Total 237 Manager level Administrative / Clerical job vacancies

• Manage the overall office administration including management of office assets, stationery and office supplies & IT system, procurement and general office administration. 
• Manage finance, accounts and budget. 
• Manage vendor contracts. 
• Monitor complex level staffing. 
• Responsible for welfare & engagement of staff within the complex. 
• Coordinate and organize VIP visits to MMRC. 
• Secretariat duties for management meetings if required. 
• Any other duties as assign by immediate supervisor. 

1. Assist the dept in documentation preparation and coordination relating to Tenders and Contracts in accordance with the organization policies.

2.Supporting the team in reviewing & drafting tender & contract documents & reports.

3.Preparing ad-hoc & routine approvals, minutes and Letters related to contracts.

4.Tabulating, collation and preparing technical data and collating of information.

5.Coordinate information from end user dept and reviewing and analysing data.

6.Assisting to vet through submissions for correctness and completeness.

7.Reviewing and compiling tender reports and related documentation.

8.Identifies risks and liabilities in tenders and contracts.

9.Interface of Tender Notices for publication.

10.Interface and assist to follow up with Contractors on routine correspondence including pre & post tender submissions and ad-hoc documentation.

11.Assist in managing and provide advice in contractual matters.

12.Interface with internal and external parties on contract related matters where needed.

13.Assisting in database tracking and update.

14.Monitor tender via GeBIZ.

15.Perform appropriate clinical, administrative, and operational research to support proposal and contract development.

16.Establish and maintain strong working relationships by serving as a single point of contact for contractual matters.

17.Providing administrative support to the Project Manager, including preparing and maintaining project documents, quotations, reports, and records. Assisting Project Manager to track resources, such as materials or equipment, and ensuring they are available when needed.

18.Scheduling meetings, coordinating projects, and ensuring timelines are met, includes coordinating with customers, engineers and sub-contractors.

19.Providing administrative support to the project team, including preparing documents and performing site access applications and liaising with building owners.

20.Document Management: Organizing and maintaining project documentation, including contracts, reports, project plans, schedules, as-builts documentations and meeting notes.

21. Must be able to communicate with Mandarin speaking customers, good command of both verbal and written English and Mandarin to handle Chinese-English translation and liaise with Mandarin-speaking business associates in China.

22. As we are in the wastewater treatment industry, our PUB plant locations are based in Tuas or Changi area.

Job Summary:

This role is the primary link between operations, project management and finance; therefore strong interpersonal skills, the ability to manage multiple priorities and flexibility are crucial.

Key Responsibilities:

■    Ensure that all project cost activities such as data collection, field estimating, productivity analysis and budget forecasting comply with company and client requirements.

■    Coordination of all aspects of developing cost estimate, cost monitoring and control reporting for projects in cooperation with project coordinators

■    Supports project teams to ensure costs are controlled within Budget and that cost control is maintained from inception to completion.

■    Proactively identifies changes that have a commercial implication and ensures that project changes are tracked and reported.

■    Calculates and validates the incurred costs of materials, contracts and labour.

■    Analyse cost trends, Analyse and review cost forecast, prepare monthly cost reports for individual projects as well as projects portfolio.

■    Develops and implements requirements for cost recording, reporting, and analyzing standards, programs, and reports. Performs performance monitoring and control functions

■    Creates and implements quantity measurement systems for given processes, analyzes performance metric results, and identifies improvements

■    Analyzes variances in cost performance against the plan

■    A strong focus on attention to detail to produce high quality, accurate and timely deliverables to meet deadlines

■    Provides support to project teams to control costs within approved budgets and financial authority limits.

■    Assess cost effectiveness of products, projects or services, tracking actual costs relative to bids as the project develops

■    Prepare cost and expenditure statements and other necessary documentation at regular intervals for the duration of the project

■    Any adhoc duties as assigned by superior

Key Requirements:

■    Strong analytical skills and oral and written communication skills

■    Concern for Quality

■    Analytical Thinking

■    Information Seeking

■    Taking the Initiative

■    Teamwork

■    Proficiency with Microsoft Excel

Key Responsibilities

Administration

·       Manage day-to-day administrative operations of the Singapore office, including but not limited to call handling, correspondence distribution, office leasing coordination, and vendor management, in a well-organized and timely manner.

·       Receive and attend to visitors, including internal global teams and external clients, and make necessary arrangements.

·       Manage calendars, schedule meetings and appointments, and handle contact information, incoming requests, and enquiries appropriately.

·       Prepare meeting agendas, take meeting minutes, and follow up on action items.

·       Coordinate travel arrangements and process related expense claims.

·       Prepare reports, presentations, and briefing materials on a regular or ad-hoc basis.

·       Ensure office security and compliance with internal office procedures.

Human Resources

·       Support recruitment activities for the Singapore office.

·       Maintain and manage employee records for the Singapore office, ensuring alignment with headquarters’ HR policies and procedures.

·       Assist with payroll administration and daily HR operations, including matters related to employment passes, CPF, and other statutory requirements, in compliance with local regulations.

·       Support data entry, updates, and verification in relevant local government systems.

Business Department Support

·       Provide administrative and operational support to the business department, including organizing, summarizing, and analyzing relevant data.

·       Document discussions and prepare accurate and detailed meeting minutes, capturing key decisions, action items, and follow-up tasks.

Other Duties

·       Coordinate office utility payments and related administrative matters.

·       Assist with bank-related administrative matters.

·       Perform other duties as assigned by the line manager.

Requirements

· Bachelor’s degree or equivalent professional qualification.

· Minimum 5 years of experience in administrative and/or human resources roles is preferred.

· Proficient in the use of Microsoft Office applications.

· Strong communication and organizational skills, with the ability to work independently as well as collaboratively in a team environment.

· Experience in the shipping or logistics industry will be an added advantage.

· Able to communicate effectively in English; proficiency in Mandarin is an advantage for work-related communication purposes.

· Candidates must have the legal right to work in Singapore.

Office Administration:

• Develop and implement office policies and procedures to enhance efficiency and compliance.

• Oversee office maintenance, including managing office supplies, equipment, facilities, and lease agreements.

• Handle office expenses and invoice settlements in compliance with audit standards.

• Lead office renovation and enhancement projects, collaborating with leadership on redesign and improvement initiatives.

• Manage general incoming calls and inquiries professionally.

• Assist with premises access management and record for internal staff and visitors.

Compliance and Office Safety:

• Ensure compliance with regulations and meet audit requirements.

• Maintain a business continuity plan (BCP) and uphold ESG (Environmental, Social, and Governance) responsibilities.

• Ensure the implementation and maintenance of office security systems and support the generation of relevant reports.

• Ensure workplace safety and proper maintenance of the physical workspace.

Office Procurement:

• Handle internal procurement to support office purchasing and delivery arrangements.

• Coordinate with vendors

• Ensure proper procurement processes, including Customer Due Diligence (CDD) checks.

Event Coordination:

• Coordinate and organize office events, town halls, team-building activities

• Organise staff well-being activities like yoga and Thai boxing classes.

Other Responsibilities:

• Manage tea lady routines and daily ad-hoc tasks.

• Assist with special projects and other duties as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Established in 2001, Nanyang Institute of Management ("NIM") is a forward-looking premier education provider in the region. At NIM, we focus on "Nurturing Today for Tomorrow" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nurturing our students as a whole.

We have an exciting career opportunity for the position of Administrative Manager and invite industry professionals to join us in our mission.

The Role:
The Administrative Manager is responsible for the daily administrative management and operational support of the Nanyang Institute of Management ("NIM") and Nanyang Training Services ("NTS"). The role coordinates the organization of training programs, manages administrative affairs, and supports communication with external partners to ensure the smooth implementation of various training courses, study tours, and international collaboration activities.

The position requires strong organizational, communication, and execution abilities, with the capacity to manage multiple tasks efficiently and provide solid operational support for the high-quality delivery of the school’s training programs.

Key Responsibilities:

1. Administrative and Operations

• Oversee daily administrative affairs and office operations of the Nanyang Training School.
• Assist the Dean and management team in implementing the school’s work plans and initiatives.
• Manage administrative policies, procedures, and document/records systems.
• Organize meetings, prepare meeting minutes, and maintain administrative documentation.

2. Student & Client Services

• Manage trainee registrations, information records, and daily communications with participants.
• Assist with trainee inquiries, course arrangements, and related support services.
• Help maintain relationships with partner institutions, corporate clients, and university collaborators.

3. External Coordination and Event Support

• Assist in organizing forums, lectures, press releases, and exchange events hosted by the school.
• Support administrative aspects of branding and promotional activities.

4. Information and Materials Management

• Assist with updates to the school’s website, promotional materials, and internal information.

5. Other Duties

• Perform other administrative tasks and project support duties assigned by the Dean and management team.

Requirements:

• Degree in Administrative Management, Education Management, Business Administration, Public Administration, or related fields.
• At least 3 years of relevant experience in administrative management or training institutions/business schools, or international program operations is preferred.
• Strong organizational and coordination skills with effective execution ability.
• Excellent communication and teamwork skills.
• Strong sense of responsibility and service orientation.
• Ability to work efficiently in a multitasking environment.
• Fluent in both Chinese and English (written and spoken).
• Proficient in MS Office (Word, Excel).
• Basic administrative management and project coordination capabilities.

• Oversee daily accounting functions, including accounts payable/receivable, bank reconciliations, bookkeeping, and financial reporting.
• Prepare and maintain Management Accounts and Financial Statements, ensuring compliance with statutory requirements.
• Handle office administration duties, such as procurement, vendor management, office supplies, and general support for a small team.
• Assist in tax filing and liaise with tax service providers to ensure compliance with Singapore and overseas tax regulations.
• Support investment-related activities, including maintaining records for public equities and real estate transactions.
• Coordinate trade executions with private and retail bankers and assist in monitoring investment performance.
• Prepare reports and presentations on financial data, investments, and operational matters.
• Provide support for ad-hoc projects and take on additional responsibilities as needed in a dynamic family office environment.

Requirements:

• 2-3 years of relevant experience in accounting, office administration, or investment operations.
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) for financial reporting and analysis.
• Highly adaptable, proactive, and able to multitask in a small team where job scope may evolve.
• Strong organizational and problem-solving skills, with attention to detail.
• Excellent communication skills and ability to liaise with external stakeholders (e.g., banks, tax providers, vendors).
• Able to work long shift or work on weekends if required.

About the Company

This organization is a construction firm that specializes in project-based environments, specifically involving civil, structural, or reclamation work. They operate with a focus on large-scale infrastructure and often engage in Joint Venture (JV) construction projects.

About the Job

As an Admin Manager, you will oversee a wide range of operational, financial, and administrative functions to support construction projects. Your primary responsibilities include:

• Project & Financial Management: Supervise site procurement, approve petty cash, manage back charges, and maintain inventory records.
• Infrastructure & Compliance: Assist in office setups, handle license applications with authorities such as EMA, PUB, and SCDF, and monitor environmental controls through internal audits.
• Administration & Legal: Draft professional agreements and correspondence, and prepare documentation for and attend court proceedings.
• HR & Payroll: Manage payroll for workers and drivers, handle staff timesheets and allowances, and oversee worker welfare and records.
• Accounting & Insurance: Assist with accounts payable/receivable, review joint venture partner billing, and manage all project insurance matters, including C.A.R. claims and Work Injury Compensation (W.I.C.).

About the Manager / Team

You will function as a proactive team player who can work autonomously while reporting operational matters, such as manpower strength and IT equipment. The role requires close coordination with joint venture partners.

Skills and Experience Required

• Experience: A minimum of 15 years of experience in a senior administrative or management role within a construction project-based environment.
• Technical Knowledge: Strong familiarity with the daily administrative demands of the construction industry and knowledge of civil, structural, or reclamation work.
• Project Background: Previous experience with Joint Venture (JV) construction projects is highly preferred.
• Software Proficiency: Skilled in HR Information systems, MS Office Suite, and Google Workspace.
• Soft Skills: Highly organized and detail-oriented with the ability to manage multiple tasks and communicate effectively.

Location: Singapore

Employment Type: Full-time

Salary Range: Open to discuss (based on experience)

We are seeking an experienced HR & Admin Manager to oversee human resources and administrative operations for our Singapore office. The role is responsible for ensuring compliance with Singapore employment regulations and implementing the company’s HR policies and internal procedures locally.

The ideal candidate should be familiar with Singapore’s Ministry of Manpower (MOM) policies, work pass applications, and local HR practices.

岗位职责(KeyResponsibilities)：

1. 负责公司新加坡办公室的人力资源及行政管理工作，确保公司各项人事行政政策与内部制度在本地合规落地。
Oversee and manage the HR and administrative operations of the Singapore office, ensuring company HR policies and internal procedures are properly implemented in compliance with local regulations.

2. 负责员工全生命周期管理，包括入离职管理、合同管理、员工档案维护、假期管理等基础人事工作。
Manage the full employee lifecycle, including onboarding, offboarding, employment contracts, employee records maintenance, leave management, and other core HR administrative processes.

3. 维护并管理新加坡 MOM系统后台，确保公司本地员工与配额信息准确，合理规划与使用公司各类准证名额。
Maintain and manage the company’s MOM online system, ensuring accurate records of local employees and quota allocation, and effectively plan and utilize available work pass quotas.

4. 统筹 Employment Pass、S Pass 等工作准证的申请、续签及相关事务，确保流程顺畅、合规高效。
Coordinate and manage Employment Pass (EP), S Pass, and other work pass applications and renewals, ensuring smooth, compliant, and efficient processes.

5. 协助公司员工及其家属办理在新加坡所需的各类证明文件及准证事务。Assist employees and their family members with required documentation and pass-related matters in Singapore when necessary.

6. 协调处理员工因公出差涉及的 各国签证申请及相关材料准备，与相关机构保持良好沟通。
Coordinate business travel visa applications for employees traveling to different countries and prepare the required documentation while maintaining communication with relevant authorities and agencies.

7. 根据公司及管理层需求，协助管理层招聘并管理相关服务人员，如司机、家政人员等。Support management in recruiting and managing service personnel, such as drivers and domestic helpers, basedon company or leadership needs.

8. 协助管理新加坡办公室日常行政事务，提升整体运营效率。
Assist in managing daily administrative operations of the Singapore office to improve overall operational efficiency.

岗位要求(Requirements)：

1. 本科及以上学历 Bachelor’s degree or above.

2. 3年以上新加坡本地HR或HR & Admin相关工作经验。

At least 3 years of HR or HR & Administration experience in Singapore.

3. 熟悉新加坡 MOM政策及各类工作准证（EP、SP等）申请流程。

Familiar with MOM regulations and work pass application processes, including Employment Pass (EP) and S Pass.

4. 熟悉新加坡劳动法规及本地人事管理规范。
Good knowledge of Singapore employment laws and local HR practices.

5. 具备良好的沟通协调能力与服务意识，能够独立推进事务，能够处理跨文化工作环境。
Strong communication and coordination skills, with the ability to work independently in a multicultural environment

6. 做事细致、责任心强，具备较强的执行力与保密意识。

Detail-oriented, responsible, and highly organized, with strong execution ability and a high level of confidentiality.

Applicants must already have the legal right to work in Singapore.

The company is currently unable to sponsor work passes for this position.

Key Responsibilities:

• Develop and implement sales strategies to attract and retain clients for our grooming services.
• Manage client relationships and ensure high levels of customer satisfaction.
• Handle day-to-day administrative duties, including scheduling, inventory management, and record-keeping.
• Oversee internal communications and office operations.
• Assist with marketing efforts and promote our brand.

What we're looking for:

• Proven experience in sales or customer service, preferably in the beauty/grooming industry.
• Strong organizational and administrative skills.
• Excellent communication and interpersonal abilities.
• Proactive, self-motivated, and able to work independently.
• Proficiency in relevant software (e.g., booking systems, CRM, office suites).

What we offer:

• A stimulating work environment in a brand new company.
• Opportunity for growth and development in a dual-role position.
• Be a part of building something special from the ground up!

To Apply: Please send your resume and a brief cover letter detailing your relevant experience 

• AWS provided
• Working location: Buona Vista
• 5 days work week, Monday to Friday

The Admin & Accounts Manager will support the setup and day-to-day operations of a new office, covering general administration, HR support, IT coordination, and accounting functions. The role ensures internal processes run smoothly, in compliance with company policies and local regulations.

1. Office Setup & General Administration (Approx. 20%)

•            Manage the administrative setup of the new office (e.g. access passes, internet services, utilities).

•            Liaise with office providers and vendors for general office support.

•            Ensure compliance with local requirements.

•            Administer lease documentation and office-related logistics.

•            Establish and maintain internal administrative procedures and filing systems.

•            Serve as the key contact for office-wide coordination and communications.

•            Handle the relocation to this office (planned for the future)

2. HR Support (Approx. 30%)

•            Provide administrative support for HR-related matters such as staff onboarding, leave tracking, and work pass/visa applications.

•            Maintain employee records and update HR documents as needed.

•            Assist in communicating HR policies and circulating staff-related information.

•            Coordinate with external service providers or HQ for payroll and other HR processes.

•            Provide support for recruitment and performance appraisal coordination if needed.

•            Expatriate Management and Support (including liaising with property agents)

3. Basic Accounting & Finance Support (Approx. 40%)

•            Process invoices, staff claims, and payments; maintain records for expenses and income.

•            Manage accounts payable/receivable and perform regular bank reconciliations.

•            Support month-end or quarter-end reporting in collaboration with external accountants or HQ finance team.

•            Liaise with the Corporate Secretary for ACRA filing, board resolutions, and statutory compliance matters.

•            Ensure proper financial documentation and filing.

4. Other task instructed by Directors (Approx. 10%)

Job Requirements：

•            Diploma or higher qualification in Accountancy, Business, Administration, or a related field

•            Minimum 5 years of experience in administrative, HR, and accounting-related roles

•            Experience in setting up a new office is an advantage

•            Strong interpersonal skills with the ability to work effectively with internal and external stakeholders

•            Proficient in Microsoft Office applications – PowerPoint, Word, and Excel

•            Basic knowledge of office IT systems (e.g., networks, cloud tools) is a plus

•           Proficiency in Japanese language skill to liaise with HQ in Japan and other counterparts

•           Motivation for management duties (with plans to supervise staff in the future)

Interested applicants, please send your resume to Tiffany Koh (R1104633) with email subject header "Job Application for (Japanese speaking) Admin & Accounts Manager - TK " .

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd
EA License No:90C4069
R1104633
Koh Jia Wen

Job Summary

We are looking for an organized and proactive Administrative Manager to oversee daily office operations and ensure smooth administrative support across the organization.

Roles & Responsibilities

• Oversee and manage daily administrative operations to ensure efficient office management and workflow.

• Develop, implement, and review administrative policies, procedures, and systems to improve operational efficiency.

• Supervise administrative staff, including task delegation, performance monitoring, and staff development.

• Manage office resources, procurement of supplies, and vendor coordination to ensure smooth office operations.

• Maintain and organize company records, documentation, and filing systems in compliance with company policies and regulatory requirements.

• Coordinate meetings, prepare reports, and support senior management with administrative and operational tasks.

• Monitor administrative budgets, track expenses, and ensure cost-effective resource utilization.

• Liaise with internal departments and external stakeholders to facilitate effective communication and operations.

• Ensure compliance with company policies, workplace regulations, and relevant statutory requirements.

• Support HR-related administrative functions such as onboarding documentation, employee records management, and general HR coordination.