries, screen, assess, match and orientate volunteers to the services of the organisation
• Facilitate & maintain good working relationships with stakeholders and community partners
• Implement effective volunteer management system including recruitment, training, deployment, reward, retention and recognition
• Evaluate all aspects of volunteer programmes to ensure effectiveness and implement changes as appropriate
• Develop strategy and operationalise plans to market the services and volunteering opportunities of the organisation to community and corporate partners
• Monitor digital platforms on information and updates on SG Cares VC and partners
• Prepare quarterly Progress reports

Requirements:

• Diploma or Bachelor’s Degree in mass communication, marketing, human resources, social studies or equivalent; relevant field will be desired and/or
• At least 1 – 2 years of working experiences in relevant fields / sector or has interest in community relations work
• Understand community relations work & driven by a passion for the community
• Enjoy working in a hybrid environment
• Good written and verbal communications – no fear of people engagement at all
• Strong stakeholder management and people skills to work collaboratively with volunteers from varying organisations and companies
• Able to multi-task, have high attention to detail and work independently with minimum supervision as well as respecting teamwork and dynamics
• Empathetic and Observant to people/situations, being able to read the room and navigate partnerships accordingly
• Keen and a good flair in digital communications tools
• Proficient in basic computer applications, including Outlook, Word, Excel, Powerpoint

Location: Hougang

If you are interested to join us, please apply via Fei Yue Career Portal: https://careers.fycs.org/

For your privacy and security, kindly refrain from including your NRIC number in your application form or resume.

Job Summary:

The incumbent is responsible to oversee programme planning and implementation, building collaboration with stakeholders to organise inclusive activities, strategize and deliver services to benefit and make an impact to the needs of clients under Enabling Services Hub (ESH) and TOUCH Special Needs Group (TSNG).

Principal Responsibilities and Duties:

1. Plan, publicise, conduct and/or deliver on sit and community programmes for Persons with Disabilities (PwDs), such as bite sized courses, social inclusion activities with the local community.
2. Plan and deliver support and services for caregivers of PwDs such as respite services and caregivers support groups.
3. Perform needs assessment to ascertain service needs, interests and gaps of PwDs and caregivers
4. Manage the well-being and safety of the PwDs during the programme.
5. Implementation and evaluation of ESH programmes and social inclusion events with community partners.
6. Work closely with stakeholders e.g grassroot partners, SSA, CDC to look into collaboration of programme
7. Work with volunteers’ team to publicise volunteers’ opportunity for supporting PwDs in programme.
8. Ensure smooth daily operation (including programmes) of centre, including maintenance of premises to ensure client safety and cleanliness.
9. Collaborate with staff under TSNG or other services on special projects on an ad-hoc basis.

Working Conditions:

• 5 day work week: Mon-Fri (Weekend as and when needed)
• Location: Jurong

Requirements:

1. Degree holder.
2. At least 2 - 5 years or more of related experience
3. Prior experience in programme management or working with PwDs will be an added advantage.
4. Excellent verbal and written communication, problem solving and administation skills.
5. Excellent programme planning and facilitation skills.
6. Adept at Microsoft Office

Job Purpose:

• Provide Training Support for Centre For Adults

Key Responsibilities:

• Deliver engagement skills and structured training programmes for beneficiaries in Day Activity Centre and Sheltered Workshop.

• Supervise and assist individual, applying coaching, task breakdown, and behavioural support strategies.

• Create visual aids, task analyses, and structured routines to facilitate learning and skill development.

• Collaborate with beneficiaries, families, instructors, Allied Professionals, alumni, and community partners to support holistic care and engagement.

• Maintain programme documentation, progress records, and assist with operational planning and administrative duties.

• Support centre events, community initiatives, and continuous improvement efforts, demonstrating flexibility to meet programme and operational needs.

Job Requirements:

• Minimum Diploma or equivalent.

• Passionate, proactive, and creative, with a desire to make a positive community impact.

• Strong communication, teamwork, and interpersonal skills.

• Able to work independently and collaboratively.

• Experience working with clients with special needs.

• Candidate with administrative experience will be advantageous.

Work Location: Mapletree Business City

Working Hours: Mon to Fri Office Hours

Monthly Salary: $3450 per month

11 Months Contract

Job Scope:

• Execute day-to-day administrative work
• Work with marketing team to regularly collate partners content for marketing communications, manage the marketing calendar and artworks for the team etc.
• Coordinate and execute events/ programme requirements with partners and event organiser.
• Coordinate and execute development of events logistics, tracking of the progress and run on-the-day activities.
• Manage activities at events that includes partner and programme management, marketing assets creation etc.
• Manage and compile events’ post-reporting requirements and data tracking.

Requirements:

• Degree in Business Administration/Mass communication
• Experience in project and budget management, business administration
• Good writing and communication skills
• MS Office suite (especially Excel)
• Independent worker

Kindly send in your resume to vivien.khaw@tg-hr.com

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

Key Highlights

• Contract Duration: 1 year
• Salary: $2,500 – $2,900
• Working Hours: Mon – Thu: 8.15 – 5.45pm | Fri: 8.15am – 5.15pm
• Work Location: Armenian Street, Singapore

Key Responsibilities

Education & Access Programmes (Tours, Workshops, Exhibitions)

• Manage and monitor school booking systems for museum programmes
• Handle enquiries and coordination for school visits via email and phone
• Manage bookings and communications with access/community groups
• Welcome school and community groups and support crowd control during peak periods
• Prepare and monitor learning resources (activity cards, worksheets, booklets, etc.)
• Coordinate logistics and equipment for workshops and programmes
• Support onsite and online programme delivery

Content & Programme Support

• Assist Education Managers in research and content development for Early Childhood, Education, and Access programmes
• Maintain exhibition interpretive spaces
• Assist in dissemination of marketing materials (brochures, newsletters, resource kits)

Administration & Reporting

• Collate programme statistics and KPIs
• Maintain records and booking data
• Support general administrative and ad-hoc duties as assigned

Requirements

• Diploma or Degree in Arts Management, Education, Art, History, Museum or related field preferred
• Able to manage large student groups (up to 80 participants per session)
• Strong written communication and email management skills
• Proficient in Microsoft Office (especially Excel), Microsoft Teams, Outlook, and online booking systems
• Comfortable handling high-volume stakeholder communication (teachers, vendors, partners)
• Experience in education or museum settings is an advantage

Only shortlisted candidates will be notified.

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BGC Group Pte Ltd (Outsourcing)

EA 05C3053

Location: Kent Ridge

Duration: 6 months contract

Salary: Up to $3200

Job Responsibilities:

• Support business development activities through market research, stakeholder engagement, and outreach initiatives.
• Manage enquiries from prospective students and partners, providing programme information and follow-up support.
• Assist in EDM campaigns, mailing list management, and programme promotion activities.
• Coordinate student enrolment processes, application tracking, and applicant communications.
• Support preparation of BD-related documents, agreements, and internal approvals.

Job Requirements:

• Minimum Diploma/Degree in any field with 1 year of admin/BD experience

Ally (Kubota Ayako)
CEI Reg. No. R26161457
EA Lic: 99C4599
Recruit Express Pte Ltd

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 1200 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

The Programme Executive (Outreach and Engagement) works with their assigned centres to execute programmes to facilitate the interactions and engagement between the community and the clients/caregivers. He/ she works with the community partners and volunteers for these outreach and engagement programmes and guides the centre and volunteers in executing the programme activities. He/she also collaborates and establishes relationships with volunteers, grassroots organisations, and community partners to fulfil MINDS' vision of outreach and serving the unserved and underserved segment of the ID population in Singapore through the centre's operations. The Programme Executive is responsible for the planning, designing, coordination of activities and programmes promote the active participation, meaningful engagement and learning of clients from the Centre with the community partners and volunteers.  He/ she will work in close collaboration with the multi-disciplinary team, consisting of Allied Health Professionals such as the Psychologist, Social Worker, Occupational Therapist, physiotherapist, and/ or Speech Language Therapist, and Training Officers when designing the programmes. These programmes can be at the centre or outside of the centres.

The Programme Executive should have great communication, time management & problem-solving skills. They should be able to work well both independently & in a team with integrity, sensitivity, knowledge and drive to support & advocate for their clients with intellectual disability.

Networking and collaboration with internal and external stakeholders within the community

• Develop and establish professional or social networks with the local community to leverage on community resources and volunteers to meet the various needs of the clients in the centre.
• Maintain and manage relationships with the community stakeholders for sustained efforts in volunteerism, and opportunities for clients in community participation, integration and inclusion
• Coordinate recruitment, deployment, training, and appreciation of community stakeholders
• Connect, consult, and collaborate with relevant community partners, and be a catalyst for action in raising disability awareness and inclusion in the relevant boundary where the centre operates
• Implement, review and evaluate programme impact on service users, identify and analyse trends and needs in Disability service development. Share and communicate findings in relevant internal and or external platform(s) to ensure relevance in service / sector improvement.

Programme / Curriculum planning, implementation & evaluation

• Design and plan programmes/ activities to promote learning, participation and meaningful engagement between the clients in the centre with the local community and volunteers.
• Implement the programme/ activities in collaboration with the Training Officers and/ or Multi-Disciplinary Team members in the centre
• Evaluate the effectiveness of the programme/ activities
• Identify gaps and areas of improvement for programmes/ activities

Run daily operations and activities at the Centre's Community Inclusive Space/Drop-in Centre

• Execute schedules and programmes for the clients, caregivers in the community inclusive space.
• Orientation, recognition and retention of volunteers and community partners
• Ensure the safety and well-being of community partners, volunteers and clients during programme activities, including risk assessment and management
• Execute the work processes to ensure smooth running of the Community Inclusive Space, which includes but not limited to the retail, workshop and drop-in centre portions of the space.
• Facilitate the provision of services to the community/general public with the help of the clients
• Facilitate the running of community workshops between clients, caregivers and the community

• Minimum Degree in Social Work, Psychology, or Community Services or related fields with at least 2 years working experience.

• Experienced Training Officers or Teaching Aides with an interest in Programme / Curriculum planning are welcome to apply
• A strong team-player with excellent people skills.
• Possesses strong organisation skills
• Possesses strong written and verbal communication skills
• A self-motivated, independent and adaptable individual.
• Willing to work with people with intellectual disabilities.
• Work Location: Yishun

• Support collaborative programmes and other engagements with OPSG’s partners and stakeholders
• Conceptualise and organise volunteer networking sessions
• Organise capacity building workshops for volunteers and facilitators
• Assist in organizing and managing youth conferences such as OnePeople Model United Nations 2026 (OPMUN 2026)
• Coordinate and liaise with religious organisations (ROs) for programmes
• Provide operations, logistics and administrative support
• Provide any other programme support, as and when required

Requirements

- Degree in any field; or diploma graduates with at least 2 year of relevant experience

- Good Communication and interpersonal Skills

- MS Office Skills (Word/Excel/Power Skills)

- Basic Events / Project Management and Organising Skills

- Strong People Skills and able to work with Youths

- Familiar with Canva (Design) is an advantage

- Resourceful

Period of engagement·

ability to commit for 9 months (1 June 2026 to 28 February 2027)

Closing date of application: 15 May 2026

Only shortlisted candidates will be notified.

Key Responsibilities:

• Oversee and manage day-to-day operations within the assigned cluster, ensuring services run smoothly and efficiently.
• Maintain accurate and updated records to support reporting and follow-up actions.
• Conduct client intakes, assessments, and ensure complete and accurate data entry in the system.
• Serve as the main point of contact for eldercare beneficiaries, providing guidance and support where needed.
• Coordinate monthly distributions such as meals and grocery packs based on cluster needs.
• Plan, organise, and support events and activities that promote elder wellness and social inclusion.
• Work closely with volunteers for befriending programmes and community visits, ensuring suitable matching and engagement.
• Support volunteer management efforts, including coordination, deployment, and feedback collection.
• Participate in hotline duty rotation and handle incoming calls promptly and appropriately.
• Redirect calls to relevant departments (e.g., funeral assistance team) when necessary.

Requirements:

• Diploma or higher qualification in Social Work or related disciplines.
• Minimum 2 years of relevant experience, preferably in community engagement or eldercare services.
• Strong communication and interpersonal skills with a heart for working with seniors.
• Detail-oriented with solid organizational and data management skills.
• Able to work both independently and as part of a dynamic team.

Additional Details:

• Working Hours: 9am-6pm (Monday-Friday)
• Must be willing to support occasional evening or weekend events when required.
• Multiple openings islandwide

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

Vault Personnel Pte. Ltd.
UEN202026390C | EA License No. 20C0275 | R1655869 Chua Le Teng, Sherry

• Work Location - Pasir Panjang, Labrador Region
• Working Hours - Mon to Thurs 8.30am - 6pm, Fri 8.30am - 5.30pm
• Monthly Salary - up to $6500
• Govt Agency, 12 months contract

Job Scope:

• Awards Management: Handle end-to-end Awards process, stakeholder coordination, and event execution
• Leadership & L&D: Coordinate training programmes, logistics, vendors, and Firefly initiatives
• Staff Engagement & Comms: Support engagement activities, create EDMs/videos, and design materials
• Events & Forums: Plan and execute staff events, manage vendors, procurement, and onsite support

Requirements:

• Degree in a relevant field
• Experience in facilitating communication between different stakeholder groups and resolving coordination issues
• Strong attention to detail and accuracy
• Able to work independently and as part of a team
• Organisational skills

Interested candidates, kindly email your resume to: zuli.ng@tg-hr.com

We regret to inform that only shortlisted candidates will be notified.

Life Community Ltd. is faith-based, mid-sized social service agency serving children & youth from low-resourced, vulnerable and at-risk backgrounds. Our vision is for every child to be the best that they can be, through our mission of empowering children and families through care and mentoring.

Duties / Responsibility

We are seeking a dynamic and progressive team player who is conscientious, service-oriented, and passionate about people development and empowering children from vulnerable backgrounds to have a fair chance at succeeding in life through child-centred mentoring. In this role, you will work with our children and families, as well as relevant stakeholders like volunteer mentors and partner organisations, to provide holistic support. If you are committed to making a meaningful difference in the lives of children, and believe in nurturing them to thrive in adulthood with the heart to mentor the next generation, we warmly invite you to apply.

Key Responsibilities

• Be an advocate for child-centred mentoring
• Recruit, screen, select, train, match and support volunteer mentors to provide mentoring support to children, and light-touch support to parents as a family friend
• Outreach to ComLink+ families, schools, and existing Life Community programmes
• Co-developing weekly programme curriculum, to support mentors in building relationships and enabling positive learning experiences for children aged 6 to 13, based on their assessed needs
• Ensure the smooth running of mentoring sessions, including facilitation of group sessions
• Plan and organise half-yearly outings for family bonding
• Schedule home visits with children and their caregivers when necessary, including assessing their needs and strengths, and providing relevant support
• Support in impact assessment to evaluate programme outcomes
• Maintain administrative tasks, such as maintaining accurate mentor-mentee records, managing databases and handling relevant correspondence

Requirements – Experience & Competencies

• Preferably possess a Diploma/Degree in Social Work, Education, Early Childhood, or a related field
• Relevant experience in the social service or education sector or grass roots/community work
• Passion for children and families from vulnerable backgrounds
• Strong team player, with good facilitation, interpersonal and communication skills
• Strong stakeholder and people management skills
• Able to work on selected evenings and weekends(equivalent time-off will be granted)

The position is open to Singaporean and Singapore PR only.

We regret that only shortlisted applicants will be notified.

We are seeking an experienced Social Care Programme Executive for our upcoming nursing home in Hougang, scheduled to begin operations in early 2026. Initially, you will be required to start at our current branch in Macpherson by the end of 2025.

The Social Care Programme Executive will be responsible to design and execute a social care programme to engage our Nursing Home residents and enrich their lives in an individual or group based setting. You will work with our nursing and allied health team to provide social care and activities for our residents. You will also be in charge of recruiting, training and organizing volunteers in order to support social care programmes for our residents.

Your roles and responsibilities will include but is not limited to:

• Engaging residents in meaningful activities to enrich their lives, stimulate their cognition and improve social interaction between residents and with the community.
• Plan and implement individual and group-based social activities according to residents’ preferences together with our allied health staff to support our residents’ social needs and improve their mental health, such as personal grooming (make up, hair styling), group cooking and gardening activities.
• Provide a supportive and inclusive environment during these activities so as to encourage our residents to participate actively, and maintain their independence and functional abilities.
• Plan and implement outings and other external activities and collaborations for our residents.
• Recruit, train and organize volunteers to support our residents, including: 1) Tracking and accrediting volunteers and maintaining a database of volunteers and other partners. 2) Developing and maintaining partnerships with community partners, corporate organizations and other volunteer groups/ individual volunteers.
• Provide support to allied health staff in any other areas as required in order to meet our residents’ social care needs.
• Any other duties as assigned.

Requirements

• Minimum diploma/ degree in any discipline or equivalent.
• Qualifications in Social Service will be an additional advantage.
• Passionate about interacting with and helping the elderly.
• Strong interpersonal skills to interact with our residents, colleagues and external partners.
• Creative and innovative in designing and planning of activities and programmes.
• Meticulous in maintaining updated records of volunteers.
• Good knowledge of Microsoft Office.

COMPANY DESCRIPTION

The Salvation Army has been touching lives in Singapore since 1935 and we remain committed in serving the underprivileged in the community without discrimination. To us, every life is precious and we actively help those in need regardless of age, race or religion.

Throughout the years, we have established a comprehensive network of social services to meet a wide range of needs in our community. Our diverse programmes reach out to children who need care and protection, families in material need, ailing aged requiring quality nursing care and other needy segments in our society.

Our spiritual ministry also reaches out to the people in the community to provide counsel to those in need. We are there to help guide those in need towards finding their identity and purpose in life.

RESPONSIBILITIES

About Us

The Children and Youth Group (CYG) in The Salvation Army Singapore serves hundreds of vulnerable children and youth yearly. In line with our vision to provide a continuum of care to uplift those in need, our services span from preventive services, foster care and residential services to reunification support services for vulnerable children returning to their natural families after being removed due to safety concerns. We believe that every child is precious and unique and children grow best in families. We also believe in the potential of every child and family to transform and thrive.

The Youth Development Centre is one of CYG's services and reaches out to latch-key young people from low to middle income families to guide them towards a more purposeful life, live out their dreams and contribute well to society.

As an outreach centre, the staff and volunteers engage the youth with a variety of sports, music and social activities to impart life skills that will help them build a strong foundation for their future. We run a drop-in centre to provide young people in the community with a safe and conducive place to hang out. We also run youth mental health programmes such as resilience building to help youth thrive. Through our youth mental health programmes we reach out to youth in the community as well as at risk youth in residential care. We also provide supervised access services for vulnerable children and youth.

Further, Youth Development Centre is also an incubator for new services such as youth mental health.


About the job

PRIMARY JOB OBJECTIVES:

The Youth Development Centre (YDC) will provide Youth Mental Health programmes which include a drop-in centre service for at-risk youths from low to middle-income families, psychoeducation and therapeutic group work sessions for youth in schools and their families struggling with mental health, and other preventive and remedial community programmes aimed at helping youth and families cope with mental health issues. We also provide specialized supervised access services for vulnerable families.

The Programme Executive would need to plan, implement, facilitate and evaluate all programmes in YDC, conduct volunteer management and community need assessment to measure and enhance programme relevance and effectiveness to bring about quality service and standards.

We are looking for someone with a "Can Do" spirit who has the ability to pioneer new ground, creative in problem solving, and with a passion for making a difference the lives of vulnerable youth and families. It will be a bonus if you have experience working with child protection risks and/or mental health issues.


MAIN DUTIES & RESPONSIBILITIES:

Drop in:

1. Ensure smooth running of daily operations of YDC, from planning to execution of current and new programmes and activities that will develop youths' social, emotional and psychological competencies.

2. To connect with youths, build positive relationships and contribute to the holistic development of youths.

3. Work with key stakeholders and volunteers to implement and conduct services for youths and their families.

4. Work with youth and their families in accordance with YDC approved settings, maintaining professional and purposeful relationships, displaying a sound understanding of equality, respect, and valuing individuals' diversity.


Youth Development Programmes:

5. To plan, develop and execute youth mental health programmes and services in the community, partnering schools, FSCs, hospitals, etc.

6. To conduct periodic needs and outcome assessments to evaluate the effectiveness and relevance of key programmes.

7. To engage the various stakeholders working with the youth and their families


Professional Development:

8. Maintain professional knowledge, ethics and skills, and initiate personal responsibility for self-development and training.

9. Keep up to date with the current trends of the social service sector as well as the needs of vulnerable youths and their families.


Administration:

10. Provide professional support to access services by undertaking administrative tasks, sharing information and responding to queries.

11. Ensure facilities and logistics needs of the centre and office are well taken care.

12. Ensure efficient use of resources and work within approved budgets for all access services activities and services.

13. To conduct administrative tasks such as case recordings, prepare presentations and data for reports, and in maintaining the facilities of YDC.

14. Undertake any other duties as may reasonably be required of you by the management team.

Diploma or Degree in Psychology, social work or any other relevant discipline from an accredited institution.

Job Requirements

• Experience with working with youth mental health preferred.
• At least 1 year of experience working with youth.
• Flexible and open to new initiatives as and when YDC incubates a new service.

Core Competencies

• Strong interpersonal and communication skills.
• Understands issues relating to youth mental health and youth engagement
• Able to connect youth.

Working Hours

10am to 7pm - Monday to Friday (inclusive 1 hour for lunch)

Working Location

The Salvation Army

Children and Youth Group - Youth Development Centre

Address: 65 Kallang Bahru, #01-305, Singapore 330065

About MIJ Hub:

My Inspiring Journey Hub (MIJ Hub) is a leading and rapidly growing private school and non-profit organisation (NPO) dedicated to transforming the lives of individuals aged 4 to 40 with diverse learning needs. Through our comprehensive educational programs, vocational training, and community integration initiatives, we have been creating positive change locally for over 13 years. Our mission is to be the ultimate one-stop centre for the special needs community in the region.

At MIJ Hub, we are pioneers in innovation. By managing multiple for-profit ventures, including a food and beverage (F&B) arm, we generate sustainable income streams that allow us to provide subsidies, ensuring parents and students have access to affordable, high-quality education. Join MIJ Hub and become part of a vibrant, dynamic team committed to driving financial sustainability, fostering inclusivity, and expanding our reach to make a real difference in the community.

Admin & Programme Executive Role 

About the Role:
As an Admin & Programme Executive, you will play a key role in ensuring the centre runs smoothly by managing daily manpower planning and staffing operations. You will be at the heart of coordinating teachers’ schedules, deployments, and attendance to ensure all programmes are well-supported and operationally efficient.

Working closely with Programme Coordinators and the HR team, you will handle real-time staffing needs, resolve last-minute manpower challenges, and ensure seamless communication across teams, parents, and vendors. This role requires someone who is proactive, organised, and able to think quickly in a fast-paced environment where daily operations depend on strong coordination.

You will gain hands-on exposure to operations, manpower planning, and cross-functional coordination, building practical skills in managing centre operations effectively. If you enjoy problem-solving, working with people, and creating structure in a dynamic environment, this role offers a strong platform to grow and make a meaningful operational impact.

Key Responsibilities

• Provides centre-based programme operations and administrative support to ensure smooth daily manpower coordination, student movement, attendance administration, welfare follow-up, and operational readiness across programme activities. Plays a key role in monitoring staffing sufficiency, coordinating manpower adjustments, and supporting the smooth day-to-day running of programme operations. 

• Coordinates programme-related intake, first-day readiness, transition, and withdrawal processes. Ensures relevant student documents and key information are shared with the education team and teachers in a timely manner, supports planning for student entry, and checks staffing/manpower viability with the relevant lead to ensure the student can be safely and appropriately supported from the first day of attendance. Also coordinates transition-out and closure requirements for withdrawals, including handover with finance and internal stakeholders where needed. 

• Coordinate daily manpower deployment across programme spaces and activities to ensure sufficient staffing coverage based on student attendance, support needs, movement requirements, and operational demands. Flag shortages, propose adjustments, and escalate staffing gaps promptly to the relevant lead. 

• Maintain accurate and up-to-date programme operations records, including manpower availability, shift movement, attendance tracking, transport coordination logs, and deployment status. 

• Prepare programme-related attendance records, utilisation summaries, and supporting administrative records required for payroll, finance submission, or internal tracking. 

• Conduct routine operational readiness checks across programme spaces and flag maintenance, safety, cleanliness, and setup issues affecting daily programme operations. 

• Monitor and prepare replenishment requests for programme-use supplies, student daily essentials, and classroom consumables required for daily operations. 

• Coordinate day-to-day student transport movement, communicate same-day changes with parents and transport parties, and support smooth handover and dismissal arrangements. 

• Support programme-based operational coordination for activities, including staffing alignment, attendance tracking, participant movement, and on-ground readiness. 

• Maintain programme-related records, checklists, and supporting operational documentation required for review, audit preparation, or internal monitoring. Only will look at ECDA and MSF related 

• Support daily centre and programme readiness by checking staffing deployment, classroom setup, student flow, and operational preparedness before and throughout the day. Identify staffing gaps or coverage risks early and coordinate with the relevant lead to support timely adjustments. 

• Coordinate with transport vendors and relevant external parties on programme-related student logistics and service matters including but not limited to social worker, allied health professionals and etc. 

• Work closely with Programme Leads, HR, and the Senior Administration & Operations Executive on staffing movement, manpower coordination, operational adjustments, and programme support matters. 

• Track daily operational disruptions, attendance exceptions, staffing gaps, manpower movement issues, and programme coordination concerns, and flag them promptly for action. 

• Provide timely updates on manpower changes, attendance issues, operational disruptions, and programme coordination matters to relevant stakeholders 

• Supports all programme related operational matter working in programme lead/HR and senior admin  

Requirements

• Minimum Diploma qualification

• At least 1 year of relevant working experience in administration or operations

• Proficient in Microsoft Excel (important), Word, and PowerPoint

• Strong spoken and written English (Organised, responsible, and detail-oriented)

• Meticulous with strong attention to detail

• Able to work in a fast-paced and high-pressure environment

• Strong sense of responsibility and accountability

• Willing to learn and develop a good understanding of MIJ Hub’s operations and services

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Senior-Executive%2C-Healthy-Longevity-Programme-Support-%282-year-contract%29/32562-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

We are seeking a highly organised and proactive Senior Executive to provide end-to-end administrative, scheduling, conference logistics, and communications support to the Programme Chair (PC) of Healthy Longevity Translational Research Programme. The role requires strong ownership, excellent coordination skills, and the ability to manage multiple priorities with discretion and accuracy.

Key Responsibilities

A) Scheduling & Meeting Logistics

• Coordinate and manage the PC’s meetings, appointments and calls, including scheduling/rescheduling across multiple stakeholders while factoring priorities, travel time, meeting purpose, and attendees’ preferences.
• Take ownership to ensure meetings run smoothly by independently identifying required actions and executing them (e.g., sending Zoom links, venue booking, transport arrangements, meeting room setup, A/V coordination, and guest reception when needed).
• Maintain and update the PC’s calendar accurately, ensuring there are no conflicts or double bookings.
• Triage and prioritise emails, flag urgent items, maintain a record of key email threads, and recommend timely follow-ups.

B) Conferences & Event Support

• Support conference/seminar/workshop registrations and related administrative requirements.
• Assist with abstract submission (including proposing presentation titles and abstracts), required documentation, and coordination with event hosts/organisers.
• Manage travel arrangements (flights, accommodation, transfers, visas where required) in accordance with preferences and budget constraints, including liaising with NUS-appointed travel agents for itineraries/quotations, raising travel requests in NUS Concur, securing approvals, and following through on ticket issuance.
• Prepare, submit, and track financial claims and reimbursements for travel and other work-related expenses.

C) Communication & Outreach Support

• Respond to basic enquiries from students, collaborators, and external parties on behalf of the PC when appropriate.
• Assist in preparing reports/proposals, meeting papers, presentation slides, speeches, and other communication materials.
• Support the PC in organising meeting minutes, analysing data, and synthesising useful information to strengthen the programme’s research relevance, international visibility, and public image (including engagement with prospective donors and partner universities).

Qualifications

• Bachelor’s degree (or higher), preferably with relevant experience supporting senior management.
• Proactive self-starter with strong problem-solving skills; able to multitask and work independently.
• Excellent written and verbal communication skills, with high integrity and discretion in handling confidential matters.
• Strong interpersonal skills; able to build effective working relationships with internal and external stakeholders.
• Tactful and diplomatic, with the ability to work with diverse stakeholders across cultures and seniority levels.
• Highly organised, with strong monitoring, follow-up, and execution skills, and able to deliver under tight timelines.
• Resourceful and adaptable, comfortable operating in a fast-paced and dynamic environment.
• Strong time-management and planning skills.
• Proficient in Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams) and familiar with databases and online meeting tools.